ordinary council meeting - open agenda - 31 january 2017 · ordinary council meeting/open agenda...

Business Papers

Ordinary Council Meeting

Tuesday, 31 January 2017 5.00pm

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Notice of Meeting

To the Lord Mayor and Aldermen You are invited to attend an Ordinary Council Meeting to be held in the Council Chambers, Level 1, Civic Centre, Harry Chan Avenue, Darwin, on Tuesday, 31 January 2017, commencing at 5.00pm.

B P DOWD CHIEF EXECUTIVE OFFICER

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Ordinary Council Meeting Tuesday, 31 January 2017

5.00pm Guests From 5.00pm Ms Bilawara Lee will be in attendance from 5.00pm to perform a Welcome to Country at the Open Section of the Meeting. From 5.10pm The Chung Wah Society Lion Dance Troupe will be in attendance from 5.10pm to bless the Council Chambers.

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ONE HUNDRED AND SIXTH ORDINARY COUNCIL MEETING – OPEN SECTION TUESDAY, 31 JANUARY 2017 PAGE ORD1/4

One Hundred and Sixth Meeting of the Twenty-First Council Tuesday, 31 January 2017 PAGE ORD1/4

Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

CITY OF DARWIN

ONE HUNDRED AND SIXTH ORDINARY MEETING OF THE TWENTY-FIRST COUNCIL

TUESDAY, 31 JANUARY 2017

MEMBERS: The Right Worshipful, Lord Mayor, Ms K M Fong Lim, (Chair); Member

R K Elix; Member J A Glover; Member G J Haslett; Member R M Knox; Member G A Lambert; Member G Lambrinidis; Member S J Niblock; Member M Palmer; Member R Want de Rowe; Member E L Young.

OFFICERS: Chief Executive Officer, Mr B P Dowd; General Manager Corporate

Services, Dr D Leeder; General Manager Infrastructure, Mr L Cercarelli; General Manager Community & Cultural Services, Ms A Malgorzewicz; Executive Manager, Mr M Blackburn; Committee Administrator, Mrs P Hart.

GUESTS: Ms Bilawara Lee will be in attendance from 5.00pm to perform a

Welcome to Country at the Open Section of the Meeting. The Chung Wah Society Lion Dance Troupe will be in attendance from

5.10pm to bless the Council Chambers.

Enquiries and/or Apologies: Penny Hart E-mail: [email protected]

PH: 8930 0670

WEBCASTING DISCLAIMER The City of Darwin is live webcasting the Open Section of Ordinary Council Meetings. Audio-visual recording equipment has been configured to avoid coverage of the public gallery area and the City of Darwin will use its best endeavours to ensure images in this area are not webcast. However the City of Darwin expressly provides no assurances to this effect and in the event your image is webcast, you will by remaining in the public gallery area be taken to have given the City of Darwin a non-exclusive licence to copy and broadcast your image worldwide for no reward.

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* * * INDEX * * * PAGE

1. WELCOME TO COUNTRY ..........................................................................8

2. THE LORD’S PRAYER ................................................................................8

3. MEETING DECLARED OPEN .....................................................................8

4. APOLOGIES AND LEAVE OF ABSENCE ..................................................8

5. ELECTRONIC MEETING ATTENDANCE ...................................................9

6. DECLARATION OF INTEREST OF MEMBERS AND STAFF ....................9

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING/S

7.1 Ordinary Council Meeting 13/12/16 ............................9

8. BUSINESS ARISING FROM THE MINUTES OF PREVIOUS MEETING/S

8.1 Business Arising ...........................................................................................9

9. MATTERS OF PUBLIC IMPORTANCE .......................................................9

10. DEPUTATIONS AND BRIEFINGS ...............................................................9

11. PUBLIC QUESTION TIME` ........................................................................9

12. CONFIDENTIAL ITEMS

12.1 Closure to the Public for Confidential Items ..................................................10 12.2 Moving Open Items Into Confidential ............................................................10 12.3 Moving Confidential Items Into Open ............................................................10

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13. PETITIONS ..................................................................................................10

14. NOTICE(S) OF MOTION .............................................................................10

15.1 OFFICERS REPORTS (ACTION REQUIRED)

15.1.1 CBD Summit Working Group – Short Term Actions .....................................12 15.1.2 Darwin Entertainment Centre - Air Conditioner Update ................................18 15.1.3 Council Response To Special Liquor Licence Application -

