organics processing request for proposals
TRANSCRIPT
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Pre Proposal ConferenceOrganics Processing Services
City of San José
February 11, 2010 Roosevelt Community Center
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Green Goals Driving InnovationGreen Goals Driving Innovation San Jose’s Green Vision Plant Master Plan
Climate Protection Plan
Zero Waste Strategic Plan
Organics to Energy Plan
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Commercial Solid Waste System RedesignCommercial Solid Waste System Redesign
• Service Enhancement Goals
• Combined Diversion of 75% System Wide
• Options for Proposer Innovation
• Partnerships for Optimal Performance
• Commencement and Agreement Term
Commercial System VisionCommercial System Vision
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Variables and AdjustmentsVariables and Adjustments
• Account Data– Additional data released as available
• Minimum Performance Standard– Six month adjustment period
• Organic Stream Tonnages– Definition of contamination and pricing ranges
• Facilities– Plans should address facility implementation
• Costs– Cost adjustments
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Phased RFP – Separate AgreementsPhased RFP – Separate Agreements
Addendum for collections RFP5-4-2010
OP RFPdue4-2-2010
Release OP PRF2-4-2010
Questionsfor OP RFP2-19-2010
Release Collection RFP4-2-2010
Collection RFP due 8-6-2010
Pre-proposalMeetingCollections RFP
Pre-proposalMeetingOP RFP2-11-2010
Collection RFP
Processing RFP
Specs
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Addendum for collections RFP5-4-2010
OP RFPdue4-2-2010
Release Collections RFP4-2-2010
Time LineTime Line
DecAug Sep Oct NovJulyApril May JuneFeb MarchJan
Release OP PRF2-4-2010
Questionfor OP RFP2-19-2010
DecAug Sep Oct NovJulyApril May JuneFeb MarchJan
Collections RFP due 8-6-2010
Negotiations
Council action on award
Agreement execution
Evaluations of OP RFPEvaluation of both RFPs to find best combination
2010
2011
Specs
Negotiations
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Specification of Organic StreamsSpecification of Organic Streams
• Proposals for One or Multiple Streams
• Specifications for Each Stream– Types of materials allowed
– Contamination
– Prohibited materials
• Per-ton Fees Adjustable– Volume and streams accepted
• Alternative Proposals for Technical Innovation
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Project RequirementsProject Requirements
Transfer Diversion
Optional Technical Proposals
Environmental Stewardship
Organics Material MarketingProcessing
Data Collection and Reporting
Transition and implementation
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Cost ProposalsCost Proposals
• Cost Forms– 1. Facility Information
– 2. Processing, Transport, Transfer,
Alternative– 3. Optional Proposal Costs (if applicable)
• Guidelines and Instructions
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Procurement ProceduresProcurement Procedures
• Timeline Key Dates
• Minimum Qualifications for Responsiveness– Five (5) years providing O.M. processing services
– One year continuous O.M. processing -15,000 T
– Certified in Attachment C - Proposer Certification
• All Documents on BidSync
• Single Point of Contact - Purchasing
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Required SubmittalsRequired Submittals
• Submit all Required Attachments– Signed Proposer Certification Form,
Attachment C
– Proposal Bond (bid security), Attachment E
– Exemplar Agreement, Attachment G
• Optional Attachments– Local and Small Business
• Cost Proposals and Financial Statements in separate sealed envelopes
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Evaluation for Best ValueEvaluation for Best Value
• Section 14 - Key Criteria• Attachment A – Project Requirements• Criteria Weight
Qualifications and Experience 25%
Cost proposal30%
Technical Proposal 30%
Environmental Stewardship 5%
Small Business 5%
Local Business Preference 5%
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Next StepsNext Steps
• Question Submission• Posting of Addenda• Additional Information to be Released• Proposal Submission• Release of Collection RFP
• Questions?