Organizing & Organizing & Preparing Your Preparing Your

Curriculum VitaeCurriculum VitaeChristine A. Gleason, M.D.Christine A. Gleason, M.D.

Curriculum VitaeCurriculum Vitae

from the Latin:from the Latin:““Curriculum” (course)Curriculum” (course)““Vitae” (of life)Vitae” (of life)

Purposes of your CV Purposes of your CV

Inform prospective employers of your Inform prospective employers of your qualifications and experience for a qualifications and experience for a positionposition

Demonstrate your academic Demonstrate your academic achievements for:achievements for: Division Head/Chair Annual ReviewsDivision Head/Chair Annual Reviews Appointments and Promotions committeesAppointments and Promotions committees Funding agenciesFunding agencies Award committeesAward committees

Inside/Outside CV?Inside/Outside CV?

““Inside” CV:Inside” CV: Promotions committeesPromotions committees Institutional awards/recognitionInstitutional awards/recognition

““Outside” CV:Outside” CV: Job searchesJob searches Application/nomination for Application/nomination for

national positions/awardsnational positions/awards

CV: Basic TipsCV: Basic Tips

Keep it simple, readable, succinctKeep it simple, readable, succinct Content Content andand presentation are both presentation are both

importantimportant Don’t embellish! Don’t pad! Don’t Don’t embellish! Don’t pad! Don’t

repeat!repeat! Consider eliminating CV “relics”Consider eliminating CV “relics”

Marital status; name of spouse; Marital status; name of spouse; children/birthdateschildren/birthdates

Hobbies & Other InterestsHobbies & Other Interests

CV: Basic TipsCV: Basic Tips

For internal CV: For internal CV: Use UWSOM Use UWSOM Format!!Format!!

Use consistent style, formattingUse consistent style, formatting Chronological order? Reverse chronological?Chronological order? Reverse chronological? Include a header with your name and page Include a header with your name and page

number on each pagenumber on each page Times Roman; 11 or 12 point font; 1 inch Times Roman; 11 or 12 point font; 1 inch

marginsmargins BoldBold your name (?1-2 font sizes bigger than your name (?1-2 font sizes bigger than

rest)rest)

CV: Basic TipsCV: Basic Tips

For external CV, don’t use acronyms; For external CV, don’t use acronyms; spell out institutional words (e.g. spell out institutional words (e.g. UWMC; SCH; RRF)UWMC; SCH; RRF)

Print a copy regularly & check for Print a copy regularly & check for irregularitiesirregularities e.g., avoid new headings at bottom of pagee.g., avoid new headings at bottom of page

Keep it up-to-dateKeep it up-to-date Include date last revised on front pageInclude date last revised on front page Add new events/items as they happenAdd new events/items as they happen

CV: Basic TipsCV: Basic Tips

Use available resourcesUse available resources UW Center for Career ServicesUW Center for Career Services AAMC [AAMC [www.aamc.orgwww.aamc.org]] Chronicle of Higher Education Chronicle of Higher Education

[http://chronicle.com][http://chronicle.com] Colleagues’ CVsColleagues’ CVs

Get feedback from colleagues, Get feedback from colleagues, mentors, career advisors on both mentors, career advisors on both content and presentationcontent and presentation

CV: Basic TipsCV: Basic Tips

Avoid big blocks of wordy, descriptive Avoid big blocks of wordy, descriptive texttext

Split any long lists into subcategoriesSplit any long lists into subcategories

e.g., e.g., Teaching activitiesTeaching activities Students; Residents; Fellows; Students; Residents; Fellows;

Community/CMECommunity/CME When sending paper CV, do not print on When sending paper CV, do not print on

both sides of the paper (backside might both sides of the paper (backside might be overlooked when copied for be overlooked when copied for distribution)distribution)

Personal DataPersonal Data

No Social Security number!No Social Security number! Consider eliminating CV relics Consider eliminating CV relics

(marital status; spouse’s name; (marital status; spouse’s name; names and birth dates of kids)names and birth dates of kids)

Contact informationContact information Be concise (no embellishments) & be Be concise (no embellishments) & be

accurateaccurate Consider including e-mail addressConsider including e-mail address

