ordinary meeting of council 20 april 2016 lake cargelligo ... · 20 april 2016 lake cargelligo...

This is Page No.1 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April

2016 Lake Cargelligo.

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ORDINARY MEETING OF COUNCIL

20 April 2016

Lake Cargelligo

Commencing at 10:00am

This is Page No.2 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held on 20 April

2016 in Lake Cargelligo.

Lachlan Shire –THE HEART OF NSW

Our Vision:

For the Lachlan Shire to be a resilient community

providing economic and social growth, through

evolving, agricultural, business and mineral

activities

Mission:

To engage the community, providing and

delivering progressive services whilst implementing

a long term strategic plan leading to the social and

economic benefit of the community



TABLE OF CONTENTS

1.0 ACKNOWLEDGEMENT OF COUNTRY AND ELDERS .................................................................................. 5

2.0 CONFIRMATION OF THE MINUTES ......................................................................................................... 5

3.0 LEAVE OF ABSENCE .............................................................................................................................. 18

4.0 MAYORAL MINUTE ............................................................................................................................... 19

4.1 EVENTS ..............................................................................................................................................19

5.0 PUBLIC FORUM .................................................................................................................................... 20

6.0 DISCLOSURE OF INTEREST .................................................................................................................... 21

7.0 REPORTS .............................................................................................................................................. 22

7.1 GENERAL MANAGER ............................................................................................................................ 22

7.1.1 REQUEST FOR DONATIONS ........................................................................................................................22

7.1.2 BETTER PRACTICE REVIEW UPDATE ..............................................................................................................29

7.1.3 FEDERAL ELECTION ISSUES.........................................................................................................................39

7.1.4 ACTIVE RESOLUTIONS AS AT APRIL 2016 .............................................................................................47

7.2 FINANCE ............................................................................................................................................... 86

7.2.1 INVESTMENTS AS AT 31 MARCH 2016 ...................................................................................................86

7.3 ENVIRONMENT AND PLANNING ........................................................................................................... 92

7.3.1 CENTRAL WEST COUNCILS ENVIRONMENT & WATERWAYS ALLIANCE MEMBERSHIP ............................92

7.3.2 REGIONAL PLAN UPDATE .................................................................................................................. 126

7.3.3 DEVELOPMENT ACTIVITY MARCH 2016 ............................................................................................. 134

7.4 INFRASTRUCTURE SERVICES .............................................................................................................. 140

7.4.1 TOWN WATER SUPPLY REPORT - MARCH .......................................................................................... 140

7.4.2 FIFIELD AND BURCHER WATER SUPPLY ............................................................................................. 155

7.4.3 STREET ADDRESSING – ROAD NAMING REQUEST FOR FLECTHER LANE ............................................... 160

7.4.4 PROPOSED LAND SWAP – LOT 9 DP821592........................................................................................ 163

7.4.5 ISLAND CREEK BRIDGE ...................................................................................................................... 168

7.4.6 LAKE CARGELLIGO WALKWAY STAGE 2.............................................................................................. 170

7.4.7 LAKE CARGELLIGO CBD UPDATE ............................................................................................................ 172

7.4.8 ADDITION OF LOT 13 DP821530 TO LACHLAN SHIRE COUNCIL CROWN RESERVES RESERVE TRUST IN

LAKE CARGELLIGO .......................................................................................................................................... 175

7.4.9 PROPOSED ROAD CLOSURE IN THE LAKE CARGELLIGO LOCALITY ........................................................ 179

7.4.10 ROADSIDE VEGETATION MANAGEMENT PLAN .................................................................................. 183

7.4.11 GUM BEND LAKE ADVISORY COMMITTEE .......................................................................................... 187

7.4.12 SR64 PLATINA ROAD UPGRADE ......................................................................................................... 194

7.4.13 ROADS BUDGET ADJUSTMENTS ........................................................................................................ 198

7.4.14 ROAD SAFETY OFFICER QUARTERLY REPORT ..................................................................................... 207

8.0 DEPUTATIONS .................................................................................................................................... 218

9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR AND DEPUTY MAYOR ................................. 219

10.0 NOTICES OF MOTIONS ....................................................................................................................... 220

10.1 MEDIA AND COMMUNICATIONS POLICY ....................................................................................................... 220

This is Page No.4 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016 in

Lake Cargelligo.

10.2 TOILET FACILITIES AT FROGS HOLLOW LAKE CARGELLIGO .................................................................................. 221

11.0 DELEGATES REPORT ........................................................................................................................... 222

11.1 ABORIGINAL ADVISORY COMMITTEE ................................................................................................ 222

11.2 LACHLAN LOCAL AREA COMMAND COMMUNITY SAFETY PRECINCT MEETING ................................... 225

12.0 CORRESPONDENCE............................................................................................................................. 227

12.1 COUNTRY WOMEN’S ASSOCIATION OF NSW – LETTER OF APPRECIATION ............................................................. 227

12.2 TOTTENHAM WELFARE COUNCIL INC. – REQUESTING COUNCIL UPDATE ON TOTTENHAM POOL AMENITIES PROJECT ......... 228

12.3 ST FRANCIS XAVIER’S SCHOOL – LETTER OF THANKS FOR RECENT DONATION.......................................................... 229

13.0 COMMON SEAL .................................................................................................................................. 230

14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ............................................................................... 230

16.0 CLOSED SESSION ................................................................................................................................ 231

16.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION................................................. 231

16.2 SALE OF LAND ...................................................................................................................................... 232


Lake Cargelligo.

1.0 ACKNOWLEDGEMENT OF COUNTRY AND ELDERS

2.0 CONFIRMATION OF THE MINUTES

RECOMMENDATION

That the Minutes of the:

a) Ordinary Council Meeting held 16 March, 2016 and

b) Extra Ordinary Meeting of Council held 14 April 2016 be received and

noted.


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This is Page No.10 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April 2016

in Lake Cargelligo.


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3.0 LEAVE OF ABSENCE

RECOMMENDATION

That a leave of absence be granted for Councillor Dennis Brady.

(/)


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4.0 MAYORAL MINUTE

4.1 EVENTS

LACHLAN SHIRE COUNCIL

REPORT TO COUNCIL MEETINGTO BE HELD ON

20th APRIL 2016

AUTHOR: MAYOR

REPORT NO: MM 3/16

SUBJECT: EVENTS

TRIM NO:

MAYORAL MINUTE

February, March and April have been busy months in Lachlan Shire for major events. It

kicked started with the Condobolin Picnic Races on Saturday 20 th February, followed by

the Tottenham Picnic Races on Saturday 5th March. The Condobolin 750 Easter

Weekend, Condobolin Garden Festival Saturday and Sunday 1st and 2nd April and the

Tullibigeal Picnic Races on Saturday 1st April.

All these events have been very significant for bringing people into our shire. The

feedback I have received is that these events were well attended accompanied by

fantastic weather.

I would like to thank the volunteers that make up all the committees that put these

events on, you all need congratulating from the Council and your communities. These

events would not happen without you. Thank you.

LINK TO COMMUNITY STRATEGIC PLAN: 7.4 Thriving and vibrant art and cultural activities.

RECOMMENDATION THAT:

a) Mayoral Minute No 3/16 be received and noted.


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5.0 PUBLIC FORUM



6.0 DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s

Code of Conduct regulate the way in which Councillors and staff of Council conduct

themselves to ensure that there is no conflict between their private interests and their

public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has an

interest in a matter to be considered at a meeting of the Council (or Committee), that

interest must be disclosed as soon as practicable after the start of the meeting and the

reasons for declaring such interest.

RECOMMENDATION

That Councillors and staff now disclose any interest in the matters under

consideration at this meeting, describe the nature and type of interest, and in the

case of ‘less than significant on pecuniary interests’ the reasons why they

consider the interest to be non significant.

(/)


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7.0 REPORTS

7.1 GENERAL MANAGER

7.1.1 REQUEST FOR DONATIONS


REPORT TO COUNCIL MEETING TO BE HELD ON

20th APRIL 2016

AUTHOR: GENERAL MANAGER REPORT NO: GM 15/16

SUBJECT: REQUEST FOR DONATIONS

Purpose:

To submit two requests for funding to Council for its consideration.

Supporting Information:

Copies of the requests are shown at Attachment “A”. An updated balance of the

Donations Budget is shown at Attachment “B”.

Background:

The Tullibigeal & District Progress Association is seeking financial assistance of $450 to

cover the cost of holding last year’s annual Christmas Event.

The Koori Kids organisation is seeking $450 to cover costs for the NAIDOC Week

School Initiative Competition for school aged children. Council has supported this in the

past.

Issues & Comments:

It is unusual to approve donations for past events and especially if Council has not

received due recognition of its donation leading up to and at the event.

Financial & Resource Implications:

The balance of the donations budget is shown at Attachment “B”.

Legal Implications:


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There are no legal implications for Council from approving or not approving these

requests.

Risk Implications:

There is little if any risk in approving or not approving these requests.

Stakeholder Consultation:

Nil.

Options:

1. Council approve the requests 2. Council vary the funding requests 3. Council not approve the requests.

.

Conclusion:

Council approve the funding requests.

Link to Policy and/or Community Strategic Plan:

5.7.3 Council’s decision making is equitable and ethical.

RECOMMENDATION

THAT:

a) General Manager Report No 15/16 be received.

b) Council consider the requests.


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DONATIONS BUDGET - 2015/16 As At 8th April 2016 Attachment "B"

Organization/Individual Sporting Education/ Community Art &

Environment Organizations Culture

Cancer Care Western Inc 500$

Condobolin Sports Club State Triples 200$

Condobolin Chamber of Commerce 500$

Condobolin Historical Society 160$

Tullibigeal Gymkhana 500$

Men's Health Check BBQ 300$

Rotary Xmas Carnival - Condo 1,500$

Condo 750 5,000$

Rotary Xmas Carnival Lake Cargelligo 1,000$

Tottenham Xmas Tree celebrations 500$

School Presentation Nights x 8 1,600$

CWA - Public Speaking Competition 300$

St Vincent De Paul - waive tip fees ?

Tottenham outdoor gym equip 650$

TAFE Institute awards 150$

Tullibigeal Xmas Event - costs 450$

Koori kids schools Initiative 450$

TOTAL 5,700$ 2,800$ 1,650$ 3,610$

Annual Allocation $5,700 $4,000 $2,300 $4,000

Balance Remaining $0 $1,200 $650 $390


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7.1.2 BETTER PRACTICE REVIEW UPDATE



20th APRIL 2016

AUTHOR: GENERAL MANAGER

REPORT NO: GM 16/16

SUBJECT: BETTER PRACTICE REVIEW UPDATE

TRIM NO:

Purpose:

To update Council on the implementation of the Better Practice Review

recommendations.


The updated summary worksheet is shown as Attachment “A”.

Background:

Council received the final Better Practice Review Report from the Office of Local

Government (OLG) on the 20th March 2015 which detailed 26 recommendations to be

implemented by Council. Progress in implementing the Action Plan must be reported to

the OLG within 6 months of Council tabling the Action Plan at the April 2015 Council

Meeting and this was duly reported in October 2015.

Issues & Comments:

There are several recommendations that have been completed with the remaining ones

underway or near completion.

The asset management plans for the remaining asset classes will be completed by Jeff

Roorda and Associates prior to 30th June this year so that the figures are ready for the

Annual Financial Statements.

The Enterprise Risk Management Plan is nearing final development and is being

assessed by the Internal Audit Committee.

Testing the Business Continuity Plan involves a major simulation exercise which

requires other agencies’ involvement and could be expensive.


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Section 355 Committee training will be a task for the new DCSG when he starts later

this month.


There will be costs for the completion of the remaining asset management plans by Jeff

Roorda. These costs have been provided for in the Delivery Program.

Legal Implications:

The implementation of the recommendations will assist Council in reducing potential

legal issues.

Risk Implications:

The implementation of the recommendations will reduce Council’s exposure to risk,

particularly the Enterprise Risk Management Plan recommendation.


Penrith City Council assisted in the development of some of the recommendations.

State Wide has assisted in the Risk Management Plan development.

Options:

1. Council note the progress made to date as per Attachment “A” 2. Council amend the Action Plan.

.

Conclusion:

Council note the progress made in implementing the Better Practice Review

recommendations.



RECOMMENDATION

THAT:


b) Council note the relative progress made in implementing the

recommendations of the OLG Better Practice Review.

This is Page No.31 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held on 20 April 2016 in Lake Cargelligo.

ACTION PLAN

Lachlan Shire Council faces a number of challenges, particularly in relation to improving its governance framework and achieving financial

sustainability.

The review team has prepared the following Action Plan to record the areas requiring development and proposed actions arising from the

Promoting Better Practice Review. Areas and actions already captured in the Council’s Organisation Development Plan have been noted in the

Progress Report Column. A notional risk rating for each area has also been included in the priority column.

The Council is asked to review each area, the proposed actions and the risk ratings allocated. It is suggested that once conf irmed, the

additional areas and actions identified by the review team be included in the Council Improvement Plan. The Council is encouraged to include

start and finish dates based on priority as soon as practicable. It is critical that the Senior Management Team monitor progress against the tasks

in the Council Improvement Plan and report to the Council quarterly.

The Council is also encouraged to review the linkages between the Council Improvement Plan and its suite of Integrated Planning and

Reporting documents. As part of this process, start and completion dates, as well as indicative costs, should also be included in the Council

Improvement Plan.

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Areas for Development Priority Action Proposed Timeframe Responsibility Progress Report

LEADERSHIP AND GOVERNANCE

1. Review of policies High - Review all policies and procedures to align with a standard format.

- Introduce version control and an up-to-date policy register.

- Provide training to relevant staff.

Complete by

30/06/15

MANEX

Completed

2. Legislative compliance High - Put in place a system or process to ensure legislative and regulatory obligations are met.

Complete by

30/04/15

DCSG

Completed

3. Business Continuity Plan High - Test the existing Business Continuity arrangements to ensure that the Council can operate in the event of a catastrophic disaster or emergency.

Complete by

30/06/16

DCSG/GM

Development of BCP completed and adopted by Council at its July 15 Ordinary Meeting

Current BC arrangements to undergo testing to identify existing gaps

4. Risk management/ fraud control

High - Develop an enterprise risk management plan to identify and address all key business risks facing the Council.

Complete by

30/6/16

GM

Internal Audit Committee reviewing ERM Plan. Training for managers and supervisors held. Plan under development.

5. Internal audit High - Implement an internal audit capability using a shared service approach with neighbouring councils (i.e. CENTROC councils).

-

Complete by 30/06/15

CFO Completed

6.

Procurement, disposal and tendering

High - Review all policies, guidelines, practices and procedures in this area.

- Develop policies, guidelines and practices relating to overall contract management and monitoring the performance of contractors

- Provide training to relevant staff.

Complete by 30/3/15

CFO

ARC Blue initial consultation and report investigated, policies and procedures reviewed.

Grant Thornton completed a review of financial controls and

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procurement in March 2015

Recommendations from that review assessed with a view to implementing recommendations by 30 June 2016

Tender link training undertaken

Procurement review Team established and is reviewing all aspects of procurement

Monthly meetings of the team currently being held.

7 Asset Management High - Establish up to date data base of all assets - Also see Recommendation 25


CFO Completed for Council’s roads infrastructure assets.

JRA consulted with a view to similar review for other infrastructure assets by 30 June 2016.

Staff continuing to update Water & Sewer data and will shortly begin on Parks and Gardens assets. JRA engaged to look at utilities Special Schedule 7 data

Review of Building Asset Management Plan completed in house with guidance of JRA

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8.

Policy on staff interactions with the Mayor and councillors

Medium Develop a policy on: - the interaction between the Mayor and

General Manager. - the interaction between councillors and staff. - Access to information by councillors.

Complete by 30/3/15

GM Completed

9. Code of Conduct Medium - Implement strategies to reinforce awareness of the Code to Council delegates, the public and contractors.

- Promote awareness of Protected Interest Disclosure and related notification procedures.

Complete by 30/3/15

DCSG

Completed

10. Delegations High - Complete current review of delegations. - Establish a standard instrument of

delegations or register. - Provide appropriate induction, training and

support for staff accountable for enacting delegations.

- Develop monitoring mechanisms to ensure that delegations are appropriately applied.

Complete by 28/2/15

DCSG/GM

Completed

11. Statement of business ethics

Medium - Link the revised Procurement Policy to the Council’s Code of Conduct.

- Develop a statement to guide external parties (such as suppliers and contractors) on the standards that are required when dealing with the Council or acting on the Council’s behalf.

Complete by 30/3/15

GM

Completed

12. Legal services Medium - Finalise review of provision of legal services to the Council.

- Establish a legal advice panel.

Complete by 30/3/15

GM Completed

13. Privacy management Medium - Prepare and adopt a privacy management plan.

Complete by 30/3/15

GM Completed

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- Provide training on privacy management to councillors and refresher training to relevant staff as required.

14. Supporting Council’s committees (s355)

Medium - Provide committees with a constitution or charter setting out their role and membership, as well as documented procedures and relevant training.

Complete by 30/6/16

DCSG/GM

Review underway to establish consistent Terms of Reference roles and responsibilities to be finalised Mar 2016

Committee handbook being developed

Training including Code of Conduct to be incorporated

15. The Friendship Alliance with Penrith City Council

Medium - Utilise the alliance with Penrith City Council to assist in strengthening existing governance arrangements.

Complete by 30/3/15

GM

Completed but ongoing.

COMMUNITY STRATEGIC PLANNING FOR THE FUTURE

- 16. Improved linkages between all of the Council’s plans and strategies

Medium - Review and improve links between the Resourcing Strategy and the Delivery Program and Operational Plan.

- Better integrate the individual plans within the Resourcing Strategy (ie Long-Term Financial Plan, Asset Management Plan and Workforce Strategy).

-


DCSG CFO

Completed

17. Long-Term Financial Plan High - Include Key Performance Indicators as required

- Provide commentary to explain scenarios. - Carry out a sensitivity analysis

Complete by 30/6/15

CFO DCSG

Completed.

DELIVERING A SUSTAINABLE FUTURE

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18. Update the Resourcing Strategy and Delivery Program

High - Once the Asset Management Plans have been updated to include the Fair Valuation of Assets (value and depreciation), the Council should also update its Long-Term Financial Plan and Delivery Program accordingly.

- The updated Asset Management Plans should also include full asset maintenance costs.

- The Long-Term Financial Plan should include the costs of initiatives from the Workforce Management Plan.

Complete by

30/6/15

All Directors

Completed

19. Alignment of financial data for the Resourcing Strategy and Delivery Program

High - Once the Asset Management Plans and the Workforce Plan have been updated, the financial data contained in those plans should agree with the information in the Long-Term Financial Plan and the Delivery Program.

-

Complete by

30/6/15

CFO

Completed

20. Quarterly Budget Review Statement

High - The Council should recommence the preparation of a Quarterly Budget Review Statement, as per legislation.

Complete by

30/3/15

CFO

Completed

21. Water Fund High - The Council should prepare a business plan for its Water Fund as per the National Competition Policy.

- The Council should increase its water rates or reduce expenditure to enable the fund to at least break even in line with the National Competition Policy.

Complete by

30/6/15

DIS

CFO

Completed.

22. Sewerage Fund High - The Council should consider increasing its sewerage rates to at least bring the Fund to a break even position.

Complete by

30/6/15

CFO

Completed

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23. Succession Plan Medium - The Council should develop a succession plan.

