ordinary council meeting - rural city of mildura · 11/26/2015  · minutes – ordinary council...

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Making this the most liveable, people friendly community in Australia. Ordinary Council Meeting MINUTES 5.00pm Thursday 26 November 2015 Council and Committee Room, 76 - 84 Deakin Ave, Mildura Cr Glenn Milne Mayor Cr Sharyon Peart Deputy Mayor Cr John Arnold Cr Greg Brown Cr Ali Cupper Cr Mark Eckel Cr Judi Harris Cr Jill Joslyn Cr Max Thorburn

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Page 1: Ordinary Council Meeting - Rural City of Mildura · 11/26/2015  · Minutes – Ordinary Council Meeting Ordinary Council Meeting Thursday 26 November 2015 Page 9 7 NOTIFICATION OF

Making this the most liveable, people friendly community in Australia.

Ordinary Council Meeting

MINUTES

5.00pm Thursday 26 November 2015

Council and Committee Room, 76 - 84 Deakin Ave, Mildura

Cr Glenn Milne Mayor Cr Sharyon Peart Deputy Mayor Cr John Arnold Cr Greg Brown Cr Ali Cupper Cr Mark Eckel Cr Judi Harris Cr Jill Joslyn Cr Max Thorburn

Page 2: Ordinary Council Meeting - Rural City of Mildura · 11/26/2015  · Minutes – Ordinary Council Meeting Ordinary Council Meeting Thursday 26 November 2015 Page 9 7 NOTIFICATION OF

INDEX

1  PRAYER AND TRADITIONAL LAND OWNER ACKNOWLEDGEMENT ................... 5 

2  OPENING AND WELCOME ........................................................................................ 5 

3  PRESENT ..................................................................................................................... 5 

4  APOLOGIES ................................................................................................................ 5 

5  CONFIRMATION OF MINUTES .................................................................................. 6 

6  CONFIRMATION OF ASSEMBLY OF COUNCILLORS ............................................. 6 

7  NOTIFICATION OF ABSENCE ................................................................................... 9 

8  MAYORAL REPORT ................................................................................................... 9 

8.1  MAYOR'S REPORT OCTOBER 2015 .............................................................. 9 

9  COUNCILLORS REPORTS ......................................................................................... 9 

9.1  COUNCILLORS' REPORT OCTOBER 2015 ................................................... 9 

10  RESPONSES TO COUNCILLORS QUESTIONS ........................................................ 9 

11  QUESTIONS FROM COUNCILLORS ....................................................................... 10 

11.1  CR MARK ECKEL SUNRAYSIA ACADEMY OF SPORT............................... 10 

11.2  CR MARK ECKEL VISION IMPAIRED TACTILE PAVING............................. 10 

11.3  CR MARK ECKEL HUGH KING DRIVE PEDESTRIAN WALK ...................... 10 

11.4  CR MARK ECKEL RIVERFRONT SAVINGS ................................................. 10 

11.5  CR JOHN ARNOLD LAKE CULLULLERAINE WATER SUPPLY .................. 10 

11.6  CR JOHN ARNOLD VCAT CASES ................................................................ 11 

11.7  CR GLENN MILNE BIKE TRAILS .................................................................. 11 

12  NOTICES OF MOTION .............................................................................................. 11 

12.1  MERBEIN GREAT AUSTRALIAN VANILLA SLICE TRIUMPH ...................... 11 

12.2  PLANNING PERMIT TRACKING ................................................................... 11 

12.3  ELECTRONIC LODGEMENT AND TRACKING OF BUILDING AND PLANNING APPLICATIONS .......................................................................... 12 

13  MANAGEMENT REPORTS ....................................................................................... 13 

13.1  ENVIRONMENTAL EDUCATION PLAN 2015-2019 ...................................... 13 

13.2  VEGETATION MANAGEMENT PLAN 2015-2019 ......................................... 13 

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13.3  ENVIRONMENTAL PROJECT GRANTS 2015-16 ......................................... 14 

13.4  COMMUNITY PROJECT GRANTS 2015-16 .................................................. 14 

13.5  EVENTS AND FESTIVALS GRANTS PROGRAM 2015-16 ........................... 17 

13.6  RECREATION GRANTS PROGRAM 2015-16 .............................................. 18 

13.7  NEW AND EMERGING COMMUNITIES COMMUNITY PLAN 2015 ............. 19 

13.8  LODDON MALLEE REGIONAL ACTION PLAN FOR THE PREVENTION OF VIOLENCE AGAINST WOMEN - COMMITTMENT STATEMENT ........... 20 

13.9  ENVIRONMENTAL SUSTAINABILITY POLICY CP041 ................................. 21 

13.10  DEAKIN AVENUE URBAN DESIGN GUIDELINES - ADOPTION OF KEY ISSUES REPORT & STRATEGIC VISION AND OBJECTIVES PAPER ....... 21 

13.11  AMENDMENT C85 - APPLICATION OF ZONING AND HERITAGE OVERLAY TO CSIRO LAND IN MERBEIN SOUTH ...................................... 22 