I Love The 90’s Concert Tour .......................................................................26

15.2 OFFICERS REPORTS (RECEIVE & NOTE)

15.2.1 Monthly Financial Report - December 2016 .................................................41 15.2.2 Parap Pool Redevelopment Progress Report ...............................................52 15.2.3 Velodrome Upgrade Progress Report ..........................................................58

16. TOWN PLANNING REPORT/LETTERS

16.1 Council Responses to Development Applications - January 2017 .............................................................................................................64

16.2 Signage Application - Tyreright Darwin, Portion 2829 (1) Roni Court, Winnellie ............................................................................................116

16.3 Signage Application - Casuarina All Sports Club, Lot 9099 (269) Trower Road, Casuarina ...............................................................................125

17. INFORMATION ITEMS AND CORRESPONDENCE RECEIVED ................134

18. REPORTS OF REPRESENTATIVES ..........................................................134

19. QUESTIONS BY MEMBERS .......................................................................134

20. GENERAL BUSINESS .................................................................................134

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21. DATE, TIME AND PLACE OF NEXT ORDINARY COUNCIL MEETING .........................................................................................................

22. CLOSURE OF MEETING TO THE PUBLIC ................................................... 23. ADJOURNMENT OF MEETING AND MEDIA LIAISON .................................

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ONE HUNDRED AND SIXTH ORDINARY COUNCIL MEETING – OPEN SECTION

TUESDAY, 31 JANUARY 2017 PAGE ORD1/8



1. WELCOME TO COUNTRY Ms Bilawara Lee will be in attendance from 5.00pm to perform a Welcome to Country. 2. THE LORD’S PRAYER 3. MEETING DECLARED OPEN 4. APOLOGIES AND LEAVE OF ABSENCE

Common No. 2695036 4.1 Apologies 4.2 Leave of Absence Granted THAT it be noted Member G A Lambert is an apology due to a Leave of Absence previously granted on 16 August 2016 for the period 17 December 2016 to 31 January 2017 . 4.3 Leave of Absence Requested 5. ELECTRONIC MEETING ATTENDANCE

Common No. 2221528 5.1 Electronic Meeting Attendance Granted 5.2 Electronic Meeting Attendance Requested

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6. DECLARATION OF INTEREST OF MEMBERS AND STAFF Common No. 2752228

6.1 Declaration of Interest by Members 6.2 Declaration of Interest by Staff 7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING/S

Common No. 1955119 7.1 Confirmation of the Previous Ordinary Council Meeting THAT the tabled minutes of the previous Ordinary Council Meeting held on Tuesday, 13 December 2016, be received and confirmed as a true and correct record of the proceedings of that meeting. 8. BUSINESS ARISING FROM THE MINUTES OF PREVIOUS MEETING/S 8.1 Business Arising 9. MATTERS OF PUBLIC IMPORTANCE 10. DEPUTATIONS AND BRIEFINGS Nil 11. PUBLIC QUESTION TIME

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12. CONFIDENTIAL ITEMSCommon No. 1944604

12.1 Closure to the Public for Confidential Items

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THAT pursuant to Section 65 (2) of the Local Government Act and Regulation 8 of the Local Government (Administration) Regulations the meeting be closed to the public to consider the following Confidential Items:-

Item Regulation Reason

C25.1 8(c)(iv) information that would, if publicly disclosed, be likely to prejudice the interests of the council or some other person

C29.1.1 8(c)(iv) information that would, if publicly disclosed, be likely to prejudice the interests of the council or some other person



DECISION NO.21\() (31/01/17)

12.2 Moving Open Items Into Confidential

12.3 Moving Confidential Items Into Open

13. PETITIONS

14. NOTICE(S) OF MOTION

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15.1 OFFICERS REPORTS (ACTION REQUIRED)

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ENCL: NO ORDINARY COUNCIL MEETING/OPEN AGENDA ITEM: 15.1.1

CBD SUMMIT WORKING GROUP – SHORT TERM ACTIONS

REPORT No.: 17A0004 LC:jg COMMON No.: 3360177 DATE: 31/01/2017

Presenter: Manager Business Services, Liam Carroll Approved: General Manager Corporate Services, Diana Leeder PURPOSE The purpose of this report is to provide details on how Council will progress each of the short term actions identified as its primary responsibility following the CBD Summit on 6 October 2016. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 5 Effective and Responsible Governance Outcome 5.3 Good governance Key Strategies 5.3.4 Encourage community participation by engaging, communicating and working

in partnership with the community KEY ISSUES The Lord Mayor hosted the Darwin CBD Summit on 6 October 2016 which was

attended by over 40 delegates representing the key stakeholder organisations within the CBD.