EducationEducation

Time to leave high school behindTime to leave high school behind Spell out full name of degree and Spell out full name of degree and

university and note year of university and note year of graduationgraduation

If currently working on a degree, put If currently working on a degree, put the word “candidate” after name of the word “candidate” after name of degree and note expected year of degree and note expected year of graduation graduation

Postgraduate TrainingPostgraduate Training

OK to put internship together with your OK to put internship together with your residency training, if done in the same residency training, if done in the same institutioninstitution

If there’s a gap, consider adding an If there’s a gap, consider adding an explanatory phrase:explanatory phrase: 1988-90: Pediatric Residency (PL-1,2) Case 1988-90: Pediatric Residency (PL-1,2) Case

WesternWestern

**1990-91: Solo swim across the Atlantic Ocean**1990-91: Solo swim across the Atlantic Ocean 1991-92: Pediatric Residency (PL-3). Case 1991-92: Pediatric Residency (PL-3). Case

WesternWestern

Faculty Positions HeldFaculty Positions Held

Place and DatePlace and Date These include:These include:

Acting/Instructor positionsActing/Instructor positions Assistant, Associate, Full ProfessorAssistant, Associate, Full Professor

May include academic “track” (e.g. Clinician-May include academic “track” (e.g. Clinician-Educator)Educator)

Division or Department faculty administrative Division or Department faculty administrative rolesroles

Examples: Division Head; Vice-Chair; Associate Examples: Division Head; Vice-Chair; Associate Dean; Residency Program Director (?)Dean; Residency Program Director (?)

Hospital Positions HeldHospital Positions Held

Places and DatesPlaces and Dates Medical staff positionsMedical staff positions Clinical Program direction goes hereClinical Program direction goes here Committee membership can go Committee membership can go

under Special Local Responsibilities under Special Local Responsibilities Do not duplicate Postgraduate Do not duplicate Postgraduate

TrainingTraining

Honors/AwardsHonors/Awards

Leave high school behindLeave high school behind Include non-academic Include non-academic

honors/awards, if honors/awards, if noteworthy/appropriate:noteworthy/appropriate: 1980: Photographer of the Year, 1980: Photographer of the Year,

Life MagazineLife Magazine 1990: Olympic gold medal, US 1990: Olympic gold medal, US

Bobsled teamBobsled team

Board Board Certification/LicensureCertification/Licensure

Spell out certifying Board(s) and be accurate!Spell out certifying Board(s) and be accurate! American Board of Pediatrics, General PediatricsAmerican Board of Pediatrics, General Pediatrics

Include date of certificate and recertification Include date of certificate and recertification (or “engaged in maintenance of certification”)(or “engaged in maintenance of certification”)

Provide accurate information regarding all Provide accurate information regarding all medical licenses (including inactive ones)medical licenses (including inactive ones)

Remember that all Certification and Licensure Remember that all Certification and Licensure information is in the public domain!information is in the public domain!

Professional Professional OrganizationsOrganizations

Note if membership is Note if membership is elected :elected : 1990 Member (elected) Society of Great 1990 Member (elected) Society of Great

DoctorsDoctors Include offices held:Include offices held:

1990-present. Member, American Medical 1990-present. Member, American Medical Association (President, 1999-2000)Association (President, 1999-2000)

Can include non-academic Can include non-academic organizations here too, if appropriateorganizations here too, if appropriate 2005-present. Member, Board of 2005-present. Member, Board of

Directors, Gates FoundationDirectors, Gates Foundation

Special National Special National ResponsibilitiesResponsibilities

Purpose: Highlight your national Purpose: Highlight your national recognitionrecognition

Physician-Scientists/Scientists Physician-Scientists/Scientists Study sections; advisory councilsStudy sections; advisory councils Research society leadership rolesResearch society leadership roles

Clinician-EducatorsClinician-Educators Educational or clinical task forces; program Educational or clinical task forces; program

director organizations; legislative/policy workdirector organizations; legislative/policy work Leadership in clinical organizations (e.g. AAP, Leadership in clinical organizations (e.g. AAP,

AHA)AHA)

Special Local Special Local ResponsibilitiesResponsibilities

University and Hospital Committees University and Hospital Committees (but do not duplicate teaching (but do not duplicate teaching committees listed under Teaching committees listed under Teaching Responsibilities)Responsibilities) Consider grouping University and Consider grouping University and

Hospital activities separately if you do Hospital activities separately if you do too much!too much!