13.12  ALLOCATION TO BOARDS AND COMMITTEES ......................................... 23 

13.13  ALLOCATION OF COUNCILLOR PORTFOLIOS .......................................... 25 

13.14  COUNCILLOR EXPENSES REPORT ............................................................ 25 

13.15  2016 COUNCIL MEETING DATES ................................................................ 26 

13.16  CEO EMPLOYMENT MATTERS COMMITTEE TERMS OF REFERENCE .. 26 

13.17  NAMING OF LINDSAY RIVER / POINT / ISLAND ......................................... 26 

13.18  ADOPTION OF INTERNATIONAL RELATIONS POLICY .............................. 27 

14  URGENT BUSINESS ................................................................................................. 27 

15  OTHER MATTERS ..................................................................................................... 27 

15.1  PETITION - CAR PARKING AT MILDURA WEST KINDERGARTEN ............ 27 

16  PUBLIC QUESTIONS ................................................................................................ 28 

16.1  DEVELOPER CONTRIBUTION PLANS ......................................................... 28 

16.2  DEVELOPER CONTRIBUTION PLANS ......................................................... 28 

16.3  DEVELOPER CONTRIBUTION PLANS ......................................................... 28 

16.4  MUNICIPAL CHARGE .................................................................................... 28 

16.5  MUNICIPAL CHARGE .................................................................................... 28 

16.6  RESPONSES TO PREVIOUS QUESTIONS .................................................. 29 

CONFIDENTIAL BUSINESS ................................................................................................. 29 

17  CONFIRMATION OF CONFIDENTIAL MINUTES ..................................................... 29 

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18  CONFIDENTIAL REPORTS ...................................................................................... 29 

18.1  SECTION 89(2)(D) – CONTRACTUAL MATTERS ........................................ 29 

19  CLOSURE .................................................................................................................. 29 

Page 5: Ordinary Council Meeting - Rural City of Mildura · 11/26/2015  · Minutes – Ordinary Council Meeting Ordinary Council Meeting Thursday 26 November 2015 Page 9 7 NOTIFICATION OF

Minutes - Ordinary Council Meeting Thursday 26 November 2015

1 PRAYER AND TRADITIONAL LAND OWNER ACKNOWLEDGEMENT

The Mayor read the Council prayer and paid respects to the traditional land owners.

2 OPENING AND WELCOME

The Mayor welcomed the public to this meeting and in recognition of White Ribbon Day, played a short Council produced video to the gallery.

3 PRESENT

Councillors Cr Glenn Milne Mayor Cr Sharyon Peart Deputy Mayor Cr John Arnold Cr Greg Brown Cr Mark Eckel Cr Judi Harris Cr Jill Joslyn

Officers Gerard José Chief Executive Officer Mandy Whelan Acting General Manager Development Martin Hawson General Manager Community Chris Parham Acting General Manager Corporate Richard Sexton Manager Corporate Administration

4 APOLOGIES

2015/0246 Moved: Cr Sharyon Peart Seconded: Cr Jill Joslyn Council accepts the apologies from the following Councillors: Cr Ali Cupper Cr Max Thorburn

CARRIED

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Minutes - Ordinary Council Meeting Thursday 26 November 2015

5 CONFIRMATION OF MINUTES

2015/0247 Moved: Cr Jill Joslyn Seconded: Cr Judi Harris That the Minutes of the Ordinary Council Meeting held on Thursday 22 October 2015 be confirmed as a correct record. That the Minutes of the Annual Council Meeting held on Thursday 5 November 2015 be confirmed as a correct record.

CARRIED

6 CONFIRMATION OF ASSEMBLY OF COUNCILLORS

In accordance with Section 80A of the Local Government Act 1989 (the Act), records of Assemblies of Councillors must be reported at the next practicable Council meeting and recorded in the minutes. An Assembly of Councillors is defined in Section 76AA of the Act as a meeting at which matters are considered that are intended or likely to be the subject of a Council decision or the exercise of a delegated authority and which is either of the following: A meeting of an advisory committee where at least one Councillor is present; or

A planned or scheduled meeting that includes at least half the Councillors and at least on Council officer.

The record is therefore presented for Council’s noting. 2015/0248 Moved: Cr Sharyon Peart Seconded: Cr Jill Joslyn That Council notes the Assembly of Councillor records from the meetings held on 12, 30 October and 11, 13 November.

CARRIED

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Minutes - Ordinary Council Meeting Thursday 26 November 2015

RECORD OF ASSEMBLIES OF COUNCILLORS

Assembly Details Councillor Attendees Officer Attendees Matters Discussed Conflict of Interest

Disclosures

Mildura City Heart Special Rate Submissions

12 October 2015

Cr Sharyon Peart (Acting Chairperson) Cr Mark Eckel Cr Judi Harris Cr Jill Joslyn Cr Greg Brown

Mandy Whelan, General Manager Corporate

Richard Sexton, Manager Corporate Administration

Chris Parham, Acting General Manager Corporate

1. Hearing of submission to proposed Mildura City Heart Special Rate

Nil

Assembly of Councillors Forum

12 October 2015

Cr Sharyon Peart (Acting Chairperson) Cr John Arnold Cr Mark Eckel (12.17pm) Cr Judi Harris Cr Jill Joslyn Cr Greg Brown(12.12pm)