Complete by

31/12/15

DCSG

Completed

24. Workforce Plan Medium - The Council should clearly address the workforce requirements of the Delivery Program, and ensure that costs associated with proposed workforce actions are addressed in the Long-Term Financial Plan.

Complete by

30/6/15

DCSG

Completed

25. Asset Management Review High - Establish up to date data base of all assets and complete asset management plans

Complete by 30/6/16

CFO Completed for Roads infrastructure assets.

Completed for building assets

JRA engaged to do similar review for other infrastructure assets by 30 June 2016

JRA updating Water & Sewer data and will shortly begin on Parks and Gardens assets.

JRA engaged to look at utilities AMPs

All financial data to be centralised in the Civica Authority CVR system by 30 April 2016

Technical data to be incorporated in the JRA Datashare system by 31 May 2016.

26. Procurement Policy - Review

High - Engage Grant Thornton to review Procurement. Council to implement

Complete by

CFO

Review completed. Not all

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recommendations. 30/9/15 recommendations

implemented.

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7.1.3 FEDERAL ELECTION ISSUES



20th APRIL 2016


REPORT NO: GM 18/16

SUBJECT: FEDERAL ELECTION ISSUES

TRIM NO:

Purpose:

To obtain commitments on Federal issues affecting Council from candidates prior to

the upcoming Federal Election.


An issues paper is attached as Appendix “A”.

Background:

The Australian Government will soon be announcing a day for the upcoming Federal

Election and Council needs to make all candidates aware of issues affecting Lachlan

Shire. Responses and commitments to those issues should be obtained from each

candidate prior to the election.

Issues & Comments:

There are several issues attached for consideration by Council. They are by no

means exhaustive and Councillors may wish to add others.


As detailed in Appendix “A”.

Legal Implications:

Nil.

Risk Implications:

If commitments to issues are not obtained prior to the election then there is a greater

risk that nothing will happen after the election.

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MANEX only at this stage.

Options:

1) Council support the issues as per Attachment “A” and forward to candidates

when announced.

2) Council amend the Issues.

3) Council not forward the Issues to candidates.

Conclusion:

Council should consider and make any changes to the Issues listed at Appendix “A”

and then forward to candidates.



RECOMMENDATION

THAT:


b) Council consider the issues listed at Appendix ‘A” and forward to

candidates at the upcoming Federal Election.

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2016 FEDERAL GOVERNMENT ELECTION

ISSUES PAPER

DESCRIPTION OF ISSUE SUGGESTED SOLUTION

ISSUE 1 Drought Proofing Condobolin. Lachlan Shire Council’s (LSC) Drought Strategy for Condobolin requires funding for infrastructure including a new water treatment plant and a pipeline from underground bores on the South Forbes Road Reserve to Condobolin. The total estimated cost of the Water Treatment Plant and pipeline is $24M

LSC is seeking a one-third share of $8M from the Federal Government with the balance of $16M being shared equally by Council and the NSW Government.

ISSUE 2 Roads to Recovery Program.

Local roads are the capillaries of our communities linking our homes, schools, farms and business. They are the building blocks of our nation’s transport network providing access to and from our front gates to local, regional, state, national and international services and markets. Without local roads there would be no access to schools, health facilities, community facilities and markets.

LSC has the largest local road network in NSW and has become heavily reliant on the Roads to Recovery Program as a source of revenue to directly fund this vital transport infrastructure.

The Federal Government make the Roads to Recovery a permanent Road Funding Program for Local Government and increase in real terms road funding direct financial assistance to Local Government and particularly those councils in rural areas.

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ISSUE 3 Federal Government Local Government Assistance Grants (FAGs) The decision to freeze FAGs indexation until 2017-18, and therefore permanently reduce funding to councils into the future by more than $300 million per annum, will impact most on vulnerable and grant-dependent councils and their communities. As the responsibilities of councils and the costs of delivering services increase, these reductions will have a real and growing impact which undermines future service delivery. The FAGs Scheme is in urgent need of review and the formula for distributing grants amended to provide an option for re-distributing funds from Councils who have a strong rating base and attractive untapped options for non-rate revenue sources to increase funding to needy councils to provide special benefits to regional, small rural and remote sparsely populated areas that have limited capacity to raise revenue from rates and other sources. In 2013-14, FAGs amounted to around 0.67 per cent of total Commonwealth taxation revenue, continuing a long trend of FAGs falling as a proportion of the Commonwealth’s taxation revenue.There is a strong argument by Local Government and an equal partner with State and Federal Government in the provision of community services, facilities and infrastructure for the allocation of a fixed share of Federal Government Taxation Revenue representing 1% annually.

That Federal Government Financial Assistance Grants be immediately unfrozen and parity restored and reviewed to: (i) assess the impact of minimum

grant requirements;

(ii) assess the needs of Councils serving smaller rural, regional and remote communities;

(iii) options for progressive re-distribution of funding from councils with strong rating bases and untapped options for non-rate revenue to small rural, regional and remote councils who have no capacity to raise additional revenue from rates and other sources; and

(iv) provide a permanent funding

base for Financial Assistance Grants representing a one percent (1%) fixed shared of annual Federal Government Taxation Revenue.

ISSUE 4 Cost Shifting to Local Government. A key driver of the increased demand on local government finances is its role in acting as a major

The current Cost Shifting Inter -Governmental Agreement should be

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service provider of Commonwealth and state services. Local Government remains committed to playing this role. However, as Local Government has been providing those services on behalf of other levels of government, it is unreasonable to expect Local Government to meet the costs of the services if funding is withdrawn. A greater focus on cost shifting is especially relevant as discussions about the roles and responsibilities of each level of government continue in the context of Federation and Taxation reform processes. Withdrawal of funding once councils have accepted a service delivery role exposes councils to community pressure to fund the continuation of the service. This is cost shifting and a poor outcome for communities.

reviewed and strengthened so that all levels of government agree to comply with its principles whenever new or additional functions, or new or increased service standards affecting local government, are being considered.

Appropriate resources to aid in the prevention of cost shifting should be provided.

ISSUE 5 Local Government Disaster Management On average, in Australia each year, 50 people lose their lives as a direct result of natural disasters. A further 1,500 are injured and 250,000 are affected in some way. The economic cost to communities exceeds $6billion. Natural disasters have a significant economic, social, environmental and political impact on communities impacted by such disasters. Natural hazards are occurring more frequently in Australia than in the past due to the impacts of climate change which are producing more severe and longer-term consequences. It is important to help insulate communities from the effects of natural hazards. Local government therefore endorses initiatives that build capacity in local and regional communities to identify, mitigate and adapt, as well as respond to natural disasters. A dedicated funding program for local government is needed so that local government can build resilience

(i) Changes to Natural Disaster

Recovery (NDR) Program funding arrangements to allow councils greater flexibility and the self-determination of how NDR funding will be spent in the restoration of infrastructure damaged by natural disasters rather than the present situation of program guidelines requiring approved funding to be spent on the replacement of infrastructure to the same standard of that damaged or destroyed; and

(ii) A Federal Government Disaster

Management Program introduced for disaster management and pool of funds established of at least $200M to fund renewal or replacement of vital public

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and provide community members with the certainty they need in the face of natural disasters.

This extends to the issue of betterment funding. It is common sense that in the face of an increasing occurrence of extreme weather events, simply rebuilding infrastructure to its original specifications and condition is not sufficient. Betterment funding is a strong example where a targeted additional investment will produce savings in the long term, simply because the infrastructure is now built to withstand its new situation.

infrastructure for which Local Government is responsible damaged or destroyed by natural disasters.

ISSUE 6 Federal Government Community Infrastructure Funding Local Government is responsible for billions of dollars’ worth of community infrastructure, excluding local roads. This infrastructure provides the social and economic backbone for communities throughout Australia, particularly those in rural and regional areas that are continuing to experience economic hardship exacerbated by increasingly unfavourable weather conditions and an uncertain global economic outlook. The funding allocated by the Australian Government to support the Regional and Local Community Infrastructure Program (RLCIP) in 2008-09 and 2009-10 was warmly welcomed by local communities across the nation. This funding made an important contribution to assist councils to meet the backlog and underspend on this community infrastructure that has accumulated over many decades and the value and benefits of such a program were evident to all. Projects delivered under the Program will continue to have benefits for the economy and broader community for years to come. It is a financial impossibility for Local Government alone to plan, finance and construct infrastructure. There is a clear and inarguable case for greater investment in local infrastructure to create strong

To achieve these improvements to infrastructure, LSC calls for the reinstatement of the RLCIP in the 2016-17 Budget funded at $300 million per annum over the next four years. This program would have the specific objective of investing in identified local projects which would achieve real, measurable productivity outcomes through improved access and connectivity, specifically in rural and regional Australia.

45


foundations upon which our communities can grow and prosper. ISSUE 7 Climate Change/Renewable Energy Opportunities

Local Government, working in partnership with the Australian Government, can deliver highly effective climate change projects that can mitigate the production of greenhouse gas emissions and also greatly assist the community to be better prepared and better able to adapt to future climatic conditions.

LSC supports the view that renewable energy is essential to Australia’s future economic growth and prosperity and a strategic driver in providing for future jobs and assisting with the lowering of Australia’s greenhouse gas emissions.

Australia’s future energy supply will need to have lower greenhouse gas emissions in order to meet the challenges posed by climate change.

LSC is calling for a $200 million program over four years to enhance local government resources for work with local businesses and communities in implementing local and regional climate change plans and to provide grants to councils to co-develop appropriate renewable energy projects suitable for their areas.

ISSUE 8 National Broadband Network (NBN) Rollout/Mobile Phone Blackspot Program

NBN is essential if rural and remote communities are to have access to the same services provided in larger urban centres and to compete on an even playing field with larger cities in attracting businesses. Access to mobile phone coverage is not only important for communications but it is also a major health and safety factor for residents in rural and remote areas.

Installation of National Broadband Network in all towns and villages in the Lachlan Shire by the end of 2017. Installation of mobile phone towers to eliminate blackspots within the LSC tower and particularly at Yellow Mountain

ISSUE 9

46


Foreign Ownership of Prime Agricultural Land

Widespread community deep concern exists in relation to the question of foreign investment in Australian Agriculture and specifically, the foreign acquisition of prime agricultural land. LSC strongly supports the Prime Ministerial initiative that the Federal Government establish a foreign ownership land register to provide accurate publicly available information of the nature and extent of foreign ownership of prime agricultural land.

It is acknowledged that Australia has relied on foreign investment for generations to create the industries we are now reliant upon for a good deal of our national prosperity.

However, according to available statistics foreign ownership of agricultural land now stands at 11%. A reliable foreign investment land register would allow the level of foreign ownership of agriculture land to be closely monitored on an annual basis and government policy revised dependent on increases in the level of foreign ownership.

LSC advocates that in relation to the foreign ownership of Australian agricultural land, the Foreign Investment Review Board closely monitor and examine the purchase of all agricultural land by foreign governments and foreign state-owned enterprises.

47

7.1.4 ACTIVE RESOLUTIONS AS AT APRIL 2016


REPORT TO COUNCIL MEETING

TO BE HELD ON THE 20th APRIL 2016


REPORT NO:GM 19/16

ACTIVE RESOLUTIONS AS AT APRIL 2016

Date Dept. Resolution Action Taken to Date Expected Completion

MAR 2016 GM 102/16 VALUATIONS OF PREMISES RESOLVED THAT: Resolution Minute 34/16 be rescinded.

b) Council grant a two year extension of the current management

agreement with Whiddon Homes.

c) The Mayor and General Manager be delegated authority to

sign the extension agreement.

For:

Advice sent to

Whiddon Homes and

extension of

Agreement rejected.

July 16

48


Clr Ridley, Clr Frankel, Clr Medcalf, Clr Manwaring, Clr Nelson

Against:

Clr Phillips, Clr Scott, Clr Brady, Clr Saunders

103/16 PROPOSED LEASE RESOLVED THAT: Resolution Minute 63/16 be rescinded.

b) Council agree to lease rooms within the Condobolin District

Retirement Village to RaRMS for a two year period.

c) Any modifications required to the rooms be at the expense of

RaRMS and subject to Council approval.

d) A market rental be charged as determined by an independent

qualified valuer.

For:

Clr Nelson, Clr Manwaring, Clr Frankel, Clr Ridley, Clr Medcalf.

Against:

Clr Phillips, Clr Scott, Clr Saunders and Clr Brady.

Advice sent RaRMS

and have been

advised they will stay

at the hospital.

Completed

49


MAR 2016 GM 88/16 RURAL FINANCIAL SERVICE RESOLVED THAT:

a) The Executive Officer Report be received.

b) Council write to the Rural Financial Counselling Service and

advice the board of our disappointment with the closure of the

Lake Cargelligo office and the loss of service levels in the region.

(Hall/Brady)

E-mail Sent

COMPLETED

MAR 2016 GM 91/16 VOLUNTARY PLANNING AGREEMENT RESOLVED THAT:


b) Council accept the draft VPA as amended.

(Frankel/Brady)

Letter of support sent

accepting draft VPA

COMPLETED

MAR 2016 CFO 87/16 The City of Whyalla – The Future of Australian Steel Industry RESOLVED THAT

a) Council adopt a local procurement approach for all

Listed for inclusion in

current review of

Procurement policies

and procedures

June 2016

50


upcoming infrastructure prospects that requires structural steel.

(Brady/Frankel)

MAR 2016 GM 68/16 OLG INNOVATION FUND APPLICATION RESOLVED THAT


b) Council approve a joint application with other Lachlan

Alliance member councils for funding under the Office of

Local Government’s Innovation Fund.

c) Council approve an individual application from Lachlan

Shire Council for upgrades to communication technology at

remote Council sites.

d) Council’s co-contribution for the joint application be

included in the 2016/17 Operational Plan.

(Nelson/Hall)

Joint application sent

to OLG.

Individual application

sent.

Both awaiting outcome

of application

June 2016

DEC 2015 GM 358/15 REQUEST FOR FINANCIAL ASSISTANCE

51


RESOLVED THAT

(a) Council give delegation to the General Manager to

negotiate assistance towards works up to a maximum

value of $50,000 payable after the development is

completed.

(Scott/Brady)

Negotiations

commenced. Email

sent but no reply at

this stage from the

developer.

April 2016

MAR 2016 E&P 73/16 NEW POLICY – PROPOSED CONTAMINATED LANDS

POLICY

RESOLVED THAT

a) Director Environment and Planning Report No 5/16 be

noted.

b) The draft Contaminated Land Policy be placed on public

exhibition for a period of 28 days.

(Hall/Manwaring)

Policy on public

exhibition over April

2016.

Report to be

put to 18 May

2016 meeting

52


FEB 2016 E&P 27/16 RETROSPECTIVE DEVELOPMENT

RESOLVED THAT:

Council, pursuant to the provisions of Section 80 (1)(b) of the

Environmental Planning and Assessment Act, 1979 refuse

Development Application 2015/46 for the continued use of an

existing residential building at Lot 31 DP807084, Wells Street,

Curlew Waters for the following reasons:

(i) The proposed development is considered

unsatisfactory with regard to Section 79C(1)(a)(i) of

the Environmental Planning and Assessment Act,

1979 in that the dwelling;

a) does not minimise the flood risk to life and

property associated with the use of the land

b) is not compatible with the land’s flood hazard

potential, taking into account projected changes

as a result of climate change

Discussions held with

applicant, extension of

10 days sought to

remove infrastructure.

Extension granted.

4 April 2016.

53


c) does not avoid adverse impacts on flood

behaviour and the environment

d) will result in social and economic costs to the

community as a consequence of flooding

e) will result in the likelihood of contamination of

the water in the lake as a result of the disposal of

untreated wastewater on the surface of the

ground.

(ii) The proposed development is considered

unsatisfactory with regard to Section 79C(1)(b) of


1979 in that the dwelling has been constructed

without a Construction Certificate having been

obtained and therefore it cannot be determined

whether the structure complies with the National

Construction Code/Building Code of Australia. As

such, the safety of the dwelling in terms of its

structural stability may compromise life safety and

54


thereby have an adverse impact on the

environment.

(iii) The proposed development is considered

unsatisfactory with regard to Section 79C(1)(d) of


1979 in regard to the issues raised in the three

submissions to Council.

(iv) The proposed development is considered

unsatisfactory with regard to Section 79C(1)(e) of


1979 in the public interest is not served by the

approval of development that does not meet

legislative and community expectations with regard

to the construction of the dwelling and the disposal

of the untreated wastewater, which could result in

adverse impacts on adjoining land uses.

55


(v) That the owner Mr Graham Spackman be required

to remove from the site the existing unauthorised

dwelling and ablution facility and septic tank located

on Lot 31/DP807084 Wells Street Curlew Waters on

or before Friday 26 March 2016.

(Scott/Hall)

DEC 2015 E&P 341/15 ADOPTION OF LACHLAN SHIRE URBAN LAND USE

STRATEGY 2015 AND LACHLAN DEVELOPMENT

CONTROL PLAN

RESOLVED THAT

(a) Council adopt the Lachlan Shire Urban Land Use Strategy

and Lachlan Development Control Plan

(b) Council prepare a Planning Proposal pursuant to the

Environmental Planning and Assessment Act 1979, as

DCP and LUS in effect

Complete

Planning Proposal

Discussions held with

End of 2015

LEP

amendment

mid 2017

56


amended, to amend the Lachlan Local Environmental Plan

2012 to reflect the intent of the Lachlan Shire Urban Land

Use Strategy

(Phillips/Frankel)

Town Planning

Consultant to

implement this

process.

DEC 2015 E&P 342/15 APPOINTMENT OF MEMBERS TO LACHLAN SHIRE

COUNCIL’S CEMETERY ADVISORY COMMITTEE

RESOLVED THAT

(a) Council Agree to appoint the following applicants as

community representatives to the Committee:

I. Jeffrey Grogan

II. Samantha-Lee Haworth

III. Melissa Blewitt

IV. Maureen Crowe

V. Kathleen Brady

VI. Kirsten Thomas

(b) Council adopt the Draft Lachlan Shire Council Condobolin

Successful members notified, inaugural meeting to be held on 14 March 2016.

Inaugural

meeting held,

committee

active –

complete.

57


Cemetery Advisory Committee Terms of Reference.

(Scott/Brady)

MAR 2016 IS

92/16 RURAL FIRE SERVICE VEHICLES DISPOSAL

RESOLVED THAT

Council will dispose of the following decommissioned Rural Fire

vehicles by sale of:

1) BFO 1815 (1993 Isuzu 4X4 dual cab truck) to Des

Manwaring for $21,500.00.

2) BFO 3936 (1996 Isuzu 2X4 single cab truck) to Neville

O’Hara for $22,000.00.

3) BFO 5264 (1993 Isuzu 4X4 dual cab truck ) to Des

Manwaring for $23,500.00.

4) BFO 8383 (1997 Nissan Navara 4wd dual cab utility) to

Carnet Auction $3,000.00.

(Frankel/Hall)

Successful tenders

have been advised,

and arrangements to

be made for payment

and vehicle pick up

May 2016

MAR 2016 IS 93/16 CENTROC ELECTRICITY PROCUREMENT Centroc Advised COMPLETED

58


RESOLVED THAT

a) Infrastructure Services Report No 24/16 be received and

noted.

b) Council acknowledge that there are extenuating

circumstances surrounding the procurement of electricity

being the short duration for consideration of accepting

prices offered by energy retailers and as such Council

should be excused from the tendering requirements under

S55 of the Local Government Act.

c) Council engage Energy and Management Services to

conduct the procurement process for electricity for the

next rounds of small sites, large sites and street lighting

contracts.

d) Council delegate the authority to execute the contracts for

the supply of electricity to the Mayor and General

Manager.