The objective of the Summit was to collectively identify short, medium, and long term strategies to help ensure the viability, safety and liveability of the CBD into the future.

A Working Group to progress the short term strategies was convened on 26 October 2016 with a number of actions allocated to various members.

A further Darwin CBD Summit is scheduled for 9 March 2017.

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PAGE: 2 REPORT NUMBER: 17A0004 LC:jg SUBJECT: CBD SUMMIT WORKING GROUP – SHORT TERM ACTIONS RECOMMENDATIONS A. THAT Report Number 17A0004 LC:jg entitled CBD Summit Working Group –

Short Term Actions, be received and noted. B. THAT Council progress each of the actions in Report Number 17A0004

LC:jg entitled CBD Summit Working Group – Short Term Actions, resulting from the CBD Summit as detailed in this report.

BACKGROUND Council resolved at its Ordinary meeting held 13 December 2016 as follows: DECISION NO 21\5099 CBD Summit Working Group - Update Report No. 16A0132 LC:jg (13/12/16) Common No. 3360177 B. THAT a further report be presented to Council in January 2017, detailing

how Council will progress each of the short term actions identified as its primary responsibility within this report.

DISCUSSION

Creating a cooperative atmosphere to enable the creation of a vibrant City

Action Details Progress

6.1.1

Re-establish the Northern Australia Capital City Committee to enable a comprehensive target development of the City.

Meeting with the Lord Mayor and Chief Minister held on 13 December 2016.

Advice from the Chief Minister that the committee will be re-established. City of Darwin CEO and NTG Chief of Staff held a meeting on 20 December 2016 to progress the format. NTG advice is NTG Architect is to be included.

6.1.6

Lobby Government to discontinue the fragmentation of administrative offices from the City.

Work with the Property Council to develop a position paper to lobby the NT Government.

This matter will be referred to the Northern Australia Capital City Committee.

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PAGE: 3 REPORT NUMBER: 17A0004 LC:jg SUBJECT: CBD SUMMIT WORKING GROUP – SHORT TERM ACTIONS

6.1.7

Form the Working Group to drive the timely implementation of the strategies with reporting back every three months.

Working Group met on 26 October 2016 to allocate actions and report back on 9 March 2017.

The follow up Summit is scheduled for 9 March 2017, invitations to be send in February.

6.1.10

Consider an activation fund to be sourced out of parking fees.

Subject to a further report to Council in 2017 to form a policy position.

Report to be presented to Council’s budget workshop scheduled for 8 February 2017 and form part of the budget deliberations.

Activation and renewal – bring people back into the City


6.2.3

Review, promote, and activate the heritage assets through working with key agencies to create walking trails around the City.

Progress with Tourism NT, DCWRA & NTG.

Meeting scheduled for January/February 2017 when all participants are

available.

6.2.5 Develop themed walking trails throughout the City and adjacent precincts to connect points of interest.

Progress with Tourism NT, DCWRA & NTG.

6.2.10 Target red tape and cost reduction for events/activities in the Mall.

Work with DCWRA to clarify and remove red tape barriers.

6.2.11 Create a calendar of events & activities for the City and Waterfront.

Work with DCWRA, AHA and Darwin Waterfront Corporation.

6.2.15

Expand the existing playground in the Mall and refresh.

Subject to a separate report to Council and funding requirements.

CBD Stakeholder groups to be included in consultation.

6.2.16

Construct the Esplanade Play Space to attract families into the City.

Works will commence March 2017.

Completion of works scheduled prior to school holidays in July 2017.

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PAGE: 4 REPORT NUMBER: 17A0004 LC:jg SUBJECT: CBD SUMMIT WORKING GROUP – SHORT TERM ACTIONS Improving safety, security and cleanliness


6.4.1 Lobby regarding the Banned Drinkers Register or similar programme.

NTG has indicated the program will be reinstated in August 2017.

To be progressed through the Northern Australia Capital City Committee.

6.4.5

Develop strategies with Larrakia peak bodies and other NGO’s to minimise the impact of itinerants on the streets.

Discussion on strategies with all stakeholders including the Public Places Services Collaboration Group (PPSCG).