Gerard José, Chief Executive Officer

Mandy Whelan, General Manager Corporate

Martin Hawson, General Manager Community

Chris Parham, Acting General Manager Corporate

Richard Sexton, Manager Corporate Administration

2. Councillors Issues

3. Grant discussions

4. Monthly Management report

5. Committees and Portfolios 2015/16

6. Murrayville Community College – Neighbourhood Safer Place

7. Mildura Airport Annual Report

8. Mildura City Heart annual Report

9. Mildura Tourism Inc Annual Report

10. Strategic Management System

11. Deakin Avenue Trees

12. New and Emerging Communities – Community Plan

13. Kindergarten Central Enrolments

14. Feedback from Councillors Budget Workshop

Nil

CEO Employment Matters Committee

30 October 2015

Cr Glenn Milne Cr John Arnold Cr Sharyon Peart Cr Jill Joslyn

Richard Sexton, Manager Corporate Administration

1. Finalise Terms of Reference for CEO Employment Matters Committee

2. Finalise agreed process for CEO performance review

Nil

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Minutes - Ordinary Council Meeting Thursday 26 November 2015

Philip Shanahan (Independent Chairperson)

CEO Employment Matters Committee

13 November 2015

Cr Glenn Milne Cr John Arnold Cr Sharyon Peart Cr Jill Joslyn Philip Shanahan (Independent Chairperson)

Gerard José, Chief Executive Officer

Richard Sexton, Manager Corporate Administration

1. CEO annual performance review Nil

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Minutes – Ordinary Council Meeting Ordinary Council Meeting Thursday 26 November 2015

Page 9

7 NOTIFICATION OF ABSENCE

Cr Mark Eckel advised of his absence from 20 December 2015 to 8 January 2016.

8 MAYORAL REPORT

8.1 MAYOR'S REPORT OCTOBER 2015

Summary The following is a report on the activities and functions attended by the Mayor during the month of October 2015.

2015/0249 Moved: Cr Judi Harris Seconded: Cr Jill Joslyn

That Council note the contents of this report.

CARRIED

9 COUNCILLORS REPORTS

9.1 COUNCILLORS' REPORT OCTOBER 2015

Summary The following is a report on the activities and functions attended by Councillors during the month of October 2015.

2015/0250 Moved: Cr Sharyon Peart Seconded: Cr Judi Harris

That Council note the contents of this report.

CARRIED

10 RESPONSES TO COUNCILLORS QUESTIONS

Nil.

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Minutes - Ordinary Council Meeting Thursday 26 November 2015

Page 10

11 QUESTIONS FROM COUNCILLORS

11.1 CR MARK ECKEL SUNRAYSIA ACADEMY OF SPORT

File Number: 16/03/01

”Could Council invite the current acting CEO of Sunraysia Academy of Sport to discuss options and opportunities that are available through Council’s numerous grant schemes, and during those discussions discuss whether it would be possible for the Academy of Sport to present to one of our Council Forums?”. Martin Hawson, General Manager Community advised if Cr Mark Eckel could pass the contacts on, a meeting would be facilitated. 11.2 CR MARK ECKEL VISION IMPAIRED TACTILE PAVING

File Number: 14/02/08

“How often does Council conduct audits of the vision impaired tactile paving, and could they please replace the one on the east side of Deakin Avenue corner in front of the Council building?” Mandy Whelan, Acting General Manager Development advised that in regards to the first part of the question information will be provided subsequent to this meeting and Council will make repairs. 11.3 CR MARK ECKEL HUGH KING DRIVE PEDESTRIAN WALK

File Number: 14/02/08

“Can Council consider as a matter of importance the placing of a pedestrian crossing at the site of the speed hump located opposite the kiosk; ‘Café De Caravan’ due to the confusion that is occurring at that site?” Martin Hawson, General Manager Community advised this issue has been raised and Council have requested recommendations on the best options available from Councils traffic management team which will be provided to Councillors. 11.4 CR MARK ECKEL RIVERFRONT SAVINGS

File Number: 1112/28

“If there are any savings in the riverfront is there a possibility of consideration being made for shade sails over the water play area?” Martin Hawson, General Manager Community advised that there are a long list of items that will be considered and the shade sails will be put on that list. 11.5 CR JOHN ARNOLD LAKE CULLULLERAINE WATER SUPPLY

File Number: 12/02/01

“Approximately two years ago it was noted that there is a filtered water stand pipe at the gate of Lake Cullulleraine, Johansson Drive and it was discussed again at a recent meeting. Can Council have a report or some action with regards to connecting that water to the Lake Cullulleraine football club rooms, cricket club rooms and the caravan park as I believe the cost of supplying water by pumps is not satisfactory?”