(Hall /Frankel)

59


MAR 2016 IS 94/16 REHABILITATION OF LAKE CARGELLIGO 4ML RESERVOIR RESOLVED THAT

a) Director Infrastructure Services Report No 28/16 be

received.

b) The tendered price of $384,562.32 submitted by Aeramix

Pty. Ltd. be accepted for the concrete rehabilitation works

and leak repairs of the 4ML Reservoir located at the Lake

Cargelligo Water Treatment Plant.

(Scott/Hall)

Tender advised.

Startup meeting held,

site establishment to

commence from April

18

Project

Completion

date 30

September

2016

MAR 2016 IS 75/16 ROADS UPDATE

c) Manager Operations Report No IS 19/16 be received

and noted.

d) Council endorses continuation of reconstructing and

widening of the single lane seals on SR3 Tabratong

Crossing Road to extend another approximately 1.0km

of narrow and failing seal using available Roads to

Works on SR3

Tabratong Crossing

Road commenced for

additional 1km

ACTION

COMPLETED

60


Recovery funds and reallocate FAG funds if required

from projects either unlikely to proceed in 2015/16 or

which can be deferred without adversely impacting on

levels of service.

e) Council notes that the final segment of single lane seal

on SR3 Tabratong Crossing Road is flagged in the

current Delivery and Operational Plan for reconstruction

and widening in 2016/17.

(Ridley/Manwaring)

MAR 2016 IS 79/16 LACHLAN TRAFFIC COMMITTEE MEETING MARCH

2016

RESOLVED THAT

a) Infrastructure Services Report No 25/16 be received

and noted.

b) Council approve the Men of League, Tour De Fifield, to

be held on public roads.

Event approvals

granted

COMPLETED

61


c) Council approve the Central West Horse Driving

Society, Fifield Enduro, to be held on public roads.

(Brady/Hall)

MAR 2016 IS 80/16 PROPOSED ROAD CLOSURE IN THE LAKE

CARGELLIGO LOCALITY

RESOLVED THAT

a) Infrastructure Services Report No 26/16 be received and noted.

b) Council consents to the closure of the roads within ‘Uabba

Station’ as unformed shared Council/Crown road west of Lot 9

DP752306 and numerous Crown roads.

c) Council acknowledges that the land within the closed Council

road and shared Council/Crown road will vest in the Crown and

may be sold.

d) Council opposes the closure of Council road SR 193 and SR

194 west of the ‘Uabba Station’ entry gates.

(Hall/Nelson)

Crown Lands advised

of resolution. Further

consultation with Cr

Hall, see report in

these papers

COMPLETE

MAR 2016 IS 81/16 GUM BEND LAKE ADVISORY COMMITTEE

RESOLVED THAT

Proposed works

May 2016

62


a) Infrastructure Services Report No 27/16 be received and

noted.

b) Council completed the following works:

a. The northern fence of the camping ground be

realigned along the edge of the road and allow a

turning bay at the end. Further the surface inside

the fence area be seeded with an appropriate plant

to encourage regeneration of vegetation.

b. Seats be installed at the playground shade structure

c. A light with timer button operation be installed at the

boat ramp

d. Mops be provided in the amenities

(Brady/Saunders)

placed on Schedule

MAR 2016 IS 82/16 DISPOSE SURPLUS BRICKS FOR GOLF CLUB MORT

MEMORIAL

RESOLVED THAT

Proponent advised of

resolution

COMPLETE

63


a) The Manager Operations Report No 29/16 be received.

b) Council agrees to donate 160 surplus bricks to a memorial

at Condobolin Sports Club at the number 6 tee for Gordon

Patrick Taylor.

(Scott/Brady)

FEB 2016 IS 10/16 LOW LOADER TRAILER

RESOLVED THAT:

a) Director Infrastructure Report No 2/16 be received.

b) Council purchase a Brentwood low loader trailer from

Brentwood Trailers for $144,980.00 including GST.

c) That fleet no 269 Brentwood low loader trailer be sold to

Wyalong Rural Motors of Neeld Street, Wyalong for $31,350,

however should the offer be withdrawn, the trailer is to be offered

for sale by quotation or by auction.

(Saunders/Brady)

Brentwood and

Wyalong Rural Motors

advised of resolution

COMPLETE

64


FEB 2016 IS 30/16 RURAL ADDRESSING

b) Council approve to name the Crown road west of Lot 16

DP752359, Sansons Lane.

(Hall/Phillips)

Letters sent to owners,

Crown lands and GNB,

Gazette of name may

take some months.

JUNE 16

FEB 2016 IS 32/16 BURCHER UNGARIE BOUNDRY ADJUSTMENT

a) Council approves the boundary adjustment and requests

the Geographical Names Board to formalise the inclusion

of Lot 1 DP314321 in the locality of Burcher.

(Brady/Phillips)

GNB and LPI advised

of Council’s approval

for the boundary

adjustment GNB

process may take

some months.

June 2016

FEB 2016 IS 37/16 CENTROC REGIONAL TENDER PANEL

RESOLVED THAT

b) Council agrees to participate in a regional fuel contract

through Central NSW Councils (Centroc).

c) Council adjusts the Plant Program to increase the fuel

management system budget to $200,000, funded from the

CENTROC advised

Tender documentation

prepared for

advertising.

Tenders to be

called shortly

65


Plant Reserve.

(Hall/Manwaring)

Nov 2015 CSG 329/15 SALE OF LAND

a) Council sell the land to the purchaser as detailed in the Report.

b) The Mayor and General Manager be delegated authority to sign

and affix the Council Seal to the contract documents.

(Brady/Scott)

Contract with Solicitor

April 2016

Nov 2015 IS LACHLAN TRAFFIC COMMITTEE MEETING NOVEMBER 2015

RESOLVED THAT:

a) Council suspend the trial line marking and seek further

consultation with Mr Mills and report back to the next

Traffic Committee Meeting.

b) Council investigate the removal/reduction of the western

garden bed in conjunction with the removal of the southern

median strip.

c) Council investigate appropriate location of a pedestrian

Consultation

completed

Investigation complete

removal scheduled

Counts not taken to

Complete

May 2016

66


refuge between the post office and Newsagency and

between the Pharmacy and IGA in Foster Street, Lake

Cargelligo and undertake pedestrian/traffic counts.

(Scott/Brady)

date June 2016

Nov 2015 IS 327/15 GRADERS TENDER 2015

RESOLVED THAT:

(b) Purchases Caterpillar 140M grader from Westrac Pty Ltd

for $412,500.00 and trades in grader fleet number 045 for

$154,000.00 with a nett changeover of $258,500.

(c) Purchases Caterpillar 140M grader from Westrac Pty Ltd

for $412,500.00 and trades in grader fleet number 075 for

$170,500.00, with a nett changeover of $242,000.00.

(Saunders/Hall)

Purchase order being

prepared.

Westrac

advises should

not be long –

will advise

further

Nov 2015 IS 328/15 DESIGN, SUPPLY AND INSTALL ELECTRICAL

INSTRUMENTATION LAKE CARGELLIGO 2ML RESERVOIR

RESOLVED THAT:

Contractor engaged.

Kick off meeting held

updated project plan

Installation of flow

April 2016

67


b) The tendered price of $189,000.00 submitted by CNF &

Associates Pty. Limited be accepted.

c) Transfer $50,000 from the Water Fund Reserves to Work

Order 1962.

(Phillips/Brady)

meters and depth

transponders

complete.

Reprograming of

SCADA complete.

Oct 2015 GM 297/15 Sale of Land

RESOLVED THAT:

(d) Council sell the land to the purchaser as detailed in the

Report.

(e) The Mayor and General Manager be delegated authority to

sign and affix the Council Seal to the contract documents.

(Hall/Phillips)

Contracts not

exchanged –

purchaser has placed

this on hold

Unlikely to be

sold at this

time

Sept 2015 GM 257/15 Sale of Premises LC

RESOLVED THAT:

a) Council sell the premises to the purchaser at the price as

detailed in the report. A clause be inserted in the contract that

Contracts prepared

and sent to

purchaser’s solicitor.

GST to be adjusted

and temp lease

March 2016

68


Lachlan Shire Council be offered first option to purchase the

premises should they be offered for sale in the future.

(b) The net proceeds from the sale be allocated to the Lake

Cargelligo CBD upgrade.

(c) The Mayor and General Manager be delegated authority to

sign and affix the Council Seal to the contract documents.

(Phillips/Frankel)

entered into.

69


Sept 2015 IS Rural Addressing - Road Naming Request

243/15 RESOLVED THAT:

Council approve to rename SR95 Cookaburragong Road to

Ilgindrie Lane.

Council approve to rename Leifermann Street, between

Cunningham and Madeline Streets to Quirk Drive.

Council seek public comments from affected property owners on

the proposed road name changes.

Council apply to Crown Lands to transfer the Crown Road to

Council’s control, between Lots 18 and 19 DP752360 and Lot 16

DP752359, within ‘Glenburnie’.

(Hall/Frankel)

Letters have been sent

to land owners for

comment on approved

names

March 2016

70


Sept. 2015 IS Road Asset Management Plan

I. Providing the expected services of trafficability and safety for each classification within the roads hierarchy, at all points through the life cycle;

II. Maintaining the assets to provide the full service potential applicable to the type and classification of road;

III. Periodically renewing short lived asset components so that the whole asset (such as road segment) achieves its full useful life (e.g. periodic reseals to keep the whole road structure going for 60 or 80 years as applicable);

IV. Once an asset (e.g. road segment) or major component reaches condition 5, it is scheduled for renewal/replacement before it becomes unusable;

V. Sealed roads will generally have priority for funding of maintenance and renewals over unsealed roads;

VI. Maintenance of unsealed roads is as needed, as determined by inspection, rather than periodic whether needed or not;

VII. Maintenance and renewals will generally have priority for funding over new seals, unless there are sufficient benefits to justify sealing in specific cases (allowing for changing circumstances or additional grant funded programs);

Community

consultation put on

hold until plan can be

checked against JRA

report and LTFP.

Community

Consultation proposed

for April - May

June 2016

71


VIII. Reconstruction of narrow seals will usually also include an upgrade component for widening to improve safety and reduce ongoing maintenance;

IX. Any decline in level of service due to funding shortfall will be limited to lower classification unsealed roads (mainly class 6 and 7), with reduced maintenance and renewals (e.g. little or no gravel resheeting or heavy maintenance grading);

X. Acceptance that lower classification unsealed roads may be ‘dry weather roads only’ and occasionally impassable in wet conditions;

XI. There may be exceptions requiring temporary loss of service caused by extreme weather events, but repairs will enable the asset to provide a service as soon as practically possible;

XII. This level of service is approximated for Special Schedule 7 purposes as:

Maintaining road assets at or above condition 4 for the expected useful life;

While providing a reasonable level of trafficability and safety for road users;

On the understanding that once it reaches condition 5 an asset or component will be scheduled for renewal within 5 years or before it becomes

72


unusable for its intended purpose if sooner than 5 years.

(Hall/Manwaring)

August

2015

IS 6.5.8 RESOLVED that:

I. Council endorses the preparation of a grazing lease for

part Lot 173 DP752329;

II. Council enters an agreement to lease for twelve months

grazing on Lake Cargelligo Aerodrome with S. Golding on

part Lot 173 DP752329.

(Phillips/ Frankel)

Solicitor has been

engaged to prepare

grazing lease,

Valuation being

obtained to

recommend lease

price.

Once documents have

been received

consultation will take

place with S. Golding

May 2016

March

2016

CS&G

That investigations take place into a new location for Youth

Services in Condobolin.

Update: Investigations

by Director Community

Services and

Governance and

Western Plains

reps and Dir

CS&G are

meeting with

73


Director Environment

and Planning into this

matter are ongoing.

Family Support

on Fri

23 Oct.

June 2015 IS 153/15 Tottenham Footpath Program

RESOLVED that Council adjusted the 2014/15 Capital Works

Footpath Program for Tottenham as per the Minute 153/15 under

7.4.9.

Works completed in

Merilba Street.

Works in

Meryula Street

will be

commenced

shortly and

expected to be

completed by

June 2016.

RESOLVED that Lachlan Shire Council reinvestigate the

construction and operation of a Fluoride dosing unit for the Lake

Cargelligo Town Water Supply system.

Subsidy funding

approved through

NSW Health. Meeting

with NOW (NSW

Office Water) held

29/11/13 to obtain

“Form 1”. Tender

Further

information

provided to

NOW

progressing in

June 2016

74


Specification being

prepared for NaF

Saturator Dosing

System. Tender

advertisement

expected to

commence shortly.

“Form 1” completed

4/07/14 and submitted

to NOW.

Council has been

working with NOW to

answer queries raised

about the submitted

“Form 1”.

Formal approval

received by NSW

Health to proceed with

75


preparation of

Tenders.

IS RESOLVED that Council investigates the relocation or upgrade of

‘Lions Park’ Condobolin.

This is a key part of

the WTP EPA license

to ensure that we put

something in place to

prevent sludge from

being put back into the

river although don't

want to pull a

playground down until

it has been relocated

to another site.

June 2016

76


IS Request school bus operators confirm that the information

supplied by Transport NSW is correct

Overseers have been

provided with councils

list of bus operators

dated 2008 to update

and confirm the routes

that are currently being

used. Received

information on bus

routes from operators

south of Lachlan River

Advised that Transport

NSW is preparing new

contracts in April 2016.

Will need to obtain

updated list of bus

operators.

MAY 2016

77


IS Note that installation of RV friendly signs be considered in

conjunction with the Short Term Truck Machinery Parking Area

(Item 4).

Awaiting truck site to

be resolved. Inspection

made of truck parking

site 12/12/13.

Further inspection

completed in Sept

2015 and discussed

with Tottenham

Streetscape

Committee

February 2016

IS RESOLVED that Council contact Graincorp and request a

permanent solution to dust issues emanating from all internal

roads in Lake Cargelligo site.

Council Staff met with

GrainCorp prior to

2014 grain harvest and

discussed

expectations in

addressed the dust

issue and provided

some input to vehicle

Sealing Grace

Street in 4

year Delivery

Operational

Plan

78


movements for ingress

and egress to the Lake

Cargelligo site.

GrainCorp

implemented dust

suppression measures

for 2015 grain season.

IS Island Creek Bridge

248/15 RESOLVED that:

i. Title survey be undertaken to determine what land

acquisitions may be required in conjunction with construction

of the new Island Creek bridge and associated road.

ii. An environmental consultant be engaged to undertake

environmental and planning clearances for the Island Creek

Bridge project.

iii. Land be acquired in accordance with the Roads Act 1993

Section 177, for the purpose of road widening and

construction of SR88 Fairholme Road in association with

bridge replacement, at the intersection with MR377 Lachlan

Reviewing the draft

tender document.

Update provided to

Council in Directors

Report to October

2014 meeting of

Council. See report

April 2015 meeting

Installation of modular

steel bridge put on

hold while

Bridge

segments

have been

purchased

June 2016

79


Valley Way:

iv. Undertake the acquisition by agreement with the land

owner, of the land described as Part of Lot 13 DP

753105 Parish of Moonbia, County of Gipps;

v. Authorise the General Manager to negotiate the

acquisition, associated terms for compensation and

permission to enter to construct road works.

(d) Council engage the Valuer General to provide a valuation of

the land associated with the Island Creek Bridge Project, for the

purposes of land acquisition in accordance with the Land

acquisition (Just Terms Compensation) Act 1991.

(e) Council purchase three steel bridge modules for the quoted

amount of $110,000 (excluding delivery) from Sell and Parker

Equipment and engage the supplier to supervise construction at

Island Creek on SR88 Fairholme Road.

( (f) Council demolish the timber bridge at Island Creek on

SR88 Fairholme Road.

(g) Council authorise the Mayor and General Manager to sign

environmental factors

are resolved, as well

as land acquisition

requirements, see

report to September

2015 Council meetings

REF has been

completed and

consultation

undertaken with NSW

Fisheries. Demolition

plan being prepared

and design plan for

footings.

80


and affix the Council Seal to all contract documents, easements

and land titles and survey plans as required associated with the

Island Creek Bridge.

(h) Land acquired be classified as Operational Land.

(Nelson/Scott)

April 2013 RESOLVED that the Condobolin Airport runway, taxiway and

apron lighting be replaced by solar powered LED lights similar to

those installed at Tottenham Airport as a capital renewal project

and that funds be made available by transfer from:

Aerodrome Operations $20,000 (comprising Grounds

Maintenance $10,000 and Airstrip Apron and Marker

Maintenance $10,000);

Footpaths and Bike Track Maintenance $25,000.

(Saunders/Phillips)

Getting details for

quote documentation.

The old Pilot Activated

Airfield Lighting

Control (PAALC) unit

is irreparable. The

existing network wires

have also perished in

the ground.

Had initial quotes for

solar powered LED

Dec 2015 if

new controller

only.

Nov 2016 if

wait on more $

for lights.

81


lights but it appears

that solar LED lights

cannot be used on a

registered airport – to

be confirmed with

CASA. Need to have

wiring inspected. Short

term fix may be a new

controller and then

replace lights when

more funds are

available.

IS RESOLVED that Council note that the matter of providing funds

for a tree planting program needs to be considered as part of its

budget deliberations for the adoption of its 2013/14

Operational/Delivery Plan and 10 year Financial Plan.

(Phillips/Frankel)

Budget fully expended

2014/15 and cut in

2015/16, so program

will be reduced.

Ongoing

82


IS RESOLVED that Council includes upgrading the radio network in

the 2013/14 Delivery and Operational Plan and budget, at an

estimated cost of $220,000, to be funded as an additional amount

from the Plant Reserve to that which has been advertised.

(Hall/Phillips)

Specification has been

finalised and will form

basis of tender

documents. Letter

sent to Solicitor to

prepare Deed of

Access.

Some changes

required with sale of

Yellow Mountain

property

Letter has been sent to

new owners to enter

into agreement for

Deed of Access.

Successful

communication with

Owners representative

When access

is resolved and

tender able to

proceed – mid

2016 approx

83


Dec 2015 to proceed

with preparation of

Deed for Access.

IS RESOLVED that Council:

Not approve the removal and replacement of the Pine Trees; in

accordance with LSC Street Tree Policy adjacent to 36 Parkes

Road, Condobolin.

(Brady/Hall)

Prefer not to dig

around roots of trees

coming into summer.

Better to complete

these works in Autumn

next year.

April 2016

IS RESOLVED that Council resolves to:

Acquire lands in accordance with the Roads Act 1993 section

177, for the purpose of road widening and construction of MR57N

Fifield Road, north of Fifield.

Undertake the acquisition by agreement with the land owners, of

the lands described as follows:

Agreements have

been signed by

landholders.

Need to brief solicitor

to initiate the formal

acquisition process

under the Compulsory

January 2016

84


Part of Lot 22 DP 753987 Parish of Fitzroy, County of Kennedy;

Part of Lot 16 DP 661660 Parish of Fitzroy, County of Kennedy;

Authorise the General Manager to negotiate the acquisitions,

associated terms for compensation and permission to enter to

construct road works. Engage the Valuer General to provide a

valuation of the land for the purposes of land acquisition in

accordance with the Land Acquisition (Just terms Compensation)

Act 1991.