Arrange a meeting with the Public Places Services Collaboration Group (PPSCG) and key stakeholders of the CBD working group.

6.4.8 Determine strategic locations for mood and fairy lights to enliven the City.

Trial of lighting scheduled for Civic Park early in the new year.

Council currently receiving pricing.

6.4.9

Determine locations for safety lighting.

Review with Public Places Services Collaboration Group.

Priority locations to be referred to the PPSCG for a Crime Prevention Through Environmental Design (CPTED) assessment.

6.4.11

Identify hot spots around the City which could be improved and work with property owners and retailers to improve the visual amenity of the buildings and their signs.

Progress in conjunction with Property Council, UDIA & Department of Infrastructure Planning and Logistics.

Meeting scheduled for January/February 2017.

Parking, transport and creating a cycle friendly City


6.5.1

Gain stakeholder input to develop new initiatives to reward people who come into the City in the evening.

To be developed with DCWRA.

Meeting scheduled for January/February 2017.

6.5.5

Promote existing parking options on weekends and during events.

Awareness campaign currently underway.

Awareness campaign completed in December 2016.

6.5.6

Promote road closures for special events.

Ensure effective communication to all relevant stakeholders.

Communicated internally with relevant event and public relations staff to establish public awareness at relevant times / events.

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PAGE: 5 REPORT NUMBER: 17A0004 LC:jg SUBJECT: CBD SUMMIT WORKING GROUP – SHORT TERM ACTIONS Improving public spaces and creating a walkable attractive City


6.6.1

Revisit the concepts in the City Centre Master Plan and highlight those projects which assist with connectivity and the creation of shady, pedestrian friendly spaces and prioritise their implementation.

Programs have been reviewed with report to be presented to Council.

Report scheduled for Council Town Planning meeting on 7 March 2017.

6.6.2 Promote tree planting program to residents of the City to create awareness of activities.

Further report to Council in March 2017.

Further report to Council in 2017 with recommendations.

6.6.3

Review the need for solid cover in a range of locations in the Mall and determine an infill program.

Subject to further investigation and a future Council report.

City Centre Master Plan project

Major City Projects


6.7.8

Form a cross Government working group to drive the Museum concept.

Identified in NT Treasury costings.

Alderman Palmer to progress with Assistant Minister Kirby.

6.7.9

Develop strategies by working with the Larrakia and other first nation peoples to ensure the Museum is representative of all Australian Indigenous arts.

6.7.10

Determine strategies around creating a living cultural space to the Museum which engages visitors and locals.

6.7.12

Building on strategies outlined in the 2014/15 Cruise ship attraction study.

Tourism NT Discussions to be held with Tourism Top End and NTG

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PAGE: 6 REPORT NUMBER: 17A0004 LC:jg SUBJECT: CBD SUMMIT WORKING GROUP – SHORT TERM ACTIONS CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted:

Executive Manager General Manager Corporate Services Elected Members

In preparing this report, the following External Parties were consulted:

NT Property Council, Tourism Top End (TTE), Tourism NT, Chamber of Commerce NT, Australian Hotels Association (AHA), Darwin City Waterfront and Retailers Association (DCWRA), NT Government Department of Business

POLICY IMPLICATIONS Various Council policies are impacted within this report. BUDGET AND RESOURCE IMPLICATIONS A number of the actions detailed within this report may have significant budget implications which will require the consideration of Council. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil ENVIRONMENTAL IMPLICATIONS Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. LIAM CARROLL DIANA LEEDERMANAGER BUSINESS SERVICES GENERAL MANAGER

CORPORATE SERVICES For enquiries, please contact Liam Carroll on 8930 0559 or email: [email protected].

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DARWIN ENTERTAINMENT CENTRE - AIR CONDITIONER UPDATE

REPORT No.: 16TS0191 NL:hd COMMON No.: 2638206 DATE: 31/01/2017

Presenter: Manager Capital Works, Nik Kleine

Approved: General Manager Infrastructure, Luccio Cercarelli

PURPOSE

The purpose of this report is to provide an update on the budget and programming of the Darwin Entertainment Centre air conditioning replacement project.

LINK TO STRATEGIC PLAN

The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-

Goal 5 Effective and Responsible Governance Outcome 5.1 Quality service Key Strategies 5.1.1 Provide quality service outcomes by ensuring that Council’s processes and systems are effective and efficient

KEY ISSUES

The air-conditioning plant for the Darwin Entertainment Centre (DEC)experienced a critical failure in 2015, resulting in the loss of one of three chillers.