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Mandy Whelan, Acting General Manager Development advised there is a current request to reallocate some funds in this year’s capital works program to do this, coming to the next Executive Leadership Team meeting. 11.6 CR JOHN ARNOLD VCAT CASES

File Number: 02/04/01

‘Could Councillors be given a report on cases that go to Victorian Civil Administrative Tribunal (VCAT) and the associated cost?” Mandy Whelan, Acting General Manager Development advised Council could look at doing this, noting it would be across the organisation so it would be an organisational report. 11.7 CR GLENN MILNE BIKE TRAILS

File Number: 07/01/34

“Council received funding to do bike trails and as far as I’m aware it was a long time ago, what is the status; have they started?” Martin Hawson, General Manager Community advised that there is a current Tracks and Trails Strategy and the actions from within that strategy will be completed as per the capital works program allows which is currently on track. A further update will be provide at a future Council Forum.

12 NOTICES OF MOTION

12.1 MERBEIN GREAT AUSTRALIAN VANILLA SLICE TRIUMPH

MOTION The following Notice of Motion has been tabled for the Ordinary Council Meeting of 26 November 2015.

2015/0251 Moved: Cr John Arnold Seconded: Cr Judi Harris

That Council work with the Merbein Vanilla Slice Committee to ensure that the 2016 Merbein Great Australian Vanilla Slice Triumph be held in the Commercial Street shopping precinct as in previous years.

CARRIED 12.2 PLANNING PERMIT TRACKING

MOTION The following Notice of Motion has been tabled for the Ordinary Council Meeting of 26 November 2015.

2015/0252 Moved: Cr John Arnold Seconded: Cr Mark Eckel

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Page 12

That Council’s planning department create a tracking document for reporting all applications back to Council on a monthly basis. The tracking will show the lodgment date of all applications, an estimated completion date and show the progress of the application toward finalisation.

CARRIED 12.3 ELECTRONIC LODGEMENT AND TRACKING OF BUILDING AND PLANNING

APPLICATIONS

MOTION The following Notice of Motion has been tabled for the Ordinary Council Meeting of 26 November 2015.

1. Recommendation

That Council implement electronic lodgment and tracking of building and planning applications by June 2016.

2015/0253 Moved: Cr Mark Eckel

That this matter “lay on the table” and subject to further information, be considered at the next Ordinary meeting of Council scheduled for 10 December 2015.

CARRIED

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Minutes - Ordinary Council Meeting Thursday 26 November 2015

Page 13

13 MANAGEMENT REPORTS

13.1 ENVIRONMENTAL EDUCATION PLAN 2015-2019

Summary This report presents the Environmental Education Plan 2015-2019 for adoption. The Mildura Rural City Council’s Council Plan 2013-2017 identifies “A community that is educated and aware of environmental issues” as a goal to be achieved. The Environmental Education Plan 2015-2019 documents existing and proposed actions to be undertaken by Council to inform and educate the community about environmental issues.

2015/0254 Moved: Cr Sharyon Peart Seconded: Cr Judi Harris

That Council adopt the Environmental Education Plan 2015-2019 as presented.

CARRIED 13.2 VEGETATION MANAGEMENT PLAN 2015-2019

Summary This report presents the Vegetation Management Plan 2015-2019 for adoption. The Vegetation Management Plan provides Council with a framework for the collaborative management of vegetation across Council managed land including parks, gardens, building grounds, Crown Land, natural areas, sporting reserves and municipal roadsides.

2015/0255 Moved: Cr Judi Harris Seconded: Cr Mark Eckel

That Council adopt the Vegetation Management Plan 2015-2019 as presented.

CARRIED

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13.3 ENVIRONMENTAL PROJECT GRANTS 2015-16

Summary This report considers recommendations for funding through the Environmental Project Grants Program 2015-16 as presented by the assessment panel.

2015/0256 Moved: Cr Judi Harris Seconded: Cr Jill Joslyn

That Council approves the following grant applications totalling $19,736 for funding through the Environmental Project Grants Program 2015-16 as presented in the table below:

Applicant Project Title Description Recommended Funding

Irymple Kindergarten

Outdoor Education Space

Native garden/creek

$4,000

Sacred Heart PS Recycling and Gardens

Purchase 3 bin recycling system and establish vegetable garden and composting of organics

$3,736

Red Cliffs Golf Club

Solar Install Solar on Club building

$4,000

Irymple Bocce Solar Install Solar on Club building

$4,000

Sunraysia Field & Game

Solar Install Solar on Club building

$4,000

Total Funding Recommended: $19,736

CARRIED

13.4 COMMUNITY PROJECT GRANTS 2015-16

Cr Jill Joslyn declared that she held a Conflict of Interest and accordingly left the meeting and remained outside while the vote was taken, having taken no part in the debate, the time being 5.55pm.

Summary

This report considers recommendations for funding through the Community Project Grants Program 2015-16 as presented by the assessment panel.

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2015/0257 Moved: Cr Sharyon Peart Seconded: Cr Mark Eckel

That Council approves the following grant applications totalling $82,785 for funding through the Community Project Grants Program 2015-16 as presented in the table below:

Applicant Project Title Description Recommended Funding

Sunraysia Mallee Ethnic Communities Council Inc (SMECC)

SMECC adult education improvement project

Purchase of classroom furniture to enable SMECC to deliver educational programs

$6,000.00

Sunraysia Rural Counselling Service Inc.

