organizational preservation (wp10 forgetit 1st year review)

Concise Preservation by combining Managed Forgetting and Contextualized Remembering

1Mittwoch, 30. April 14

Olivier Dobberkau, Valeriya Krasteva,Søren Schaffstein, Alexander Damhuisdkd Internet Service GmbH

WP 10 PresentationOrganizational Preservation

ForgetIT 1st Review Meeting, April 29-30, 2014 Kaiserslautern, Germany


ForgetIT Project GA600826, 1st Review Meeting, Kaiserslautern, April 2014

Objectives of WP10 and year 1 focus

WP Objectives - Application for organizational preservation able to:

• satisfy specific preservation requirements in an organization

• integrate the Preserve-or-Forget reference model in TYPO3 CMS

• evaluate the ForgetIT approach in real-world settings

Outcomes

• Documented organizational archiving and preservation needs



About TYPO3 CMS

Well established Enterprise Content Management System (CMS)

Market leader in DACH and NL, high penetration in other markets

Truely open source, strong community, based on open standards (MySQL, PHP)



Business case/Value proposition

Creating metrics to actually „measure“ the value of content

Sustainable, integrated tools to manage the process of preservation

Unique to ForgetIT and USP!



Business case/Value proposition

CMS interoperability is ensured through the utilized standards (CMIS, ODATA, STANBOL)

Helps „preventing the Digital Dark Age“



Success/Progress indicators

dkd project team ingests the objectives

Research approach adopted and lived by the team

Pilot customers confirm approach/concepts and that preservation is a matter of interest to them

Positive response from the TYPO3 CMS community



Role in Preserve-or-Forget architecture



Achievements in year 1

Organizational preservation survey

Definition of the 2 main use cases

UC I: Press release

UC II: Preservation-aware Digital Asset Management (DAM)

Established persona models

Detailed User Stories

Application mockups and prototype



Highlights in year 1

Integration of the foundations laid by the other WPs in our research and hence inclusion in our use cases

Interdisciplinary results, demonstrating the creative power of the consortium

Positive feedback from pilot organizations and community confirming the need described in the use cases

Creation of interactive mockups & prototypes representing the results of the conceptual work and the solution design



Our approach

MockupsInterviews Personae Use Cases User Stories



Persona models

Fictitious characters that help solve problems

Based on the main user groups, identified during the interviews

Divided into two groups :

• Human actors (Personae)

• Non-human actors (Machinae)



Human actors - Personae (1/2)

Image Editor

Translator

Annotator

Editor

Information Architect

Manager



Human actors - Personae (2/2)

Compliance Manager

TYPO3 CMS Integrator

Web Administrator

Archiver

Visitor



Use cases

User oriented

Step-by-step description of actions in tabular form

Help develop a system tailored according to specific needs

Use Case 1: Ingest press release

Use Case 2: Preservation-oriented Digital Asset Management



User Stories

Based on step-by-step Use Cases

In-depth view of single tasks

Further extended by:

• Preconditions

• Trigger

• Alternative scenarios

• Postconditions



Use Case I: Press release

Use case I: Press release

• Creating a press release

• Adding meta data

• Semantic annotation



Ingest press release

Automatic annotation

• Initiated by user

• Add entity to own ontology

• Color coded according to type



Ingest press release

Manual annotation

• Selection from text or clipboard

• Add entity to own ontology



Use Case II: Preservation-aware Digital Asset Management

Use Case II: Preservation-aware Digital Asset Management

• Searching for assets

• Managing digital assets

• Handling digital assets



Preservation-aware Digital Asset Management

Bring the concept of preservation in organizations

Preservation through contextualization

Easily retrieve assets from the archive




Complex search engine

Combined search and filter function

Wide range of criteria

Visually discernible search tags

Reusable search queries




Multiple view modes

Customizable sort options

Asset overview

Watermarks with status



Publications

Introduction and interaction with the TYPO3 Community

Conference talks

Presentations

Workshops


Thank you for your attention!


organizational preservation (wp10 forgetit 1st year review)

Technology