(Nelson/Scott)

Acquisition (Just

Terms Compensation)

Act).

Engage valuer,

solicitor and finalise

survey plans

094/15

April 2015

IS RESOLVED that Council:

Submit the proposed road names listed in Table 1

(p 77 April BP) to the Geographical Names Board for

approval.

Seek further public comment of the proposed road names

listed in Table 2.(p78 April BP)

(Brady/Frankel)

Public comments have

been sought from

affected land owners.

Road names listed in

Table 1 have been

submitted to the GNB.

A short list of names

MARCH 2016

85


have been refused and

also identified other

issues with gazette

names and sign

issues.

86

7.2 FINANCE

7.2.1 INVESTMENTS AS AT 31 MARCH 2016



20th APRIL 2016

AUTHOR: CHIEF FINANCIAL OFFICER REPORT NO: CFO

10/16

SUBJECT: INVESTMENTS AS AT 31 MARCH 2016 TRIM NO: 13.6.6.2

PURPOSE:

To provide Council with details of cash and investments held as required by Local

Government (General) Regulation 2005 clause 212.


Statement of Cash Book Balances:

Opening Balance 1/03/2016 2,207,542.87

Add: Receipts

5,059,969.12

Less: Payments - 6,255,349.82

Closing Balance 31/03/2016 1,012,162.17

Unpresented Cheques

13,000.06

Unpresented Deposits

- 61,898.74

Bank Statement 31/03/2016 963,263.49

The consolidated overdraft arranged with Bank is $500,000.00.

Details of investments held are provided as follows:

87

DATE

INVESTED

BAL LAST

MONTH

FINANCIAL

INSTITUTION TYPE RATING INT RATE

(REDEEMED)

/INVESTED

CURRENT

INVESTMENT

TERM

(days) MATURES

YEARS TO

MATURITY

n/a 2,180,155 NAB Cal l AA- 1.80% 3,333 2,183,488 n/a Cal l

10/12/2015 1,000,000 Bankwest Term Depos i t AA- 3.05% (1,000,000) - 0 9/03/2016 0.06-

10/03/2015 1,000,000 NAB Term Depos i t AA- 3.10% (1,000,000) - 0 9/03/2016 0.06-

14/12/2015 1,000,000 Bankwest Term Depos i t AA- 3.05% (1,000,000) - 0 14/03/2016 0.05-

17/03/2015 499,999 Bendigo Bank Term Depos i t A- 3.10% (499,999) - 0 17/03/2016 0.04-

1/06/2015 1,300,000 NAB Term Depos i t AA- 5.47% 1,300,000 319 15/04/2016 0.04

6/05/2011 1,000,000 Bank of Queens land Term Depos i t A- 7.65% 1,000,000 1826 5/05/2016 0.10

1/06/2015 499,999 Bendigo Bank Term Depos i t A- 2.95% 499,999 339 5/05/2016 0.10

29/05/2014 800,000 NAB Term Depos i t AA- 3.95% 800,000 731 29/05/2016 0.16

31/05/2012 900,000 Bank of Queens land Term Depos i t A- 5.47% 900,000 1461 31/05/2016 0.17

31/05/2014 1,109,912 Quay CU Term Depos i t NR 3.50% 1,109,912 731 31/05/2016 0.17

3/06/2015 2,000,000 Credit Union of Aust Term Depos i t BBB+ 2.95% 2,000,000 384 21/06/2016 0.22

2/07/2015 1,000,000 Peoples Choice CU Term Depos i t BBB+ 2.95% 1,000,000 370 6/07/2016 0.27

20/07/2015 500,000 AMP Bank Term Depos i t A+ 2.90% 500,000 366 20/07/2016 0.30

20/08/2015 1,500,000 AMP Bank Term Depos i t A+ 2.90% 1,500,000 365 19/08/2016 0.39


13/10/2014 1,000,000 Rura l Bank Term Depos i t A- 3.75% 1,000,000 731 13/10/2016 0.54



21/01/2016 500,000 NAB Term Depos i t AA- 2.99% 500,000 328 14/12/2016 0.71

17/03/2016 - NAB Term Depos i t AA- 3.10% 500,000 500,000 272 14/12/2016 0.71

8/02/2016 1,000,000 Pol ice Credit Union Term Depos i t NR 3.10% 1,000,000 366 8/02/2017 0.86

10/02/2016 1,000,000 Credit Union of Aust Term Depos i t BBB+ 3.15% 1,000,000 365 9/02/2017 0.86

25/02/2016 500,000 ING Bank Term Depos i t A- 3.10% 500,000 364 23/02/2017 0.90

27/02/2015 1,500,000 AMP Bank Term Depos i t A+ 3.40% 48,263 1,548,263 731 27/02/2017 0.91

10/03/2015 500,000 Credit Union of Aust Term Depos i t BBB+ 3.15% 500,000 729 8/03/2017 0.94


5/06/2012 1,300,000 Rabo Term Depos i t A+ 5.90% 1,300,000 1821 31/05/2017 1.17


22/03/2016 - Newcastle PBS FRN BBB+ BBSW + 160 bps 500,000 500,000 1095 22/03/2019 2.98

11/03/2016 - Westpac Bank FRN AA- BBSW + 100 bps 2,000,000 2,000,000 1155 10/05/2019 3.11

29/05/2014 1,000,000 ME Bank Term Depos i t BBB+ 4.70% 1,000,000 1825 28/05/2019 3.16


28,590,061 (448,403) 28,141,658

This is Page No.90 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 20 April at

the Lake Cargelligo Memorial Hall, Lake Cargelligo.

Background:

The Local Government (General) Regulation 2005 clause 212 states that the

responsible accounting officer of a council must provide a written report (setting out

details of all money that the council has invested under section 625 of the Act) to be

presented at the ordinary meeting of the council each month.

The responsible accounting officer must also provide a certificate stating whether the

investments have been made in accordance with the Act, the Regulations and the

council’s investment policy.

Issues and Comments:

This report provides Council with a summary of accounts paid and details of

investments held as at 31 March 2016.

Accounts paid for the month totalling $ 6,255,349.82 have been fully checked and

certified as to receipt of goods and/or the provision of service, prices, computations

and castings, by the relevant Council officer.

Responsible Accounting Officer Certificate

I hereby certify that the bank accounts and investments have been reconciled with

the Councils general ledger as at 31 March 2016, and that investments have been

made in accordance with the Local Government Act, Local Government (General)

Regulation 2005 and Council’s Investment Policy.

John Chapman

Responsible Accounting Officer

4 April 2016

Financial and Resource Implications:

Interest earned on investments for the year to date was $782,138, which compares

with the budgeted figure of $627,603.

Legal Implications:

There are no known legal implications.



Risk Implications:

The investment environment continues to operate at a lower interest level, which is

unlikely to change in the short term. Council’s investment advisor recommends that

where cash flow permits investments should focus in the three to four year range

where rates are more attractive.


Council’s investments are discussed with and monitored by CPG Research and

Advisory which have been retained for this purpose.

Conclusion:

Investments will continue to be managed so Council can meet its cash commitments

when they fall due. Where possible, investments will target longer terms.

Link to Policy And Community Strategic Plan:

Investments are made in accordance with Council’s Investments Policy and the

Community Strategic Plan/Delivery Program Item 4.7.1, which aims to ensure that

“Council is financially sustainable and provides services at a level expected by the

community”.

RECOMMENDATION

THAT:

a) the Chief Financial Officer’s Report No 10/16 be received and noted.



7.3 ENVIRONMENT AND PLANNING

7.3.1 CENTRAL WEST COUNCILS ENVIRONMENT & WATERWAYS ALLIANCE

MEMBERSHIP



20th APRIL 2016

AUTHOR: MELINDA JEOFFREYS REPORT NO: 6/16

SUBJECT: CENTRAL WEST COUNCILS

ENVIRONMENT & WATERWAYS ALLIANCE

MEMBERSHIP

TRIM NO:

Purpose:

The reason I am bringing this matter to the attention of Council is fourfold:

1) To present to Council the full report on the activities of the Alliance, as

furnished by the CWCEWA.

2) To inform Council of the contents of correspondence we have received from

the Central West Councils Environment & Waterways Alliance (CWCEWA) in

relation to renewal of Council’s membership with them.

3) To remind Council of the benefits of belonging to the CWCEWA and advise of

the costs of doing so.

4) To seek endorsement of renewing Council’s membership.

Background:

Subsequent to a report submitted to Council by Director of Environment and

Planning, at its meeting on 13 December 2013, Lachlan Shire Council joined the

Central West Council Salinity & Water Quality Alliance. At that time, the Alliance had

14 councils in its membership. In 2015, the Alliance had grown to a membership of

19 councils and changed its name to Central West Councils Environment &

Waterways Alliance Membership.

In conjunction with the Central Tablelands and Central West Local Land Services, the

Alliance has been able to provide its member councils with:



access to free and subsidised training events

on-ground support for council projects with the aid of a Project Support Officer

assistance in identifying projects

giving support to gain external funding

as outlined in the report about the activities of the Alliance (Attachment 1).

One example of support provided by the Alliance to Lachlan Shire Council is that of

its assistance in obtaining an $8,800.00 (including GST) grant from the Local Land

Services for our Roadside Vegetation Management Plan. The grant enabled Council

to finance: the production and distribution of flyers; production of plans and a poster;

carrying out of stakeholder consultation; updating of Council’s website and social

media postings; conducting a training course and provision of associated course

materials; and, having three very comprehensive volumes developed for us showing

mapping of our endangered flora and fauna.

The Alliance has devised a 5-Year Plan (see Attachment 2) to be a working

document that is to be reviewed annually for the period of five years, following

adoption, after which time a major review would be considered to ensure currency.

The aim of the 5-Year Plan is to “focus on six priorities that align with the Regional

State of the Environment Reporting to guide the direction of the group. These

priorities are:

Land – Planning and management of land leads to appropriate land use to minimize

impacts on the environment and enhance natural resources

Biodiversity – Improve quality and mitigate the impacts on the extent of habitat and

ecological systems across the Alliance region

Water & Waterways – Healthy and resilient waterways dominated by native

vegetation

People & Communities – Residents and community groups actively engaged with

Councils for positive and practical natural resource management outcomes

Towards Sustainability – Decisions made and actions taken that are in the interests

of protecting our natural environment so that it maintains the capability to support

current and future regional populations



Council Capacity – Access to capacity – both internal and shared – to deliver the

Alliance Vision, Mission and Priorities”

On 17 March 2016, Council received correspondence from the Alliance (Attachment

3) advising us that renewal of our membership is due at the end of this financial year.

Our membership with the Alliance has proved very beneficial to date by helping us to

improve environmental outcomes across our Local Government Area (LGA). It

would, therefore, make sense that continued membership with the Alliance will see

future possible benefits in regards to proposed projects, such as the disinfection of

sewage waters for the irrigation of the grounds surrounding our Plants and the golf

course, and even perhaps the installation of a new Filtration Plant.

Issues & Comments:

In its correspondence of 17 March 2016, the Alliance advised us that, “at the last

Local Government Reference Group meeting held on 17 February, it was agreed that

due to the uncertainties surrounding Fit for the Future and proposed amalgamations

across the region, that current membership would be extended for one year to June

2017. After which we would look at new three year membership agreements.” The

extension of one year to the current membership would hopefully see the Alliance

through to such time that all LGAs have been determined by the Fit for the Future

process. The composition of the Alliance membership can then be updated to reflect

the names of amalgamated LGAs. It is expected that the total number of councils

within the Alliance, following amalgamations, will be down to twelve. This would

mean reviewing the cost of membership, increasing the cost to each member council,

to keep the Alliance viable. The Alliance region, as it stands at present, is

demonstrated on the map on the following page.




The cost associated with extending the membership for a year is $3,150.00 + CPI.

The resource implication, though, is that our resources will be increased by what is

outlined in the “Background” section of this report. Given the benefits our LGA has

already experienced by joining the Alliance, the cost for extending the current

membership by a year represents good value for money.

Conclusion:

Council’s membership to the Central West Councils Environment & Waterways

Alliance is due for renewal at the end of this financial year. Due to the uncertainty of

LGA boundaries with the ongoing issue of amalgamations, it has been recommended

by the Alliance that the current membership be renewed for a 1-year period only.

Under that circumstance, Council need only pay an annual fee of $3,150.00 + CPI.

Three-year membership would be sought thereafter.

Lachlan Shire Council has benefited from its membership thus far and it is anticipated

that continued membership would see the same outcome.

RECOMMENDATION

That

a) Council note: the activity report furnished by the Alliance (Attachment

1); the 5-Year Plan (Attachment 2); and, the correspondence received by

the Central Western Councils Environment & Waterways Alliance

(Attachment 3)

b) Council resolves to extend its current membership with the Alliance for

a 1-year period, as suggested by the Alliance, at a cost of $3,150.00 +

CPI.


at the Lake Cargelligo Memorial Hall, Lake Cargelligo.



7.3.2 REGIONAL PLAN UPDATE

Purpose:

To provide Council with information about the newly released Draft Central West and

Orana Plan (the Draft Plan).


Councillors were provided with a copy of the plan at the 6 April 2016 Strategic

Briefing Session. Copies of Fact Sheets are attached for the information of Council.

Background:

The Draft Plan has been a couple of years in the making with the CENTROC

Planners Group being heavily involved in providing data to the Department of

Planning and Environment (DoPE) used in the formulation of the plan. The DoPE is

currently exhibiting the Draft Plan and is seeking submission. The exhibition period

for the Draft Plan is from 4 April until 4 July 2016.

The Draft Central West and Orana Regional Plan represents the first time a

consolidated strategic plan has been prepared for all 20 local government areas that

comprise the Central West and Orana region.

The Central West and Orana region has important agricultural, mining and renewable

energy resources for Australia that the draft Plan aims to manage sustainably.

The region has ready access to Sydney, Newcastle and other export markets, a

strong network of regional cities, centres, towns and villages, and is located at the



20th APRIL 2016

AUTHOR: DIRECTOR ENVIRONMENT AND

PLANNING

REPORT NO: E & P

7/16

SUBJECT: DRAFT CENTRAL WEST AND ORANA

GROWTH PLAN

http://www.planning.nsw.gov.au/en/Plans-for-Your-Area/Regional-Plans/~/media/BE28E82A5DA94D8DAFDC8F35146E751D.ashx



meeting point of major national freight corridors between Adelaide, Melbourne,

Sydney and Brisbane.

The Plan outlines the following Goals, Directions and Actions for the region

including:

Goal 1: a growing and diverse regional economy

Direction 1.1: Grow the economic potential of the agribusiness sector

Action 1.1.1 Provide enabling planning controls to facilitate diversification and

attract investment in the agribusiness sector

Direction 1.2 Transform the region’s manufacturing sector through advanced

and value-add manufacturing opportunities

Action 1.2.1 Support the growth of value-add manufacturing

Direction 1.3 Manage the region’s mineral and energy resources sector in a

sustainable way

Action 1.3.1 Implement a robust assessment process to consider social,

economic and environmental implications of mining activities and manage these

throughout the life of the project.

Action 1.3.2 Support communities to capture the economic benefits and

manage the impacts of mineral and energy resource extraction.

Direction 1.4 Increase jobs in the health, education and tourism sectors

Action 1.4.1 Support employment and investment growth in the healthcare and

social assistance sector (Note: the Lachlan Shire has seen these a number of

jobs in this sector leak to regional centres with a commensurate loss of

services)

Action 1.4.2 Support employment and investment growth in the education and

training sector (Note: the Lachlan Shire has experienced a loss of educational

courses particularly in the TAFE system eg Lake Cargelligo Welding course lost

to Griffith. This trend is likely to continue with many courses now offered online

by distance).



Action 1.4.3 Deliver enabling planning controls to diversify regional tourism

markets and increase the range of tourism opportunities.

Direction 1.5 Support business activities with well located and serviced

industrial lands and commercial centres

Action 1.5.1 Implement an industrial land monitoring program to maintain a

supply of well-located and serviced industrial land

Action 1.5.2 Develop and deliver strategies that strengthen the commercial

function of the CBDs of regional centres, and local town centres.

Goal 2: a region with strong freight transport and utility infrastructure networks

that support economic growth

Direction 2.1 Improve the regions freight transport networks and access to

markets

Action 2.1.1 Support coordinated investment in the freight network to improve

network efficiency

Action 2.1.2 Identify and priorities pinch points within the existing freight network

Action 2.1.3 Identify and prioritise opportunities to improve regionally significant

local road connections

Action 2.1.4 Investigate opportunities for new intermodal terminals and rail

freight facilities

Action 2.1.5 Work with the Australian Government on the proposed Melbourne-

Brisbane Inland Rail Corridor through the region

Direction 2.2 Coordinate infrastructure delivery to facilitate economic

opportunities

Action 2.2.1 Coordinate the delivery of infrastructure to support the future needs

of residents, business and industry (Note: Three Lachlan Shire Water Security

Infrastructure Projects are identified).

Action 2.2.2 Establish monitoring mechanisms to enable better demand

forecasting to inform infrastructure coordination.



Goal 3: a region that protects and enhances its productive agricultural land,

natural resources and environmental assets

Direction 3.1 Protect regionally important agricultural land

Action 3.1.1 Identify and protect regionally important agricultural lands (Note:

this involves the NSW Government preparing a Regional Agricultural

Development Strategy to map important agricultural land, identify emerging

opportunities and direction for local planning of agricultural development, to

complement existing Biophysical Strategic Agricultural Land mapping).

Action 3.1.2 Establish a strategic planning framework to protect the productive

values of agricultural land.

Action 3.1.3 Encourage the increased use of biosecurity measures to protect

the region’s agricultural assets

Direction 3.2 Protect the region’s mineral and energy resources

Action 3.2.1 Identify mineral and energy resources lands to support the

sustainable management of mining industries and diversification of NSW energy

supplies.

Action 3.2.2 Plan for the ongoing productive use of mineral and energy resource

lands

Action 3.2.3 Implement the NSW Renewable Energy Action Plan to increase

renewable energy generation

Direction 3.3 Manage competing and conflicting interests in agricultural,

mineral and energy resource areas to provide greater certainty for investment.

Action 3.3.1 Avoid urban and rural residential encroachment into identified

agricultural and extractive resource lands when preparing long term settlement

strategies.

Direction 3.4 Manage and conserve water resources across the region.

Action 3.4.1 Support the sustainable use and conservation of water resources.

Direction 3.5 Protect and manage the region’s environmental assets.



Action 3.5.1 Facilitate improved access to quality information relating to high

environmental values and use this information to avoid, minimise and offset the

impacts of development on significant environmental assets.

Action 3.5.2 Maintain healthy waterways and wetlands, including downstream

environments

Direction 3.6 Protect people, property and the environment from exposure to

natural hazards and build resilient communities.

Action 3.6.1 Review and map natural hazards to inform land use planning

decisions.

Action 3.6.2 Minimise the potential impacts of naturally occurring asbestos on

communities

Action 3.6.3 Support communities to build resilience to the impacts of natural

hazards and climate change.

Goal 4: Strong communities and liveable places that cater for the region’s

changing population.

Direction 4.1 Manage growth and change in the region’s settlements

Action 4.1.1 Support the role and function of the regional cities and regional

centres.

Action 4.1.2 Deliver improved tools and partnerships to build community

capacity in towns and villages to strengthen community resilience.