Up skilling farming families with technology

Deliver training and assistance in the use of mobile technology/ipads and drones for farming families $6,000.00

Northern Mallee Anglican

Northern Mallee Anglican Homework Club

Purchase literacy and numeracy materials for delivery of program $3,694.58

Foodbank SA

Provide healthy food to Mildura Welfare agencies and schools

Assist with fuel costs associated with delivering groceries and free fresh fruit and vegetables to local organisations $6,000.00

Ambulance Victoria

“Linking to Ambulance Victoria”

For accommodation costs in the delivery of Linking to Ambulance Victoria Project and Resuscitation (CPR) and Automated External Defibrillator (AED) awareness.

$1,800.00

Mallee Family Care

“Let's Read” Purchase family resources for the “Lets Read Program” $6,000.00

Monash University

Outreach Mini Medicine Academy days to Ouyen/Murrayville

Delivering Mini Medicine Academy Days in Ouyen for Ouyen and Murrayville school students $1,930.00

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Sunraysia Disability Group Inc

Computer and IPad training for seniors and people with disabilities

Purchase of resources for delivery of program

$6,000.00

Lions Club of Mildura Inc

“Keeping it Clean”

To purchase a hot water/steam pressure washer $5,800.00

Mildura Base Hospital - Headspace Mildura

Youth Magazine The publication of a local youth driven magazine

$6,000.00

Christie Centre Inc

Community living outdoor kitchen

To furnish the outdoor kitchen that will be located in the garden of five community living units being built.

$6,000.00

St John Ambulance Mildura Division

Essential first aid equipment and laptops for St John Mildura division volunteers.

Purchase two laptops for regular use by volunteers and to purchase two oxygen powered suction units

$3,796.40

Arthritis Foundation of Victoria

Nordic walking poles

Purchase 20 Nordic walking poles and provide training $3,420.00

The Portsea Camp – Mildura support

The Portsea Camp– Mildura support

To assist four local children to attend the Portsea Camp

$1,000.00

Murrayville Museum & Heritage Society Inc

Materials to make display cabinets

Purchase supplies to make display enclosures at the Murrayville Museum $950.00

CHIP 4 Mildura (auspiced by Seventh Day Adventist Church)

Complete Health Improvement Program for Mildura (CHIP 4 Mildura)

Lifestyle modification program targeted at reducing risk factors for obesity and the chronic diseases associated with it. Open to all residents $6,000.00

Mallee Folk Club. Red Cliffs Folk Festival Inc

Rio Vista Social Club singing and music workshops

A series of workshops lead by trained tutors designed to build on the skills and confidence of existing Rio Vista members, to assist, train, up skill new and existing group members $3,000.00

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Mildura Specialist School

“Trikes for Teens”

To purchase five large trikes with special features for students with disabilities $4,695.00

Oasis Stargazers Inc

Education telescope upgrade for our community

Funding contribution toward the purchase of a new more powerful, computerised telescope $4,699.00

Total Funding Recommended:

$82,785

CARRIED

Cr Jill Joslyn returned to the meeting, the time being 5.56pm. 13.5 EVENTS AND FESTIVALS GRANTS PROGRAM 2015-16

Cr Jill Joslyn declared that she held a Conflict of Interest and accordingly left the meeting and remained outside while the vote was taken, having taken no part in the debate, the time being 5.57pm.

Summary

This report considers the recommendations for funding through the Events and Festivals Grants Program 2015-16 (August) round as presented by the assessment panel.

2015/0258 Moved: Cr John Arnold Seconded: Cr Sharyon Peart

That Council approves the following grant applications totalling $77,100 for funding through the Events and Festivals Grants Program 2015-16 August round as presented in the table below:

Applicant Event Description Recommended Funding

Merbein Vanilla Slice Inc

Merbein Vanilla Slice

Food festival with the feature baking competition attracting bakers from around the country

$16,000

North West Victorian Motorcycle Club

Hattah Desert Race

National off-road motorcycle enduro desert race

$15,000

Mildura Show Society Inc

Mildura Show Annual agricultural show

$15,000*

Desert City Street Rod & Custom Club Inc

Goanna Run

Desert City Rod run and custom culture festival embracing hot rod vehicles and culture

$12,000

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Baring Recreation Reserve Committee of Management Inc

Patchewollock Music Festival

Bush music festival showcasing music, theatre, spoken word and workshops for the Mallee Track

$4,000

Merbein Community Rodeo Inc

Merbein Community Rodeo

Rough stock rodeo featuring bull riding, saddle & bareback bronco riding and barrel racing

$4,000

Arts Mildura Mildura Writers Festival

Annual festival bringing authors to Mildura

$3,000

Wakeboard SA Wakeboard State of Origin

State of Origin championship between SA & VIC

$3,000

Millewa Community Pioneer Forest & Historical Society Inc

Pioneer Park Open Day

30th Anniversary of the pioneer park open day

$2,500

Red Cliffs District Kennel Club Inc

Festival of Dogs Sunraysia

60th Anniversary dog show with visitors staying between 6-10 days

$1,800

Mallee Sports Assembly

All Abilities Cricket Carnival

All abilities round robin cricket competition

$800

TOTAL $77,100

Note: * subject to meeting stipulated risk and compliance requirements.