A temporary replacement system was hired for the 2015/16 wet season and anew chiller was installed in the hotels main air-conditioning plant, early 2016.

Council has allocated $4 million into the 2016/17 capital works program for a newair-conditioning system, separate from the Hilton Hotel.

An independent cost estimate (Sept 2016) for air-conditioning replacement is$6.1 million inclusive of contingencies, project management and design costs.

This cost estimate has been investigated by the project team and third parties. The condition of existing elements of the air-conditioning system reduces the

feasibility of completing a de-scoped or staged upgrade.

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PAGE: 2 REPORT NUMBER: 16TS0191 NL:hd SUBJECT: DARWIN ENTERTAINMENT CENTRE - AIR CONDITIONER UPDATE RECOMMENDATIONS A. THAT Report Number 16TS0191 NL:hd entitled Darwin Entertainment Centre -

Air Conditioner Update, be received and noted. B. THAT Council endorse the allocation of $6.1 million, spread over two financial

years, for the scope of works for replacement of the Darwin Entertainment Centre air-conditioning systems outlined in Report Number 16TS0191 NL:hd entitled Darwin Entertainment Centre - Air Conditioner Update.

C. THAT replacement of the Darwin Entertainment Centre air-conditioning systems be funded via:

(i) general funds (as per the 2016/17 municipal plan) of $2,236,000 (ii) external loan funds of $3,864,000

D. That Council seek ministerial approval to borrow up to $4 million for the

replacement of the Darwin Entertainment Centre air-conditioning systems.

E. That Council approach the Northern Territory Government for financial assistance for the upgrade of the Darwin Entertainment Centre air conditioning plant.

F. THAT the decision be moved into Open. BACKGROUND At the 1st Ordinary Council Meeting held 11 October 2016, Council requested a report based on the following decision: DECISION NO.21\4910 (11/10/2016) Darwin Entertainment Centre - Air Conditioner Update Report No. 16TS0178 ND:tz (11/10/16) Common No. 2638206 B. THAT further investigation of costs and timeframes for the replacement of the Darwin Entertainment Centre air conditioning system project be undertaken prior to going out to tender and the outcomes reported back to Council. The Darwin Entertainment Centre’s (DEC) main playhouse theatre runs on two separate air conditioning plants which then have other associated complexities. The playhouse theatre and ancillary areas runs on a system owned, operated and maintained by the adjoining Hilton Hotel. The air conditioning system is over thirty years old and has reached the end of its useful life. The smaller studio theatre plant is more than twenty years old and has also reached the end of its useful life.

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PAGE: 3 REPORT NUMBER: 16TS0191 NL:hd SUBJECT: DARWIN ENTERTAINMENT CENTRE - AIR CONDITIONER UPDATE The existing arrangement of the provision of chilled water from the Hilton Hotel for air conditioning at the DEC is not considered to be as efficient or effective as could be achieved. The DEC regularly suffers from an inefficient service. Separation of the systems and installing a single stand-alone system to service both theatres and ancillary spaces at the DEC is considered the most suitable solution for the long term. City of Darwin has allocated $4 million in the 2016/17 capital works program for the replacement of the air conditioning plant at the DEC. The original cost estimate of $4 million was based on a concept design only. A subsequent cost estimate – completed in September 2016 – details a revised overall project budget at $6.1 million. DISCUSSION An investigation has been completed into the costs and timeframe outlined in a third party cost estimate (Sept 2016) pertaining to the DEC air-conditioning replacement. This process scrutinised each element of the project separately in an attempt to examine cost saving opportunities and potential staging of activities. Existing Chilled Water Pipe System During conception and design of a new air-conditioning system for the DEC, consideration has been afforded to using the existing chilled water pipework, largely due to cost of replacement of this element alone which is approximately 13% or $780,000 of the total project cost. Notwithstanding the significant expense of the pipework, the investigation completed for this report identified the following:

During preliminary site visits and consultation, the pipework has been identified to have “deteriorated considerably”.

The DEC operators and City of Darwin representatives have responded to and repaired several leaks in the last five years highlighting internal corrosion.

For improved efficiency, the layout of air-conditioning equipment in the new design would require the removal (in some cases) and modification of existing pipework, reducing the viability of reuse.

Where contractors would be required to join into existing pipework, there is a “significant risk” that variations to scope are uncovered as a result of remedial work required to existing equipment.