Action 4.1.3 Support the continued identification and protection of the region’s

heritage.

Direction 4.2 Enhance the economic self-determination of Aboriginal

communities

Action 4.2.1 Conduct a strategic approach of land held by the region’s Local

Aboriginal land Councils to identify priority sites for further investigation of their

economic opportunities.



Direction 4.3 Increase and improve housing choice to suit the different

lifestyles and needs of the population.

Action 4.3.1 Deliver enabling planning controls that facilitate an increase range

of housing choices, including infill housing close to existing jobs and services

Action 4.3.2 Facilitate a more diverse range of housing for seniors

Action 4.3.3 Develop a framework to facilitate a range of accommodation

options for the seasonal, itinerant and mining workforces

Action 4.3.4 Develop and implement principles for rural residential development

Action 4.3.5 Facilitate the delivery of more affordable housing options through

improved planning policies.

Direction 4.4 Enhance community access to jobs and services by creating well-

connected places, designed to meet the needs of a regional community.

Action 4.4.1 Identify opportunities to provide improved and increased transport

connections between the region’s towns and villages to the regional centres.

Action 4.4.2 Implement local planning controls that protect regional airports from

the encroachment of compatible land uses.

Action 4.4.3 Deliver regionally specific urban design guidelines.

The draft Plan focuses on:

encouraging greater investment, innovation and diversification in agribusiness –

a key regional strength

transforming the region’s manufacturing sector by developing advanced and

value-adding manufacturing opportunities

identifying and protecting the region’s productive agricultural lands

sustainably managing mining and renewable resource use

the importance of the region’s freight and logistics network and capitalising on

its pivotal location on national freight corridors to leverage greater productivity

across the region’s agribusiness, mining and manufacturing sectors, and to

increase access to markets outside the region



strengthening regional cities (Bathurst, Orange and Dubbo), regional centres

(Mudgee, Lithgow and Parkes) and surrounding towns and villages by

improving transport connections and providing more housing choice and

services

protecting and managing the region’s environment and building resilience to

natural hazards (e.g. bushfires and drought) and climate change.

Issues & Comments:

Council’s Director Environment and Planning, who is a part of the aforementioned

Centroc Planners Group has had concerns that the plan is too heavily orientated

toward increasing growth in regional centres such as Bathurst, Dubbo and Orange

and is not focused much on sustaining or attaining growth in LGAs in the region such

as the Lachlan Shire. There are also concerns that given the land use nature of the

Plan that it will be difficult to fulfill the aims of the plan. Another shortcoming of the

plan is that there is nothing in the plan about who is responsible for fulfilling the plan.

Without this ownership of outputs, the plan will be unlikely to be successful.


There are no financial or resource implications for Council in the exhibition of the

Draft Plan.

Legal Implications:

There are no legal implications associated with the Draft Plan.

Risk Implications:

There are no legal implications associated with the Draft Plan.


DoPE has and is undertaking significant consultation across the Central West and

Orana Regions.



Options:

1. That Council make a submission in relation to the Draft Plan.

2. That Council not make a submission in relation to the Draft Plan.

Conclusion:

While development of the plan is positive, there are concerns that the plan will not do

enough for shires such as Lachlan Shire Council.



RECOMMENDATION

THAT:

a) Note that the Draft Central West and Orana Regional Plan is on

exhibition.

b) That the Director Environment and Planning make a submission to the

Department of Planning and Environment outlining Council’s concerns

with the Draft Plan.

c) Councillors provide the Director Environment and Planning with any

relevant points they wish to be included in the submission by 2 May

2016.



7.3.3 DEVELOPMENT ACTIVITY MARCH 2016


REPORT TO COUNCIL MEETINGTO BE HELD ON

20th APRIL 2016

AUTHOR: ENVIRONMENT AND PLANNING ADMINISTRATION ASSISTANT

REPORT NO: E & P 8/16

SUBJECT: DEVELOPMENT ACTIVITY MARCH 2016

Purpose:

This report is provided to Council on a monthly basis to provide Councillors with

information in relation to development activity occurring within the Shire during that

period.

Background:

During the month of March 2016 there were nine Development Applications lodged

with a value totaling $759 660 and one Complying Development Applications with a

value of $25 000 Nine Development Application approvals were issued

Development Applications and Complying Development Certificates Approved

in March 2016.

Approval

Number

Development

Description

Location Estimated

Value

Delegated

Authority/Council

DA 2015/45 Addition to

commercial

building (

enclosed

skillion roof

addition for

smokers)

14 Foster Street, Lake Cargelligo

$20 000 Approved -

Delegated

Authority



DA 2015/39 Change of use

to a

commercial

premises (car

wash)

including one

automatic

wash bay, two

manual wash

bays, two

vacuum bays,

a plant room, a

dog wash and

installation of

advertising

signage (1x

wall sign and 2

x illuminated

pylon signs)

and demolition

of an existing

shed and an

ancillary

carport.

136 Bathurst Street,

Condobolin

$400 000 Approved -

Delegated

Authority

DA 2016/5 Residential

shed

24 Oxley Street,

Condobolin

$19 800 Approved -

Delegated

Authority

DA 2016/6 Subdivision 92 Officers Parade,

Condobolin

$0 Approved -

Delegated



Authority

DA 2016/9 Patio Cover 29 Busby Street, Condobolin

$13 680 Approved – Delegated Authority

DA 2016/10 Addition to

dwelling

3 Crouch Street, Condobolin


DA 2016/11 Partial change

of use –

gymnasium to

gymnasium

and beauty

salon

80 Orange Street, Condobolin

$0 Approved – Delegated Authority

DA 2016/12 Residential

Shed

98 Mingelo Street, Tottenham


DA 2016/13 Patio cover 133A Bathurst Street, Condobolin


TOTAL 9 $614 960

Development Applications and Complying Development Certificates Received

in March 2016

Development

Identifier

Development

Description

Location Estimated Value

DA 2016/9 Patio cover 29 Busby Street, Condobolin

$13 680

DA 2016/10 Additions to dwelling

3 Crouch Street, Condobolin

$124 300



DA 2016/11 Partial change of use – gymnasium to

gymnasium and beauty salon

80 Orange Street, Condobolin

$0

DA 2016/12 Residential Shed 98 Mingelo Street, Tottenham

$24 000

DA 2016/13 Patio cover 133A Bathurst Street, Condobolin

$13 180

DA 2016/14 New dwelling Lot: 36 DP: 752115 $570 000

DA 2016/15 Residential shed 44 Melrose Street, Condobolin

$10 000

CDC 2016/1004 Change of use 8-10 Foster Street, Lake Cargelligo

$25 000

DA 2016/16 Subdivision Lot: 27 DP: 752348 $0

DA 2016/17 Residential shed 22 Lake Street, Lake Cargelligo

$4 500

TOTAL 10 $825 160

Development Applications and Complying Development Certificates Approved

and Received in March 2015

Total Number of Applications approved in March 2015: 4

Total Value of development approved for March 2015: $65 000

Total Number of Applications received in March 2015: 4

Total Value of Applications received in March 2015: $342 524

Processing Times for Approvals

The information shown in the pie chart below are applications that have been

determined for the period 1 July 2016 to 12 April 2016. It should be noted that a total

of 54 approvals were issued within this time at an average of 30 days, which is below

the regulatory standard of 40 days.

Processing Times for Applications between 1 July 2016 to 12 April 2016



Issues & Comments:

Nil.


All fees associated with the applications referred to herein have been paid.

Legal Implications:

None anticipated. Risk Implications:

Council has assessed all applications against relevant legislation to minimise

Council’s exposure to risk.


Regular consultation and engagement with applicants of Development Applications

and Complying Development Certificates occurs during the pre-lodgment,

assessment and approval stages of each application in line with legislation and

Council’s planning instruments. Council also often engages with the community

generally and adjoining owners in respect of applications.

Conclusion:

Within 10 Days

11-30 Days

31-40 Days

41-60 Days

61-100 Days

Over 100 Days



The number of approvals received and issued for the month of March 2016 is more

than double the value to the corresponding month in 2015. The monetary value of

applications for March 2016 is considerably higher.

In total, the Development Application and Complying Development Certificate data

reveal a value of approximately $3.2 million for applications approved in the

2016/2016 financial year.

Link to Policy And/Or Community Strategic Plan:

Build Civic Leadership and Pride

4.7 Strong Effective Council

RECOMMENDATION

That:

Environment and Planning Report No. 8/16 be received and noted.



7.4 INFRASTRUCTURE SERVICES

7.4.1 TOWN WATER SUPPLY REPORT - MARCH



20 APRIL 2016

AUTHOR: MANGER UTILITIES REPORT NO: DIS 30/16

SUBJECT: TOWN WATER SUPPLY REPORT –

MARCH

Purpose:

To inform Council of the current state of water consumption and seek approval

regarding continued application of water restrictions.


Supporting information is contained within Attachment “A”.

Supporting information includes tables of the monthly water consumption for towns

over the financial year and graphs showing the daily consumption during March

2016.

Background:

All water extraction activities undertaken by Council are licensed through the Water

Management Act 2000 and the Water Act 1912. The licenses held by Council

contain conditions, including volumetric limits, to which Council must comply. This

report provides an assessment of current accumulative water consumption for the

financial year and available remaining water resource, with recommendation of

measures that may be required for continued compliance.



Issues & Comments:

Discussion

Water consumption in the Shire is currently continuing at a similar level for March as

it was in February. This is at a higher level than usual for the season and will be

need to be managed carefully to provide supply within physical and licence limits.

Consumption:

Condobolin water consumption

Condobolin township water consumption was satisfied by surface extraction only

during March and was within the allowable surface water allocation.

Consumption for March 2016 was:

7.43% of the annual available 1,500ML surface water allocation,

0% of the annual available 800ML ground water allocation.

This equates to a water usage of 74 KL per active connected property for March

2016. Compared to the previous year, total water consumption was 2.6% lower for

the period.

Applications of shire wide Level 1 water restrictions were continued during March,

and should remain in place throughout autumn. AEST watering times are now being

implemented and will remain in place over the winter months. Water consumption

exceeded 4ML for six days in March with four of those days being over 5ML.

Condobolin treatment plant was being operated at its upper limits for those six days.

It is expected that given the cooler weather we are now experiencing that water

consumption will decrease to levels under 4ML.

Lake Cargelligo water consumption

Lake Cargelligo township water consumption was from ground water extraction only

during March. All three bores were in service and operational.

Water consumption was within the allowable allocation.

Consumption for March 2016 was:

0% of the annual available 677ML surface water allocation,



13 % of the annual available 600ML ground water allocation.

Water consumption for the township exceeded the targeted allocation for the month.

The proposed target for the cumulative nine month period has also been exceeded.

The operators will likely need to source water from the surface allocation at some

point before the end of the year to ensure that the ground water allocation does not

exceed the allocation.

Compared to the previous year, total water consumption at Lake Cargelligo remained

at 11% higher for the same period as it did in February.

Tullibigeal and adjoining rural connections water consumption

The installation of a new bulk meter at the Lake Cargelligo WTP was completed early

March and will allow the operators to monitor flow and peak day demands to the

Tullibigeal system. During the weeks before the picnic races in Tullibigeal there was

800KL of water being used daily. Regular monitoring will continue to be undertaken

of how much water is being drawn down the Tullibigeal line.

Tottenham water consumption

Tottenham Township water consumption is within the allowable allocation.

A total of 9.2ML was sourced from the B Section during March. This is 7% more than

the same period last year.

Water Storage:

Wyangala Water Storage

Figure 1 below shows the volume of storage at Wyangala with the blue line showing

May 2014 to April 2015 and the red line showing May 2015 to April 2016. This chart

shows that storage volume has been steadily decreasing since September 2015, with

a short peak in March 2016.



Figure 1: Wyangala Storage Dam Volume (GL) over two years.

Figure 2 below shows the daily readings for the period 10 March 2016 to 13 April

2016. The blue chart shows the rainfall in the catchment area, 16mm was received

during the past month. The red chart shows the reservoir level holding steady at

approximately 379m. The green chart shows cumulative flow to the dam. The

magenta chart shows the percentage of effective full storage dropping steadily with

approximately 41.5% storage at the end of March.



Figure 2: Wyangala Storage Dam, rainfall, level, net inflow, % effective storage for the period 10

March to 13 April 2016.

Lake Cargelligo Water Storage

Figure 3 below shows the percentage of effective storage in Lake Cargelligo with the

blue line showing May 2014 to April 2015 and the red line showing May 2015 to April

2016. This chart shows that the percentage of storage has fluctuated over the

summer months as Water NSW allows flow into the Lake in order to meet down

stream demand.



Figure 3: Lake Cargelligo percentage effective storage over two years.

Figure 4 below shows the daily readings for the period 10 March to 13 April 2016.

The blue chart shows the rainfall in the catchment area, 25mm was received during

the past month. The red chart shows reservoir level between 156.4m and 156.2m.

The green chart shows the volume of the Lake being dropped over the first few days

of the week and increasing back to 26,300ML.The magenta chart should show the

percentage of effective full storage, data was not available at the time of this report.



Figure 4: Lake Cargelligo level, % effective storage, rainfall and volume for the period 10 March to 13

April 2016.

Tottenham Water Storage

The Leg’O’Mutton ground tank is estimated to be holding approximately 7.3m depth

of water. This is assessed to be 75% capacity. During the reporting period the water

treatment plant was run for 20 days, producing just over 3ML of water.

Fifield Ground Tank

The Fifield Swimming Hole is estimated to be holding approximately 2.6m depth of

water. This is assessed to be 80% capacity. The main tank is also holding water

and can be used to top up the swimming hole if required.

Burcher Ground Tank

The Burcher Ground Tank is estimated to be holding approximately 4.6m depth of

water. This is assessed to be 80% capacity.



General:

All water consumption figures are within the limits of licensed sources.


The water operations business is running within budget and there is no indication of

negative financial implications. An ambitious capital renewal program was proposed

for the 2015/16 year and it appears that due to the extended vacancies in the utilities

management that this budget allocation may not be entirely expended.

Legal Implications:

Council is in the business of providing sufficient high quality drinking water to the

public. Several potential liabilities which would stem from a failure to contain the

outcomes of major risks indicated in the Risk Implications section could lead to legal

consequences.

Risk Implications:

A Risk Management Action Plan is currently being developed and will, when

completed take into account all business risks.

There are significant risks should council fail to achieve satisfactory outcomes in the

following areas:

water quality

water quantity

work place safety

environmental impact

Council has systems in place to mitigate all risks in the form of trained personnel,

documented work systems and routine audits and reports to NSW Government

Departments. Water quality in particular is subject to a wide range of frequent quality

checks and reporting to NSW Health.




Stakeholders will be advised and consulted on significant changes to water

restrictions or temporary suspension of service for planned maintenance works. Six

planned interruption notices were issued during March. Most water treatment works

are adequately reliable and make suspension of service a rare occurrence. All

appropriate media will be used to keep customers informed of significant changes to

services.

Options:

The major centres of Condobolin, Lake Cargelligo and Tottenham are subject to level

1 water restrictions. The water consumption and supply situation will continue to be

monitored to determine any further changes to the level of restrictions.

Burcher and Fifield are both at safe levels with the season moving into a low usage

period and evaporation rates lowering in the next three months. Water restrictions

should now be discontinued as temperatures start to drop.

Lake Cargelligo is exceeding the water targeted ground water allocation.

Conclusion:

Current water consumption is within the licensed water provisions for the major

centres.

Two small centres Fifield and Burcher have only dropped slightly in level of storage

compared to previous months. At the current rate of use, the volume of water in the

ground tanks would seem sufficient for autumn and winter.


Goal 4: Build and maintain Community Infrastructure and Systems

Outcome 4.1: Water, sewer and energy utilities meet best practice standards with up

to date technology.



RECOMMENDATION

THAT:

a) Infrastructure Services Report No 30/16 containing the town water

supply consumption to 31 March 2016 be received and noted.

(/)



Attachment A Page 1

Surface Water Extraction

Monthly Consumption per Town

Condobolin

1500ML

Lake Cargelligo

677ML

Tottenham

120ML B sect line

Month

Year ML

%

Cumulative ML

%

Cumulative ML

%

Cumulative

July 2015 40.729 3 0 0 5.400 5

Aug 2015 43.257 6 0 0 5.250 9

Sept 2015 54.352 9 0 0 8.922 16

Oct 2015 59.87 13 0 0 8.479 23

Nov 2015 72.99 18 0 0 6.937 29

Dec 2015 113.82 26 0 0 12.08 39

Jan 2016 116.66 33 0 0 9.6 47

Feb 2016 112.969 41 0 0 8.51 54

March 2016 111.392 49 0 0 9.280 62

April 2016

May 2016

June 2016

Totals 726.039 49 0 0 74.458 62

The practical capacity of the B section pipeline to Tottenham is 120ML per annum.

Whilst this capacity is sufficient averaged over a whole year the peak summer

demand exceeds capacity and supply has to be supplemented by filling the

Tottenham ground tanks which has commenced and operating the treatment plant.



Percentages are rounded to the nearest integer.

Attachment A Page 2

Ground Water Extraction

Monthly consumption per town

Condobolin

800ML

Lake Cargelligo

600ML

Month Year ML %

Cumulative

ML %

Cumulative

%

Target

July 2015 0 0 34.11 6 8

Aug 2015 0 0 28.31 10 16

Sept 2015 0 0 35.18 16 25

Oct 2015 4.94 0.6 56.28 26 33

Nov 2015 0 0.6 49.42 34 42

Dec 2015 0 0.6 82.22 48 50

Jan 2016 0.09 0.6 77.00 60 58

Feb 2016 0.056 0.6 76.98 73 66

March 2016 0.076 0.6 79.49 86 75

April 2016 83

May 2016 91

June 2016 100

Total 5.162 0.6 518.99 86

The % Target column has been provided to help manage water consumption in all

towns through the year. If cumulative % are less than Target % each month the



allocated amount should last the whole year. Early action will be required if

Cumulative amounts exceed Target amounts.

Attachment A Page 3

Daily Water Consumption Graphs

Consumption Graph for Condobolin March 2016

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

kL

Day of Month

Daily Production Clear Water Condobolin WTP



Attachment A Page 4

Daily Water Consumption Graphs

Consumption Graph for Lake Cargelligo March 2016

Consumption Graph for Tottenham March 2016

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

kL

Day of Month

Daily Raw Water Extraction Lake Cargelligo WTP



7.4.2 FIFIELD AND BURCHER WATER SUPPLY



20TH APRIL 2016

AUTHOR: DIRECTOR INFRASTRUCTURE SERVICES REPORT NO: DIS 31/16

SUBJECT: WATER SUPPLY

Purpose:

To inform Councillors of the current status of investigations in to the provision of

improved water supplies to the villages of Fifield and Burcher.


All supporting information is contained within the report.

Background:

Council currently provides non-potable water supply to the villages of Fifield and

Burcher. Both of these villages are provided water sourced from a ground tank,

pumped to a reservoir which feeds into the reticulation network.

Issues & Comments:

The provision of water for the residents of these villages is on the basis that it is not

to be consumed (non-potable). Council does not have any disinfection controls in

place for either water supply. Residents rely on tank water for water supply and can

use the reticulated supply for non-consumable purposes.

There are a number of issues that must be resolved before water can be provided to

the two villages. One issue is that Council does not currently own all of the land that

the water assets are on. In Fifield part of the main ground tank is on crown land.