CARRIEDCr Joslyn returned to the meeting, the time being 5.58pm. 13.6 RECREATION GRANTS PROGRAM 2015-16

Summary This report considers the recommendations for funding through the Recreation Grants Program 2015-16 (August) as presented by the assessment panel.

2015/0259 Moved: Cr Mark Eckel Seconded: Cr Sharyon Peart

That Council approves the following grant applications totalling $25,082.69 for funding through the Recreation Grants Program 2015-16 (August) as presented in the table below:

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Applicant Project Title Description Recommended Funding

Recreation Development Grant Mildura Bowls Club Inc

Coaching squads - minor equipment

Purchase of bowls mats and jacks

$590.00

Mildura Clay Target Club

Provision of safety equipment for new junior shooters

Purchase of safety equipment

$933.33

Sunraysia Chess Club

Club website Design of new club website

$1,000.00

Mildura and District Little Athletics

High jump mat for scissors

Purchase of new high jump mat

$1,000.00

Mildura Wanderers Hockey Club

Additional hockey equipment

Purchase of hockey equipment

$1,000.00

Mildura Croquet Club

Croquet club room refrigerator

Purchase of fridge for club rooms

$458.66

Recreation Facilities Upgrade Grant

Sunraysia Hockey Association

Shed and dugout power and scoreboard proposal

Installation of power to existing shed and dugout, and installation of electronic scoreboard

$6,000.00

Mildura Basketball Association

Lighting for court 4

Upgrade of existing lights on court 4 to LED lights

$5,826.33

Red Cliffs Lawn Tennis Club

Upgrade bathroom facilities

Paint existing toilets and replace fixtures/fittings

$2,274.37

Mildura Football Netball Club

Mildura Function Centre cool room upgrade

Increase size of existing cool room located in Mildura Function Centre

$6,000.00

Total grant value recommended for funding $25,082.69

CARRIED

13.7 NEW AND EMERGING COMMUNITIES COMMUNITY PLAN 2015

Summary This report presents the New and Emerging Communities Community Plan 2015 to Council for acknowledgement and support.

2015/0260

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Moved: Cr Sharyon Peart Seconded: Cr Jill Joslyn

That Council acknowledge and support the New and Emerging Communities Community Plan 2015.

CARRIED 13.8 LODDON MALLEE REGIONAL ACTION PLAN FOR THE PREVENTION OF

VIOLENCE AGAINST WOMEN - COMMITTMENT STATEMENT

Summary The purpose of this report is to seek Council endorsement to a commitment statement as part of the Loddon Mallee Regional Action Plan for the Prevention of Violence Against Women.

2015/0261 Moved: Cr Mark Eckel Seconded: Cr Sharyon Peart

That Council resolve to become a signatory to the following commitment statement for the life of the Loddon Mallee Regional Action Plan for the Prevention of Violence Against Women (2016-2019):

“We acknowledge that violence against women is prevalent and serious in the Loddon Mallee Region. We recognise that while any person can be a victim or perpetrator of violence, violence is predominantly perpetrated by men, and in family violence situations, women are predominantly the victims. We understand that that the underlying drivers of violence against women are gender inequality, rigid gender stereotypes and cultures that accept or excuse men’s violence. We commit to working in our own organisations and in partnership with others to end violence against women. We will do this by creating communities, organisations and cultures that are non-violent, gender-equitable, non-discriminatory and that promote respectful relationships. In this way we will address the underlying drivers of violence against women and create a safer community.”

CARRIED

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13.9 ENVIRONMENTAL SUSTAINABILITY POLICY CP041

Summary This report recommends the adoption of the revised Environmental Sustainability Policy CP041 which describes and confirms Mildura Rural City Council’s commitment to environmental sustainability. This policy provides clear principles associated with environmental sustainability.

2015/0262 Moved: Cr Judi Harris Seconded: Cr Jill Joslyn

That Council adopt the revised Environmental Sustainability Policy CP041 as presented.

CARRIED 13.10 DEAKIN AVENUE URBAN DESIGN GUIDELINES - ADOPTION OF KEY ISSUES

REPORT & STRATEGIC VISION AND OBJECTIVES PAPER

Summary Mildura Rural City Council has commissioned the preparation of the Deakin Avenue Urban Design Guidelines project which aims at setting a guiding framework for the future development along the avenue. Progress of the project to date includes the preparation of the Key Issues Report July 2015 and the finalisation and recent public exhibition of the Draft Strategic Vision and Objectives Paper September 2015. This report recommends the adoption of these documents subject to the changes identified in the Stage 2 - Consultation Summary Report November 2015 which provides recommended responses to the submissions received during the public exhibition period.

2015/0263 Moved: Cr Judi Harris Seconded: Cr Jill Joslyn

That Council:

(i) Adopt the recommended responses to each of the submissions received to the Draft Strategic Vision and Objectives Paper September 2015 as contained in the Stage 2 - Consultation Summary Report November 2015; and

(ii) Adopt the Key Issues Report July 2015 and the Strategic Vision and

Objectives Paper: Draft for Adoption November 2015 subject to the changes identified in the Stage 2 - Consultation Summary Report November 2015.

