oregon health authority communications and engagement plan patty wentz director of communications...
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Oregon Health Authority Communications and Engagement Plan
Patty WentzDirector of CommunicationsOregon Health Authority and Department of Human Services
Jeremy VandeheyCommunity Engagement CoordinatorOregon Health Authority
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Communications and Engagement Goals
• Keep stakeholders and public informed of and engaged in the work of the Board and OHA
• Provide a means for meaningful feedback and interaction throughout the process
• Focus efforts both broad and deep
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Purpose of Plan
• Living plan• Obtain the information and input that Board wants• Ensure meaningful communication between Board and
stakeholders, public• Allow opportunities for Board involvement• Streamline internal and external communications
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Timeline
• Stage 1: February – April 2010– Relationship building, initial engagement,
communications materials and strategies developed• Stage 2: May – August 2010
– First round of stakeholder and public engagement• Stage 3: September – December 2010
– Second round of stakeholder and public engagement• Stage 4: January 2010 – June 2011
– Legislative session
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Where are we now?
Stage 1: Relationship building, initial engagement
• Surveying current engagement efforts in DHS/OHA• Working with committee staff re: engagement plans• Meeting with stakeholders• Promoting current Board engagement opportunities• Regular updates on Board’s and committees’ work• Identifying new engagement opportunities• Identifying key issues and positions of stakeholders
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Where are we now?
Stage 1: Current engagement opportunities
• Attend meetings, web-stream, meeting calendar– calendar posted at www.oregon.gov/OHA
• Committee webpages/listservs– eSubscribe logo at www.oregon.gov/OHA
• Email questions, comments, written testimony– [email protected]
• Invite OHA to organization meetings– [email protected]
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Where are we now ?Stage 1: Communications planning and materials
• Communications plan draft in development for Board & stakeholder feedback. Values: Integrated with community engagement Identify all opportunities - board members as messengers Two-way communications with stakeholders Stand side-by-side with stakeholders on media and messaging Uses all modern tools available including social networking
• Immediate needs: Communications channels and materials Interactive and dynamic website Message points and backgrounders Toolkit for stakeholders
• OHA branding under way
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What’s next?
Stage 2: First round of stakeholder and public input
• Stakeholder discussion groups on:– Exchange– Essential benefits package– Comprehensive health reform
• Staff will lead, Board welcome to attend• Staff reports back to Board• Outlines posted for public comment period online • Engagement around other topics identified by Board• Committees will conduct additional engagement
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Where are we headed?
Stage 3: Second round of stakeholder and public input
• Draft report on comprehensive health reform• Second round of small group discussions• Public input period• Reports back to Board on input
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Where are we headed?
Stage 4: 2011 Legislative Session
• Public and Stakeholder engagement around legislative session
• Communication on updates, progress
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Finals Points
• How does the Board want to be involved in this process?
• What key questions do you need answered by stakeholders and the public?