Council has survey plans that are required to be registered, but require concurrence

from the crown to proceed with the acquisition. Additionally the Fifield reservoir is

located on land dedicated as road. This portion of road should be closed and

converted to operational land.



In Burcher the ground tank is located on TSR. This land is not currently owned nor in

the control of Lachlan Shire Council. Survey plans have been completed for the

subdivision of the land although negotiations are required with the local aboriginal

land council as there are some issues regarding potential for a land claim over the

Burcher ground tank site.

Another issue is that the existing reservoirs are required to be made compliant for

potable water and in this regard both will need to have rooves installed. Preparation

works for the installation of rooves includes the installation of access ladders. Plans

have been previously prepared for access ladders, although in an effort to increase

efficiencies the design is being reviewed to reduce costs. It is hoped that the

reduction in the cost of the access ladders will contribute to the rooves.

Both reticulation networks will require cleaning prior to providing potable water,

particularly Burcher, as it is understood that there is a considerable amount of

sediment in the pipelines due to the supply pump being plumbed directly from the

ground tank through the reticulation to the reservoir.


There have been previous budget allocations made for both Fifield and Burcher

water filtration projects, and this should also be coupled with land acquisition as well

as capital improvements for access to the various reservoirs.

WO1781 $160,000 Burcher Water Filtration

WO1782 $125,000 Fifield Water Filtration

WO1015 $26,500 Burcher Land Acquisition and Licencing

WO1016 $27,290 Fifield Land Acquisition and Licencing

WO1148 $27,500 Burcher Reservoir Ladder

WO1149 $27,500 Fifield Reservoir Ladder

It should be noted that the expense of providing filtered water will attract both access

charges and usage charges for Fifield and Burcher

Currently Council is engaged in a number of projects in the Utilities Department as

well as grant applications, routine maintenance and emergency works as required.



This places a limitation on available resources to work on the Fifield and Burcher

water supply implementation. It is understood that the water supply to these two

villages is a high priority for Council.

Legal Implications:

As the Local Water Authority (LWU), Lachlan Shire Council needs compliance with

the requirement in the Public Health Act 2010 to develop a Quality Assurance Plan.

This plan will need to be in line with the “Framework for Drinking Water Quality

Management” in the Australian Drinking Water Guidelines. The document will be a

Drinking Water Management Plan (DWMP) and acts as a roadmap of the activities

that Council undertakes to ensure the provision of safe drinking water to its

customers. The existing template of the Condobolin DWMP can be used but will be

best if it is overseen by a consultant that has previously prepared DWMP’s to be

compliant with the expectations of NSW Health Water Unit.

Risk Implications:

Council must ensure that the appropriate land tenure is in place for the various

assets required to provide potable drinking water to Burcher and Fifield. Additionally

DPI Water and NSW Health Water Unit provide regulatory controls for LWU’s to

assess the potential risks to the water supply.


Presently the Director Infrastructure Services has met with residents of Burcher a

number of times to discuss the various options for water supply and will continue to

engage with the community as progress is made. The Director Infrastructure

Services has also met with Forestry NSW to receive permission for catchment works

to be completed in the Euglo South Forest.

Options:

Preliminary investigations have been carried out for the Burcher water supply and

two options are being considered.

Option 1: Install package a water filtration plant on site with a maximum capacity of

approximately 86,000 Lts per day/24 hours. This would allow potable water to be

used in the community but would require constant onsite testing to ensure NSW



Health standards are met in relation to water quality (approximately 3 days each

week). This system would also require regular maintenance and would incur

electrical running costs. The community would also face the possibility of limited

water availability in dry times which would require water to be carted to site at

considerable expense to Council. Previously the costs of water carting have

attracted the assistance of DPI Water, although it should be noted that this

assistance should not be relied upon. The total cost of the plant installed would be

approximately $137,740.00 with a life expectancy/replacement around every 20

years.

Option 2: The Manager Utilities attended a meeting with Goldenfields Water County

Council in relation to connecting to the Wyalong to Ungarie water main at Girral

which is approximately 34km from Burcher. At this meeting Goldenfields staff agreed

in principle to supply potable water of around 500,000 Lts per day which would allow

for other connections along the way to Burcher. Preliminary investigations are now

required to be carried out to investigate the RL levels and pipe size of the main

required or to consider if booster pump stations would be required. After these

investigations are completed Council will be in a position to consider where the

required funding could be sourced from to proceed with the project.

It should be noted that ongoing maintenance costs need to be considered with these

two options, at a later date in greater detail.

Option 1 for Fifield is the same as for Burcher.

Options 2: for Fifield is limited in that the ‘B’ Section pipeline servicing Trundle in the

Parkes Shire does not have any spare capacity. There are other possibilities that

mineral developments nearby to Fifield may require dependable water supplies and a

town supply may be supplemented from these supplies, although these opportunities

could still be some time away.

Conclusion:

There are a number of issues to be investigated and resolved to provide potable

drinking water for the Villages of Fifield and Burcher. Council staff will continue with

their investigations and prepare the documentation and capital upgrades as required.





Outcome 4.2: Water, sewer and energy utilities meet best practice standards with up

to date technology.

RECOMMENDATION

THAT:


b) Council revote the Work Orders 1781, 1782, 1015, 1016, 1148, 1149 to be

included in the 2015/16 budget.

(/)



7.4.3 STREET ADDRESSING – ROAD NAMING REQUEST FOR FLECTHER

LANE



20TH APRIL 2016


SUBJECT: ROAD NAMING

Purpose:

Council is required to have approved names of streets within the urban network to

allocate street addresses.


Supporting information is contained within the report.

Background:

Council is responsible for naming street and allocating street numbers. This street in

Condobolin has not been named.

Issues & Comments:

Council received correspondence from the property owners of Lot 8 DP251946

requesting to name a formed Council road which runs to their property. This road

also provides alternative entry for Grant’s Timbers Pty Ltd. The road is 250m long

and runs north east from Melrose Street near the intersection with SR 340 Silo Road,

as shown in Figure 1 below. It is proposed that the road be named Fletcher Lane,

reflecting the historical ownership of property along the lane. The name conforms to

the current guidelines for acceptable road names (NSW Addressing User Manual,

2015, p96).



Figure 1: Proposed Road to be named.


Financial and resource implications are limited to costs associated with public

consultation through advertising and contacting affected property owners and the

placement of road signage after the gazettal process is completed.

Legal Implications:

Council is the road naming authority for this road. Council is also the addressing

authority and all properties are required to have a street address.

Risk Implications:

There is a possibility that Emergency Services would have difficulty locating the

property along this lane if it remains unnamed and the property unnumbered.




Once the road name has been approved by Council, all affected property owners will

be consulted and the street name advertised for public comment.

Conclusion:

The proposal to name the Council road east of Melrose Street near the intersection

with Silo Road as Fletcher Lane should be acceptable to the Geographical Names

Board. Council can proceed with public consultation with an approved name for this

road.



Outcome 4.1: Efficient transport network that meets community and business needs.

RECOMMENDATION

THAT:


b) Council approve to name the Council road north east of Melrose Street

near the intersection with SR 340 Silo Road, as Fletcher Lane.

(/)



7.4.4 PROPOSED LAND SWAP – LOT 9 DP821592



20TH APRIL 2016


SUBJECT: ROAD DEDICATION

Purpose:

This report outlines a proposed land swap to rectify an anomaly in road arrangement

that has been discovered to exist between Lot 211 DP1041733 & Lot 10 Sec 17

DP758595, in Lake Cargelligo.


A sketch showing the anomaly in the road arrangement is attached as Attachment A.

Background:

Council is the roads authority for all public roads under the NSW Roads Act. At some

point in the past it would appear that the public lane was constructed over part of Lot

9 DP821592. Additionally the northern end of the public lane between Uabba Street

and Yelkin Street is not accessible to the public despite its tenure as a road.

Issues & Comments:

Council received correspondence from Karl Lupis Surveyor advising Council of the

road anomaly. The public lane is shown on the cadastre to run between Uabba and

Yelkin Streets, although as can be seen in Figure 1 the physical lane connects to

Lorne Street over Lot 9 DP821592. The lane is represented by the white dashed line

in Figure 1. The blue outline shows the location of the public laneway which cannot

be accessed by the public. The owner of the business operating on Lot 211 and Lot

10 is currently passing over the “laneway” in the course of undertaking their business.



Financial & Resource Implications: It is proposed to conduct a land swap between Council and the owner of Lot 9

DP821592. The financial implications are limited to costs associated with the

preparation of the appropriate survey plans and engaging a solicitor to undertake the

conveyancing for the land swap and dedication of the new road (see attachment).

Figure 1: Aerial image showing location of lane traversing through Lot 9 DP821592 (yellow outline).

Legal Implications:

Council is the road authority for the public lane and has the obligation to ensure that

land with a road on it is appropriately identified under the definitions of the NSW

Roads Act.

Risk Implications:

There is a possibility that if an accident occurs on the land between Lot 211

DP1041733 & Lot 10 Sec 17 DP758595 that council would be responsible as the

land owner. Additionally the owner of the business operating on Lot 211 DP1041733

& Lot 10 Sec 17 DP758595 would appear to have structures located on council land.




Council will continue to correspond with Surveyor Karl Lupis who is acting on behalf

of his client in this matter.

Options:

There are some options to consider in resolving this matter.

The first option would be to close public access from the lane to Lot 9 DP821592 and

resolve to leave the lane where it is. This option would give no allowance for

expectations for through traffic and not provide any turn around area. Given that the

existing lane is approximately 6m wide, this not deemed to be a suitable option.

Another option would be leave the current boundaries as they are and open the

public lane to public access between Lot 211 DP1041733 & Lot 10 Sec 17

DP758595. Again this is not considered a suitable option due to existing structure

and business operating on both of these lots.

The preferred option is to close the public road between Lot 211 DP1041733 & Lot

10 Sec 17 DP758595 and dedicate the portion of land shown hatched in Attachment

A over Lot 9 DP821592 as public road. The areas of the two parcels are within 4% of

one another.

Conclusion:

It is proposed to close the public road and undertake a land swap to ensure that the

existing infrastructure is located on land dedicated for public road.






RECOMMENDATION

THAT:


b) Council engage a surveyor to prepare the required survey plans for the

acquisition of Part Lot 9 DP821592 and closure of the enclosed portion

of public lane.

c) Council provide delegation to the Mayor and General Manager to

negotiate the land swap with the owners of Lot 9 DP821592 and to sign

place the seal of council on documentation as required.

(/)



ATTACHMENT A: Sketch showing anomaly in road arrangement



7.4.5 ISLAND CREEK BRIDGE



20TH APRIL 2016


SUBJECT: ISLAND CREEK BRIDGE

Purpose:

To inform Councillors on the current status of the Island Creek Bridge project as per

resolution of Council 076/15.


Supporting information is included in the report.

Background:

The Island Creek Bridge on SR88 Fairholme Road has been on the program for

replacement for several years. Several restarts have been made, but estimates

usually exceed the available funds, so it goes back into the too hard basket.

More information has been gathered after further investigation.

The existing timber bridge has white ants and is currently load limited. Old plans were

found revealing the original design load limit was 20T.

A private bridge nearby is currently leased by council to provide access for heavy

vehicles to The Island area. It was not heavily used for some time as it involves using

the landholder’s private farm tracks, but patronage has increased more recently.

Fewer people are using the old timber bridge.

The State Government’s bridge renewal program was not a good fit and not pursued.

Update:

The Review of Environmental Factors (REF) and Environmental Management Plan

(EMP) have been prepared as a single document. This document has not yet been



submitted to NSW Office Environment and Heritage (OEH) and NSW DPI Office of

Water (NOW) for their acceptance and concurrence. As a watercourse crossing,

prior to proceeding Council will need to obtain a controlled activity approval from

NOW to comply with the Water Management Act 2000

The completed REF and EMP will be forwarded to the following stakeholders for their

comment:

NSW Department of Primary Industries Aquatic Services

Roads and Maritime Services

NSW Office of Environment and Heritage

NSW Office of Water

NSW Environment Protection Authority

Condobolin Local Aboriginal Lands Council

Preparation for the design of footings to take the new bridge has commenced and

quotations are being sort for the consideration of staff.

Conclusion:

The preparation for construction of the Island Creek Bridge is nearing completion and

once environmental endorsement has been achieved construction will soon

commence. Given the modular nature of the construction the actual duration is

expected to be reasonably quick.


CSP: 4.3.1 Provide transport infrastructure needed to support agriculture

RECOMMENDATION

THAT:


(/)



7.4.6 LAKE CARGELLIGO WALKWAY STAGE 2



20TH APRIL 2016


SUBJECT: LAKE CARGELLIGO WALKWAY STAGE

2

Purpose:

To inform Councillors on the current status of the Lake Cargelligo Walkway Stage 2

project as per resolution of Council 076/15.


Supporting information is contained within this report.

Background:

Council has committed to completing the Lake Cargelligo Walkway linking the

foreshore park to Deadmans Point.

Update:

Kayandel Archaeological Services have commenced the investigation phase.

Council is assisting in the investigation with the provision of water for screening as

well as back fill for the excavated areas at each proposed site. The Director

Infrastructure was able to meet with the Office of Environment and Heritage in Dubbo

on 14 April to ensure that Council has the appropriate information required to support

the AHIP application when it is submitted.

Legal Implications:

Works cannot commence without obtaining an AHIP from the Office of Environment

and Heritage under section 90 of the National Parkes and Wildlife Act. Discussions

held with the OEH have provided for a pathway to allow the presentation of a draft

AHIP application to assist with expediting the approval of the permit.



Conclusion:

Work on the project is continuing with the objective of completing all the approvals for

works to be commenced in 2015/16.


Goal 6: Living in the Natural Environment

Outcome 6.2: Increased recreational use of lakes and rivers.

Delivery Program 6.2.2: Complete the Lake Cargelligo and Gum Bend Lake

walkways to improve access.

Operational Plan: 6.2.2: Finalise Lake Cargelligo foreshore walkway design and

commence implementation.

RECOMMENDATION

THAT:


(/)



7.4.7 LAKE CARGELLIGO CBD UPDATE



20TH APRIL 2016


SUBJECT: LAKE CARGELLIGO CBD UPDATE

Purpose:

To inform Councillors on the current status of the Lake Cargelligo CBD Upgrade.


Supporting information is included within this report.

Background:

Council has set aside funds for completing improvements for Lake Cargelligo CBD

and Foreshore some time ago. A preliminary sketch had been prepared by Penrith

City Council’s Landscape Architect a couple of years ago, although the project then

stalled. A community consultation meeting was hosted by Gary Scott-Holland on 29

May with a view to recommence this project and Gary produced a master plan to

guide proposed works, presented to Council in October 2015.

Update:

Four seats have been ordered from Felton Industries, locally based in Condobolin, in

a two seater configuration. They will be installed once they have been received.

Bannerconders have also been ordered to replace the existing banner arms on the

light poles. This design will allow banners to be replaced without the need for using

an elevated work platform, minimising WHS issues and this design also has the

added benefit of reducing the wind load on the pole.

While the bannerconders are being installed, Council staff will also take the

opportunity to remove the coloured lights and replace the globes with LED globes.



Image 1: Proposed Bannerconder installation



Conclusion:

Work is continuing and nearing completion until designs for the kerb blisters are

obtained for the eastern side of the intersection of Canada and Forster Streets.



Outcome 4.3: Visually appealing built environment, landscapes and streetscapes.

Delivery Program 6.2.2: Upgrade Foster Street Lake Cargelligo.

Operational Plan: 6.2.2: Design and implement streetscape upgrade in Foster Street.

RECOMMENDATION

THAT:


(/)



7.4.8 ADDITION OF LOT 13 DP821530 TO LACHLAN SHIRE COUNCIL CROWN

RESERVES RESERVE TRUST IN LAKE CARGELLIGO



20TH APRIL 2016


SUBJECT: RESERVE TRUST

Purpose:

To endorse the proposal to gazette the addition of Lot 13 DP821530 to the Reserve

already managed by Lachlan Shire Council Crown Reserves Reserve Trust in Lake

Cargelligo.



Background:

Council received correspondence from NSW Department of Primary Industries –

Lands (DPI Lands) to ascertain if Lot 13 DP821530 was currently under management

of Lachlan Shire Council for drainage purposes and, if so, to propose to gazette the

addition of this lot to the reserve already managed by Lachlan Shire Council Crown

Reserves Reserve Trust in Lake Cargelligo.

Issues & Comments:

DPI Lands conducted a field inspection of Lot 13 DP821530 in Bridge Street, Lake

Cargelligo, in April 2015. It was found to have a constructed drainage channel

crossing it, as shown in Figures 1 and 2. This drainage channel was constructed and

is maintained by Council. It also has gravel/sand spoil piles and an unregistered truck

on it.



DPI Lands propose to formalise the management of this parcel by gazetting the

addition of this lot to the reserve already managed by Lachlan Shire Council Crown

Reserves Reserve Trust in Lake Cargelligo for the purpose of drainage.

Figure 1: Location of Lot 13 DP821530 showing the constructed drainage channel as

part of the Lake Cargelligo drainage network.



Figure 2: Constructed drainage channel crossing Lot 13 DP821530


There are no additional costs as Council already maintain this drainage channel. The

addition of the parcel to the reserve managed by Lachlan Shire Council Crown

Reserves Reserve Trust in Lake Cargelligo would allow Council to tidy this parcel of

land and maintain it.

Legal Implications:

Maintenance on the drainage channel should not be carried out until the reserve is

managed by Lachlan Shire Council Crown Reserves Reserve Trust in Lake

Cargelligo.

Risk Implications:

If this lot is not added to the reserve already managed by Lachlan Shire Council

Crown Reserves Reserve Trust in Lake Cargelligo, maintenance on the drainage

channel may not be allowed to continue.




Not required.

Options:

Nil.

Conclusion:

The gazettal to add Lot 13 DP821530 to the Reserve already managed by Lachlan

Shire Council Crown Reserves Reserve Trust in Lake Cargelligo will formalise the

current management of this lot.


Goal 4: Build and Maintain Community Infrastructure and Systems

Outcome 4.3: Visually appealing built environment, landscapes and streetscapes.

Delivery Program 4.3.4 Maintain and develop parks and reserves across the Shire.

RECOMMENDATION

THAT:


b) Council endorses the proposal to gazette the addition of Lot 13

DP821530 to the Reserve already managed by Lachlan Shire Council

Crown Reserves Reserve Trust for the purpose of drainage.

(/)



7.4.9 PROPOSED ROAD CLOSURE IN THE LAKE CARGELLIGO LOCALITY



20 APRIL 2016


SUBJECT: COUNCIL ROAD CLOSURE WITHIN UABBA STATION

Purpose:

Department of Primary Industries – Lands have requested comments on the

proposed road closure; with notice of intention to sell.



Background:

Landholders can apply to the Lands Office for unused Crown roads to be closed; at

times this includes unused Council roads. The Lands Office forward notices of their

intentions for a batch of roads and seek comments from affected landholders and

other interested parties such as Council. Council has previously consented to the

closure of all other Crown roads and unformed Council roads requested in this road

closure proposal.

Issues & Comments:

RE: PROPOSED ROAD CLOSING (CLUSTER 560980)

PARISH Ulambong and Uabba

COUNTY Dowling

LOCALITY Lake Cargelligo

Description: Shared Council / Crown road north of Lachlan Valley Way, south and

east of the Lachlan River, within the property of ‘Uabba Station’ as shown in yellow in

Figure 1. The shared Council / Crown road involved is the road west of the ‘Uabba



Station’ entry gate and its continuation within ‘Uabba Station’. The portion of the road

is formally called River Road, however within Lachlan Shire it is referred to as the

western end of SR 194 North Uabba Road.