CARRIED

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DIVISION The motion was put and pursuant to Section 41 of Local Law 1 – Conduct of Meetings, Councillor Judi Harris called for a division. The Mayor called for a show of hands for votes in the affirmative to the motion and received the following: Crs Judi Harris, Sharyon Peart, Greg Brown and Jill Joslyn The Mayor then called for a show of hands for votes in the negative and received the following: Crs Mark Eckel, John Arnold and Glenn Milne The motion was declared

CARRIED 13.11 AMENDMENT C85 - APPLICATION OF ZONING AND HERITAGE OVERLAY TO

CSIRO LAND IN MERBEIN SOUTH

Summary The subject land, described as 571-585 River Avenue Merbein South, was formerly used for many years as the CSIRO Horticultural Research Station but has recently been sold into private ownership. The former Commonwealth-owned land was not bound by state legislation and therefore does not form part of the Mildura Planning Scheme nor any provision contained therein. The amendment is to ensure the immediate inclusion of the subject land in the Mildura Planning Scheme, in accordance with the Planning and Environment Act 1987. The surrounding and underlying zone is the Farming Zone and it is recommended that the subject land be included in this zone. Council had moved to address the anomaly and in July 2013 lodged a formal request to the Minister for Planning to amend the Mildura Planning Scheme in accordance with Section 20(4) of the Planning and Environment Act 1987, who is now requesting Council re-confirm their intention to proceed.

Recommendation

That Council agree to confirm the request to the Minister for Planning to prepare and approve Amendment C85 without notification in accordance with Section 20(4) of the Planning and Environment Act 1987 excluding the inclusion of the Environmental Audit Overlay.

2015/0264 Moved: Cr Sharyon Peart

That this matter “lay on the table” and be the subject of a report to the next Ordinary meeting of Council scheduled for 10 December 2015.

CARRIED

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13.12 ALLOCATION TO BOARDS AND COMMITTEES

Summary The report seeks to reappoint Council’s representation to the list of Boards and Committees in accordance with CP007 Council Representation on Advisory and External Organisations Policy.

2015/0265 Moved: Cr Sharyon Peart Seconded: Cr Judi Harris

That Council adopt the following appointments to the Boards and Committees until the 2016 General Council Election:

Board / Committee Councillor

Municipal Association of Victoria (MAV) Mayor

Alternative: Deputy Mayor

Regional Cities Mayor

Alternative: Deputy Mayor

Audit Committee (2) Mayor

Deputy Mayor

Murray River Group of Councils Mayor

Alternative: Deputy Mayor

North West Municipalities Group Cr Harris

Cr Milne

Calder Highway Improvement Committee Cr Brown

Alliance of Councils for Rail Freight Development Cr Brown

Northern Mallee Local Learning and Employment Network

Cr Peart

Disability Access Advisory Committee Cr Harris

Murray Darling Association Cr Arnold

Mildura Development Corporation (observer) Cr Arnold

Northern Mallee Community Partnership Cr Peart

Municipal Emergency Management Planning Committee

Cr Cupper

Mildura Cemetery Trust (3) Cr Harris

Cr Joslyn

Cr Thorburn

Loddon Mallee Waste & Resource Recovery Group Cr Arnold

Sunraysia Highway Improvement Committee Cr Brown

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Mildura Recreation Reference Group (2) Cr Eckel

Cr Thorburn

Old Aerodrome Sporting Complex (2) Cr Eckel

Cr Thorburn

Australian Inland Botanic Gardens Cr Harris

Mildura Tourism (observer) Cr Arnold

Mildura City Heart (observer) Cr Arnold

Mildura Airport Pty Ltd (observer) Chief Executive Officer

Mildura Arts and Culture Advisory Board Cr Joslyn

Sister City Association Cr Milne

Sunraysia Sustainability Network (2) Cr Harris

Cr Arnold

CEO Employment Matters Committee

Mayor

Deputy Mayor

Cr Arnold

Cr Joslyn

Finance Advisory Committee Mayor

Cr Arnold

Cr Peart

Cr Joslyn (reserve)

Psyche Bend Reserve Committee of Management Cr Eckel

Arts Mildura Board (observer) Cr Joslyn

Chaffey Trail Reference Group Cr Eckel

Aboriginal Action Committee (2) Cr Cupper

Cr Joslyn

Local Aboriginal Justice Advisory Committee Cr Cupper

Mildura Riverfront Community Reference Group Cr Arnold

Central Murray Regional Transport Forum Cr Brown

GWM Mallee Customer Committee Cr Brown

Murrayville WSPA Groundwater Implementation Committee

Cr Brown

Australia Day Awards Committee Mayor

Deputy Mayor

Cr Joslyn

CARRIED

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13.13 ALLOCATION OF COUNCILLOR PORTFOLIOS

Summary This report seeks to allocate portfolios for 2015/16 to Councillors as per CP028 Councillor Portfolio Policy.