Although the cost of pipework replacement is estimated at $780,000, the project team wishes to highlight to Council that this is not the value which can be saved through reusing the pipework. Considering the complexity of the new design and interfaces between new and old equipment, the saving is estimated at $200,000. Due to the factors identified above, it is the recommendation of the project team that the existing piping is not reused.

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PAGE: 4 REPORT NUMBER: 16TS0191 NL:hd SUBJECT: DARWIN ENTERTAINMENT CENTRE - AIR CONDITIONER UPDATE Chiller Plant; Water-Cooled & Air-Cooled The two most feasible options for such air-conditioning works are water-cooled or air-cooled chillers for the production of chilled water. During the initial project conceptual pricing ($4 million) and subsequent detailed cost estimate ($6.1 million), the air-cooled option was not reviewed. The table below details a comparison between the two options based on applicable conditions of the DEC:

Assessment Criteria Water-Cooled Air-Cooled

Total upfront project cost * $6,100,000 $4,900,000

Expected operational life 25-30 years 12-15 years

Outdoor plant room construct Yes No

Theoretical run cost per annum † $94,500 $105,000

* Of the apparent $1,200,000 savings attributable to the air-cooled option, $700,000 of this figure is attached to the deletion of the outdoor plant room.

† Assumptions made in determination: Consultation with Australian Institute of Refrigeration, Air Conditioning and Heating (AIRAH) guidelines indicates that air-conditioning usage in Darwin typically comprises up to 60% of total energy use per building. Recommendations made to the project team highlight (through case studies) that water-cooled equipment is 10% more energy efficient than air-cooled equipment of the same capacity.

Per the table above, the expected operational life of the water-cooled equipment is twice that of the alternative. Investigations detail the cost to replace the air-cooled equipment (after 12-15 years) at $590,000; additional to the upfront cost of $4.9m. As was prescribed in the original project brief, consideration has been given to the production of noise by the equipment. The final design accounts for this through the proposal of an outdoor enclosed plant room. It is highly likely that the properties immediately adjacent to the DEC will be redeveloped during the period of time which any new air-conditioning upgrade will be operating. A primary concern held by the project team regarding air-cooled equipment is with the management of noise created by these systems. Air-cooled chillers by nature need to be in a highly ventilated area to ensure optimum performance which it is anticipated would result in noise pollution to adjacent residents/developments. Given the unique geometry of the spaces requiring cooling and the building itself with respect to plant positioning, it is the project team’s recommendation that water-cooled equipment is most suitable for this application.

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PAGE: 5 REPORT NUMBER: 16TS0191 NL:hd SUBJECT: DARWIN ENTERTAINMENT CENTRE - AIR CONDITIONER UPDATE Air-Conditioning System Efficiencies and Requirements The design capacity of the proposed air-condition system is based on the peak load scenarios which will be acting on the system. Rather than a standard ‘hours of operation’ design approach, the proposed air-conditioning solution is based more particularly on a combination of the rate of occupancy and geometric requirements of the building. There are elements of the existing air-conditioning system which are not compliant with Australian Standard. One example is the failure to distribute the required amount of outside air into the DEC, particularly during performances when occupancy is high. As occupancy increases within the building, the existing air-conditioning system must operate at maximum capacity just to cool and re-circulate the air already within the building. The new air-conditioning design accommodates the rapidly changing rates of occupancy within the building, adjusting appropriately the levels of outside air in accordance with levels of CO2 detected by the system. Simultaneously, the proposed system controls the humidity of the incoming air supply to maintain the occupants’ comfort. There is currently no humidity control within the DEC. The previous system which is outdated, was decommissioned following ongoing issues with reliability. The new design controls the delivery of air-conditioning to isolated areas within the DEC. Autonomous monitoring of the CO2 levels at these locations allows for the introduction of outside air specifically into the areas of the building which are occupied including the main playhouse, studio theatre, gallery theatre and ground and first level foyers. The existing system does not have the capacity to monitor the cooling requirements of separate spaces. In periods of intermittent downtime where it is not practical to completely shut down the air-conditioning, the designed building management system can switch to a higher, more efficient ambient temperature whilst maintaining humidity control. Duct Work During project design and planning, significant effort has gone into the programming of construction activities and potential for staging certain elements at a later date. During design investigations, an audit was performed into the state of the existing ductwork within the DEC. Outcomes indicated that the physical integrity of the ductwork is fair and that maintenance will be required sometime in the future to remove accumulated dirt and mould. It has been communicated to the project team that the cleaning treatment to the ductwork would be approximately $250,000 in additional cost to the $6.1 million estimate. It is recommended by the project team that this treatment could be postponed beyond this period of proposed upgrade works, although treatment will most likely be required within five years.