Figure 1: Proposed road closure


The shared Council / Crown road closure will have financial implications as it includes

8.9 km of road eligible to be claimed under FAG. Council acknowledges that all road

formations within ‘Uabba Station’ have been constructed and maintained by the

owners of ‘Uabba Station’.

Legal Implications:

Under the provisions of Section 38 (2) (b) Roads Act, 1993 if the road is closed the

land within the road reserve will vest in the Crown.

Risk Implications:

There are no identified risk implications.

Council roads not formed or

maintained

by Council

Unformed

Council road

Uabba Station

Triggervale

Janell




‘Uabba Station’ property owners have indicated they are the road closure applicants

and in support of the road closure. Assessment of the impacts of the closure was

also attempted by other means, including use of aerial imagery. The neighbouring

landholders are expected to have received the same correspondence from the Lands

Office regarding the proposed road closures and have the opportunity to object.

Further consultation was undertaken after the initial resolution of Council objected to

the closure of some of the roads. It was able to be clarified that as the southern

portion of the unformed shared Council / Crown road lies very close to the river and is

in low lying areas, this road would not be a suitable flood access road for any

residents.

Options:

Nil.

Conclusion:

Council consents to the closure of the shared Council / Crown road west of the

‘Uabba Station’ entry gates within ‘Uabba Station’. Council has already consented to

the closure of all other roads requested in this road closure proposal. The closure will

have no impact to Council or surrounding property owners. Council acknowledges

that, if closed, the land within the road reserves will vest in the Crown for sale to the

adjoining land owner.


Goal 2: Grow a Resilient Economy

Outcome 2.3: An innovative, progressive and growing agricultural sector.

Delivery Program 2.3.1 Provide transport infrastructure needed to support agriculture.



RECOMMENDATION

THAT:


b) Council consents to the closure of the shared Council / Crown road

west of the ‘Uabba Station’ entry gates, within ‘Uabba Station’.

c) Council acknowledges that the land within the closed shared Council /

Crown road will vest in the Crown and may be sold.

(/)



7.4.10 ROADSIDE VEGETATION MANAGEMENT PLAN



20TH APRIL 2016


SUBJECT: ROADSIDE VEGETATION

MANAGEMENT PLAN AND GUIDELINES

Purpose:

To obtain Council endorsement of the Lachlan Shire Council Roadside Vegetation

Management Plan and Guidelines.


The below supporting information was presented at the February Council meeting

and has not been attached to this report as it is still accessible electronically from the

previous report.

Attachment A: Roadside Management Guidelines – A Toolbox guide for use

by Council Staff. (217pages)

Attachment B: Roadside Vegetation Assessment and Prioritisation for

Rehabilitation PART 1 (76 pages)

Attachment C: Roadside Vegetation Assessment and Prioritisation for

Rehabilitation PART 1 (437 pages)

Background:

Council received $40,000 funding from the NSW Catchment Management Authority

in May 2011 for the development of a Natural Resource Management Strategy

(NRM). After some time and in consultation with the newly formed Local Land

Services (LLS) it was negotiated that combining the grant funds with road

management funds it would be possible to develop a Roadside Vegetation



Management Plan (RVMP). LLS completed a tender process to engage consultants

Applied Ecology to undertake the work and prepare the plans.

Issues & Comments:

The Lachlan Shire Council Roadside Vegetation Management Plan aims to provide

guidance to council staff for activities that may affect the health and condition of

roadside vegetation during the course of:

Normal road and roadside maintenance activities

Major works in the road corridor, including road widening, realignment,

drainage works or other upgrades

Selection of areas to target for improvement of the condition of native roadside

vegetation

As a support for grant applications for restoration of habitat linkage corridors

This plan is accompanied by digitised field data (GIS) that clearly indicates the

current condition of roadside vegetation at the time of field surveys – November,

2014 to March, 2015.

The covers of the three documents are show below;

Image 1: Front covers of the three documents that constitute the RVMP




Council has matched the $40,000 grant funds with approx. $50,000 in order to have

the entire road network surveyed to produce an accurate set of plans. Additionally

Council has been successful in obtaining a further $8,000 to assist in training all staff

in the implementation of the RVMP.

Legal Implications:

The documentation provides an excellent resource for Council to assist in assessing

the conservation value and recovery potential of roadsides as well as an excellent

guide for Endangered Ecological Communities, threatened species and weeds

management.

Risk Implications:

The use of these documents provide 6 clearly stated prioritised management actions

for roadside management. Failure to implement the management actions will

eventually result in degradation of the natural environment and potentially lead to the

loss of flora and fauna that is unique to the Lachlan Shire.


The plan and guideline was on Public Exhibition from 2 March to 30 March 2016, in

Condobolin, Lake Cargelligo and Tottenham. A copy was also forwarded to NSW

Roadside Environment Committee for comment. No comments were received during

the Public Exhibition period.

Relevant Lachlan Shire Council employees undertook training in the use of the

Toolbox Guidelines. The guidelines will be utilised by employees involved in the

management of roadside environments.

Conclusion:

Many high value ecological sites in Lachlan Shire occur as isolated islands within the

rural environment. Such sites become increasingly vulnerable to impacts such as

weed and feral animal infestation, genetic seclusion due to reproductive restrictions,

the effects of climate change, and local extinction. These important areas of native

habitat require a strategic, catchment-wide management approach to ensure their



ongoing survival. Identifying “corridors” between these remnant sites can provide a

critical stepping stone for dispersing fauna moving between core areas of habitat

such as national parks and nature reserves.



RECOMMENDATION

THAT:


b) Council adopt the Roadside Vegetation Management Plan and

Guidelines.

(/)



7.4.11 GUM BEND LAKE ADVISORY COMMITTEE



20TH APRIL 2016


SUBJECT: GUM BEND LAKE ADVISORY

COMMITTEE MEETING UPDATE

Purpose:

To inform Councillors of items / issues discussed at the Gum Bend Lake Advisory

Committee meeting.


Supporting information is included in Attachment A – Gum Bend Lake Advisory

Committee Meeting Minutes.

Attachment B – update of contributions received to 11 April 2016.

Background:

Council operates Gum Bend Lake as a recreational reserve. It was named Dora

L’Estrange reserve in honour of the work that Dora L’Estrange undertook to raise

funds for Gum Bend Lake in 2014. Gum Bend Lake was originally constructed in

1988. The original structure had a floor area of approximately 25 ha, giving it a

capacity of 450 ML when filled to a depth of 1.8 m. The lake was increased in size in

1991 to provide a floor area of 40 ha and a volume of approximately 900 ML when

filled to 1.8m.

The lake sits on two parcels of land Lot 45 DP728879 and Lot 7004 DP1124572.

Issues & Comments:

The details of the matters considered by the Gum Bend Lake Advisory Committee

are outlined in Attachment A. Due to only five members of the committee attending a



quorum was not attained. The meeting proceeded as an informal discussion with the

items to be considered at the next meeting of the committee.


The Gum Bend Lake advisory committee has in the past had a capital works budget

of $10,000 to allocate to projects for the improvement and renewal of assets on the

reserve. Typically $90,000 has been set aside for the operational costs and ongoing

maintenance of the grounds and facilities servicing the lake.

The expenditure of these funds were outlined in IS report 4/15 presented to the July

2015 Council meeting.

An update of contributions received to date is detailed in Attachment B.

Legal Implications:

Recognition of Gum Bend Lake in the Lachlan River Water Sharing plan might allow

for some permanent allocation of water to be made available, although this is difficult

in the current climate. Currently the Gum Bend Lake works are registered with State

Water as Licence 70CW801028 – Controlled Works – Prevention of Inundation of

Land by Floodwaters.

Risk Implications:

Gum Bend Lake is a very popular freedom camping location and if the level of

service was to diminish, there is likely to be a correlating effect on visitors using the

reserve.


The Gum Bend Lake Advisory Committee is the primary stakeholder group. The

committee is supposed to meet quarterly. The last meeting was held on 31 March

2016. The next meeting is proposed to be on 4 May 2016.

Conclusion:

Council continue to support the use of Gum Bend Lake through the efforts of the

Gum Bend Lake Advisory Committee.




Goal 2: Grow a Resilient Economy

Outcome 2.1: A vibrant tourism industry including indigenous tourism

Goal 6 Living in the Natural Environment

Outcome 6.2: Increased recreational use of lakes and rivers

Delivery Program 6.2.3 in conjunction with the Gum Bend Lake advisory committee

implement recommendations for the continued development of Gum Bend Lake

RECOMMENDATION

THAT:


(/)



Attachment A

GUM BEND LAKE ADVISORY COMMITTEE

MINUTES (Informal Discussion)

Date: Thursday, 31 March 2016

Time: 5:10pm

Venue: Onsite, Gum Bend Lake

Attendees:

Cr Les Saunders (Chair), Cr Dennis Brady, Cr Des Manwaring, Pete Colless, Craig Ridley,

Phil King (Observer), Sep Gibson (Observer), Karen Worthington (Minute Taker).

Agenda Item:

1. Leave of Absence

Cr Graham Scott, Brenton Riley, Jeremy Voss, Phillip Crouch and Jon L’Estrange.

2. Section 451 Disclosures – disclosure of interest

3. Business arising from previous meeting

a. Suitable Vegetation (Shade on Bank)

Further research into suitable trees / shade is required. Discussion held regarding the

integrity of the bank if trees are planted. Possibility to build additional small shade structures

in lieu of trees.

b. BBQ at the point

Discussion held regarding the installation of a BBQ at the point. It was noted that a BBQ

would cost around $10,000. An investigation in the power availability / requirements is

required. If sufficient power isn’t available the committee will need to consider installation of a

gas BBQ.

c. Boom Gate

Two quotes have been obtained, one from Barg Engineering and one from Leda Security,

and were discussed at the meeting. The cost of installing a boom gate with applicable access



control systems would be between $12,000.00 and $20,000.00, depending on gate and

access control.

Given the installation cost and the possible ongoing maintenance costs (through vandalism)

the committee suggested that a better option would be to place a donation box at the ramp

with signage. A donation box could be installed for approx. $5,000.

d. Concrete pathway

A concrete pathway around the top of the Lake has been identified in the Active Travel Plan.

e. Water to the point

Pipe has been repaired. Tap at the point is now working. Task completed.

f. Bore & Solar Pump

Ongoing.

g. Fence at Northern end

Council resolved that the fence be realigned along the edge of the road and allow a turning

bay at the end. Further the surface inside the fence area is seeded with an appropriate plant

to encourage regeneration of vegetation.

Further discussion held around the possibility of having the area identified as a Green Army

project. Green Army will recommence in April. Discussion also held regarding the need to

remove the dead trees in the area.

h. Light at ramp

The light has been inspected and will be repaired and will remain on. The light is an Essential

Energy asset and to install a push button would require change of ownership.

i. Mop in toilets

Council resolved to purchase a mop for the toilets

4. Resolutions from March Council meeting

I. Fence at Northern end be realigned

II. Mops to be purchased for toilets

III. Seats to be placed area playground area

5. Water input

1000ML has been pumped into the Lake from October 2015 to March 2016.

6. Total running cost per season



Total running cost is $36,000 per season. This includes water (both Lake and metered),

license fees and electricity.

7. Donations

Donations received to 31 March is $8,236.85. A total of $1091.15 was received over the

Easter period.

8. Financials

For discussion at the next meeting.

9. General Business

Sep Gibson Report;

Valve in hot water system needs replacing

Urinal still blocked

Campers requesting additional speed humps to slow the traffic

Toilets, only 1 cubical in the men’s

Cystern needs replacing in men’s toilet

Tiles need replacing on the shower floor

The air con in Sep’s house isn’t working

Trees need trimming

The below items were raised during general business. All items will be placed on the May

Agenda for further discussion;

Lights at the BBQ’s not working

Provision of Doggy Bag Dispensers

Vending Machines

Storage Sheds for Boats

Fitness Equipment on the bank

It was noted that Cr. Graham Scott and Brenton Riley did not receive a meeting notification.

Karen will update contact details to ensure all members are receiving meeting notifications.

10. Confirmation of recommendations

N/A

11. Meeting Closed: 6:15pm

12. Next meeting - Wednesday, 4 May 2016, Council Committee Room, 5:00pm.



Attachment B



7.4.12 SR64 PLATINA ROAD UPGRADE



20TH APRIL 2016

AUTHOR: MANAGER OPERATIONS REPORT NO: DIS 41/16

SUBJECT: SR64 PLATINA ROAD UPGRADE

Purpose:

To consider a petition submitted requesting upgrading of SR64 Platina Road.


A petition was tabled at the September 2015 Ordinary Meeting of Council.

Background:

Complaints about the condition of the shoulders and the narrow width of SR64

Platina Road (Fifield – Trundle road) have been received.

The road is narrow and shoulders can be soft in places after rain. A recent storm in

the Fifield area washed out the shoulders on SR64 at the MR57N Fifield Road end.

Issues & Comments:

SR64 had minor repairs in recent years including shoulders and flood damage.

Council has roads with worse edge of seal damage but SR64 does have some poor

shoulders relating to poor soils, poor drainage and narrow seal.

It would be difficult to squeeze substantial repairs or improvements on SR64 into

2015/16. Resources are already stretched and some other projects can proceed

more readily to better fit the need to accelerate spending this year.



Shoulder resheet

The expanded Roads to Recovery program in 2016/17provided an opportunity to

include $300,000 in the proposed budget to reshape and resheet the shoulders.

Reconstruction and widening consideration

Reconstructing and widening some segments are not justified by existing traffic

counts (e.g. AADT of 61 in 2010) until warranted by condition assessment. Asset

register condition ratings from 2012 indicate 610m of condition 4 (out of 5) segments.

New traffic count figures will be obtained to see if anything has changed.

Adding widening strips would be difficult in many segments with limited space and

poor shape. The strips would not be as good a match to the existing seal in potential

useful life as the MR377 trial project. Concurrent reconstruction and /widening is

generally a better long term solution for narrow seals and is preferred in most cases.

Considering SR64 in context with other narrow sealed local rural roads:

365km of sealed rural local roads

126km less than 5.0m wide (less when SR3 is adjusted), i.e. very narrow -

high priority when supported by traffic volumes (111.6km is 3.0 - 3.6m wide)

148km are 5.0 – 6.8m wide – high priority where truck traffic wears shoulders

(25.1km at 5.0m, 48.6km at 5.2 - 5.5m, 74.6km at 5.6 – 6.8m wide)

74km are 7.0 – 7.5m wide (low widening priority – wait on condition decline)

14km are 8.0m or more wide (current route standard and SR3 will add to this)

SR64 is 10.0km long with 7.0km at 3.2-3.5m wide, 0.8km at 5.0m wide and

2.2km at 5.5m wide and justifies widening when warranted by poor condition.

Widening 274km of roads less than 7.0m wide could take around 45 years at 5–7km

per year on the present funding level. Many narrow seals including most of SR64 are

in good condition. The Roads Asset Management Plan strategy is to gravel resheet

the shoulders of narrow sealed roads until their turn for reconstruction and widening.




The limited resources mean that the roads must take their turn in being widened.

Financially, widening would preferably be done when reconstruction is needed due to

condition, maximising the life from the existing investments in the roads.

The mix of renewals and upgrades impacts on Council’s Fit for the Future

sustainability ratios. We should not program too many widening works each year.

However, reconstruction, widening and strengthening can be programmed earlier if

circumstances change, for safety or increases in heavy vehicle use.

Adding SR64 to the widening program would require pushing other projects back.

Legal Implications:

Need to maximize the benefits from limited resources while minimising risk.

Risk Implications:

Risk is related to the numbers of road users, so that busier roads generally receive

more attention than low usage roads to minimise risk. Low usage roads still have to

be maintained in a safe condition, but not necessarily at a high level of service

(comfort and speed) standard.

If SR64 cannot be widened for a few years, the edge breaks and shoulders have to

be monitored and repairs and resheets programmed accordingly for safety.


There have been individual requests in additional to the petition.

Options:

1. Shoulder resheet is proposed in 2016/17 (brought forward a year) and leave

reconstruction and widening out of the 10 years program (no change); or

2. Consider adding $2M to the program to reconstruct and widen SR64 and

delay other projects.

Other roads in worse condition are in the program. Specific grant funding is unlikely.

Adding a seal strip either side is fiddly and costs nearly the same as a full width

reconstruction and widening but has a shorter expected useful life.



Conclusion:

SR64 needs widening, like many other roads of similar or greater traffic volumes with

narrow seals. The priority can be reviewed if circumstances change, but at least the

shoulders should be repaired and resheeted until the road can be reconstructed.


CSP 1.3.1 Provide transport infrastructure needed to support agriculture

CSP 3.1.1 Implement road maintenance, renewals and improvements in

accordance with Asset Management Plan.

RECOMMENDATION

THAT:

a) Council receive and note DIS report 41/16

b) Council considers adding SR64 Platina Road shoulder resheeting, in

preparing the 2016/17 Operational and Delivery Plans.

(/)



7.4.13 ROADS BUDGET ADJUSTMENTS



20TH APRIL 2016

AUTHOR: MANAGER OPERATIONS REPORT NO: DIS 42/16

SUBJECT: ROADS BUDGET ADJUSTMENTS

Purpose:

To consider adjusting the roads program to ensure all grant funds are expended by

30 June 2016 to comply with Roads to Recovery program requirements.


The March 2016 roads program report listed the programmed expenditures at that

time and indicated that some adjustments will be needed to accelerate spending.

Background:

The 2015/16 roads program includes Roads to Recovery (R2R) funds added by the

federal government with little notice. Council was downsizing by means of natural

attrition up to mid 2015 after several high expenditure years. Several vacant positions

were made redundant to fit leaner requirements under Fit for the Future.

This resulted in a lag period for upsizing to meet the resource requirements for the

extra grant funds. The expanded program was ambitious and although most projects

will be completed, a few cannot be completed as it stands.

R2R advised that all R2R funds provided this year must be spent this year, with no

carry forward. If we don’t spend it, we lose it and dealings with R2R get complicated.

R2R also requires all other road funds (i.e. FAG, BLOCK, “own source”, etc) to be

fully expended as well. This partly relates to council underspending last financial

year. Some FAG funds carried forward and the “own source” $70,385 was not spent.

The 3 years “own source” average requirement means council has to spend at least

double this year ($140,770) so we need to overshoot slightly to ensure compliance.



Expenditure must accelerate to meet these requirements, by targeting more intensive

spending projects for the balance of the financial year.

Issues & Comments:

Expenditure rates vary between activities. Reseals have high expenditure requiring

minimal council resources. New seal construction and reconstruction and widening

have high expenditure rates. Gravel resheeting unsealed roads and shoulder

resheeting sealed roads are less intensive. Heavy maintenance (grade, water and

roll) is more effective while light maintenance (dry) grading has the lowest

expenditure rate.

The large capital projects work load cut into the resources available for maintenance

which is projected to underspend by roughly $1M. This includes $0.3M below the

normal maintenance budget and $0.5M of extra maintenance planned for this year

for local roads, and $0.1M for regional roads.

Dry conditions also limited maintenance work. Crews need 2 water carts on each

capital project due to long hauls for water and dry conditions. Bores at strategic

locations will help relieve this cost pressure when they can be arranged.