2015/0266 Moved: Cr Greg Brown Seconded: Cr Jill Joslyn

That Council appoint the following Councillors to the Portfolios for 2015/16 as listed:

Portfolio Primary Secondary

Community Development and Safety Ali Cupper Jill Joslyn

Community Wellbeing and Services Sharyon Peart Mark Eckel

Arts and Culture Jill Joslyn Judi Harris

Recreation and Sport Mark Eckel Max Thorburn

Environmental Sustainability Judi Harris John Arnold

Infrastructure and Transport Greg Brown Sharyon Peart

Economic Development and Tourism John Arnold Mark Eckel

Governance and Corporate Planning Glenn Milne Sharyon Peart

CARRIED 13.14 COUNCILLOR EXPENSES REPORT

Summary In accordance with Council’s Councillor Support and Expenses Policy CP012, Councillor’s expenses are to be reported quarterly to an Ordinary Council Meeting. Figures for the period 1 July to 30 September 2015 are therefore provided.

2015/0267 Moved: Cr John Arnold Seconded: Cr Sharyon Peart

That Council note the contents of this report.

CARRIED

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13.15 2016 COUNCIL MEETING DATES

Summary In accordance with Section 89(4) of the Local Government Act 1989 Council must provide reasonable notice to the public of Council meeting dates. Council has therefore determined the meeting times, dates and venues for the forthcoming calendar year and will advertise these throughout the municipality in the weeks before each meeting.

2015/0268 Moved: Cr Jill Joslyn Seconded: Cr Sharyon Peart

That Council adopt the schedule of dates for Council meetings for 2016, as presented.

CARRIED

13.16 CEO EMPLOYMENT MATTERS COMMITTEE TERMS OF REFERENCE

Summary Following Council’s appointment of a Chief Executive Officer (CEO) Employment Matters Committee in late 2014 and the appointment of Mr Philip Shanahan as its independent Chairperson, the Committee met on 30 October 2015 to finalise the Committee’s Terms of Reference. This report presents the agreed Terms of Reference for Council’s consideration and adoption.

2015/0269 Moved: Cr Jill Joslyn Seconded: Cr Mark Eckel

That Council adopts the Chief Executive Officer Employment Matters Committee Terms Of Reference as presented.

CARRIED 13.17 NAMING OF LINDSAY RIVER / POINT / ISLAND

Summary This report seeks Council’s formal recognition that Lindsay River, Lindsay Point & Lindsay Island are named after Colonel Patrick Lindesay and in doing so, acknowledge that the current spelling of Lindsay is technically incorrect.

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2015/0270 Moved: Cr Sharyon Peart Seconded: Cr Judi Harris

That Council recognise Lindsay River, Lindsay Point & Lindsay Island as being named after Colonel Patrick Lindesay and that the historical content be included in Vicnames.

CARRIED 13.18 ADOPTION OF INTERNATIONAL RELATIONS POLICY

Summary The purpose of this report is to present Council’s International Relations Policy and seek Council’s resolution to adopt the updated policy.

2015/0271 Moved: Cr Sharyon Peart Seconded: Cr John Arnold

That Council adopt the International Relations Policy CP040 as presented.

CARRIED

14 URGENT BUSINESS

15 OTHER MATTERS

15.1 PETITION - CAR PARKING AT MILDURA WEST KINDERGARTEN

Summary

A petition has been received requesting parking along Eighth Street in front of Mildura West Kindergarten. The petition contains 92 signatures. A copy of both correspondence and attached petitions has been distributed directly to Councillors because of privacy issues that prevent inclusion within the Agenda.

2015/0272 Moved: Cr Mark Eckel Seconded: Cr Jill Joslyn

That Council note the petition and that this matter be considered within the December Ordinary Council Meeting.

CARRIED

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16 PUBLIC QUESTIONS

16.1 DEVELOPER CONTRIBUTION PLANS

File Number: 15/04/01

“How are development contributions accounted for?” Mandy Whelan, Acting General Manager Development advised that developer contributions are receipted when received and are allocated against the relevant Developer Contribution Plans (DCP) being DCP1, 2 and 3 in our ledger. 16.2 DEVELOPER CONTRIBUTION PLANS

File Number: 15/04/01

“Are development contributions reconciled?” Mandy Whelan, Acting General Manager Development advised that Council is currently undertaking a process of ensuring all Developer Contribution Plans (DCP) are reconciled against each DCP, against each project and against each area. 16.3 DEVELOPER CONTRIBUTION PLANS

File Number: 15/04/01

“Is there a separate account for each development contribution?” Mandy Whelan, Acting General Manager Development advised that was correct. 16.4 MUNICIPAL CHARGE

File Number: 09/04/01

“How is the municipal charge on our rate notices of $100 for 28,000 properties accounted for?” Richard Sexton, Manager Corporate Administration advised that the municipal charge forms part of the consolidated rate revenue. It is fully detailed in the budget, general ledger and is reconciled within the monthly financial statements. 16.5 MUNICIPAL CHARGE

File Number: 09/04/01

“Wasn’t the municipal charge supposed to be a one off charge? Over two years this has raised over $5.6 million surplus.” Richard Sexton, Manager Corporate Administration advised it was never intended to be a one year charge, it forms part of Council’s rates strategy that was adopted by Council in 2014. In relation to the surplus, this statement could be misleading in that there is no surplus. The municipal charge contributes to the total required rate revenue, if there was no municipal charge, the rates derived for the year would increase the same amount.

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