Community Service work (or can list Community Service work (or can list under “Other” at end)under “Other” at end)

Teaching Teaching ResponsibilitiesResponsibilities

Limit descriptive text here (Appendix?)Limit descriptive text here (Appendix?) List courses taught or lecture List courses taught or lecture seriesseries organized organized

(not your specific lectures—that comes later)(not your specific lectures—that comes later) List any teaching committees (& your role)List any teaching committees (& your role) Usually list any training program direction Usually list any training program direction

here here List regional/national teaching roles hereList regional/national teaching roles here List your List your traineestrainees here (and current here (and current

institution)institution) Consider adding the dates of your involvementConsider adding the dates of your involvement

Editorial ResponsibilitiesEditorial Responsibilities

Generally reserved for journal Generally reserved for journal Editorial Board memberships but…Editorial Board memberships but…

OK to list journal article reviewer:OK to list journal article reviewer: Ad Hoc Journal Article Reviewer for:Ad Hoc Journal Article Reviewer for:

New England Journal of MedicalNew England Journal of Medical Journal of the American Medical AssociationJournal of the American Medical Association Proceedings of the National Academy of Proceedings of the National Academy of

ScienceScience The LancetThe Lancet

Research FundingResearch Funding

Be comprehensive and use consistent Be comprehensive and use consistent format:format: Title; project number; your role (PI, co-Title; project number; your role (PI, co-

investigator); source; dates; annual direct costsinvestigator); source; dates; annual direct costs Include ALL funding, internal and externalInclude ALL funding, internal and external

ActiveActive InactiveInactive PendingPending Planned?Planned?

BibliographyBibliography

Divide into UWSOM designated Divide into UWSOM designated sectionssections Manuscripts in Refereed Journals (include Manuscripts in Refereed Journals (include

“in press” and list name of journal)“in press” and list name of journal) Book ChaptersBook Chapters Published books, videos, softwarePublished books, videos, software Other publicationsOther publications OK (in my opinion) to list Manuscripts OK (in my opinion) to list Manuscripts

SubmittedSubmitted but DO NOT list Manuscripts but DO NOT list Manuscripts “in preparation”“in preparation”

BibliographyBibliography

Number each publication within Number each publication within each sectioneach section

Use consistent format throughoutUse consistent format throughout BoldBold your name and consider higher your name and consider higher

font for itfont for it Gleason CAGleason CA, , Smith JD, Jones MD. Smith JD, Jones MD.

Check for duplications, Check for duplications, redundancies, typosredundancies, typos

AbstractsAbstracts

Purpose(s):Purpose(s): Tells about your current work in progress (but Tells about your current work in progress (but

not published yet)not published yet) Illustrates your participation at national Illustrates your participation at national

meetingsmeetings Should indicate whether and how you presented the Should indicate whether and how you presented the

abstract (poster; platform; plenary, etc.)abstract (poster; platform; plenary, etc.)

Consider limiting the number of abstracts Consider limiting the number of abstracts especially if you have far fewer especially if you have far fewer manuscripts!manuscripts! ““Recent Abstracts Presented (2005 to present)” Recent Abstracts Presented (2005 to present)”

Invited LecturesInvited Lectures

Use consistent formatUse consistent format Title; Venue (Conference title; location); Title; Venue (Conference title; location);

YearYear Do notDo not list every talk ever given to list every talk ever given to

housestaff, medical students, etc. housestaff, medical students, etc. DoDo list local Grand Rounds, regional list local Grand Rounds, regional

outreach education talks, outreach education talks, national/international lecturesnational/international lectures

Note if you were a Visiting ProfessorNote if you were a Visiting Professor

OtherOther

Languages (and proficiency level)Languages (and proficiency level) Community ServiceCommunity Service Other (serious) employment historyOther (serious) employment history Hobbies; special interests (depends what Hobbies; special interests (depends what

these are—not generally recommended)these are—not generally recommended) For job searches (“outside CV”), provide For job searches (“outside CV”), provide

separate page of References (3), separate page of References (3), including contact information and including contact information and relationship to yourelationship to you