It is planned to move funds to speed up the spending, but doing it to good effect.

Time is running out for seals and reseals. The plan is to increase gravel resheeting

and shoulder resheeting in May/June and start some reconstruction that can be

sealed in spring, e.g. further expansion of SR3 and ongoing MR347 projects.

Starting SR5 Lansdale Road reconstruction soon would result in dust problems for

Tottenham residences through winter. Instead, it is proposed to start reconstructing

the last 2km of single lane segments on SR3 Tabratong Crossing Road and seal it in

spring. SR3 is proposed in the draft expanded R2R program in 2016/17 anyway. The

Tottenham community appreciates the SR3 work.

It is proposed to defer some smaller projects as they slow the spending down and are

difficult to fit into a busy program, e.g. some causeways reconstructions.

It is proposed to fund the widening of 5.6km of MR377 Lachlan Valley Way in the

FAG program as it has flexibility in this instance. FAG can be used for regional roads,

but this should not become “normal” as regional roads are generally better funded



than are the local roads. Similarly, “own source” funds would normally go the local

roads resheets, but this time is proposed for MR461 shoulder resheets. The current

situation is distorted in a good way by the extra R2R grant.

Deferred projects have been added to the draft budget for the Delivery and

Operational Plan, mostly in 2016/17, so they won’t disappear. The 2016/17 program

will be heavy too, but we will start with more staff and hired plant resources in place.

Costs for some completed projects will increase slightly as the final invoices and

gravel haulage dockets are processed. The projections are estimates only, so there

is no need to balance the totals exactly at this stage. The aim is to have projects in

place to enable the funds to be expended.

Summary of changes:

Work

order

Project 2015/16

Budget

2015/16

projection

Action 2015/16

Change

Roads to Recovery

2084 SR214 Nillsons Lane seal 500m 100,000 0 Defer to

2016/17

-100,000

2086 Lake Cargelligo Tip road 220,000 0 Defer to

2016/17

-220,000

Shoulder resheets TBA 100,000 0 Allocate -100,000

2087 SR37 Yambora Rd reconstruct &

widen 480m

105,000 0 Defer to

2016/17

-105,000

2088 SR3 Tabratong Crossing Rd

reconstruct & widen incl Black Spot

360,000

143,000

606,000

143,000

Increase scope +246,000

2089 SR5 Lansdale Rd widening 150,000 0 Defer to

2016/17

-150,000

2090 Grace St truck bypass widening 60,000 0 Defer to

2016/17

-60,000

2231 SR230 Lachlan Valley Way

resheet

400,000 508,000 Increase scope +108,000



Work

order

Project 2015/16

Budget

2015/16

projection

Action 2015/16

Change

SR1030 Glenderry Rd resheet 0 231,000 On R2R

program, bring

forward

+231,000

SR35 Larkings Rd resheet 0 175,500 On R2R

program, bring

forward

+175,500

Nett result of these changes in R2R program is:

Offset by the nett unders & overs on completed projects

+50,075

Regional Roads

Maintenance combined 516,030 408,652 Reallocate

balance

-107,378

Reseals 409,411

Reseals completed so far –

MR501, allocate the balance

145,359 Allocate balance -264,052

Reseals balance already

budgeted: likely MR377 or

MR7513

239,052 Allocate +239,052

MR57S The Gipps Way, 0.5km at

Murie Ck

25,000 Allocate +25,000

Culvert renewals To Be Allocated 50,000 0 Reallocate -50,000

MR57S The Gipps Way shoulder

resheet (propose more in 2016/17)

0 200,000 New +200,000

2010 MR7513 Lake Cargelligo Rd at

Nillsons Lane – add culverts &

raise road

100,000 0 Defer to

2016/17

-100,000

New bores & tanks 50,000 0 Defer to

2016/17

-50,000

Contribution to oncost 0 150,000 Apportion +150,000



Work

order

Project 2015/16

Budget

2015/16

projection

Action 2015/16

Change

Nett result of these changes:

Offset by the nett unders & overs on completed projects

-67,378

FAG Program

Maintenance combined (incl earlier

reallocations)

2,703,099 1,930,391 Reallocate -772,708

Kerb & gutter reconstruction 20,000 0 Reallocate -20,000

SR340 Silo Rd traffic island

50,000 0 Defer to

2016/17

-50,000

Tullibigeal drainage improvements

contribution

50,000 0 Defer to

2016/17

-50,000

Condobolin Tip road seal

180,000 0 Defer to

2016/17

-180,000

Grace St & Foster St heavy patch

20,000 0 Defer to

2016/17

-20,000

Parkinsons Lane seal

50,000 0 Defer to

2016/17

-50,000

Local roads reseals ($229,445

previously moved to maintenance)

0 1,100,000 Allocate extra

reseals (April)

+1,100,000

MR377 Lachlan Valley Way

widening strips & parking bays

0 300,000 New (trial

process)

+300,000

Reconstruct sealed causeways –

SR1347 x 2, SR25, SR25,SR208,

SR50, SR44

69,000 0 Defer to

2016/17

-69,000

Culvert renewals – sealed roads 20,500 0 Reallocate -20,500

2123 SR387 Morella Lane realign corner 25,000 0 Defer to

2016/17

-25,000

SR387 Morella Lane culverts 30,000 0 Defer to

2016/17

-30,000



Work

order

Project 2015/16

Budget

2015/16

projection

Action 2015/16

Change

SR16 Kaludah Rd causeway 15,000 0 Defer to

2016/17

-15,000

Culvert renewals – unsealed roads 10,250 0 Reallocate -10,250

Nett result of these changes:

Offset by the nett unders & overs on completed projects and includes 2014/15

carried forward FAG.

+57,542

Other program – “Own source” funded

SR230 Lachlan Valley Way gravel

resheet (do extra in R2R program)

140,770 0 Reallocate -140,770

MR461 Henry Parkes Way

shoulder resheet (minimum R2R

compliance)

0 140,770 New +140,770

Nett result of these changes: 0

If the Lake St culvert renewal has to be deferred, we will add more gravel resheeting.


R2R requires us to fully expend road funds, which means targeting higher spending

activities.

Legal Implications:

Need to maximize the benefits from limited resources while minimising risk.

Risk Implications:

Risk is related to the numbers of road users, so that busier roads generally receive

more attention than low usage roads to minimise risk. Low usage roads still have to

be maintained in a safe condition, but not necessarily at a high level of service

(comfort and speed) standard.

The revised projects as proposed include several roads with increasing hazards that

need rectification soon. These include shoulders on SR3, MR57S and MR461



Difficulties can arise with the R2R program if council underspends again – R2R looks

at rolling 3 years averages to ensure councils do not reduce overall road spending.


Feedback from various sources is included in the revised program being put forward,

including shoulder resheeting on MR57S and MR461, widening MR377, more

resheeting on SR230, and more SR3 reconstruction and widening.

Options:

There are other roads deserving attention and many are in the proposed expanded

2016/17 roads budget, e.g. SR60 Springvale Road and SR64 Platina Road.

Further new sealing projects cannot be accommodated in the remainder of 2015/16.

Deferring or deleting shoulder resheet projects would increase risk for road users.

Reducing reseals would increase the risk of underspending and losing funds.

In case Lake Cargelligo feels left out, proposed 2016/17 projects include a western

bypass for the town if approved, widening part of MR371 Rankins Springs Road and

reconstructing part of Foster St., in addition to deferred projects.

R2R resheets are flexible until the R2R website closes on 30 April. SR1030 and

SR35 are not the worst roads, but are already in the R2R website and have water

and gravel available, so can be brought forward. Roads further from gravel or water

are better left as programmed. We can still accommodate smaller repairs.

Conclusion: The proposed adjustments aim to ensure that all road grant funds are expended by

30 June 2016 to comply with R2R program requirements and to accommodate

emerging needs. Deferrals are listed in the draft expanded 2016/17 program.

The proposed changes require some quick re-organising of programs such as gravel

production in pits and reseals. If any projects look like hitting hurdles, it is proposed to

increase gravel resheeting where convenient.




CSP 1.3.1 Provide transport infrastructure needed to support agriculture

CSP 3.1.1 Implement road maintenance, renewals and improvements in

accordance with Asset Management Plan.

RECOMMENDATION

THAT Council

a) Receives and notes DIS report 42/16

b) Approves the following adjustments to the 2015/16 roads program:

a. Defer Roads to Recovery projects to 2016/17 program:

i. SR214 Nillsons Lane seal 500m $100,000

ii. Lake Cargelligo tip road $220,000

iii. SR37 Yambora Rd reconstruct & widen 480m $105,000

iv. SR5 Lansdale Rd widening $105,000

v. Grace St truck bypass widening $60,000

b. Reallocate Roads to Recovery funds to:

i. SR3 Tabratong Crossing Rd reconstruct & widen $246,000

ii. SR230 Lachlan Valley Way resheet $108,000

iii. SR1030 Glenderry Rd resheet $231,000

iv. SR35 Larkings Rd resheet $175,500

c. Defer Block Grant projects to the 2016/17 regional roads

program:

i. MR7513 Lake Cargelligo Rd at Nillsons Lane – add culverts

& raise $100,000

ii. New bores & tanks $50,000

d. Reallocate Block Grant funds in the regional roads program from

deferrals and savings in maintenance and culvert renewals to:



i. MR57S The Gipps Way shoulder resheet $200,000

e. Defer Financial Assistance Grant (FAG) projects to the 2016/17

program:

i. SR340 Silo Rd traffic island $50,000

ii. Tullibigeal drainage improvements contribution $50,000

iii. Condobolin Tip road seal $180,000

iv. Grace St & Foster St heavy patch $20,000

v. Parkinsons Lane seal $50,000

vi. Reconstruct sealed causeways on SR1347, SR25,

SR25,SR208, SR50, SR44 $69,000

vii. SR387 Morella Lane realign corner $25,000

viii. SR387 Morella Lane culverts $30,000

ix. SR16 Kaludah Rd causeway $15,000

f. Reallocate FAG funds in the local roads program from deferrals

and savings in maintenance and kerb and gutter and culvert

renewals to:

i. Local roads reseals $1,100,000

ii. Regional road upgrade - MR377 Lachlan Valley Way

shoulder sealing trial 5.6km $300,000

g. Allocate “own source” funds to MR461 Henry Parkes Way

shoulder resheet $140,770.

(/)



7.4.14 ROAD SAFETY OFFICER QUARTERLY REPORT



20TH APRIL 2016


SUBJECT: ROAD SAFETY OFFICER

Purpose:

The Road Safety Officer (RSO) is jointly funded by Parkes, Forbes and Lachlan Shire

Council’s in partnership with the NSW Centre for Road Safety through the Local

Government Road Safety Program.


The RSO Quarterly report is supplied as Attachment A.

Background:

The RSO has a wide role encompassing not only behavioural road safety education,

but also influencing the construction of infrastructure to improve the safety of road

users. Within councils, the RSOs work across engineering, community services,

planning, communications, and customer service areas, and provide links to

community stakeholders, community groups, local health and Police officers, all of

whom contribute to road safety over the long term.

Issues & Comments:

The RSO is required to submit a monthly report as attached for the information of

Council. The RSO has submitted the three year action plan to the Centre for Road

Safety for approval, and has received in principal support for five of seven proposed

projects. The RSO incumbent is currently on maternity leave and the role is being

fulfilled by Logan Dobel.




Council is currently funding a full time RSO in partnership with Parkes and Forbes

Shire and the Local Government Road Safety Program which was extended for three

years commencing 1 July 2014.

Legal Implications:

None identified.

Risk Implications:

There are no immediate risk implications associated with undertaking the Road

Safety Officer program, although running the program does attempt to mitigate risk to

road users through the implementation of various programs tailored to drivers,

pedestrians including the elderly, heavy vehicles and road conditions.


Community involvement is essential to this program, due to the nature of the work,

and as can be seen in the report, the RSO is regularly in touch with the community

on a number of fronts. The Parkes, Forbes and Lachlan Shire Council’s Road Safety

Steering Committee meet four times a year to consider the Road Safety Officers

Conclusion:

The report shows the valuable work being undertaken by the Road Safety Officer and

Council should continue to support to the role of RSO while ever there is a funding

commitment from the Centre for Road Safety.






RECOMMENDATION

THAT:

a) Infrastructure Services Report No 43/16 including the Road Safety

Officers Report for January 2016 to March 2016 be received and noted.

(/)



8.0 DEPUTATIONS



9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR

AND DEPUTY MAYOR

Thurs 17th Mar Phone hook up with Evolution Mines Condobolin

SRA Hall stakeholders meeting Condobolin

Tues 22nd Mar Suicide Prevention Rally Parkes

Wed 23rd Mar Extra-Ordinary meeting of Council Condobolin

Safety In Lachlan Committee Condobolin

Sun 27th Mar Condo 750 Dinner

Wed 30th Mar Citizenship Ceremony Condobolin

Fri 1st Apr Lower Lachlan Rebrand Launch

Sat 2nd Apr Opening Garden Festival Condobolin

Mon 3rd Apr Meeting Kevin Humphries Member for Barwon

Wed 6th Apr Strategic Briefing Session Condobolin

Heritage Committee meeting Condobolin

Thurs 7th Apr United Hospital Auxiliary Conference Tottenham

Condobolin High School Anzac Service

Wed 13th Apr Community Conversations – Lower Lachlan Condobolin

Cemetery Committee Meeting Condobolin

Thurs 14th Apr Report Illegal Dumping RIDonline launch Condobolin

Audit Risk Committee Condobolin

Extra-Ordinary meeting of Council Condobolin

Dinner VFFF Condobolin

Sat 16th Apr Quota Conference Wiradjuri Study Centre Condobolin



10.0 NOTICES OF MOTIONS

10.1 MEDIA AND COMMUNICATIONS POLICY



10.2 TOILET FACILITIES AT FROGS HOLLOW LAKE CARGELLIGO



11.0 DELEGATES REPORT

11.1 ABORIGINAL ADVISORY COMMITTEE

Meeting: Lachlan Shire Council Aboriginal Advisory Committee

Date and

Time

1.30pm-3.00pm, Friday 1 April 2016

Location:

Boardroom, Wiradjuri Cultural and Study Centre, Corner of McDonnell

and Cunningham Streets, Condobolin NSW 2877

Attendees

Kevin Read(Chair) Judith

Bartholomew

Ally Coe

Amanda Coe Councillor Mark

Hall

Councillor Graham

Scott

Robert Hunt (General

Manager, Lachlan Shire

Council)

Shirley Ann Merritt

Guests Heather Blackley (WPRD)

Apologies

Alyson Noll, Dave Carter, Mervyn Holmes-Wighton, Jean Johnson

Juanita Gilpin, Donna Johnson, Michael Newman, Sandra Blaik

MINUTES 1. Welcome

The meeting opened at 1.50pm.

2. Previous Minutes

Councillor Hall moved that the minutes for meetings held in February 2016 be

accepted subject to an amendment in Section 4. The name is Jamie O’Neill

of the 3are1 Program not Jamey Hall of 3 Rivers Regional Assembly.

Seconded by: Ally Coe.

3. Business arising from previous Minutes

Nil.



4. Indigenous Service Officer, Dept Human Services Dubbo – Sandra Blaik

Sandra was an apology for the meeting.

5. Aboriginal Advisory Committee Business Plan/Terms of Reference

This matter was deferred to the next meeting when Michael Newman could

comment on the Orange Aboriginal Community Working Party Terms of

Reference.

6. Report on Local Youth Issues

Heather Blackley passed around flyers on what was happening during youth

week to be held 8th – 17th April 2016 including free water sports at Lake

Cargelligo and Gumbend Lake. Heather also passed around a flyer on the

Condobolin 2016 School Holiday program.

Heather stated that toilets were needed at the Kiacatoo hall given the

popularity of the site for youth camps. Kevin Read noted that further

discussion was needed on where to take kids for camps.

Ally Coe advised that the Backtrack team from Armidale were in town. The

Vincent Fairfax Foundation was looking at funding a similar program in this

shire but it would target all kids not just the problem ones. Advertising for

Program Co-ordinators will take place once funding levels are known.

Heather stated that Goanna Manna was not appropriate as a youth centre

due to old facilities, no yard and difficulty supervising kids in different rooms.

The scout hall next to the skate park was put forward however this has been

leased long term to a church group.

The Committee resolved to invite Michael to future meetings.

7. General Business

i) Kevin provided a poster on the armed forces recruitment drive

to be held at the Wiradjuri Cultural Centre on 9th April.

ii) Judith advised that the Murrin Bridge Medical Service had

been relocated to Lake Cargelligo due to vandalism of the

previous premises. Clients are now having difficulty getting

transport to the new premises. Judith also advised that NSW

Health is advertising cadetships for nurses and midwives.

iii) Shirley Ann asked how long the committee had been going

and whether elections needed to be held. Response required

for next meeting.

iv) Kevin advised the e-mail list needed to be looked at as he

didn’t get the agenda for this meeting.

v) The replacement for Gordon Thomson commences on the

26th April and will attend the next meeting.



vi) Heather asked if a representative from the Family Support

Group should be invited to be on the committee given 90% of

their clients are Indigenous. The committee agreed they

should be invited to be on the committee.

8. Date for the next meeting

The proposed date for the next committee meeting is Thursday 12th May 2016

in Lake Cargelligo at the library. Please contact Robert Hunt if you need a lift

on the day.

Meeting closed: 3.00pm



11.2 LACHLAN LOCAL AREA COMMAND COMMUNITY SAFETY PRECINCT

MEETING



12.0 CORRESPONDENCE

12.1 COUNTRY WOMEN’S ASSOCIATION OF NSW – LETTER OF

APPRECIATION



12.2 TOTTENHAM WELFARE COUNCIL INC. – REQUESTING COUNCIL

UPDATE ON TOTTENHAM POOL AMENITIES PROJECT



12.3 ST FRANCIS XAVIER’S SCHOOL – LETTER OF THANKS FOR RECENT

DONATION



13.0 COMMON SEAL

14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN



16.0 CLOSED SESSION

16.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION

It is necessary for Council to adopt a resolution to formalise its intention to deal with

certain matters in Closed Session. The report(s) are incorporated into the ‘CLOSED

SESSION’ section of the business paper circulated to Councillors.

The Local Government Act, 1993 requires the General Manager to identify those

matters which may be categorised as confidential in terms of Section 10A of the

Local Government Act, 1993.

Part 2 (c) information that would, if disclosed, confer a commercial advantage

on a person with whom the council is conducting (or proposes to conduct)

business.

Prior to considering the RECOMMENDATION the General Manager is to invite any

members of the public present to make any submissions as to why they consider the

matters should be dealt with in open session.

RECOMMENDATION

Following the CLOSED SESSION the Council will resume normal proceedings

and the Mayor will announce the details of any resolutions passed by Council

in CLOSED.



16.2 SALE OF LAND

This item is classified confidential under section 10(A) (2) (C) of the Local

Government Act 1993 which permits the meeting to be closed to the public for

business relating to the following:

Part 2 (c) information that would, if disclosed, confer a commercial advantage

on a person with whom the council is conducting (or proposes to conduct)

business.

That on balance, it is considered that receipt and discussion of the matter in open

Council would be contrary to the public interest as disclosure of the confidential

information would compromise the legal position of the Council.

ordinary meeting of council 20 april 2016 lake cargelligo ... · 20 april 2016 lake cargelligo...

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