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PAGE: 6 REPORT NUMBER: 16TS0191 NL:hd SUBJECT: DARWIN ENTERTAINMENT CENTRE - AIR CONDITIONER UPDATE Summary The separate elements of the existing air-conditioning system have been investigated. The merit of reusing original components has been shown to be unfeasible. The project team has concluded from this investigation that the most appropriate air-conditioning treatment, given the geometry of the building and how it is occupied, would be a new water-cooled chilled water system. Project Timeframe Based on the recommendations of this report, the tender period and tender assessments would be completed by the end of March 2017. Construction at the DEC would commence in June 2017 with a focus on achieving a large portion of the works during the wet season months when the DEC is occupied less frequently. Commissioning works would be completed by April 2018. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Senior Project Officer Capital Works General Manager Corporate Services Manager Business Services In preparing this report, the following External Parties were consulted: Engscribe Pty Ltd Rider Levett Bucknall Veolia Energy Services POLICY IMPLICATIONS Delivery of this project, including provision of loans, is not affected by City of Darwin policies. BUDGET AND RESOURCE IMPLICATIONS The project team wishes to note that all costs referenced herein are exclusive of GST. Currently, City of Darwin’s 2016/17 budget makes provision for the project to be funded from both general funds and loan funds as below:

General funds - $2,236,000 Loan - $1,764,000

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PAGE: 7 REPORT NUMBER: 16TS0191 NL:hd SUBJECT: DARWIN ENTERTAINMENT CENTRE - AIR CONDITIONER UPDATE In addition to the costs listed above, a further $2,100,000 will be required to proceed with the project. A summarised breakdown of the project costs are provided below:

Building works $702,800Fire and electrical services $146,300Air-conditioning services $3,350,000Preliminaries and mobilisation $516,900Contractor’s margins and overheads $627,000Project design and management fees $457,000Existing building contingency $300,000 Estimated Total Cost $6,100,000

It is recommended that this be funded via external loan. The long term financial plan has factored in repayments for the already approved amount at $220,031 per annum for ten years, in addition to the continuing repayments of $454,847 for the existing 20 year loan for the pound and extension and upgrade works at the centre in 2007. Revising the amount to be borrowed to $3,864,000 and extending the period to twenty years would result in annual repayments increasing by $73,992 to $294,023 on the current low interest rates (the calculations utilise the 2016/17 Municipal Plan assumptions of 4.5% interest expense PA) . Loan repayments would commence in 2018/19 (as a result of loan raising in say June of 2018 once the capital cost outcome is reasonably settled/clear). Until Council is able to replace the existing arrangements with a standalone system independent to the Hilton Hotel, Council incurs monthly maintenance costs and capital contribution costs. In the interest of determining the feasibility of the proposed air-conditioning works, the entire building replacement costs have been investigated. Through referencing the ‘Rawlinson Australian Construction Handbook’, the construction of a replacement entertainment centre in Darwin for 1,500 occupants is $31 million. RISK/LEGAL/LEGISLATIVE IMPLICATIONS The operational arrangements with the Hilton Hotel remain unchanged with the City of Darwin and DEC continuing to incur costs for the provision of chilled water and a proportion of repairs, maintenance and capital expenditure. The lack of flexibility of this arrangement has been an ongoing concern to both the DEC and the Hilton Hotel. The agreement under which all parties operate is a continuing one based on good will as the signed agreement expired some years ago. As the DEC facility ages further, maintenance requirements will become more frequent and costly. City of Darwin’s reputation and financial position is exposed significantly to both the current reliance on the Hilton Hotel’s maintenance regime and the age/condition of the existing plant. Although the recent replacement of one of the hotel’s chillers has improved the outcomes for the Centre, it is a temporary solution as a full house in the main theatre at this time of the year results in discomfort to the audience from the temperature not reducing sufficiently.

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PAGE: 8REPORT NUMBER: 16TS0191 NL:hd SUBJECT: DARWIN ENTERTAINMENT CENTRE - AIR CONDITIONER UPDATE

If the decision is reached to upgrade the air-conditioning system in part rather than entirely, there is a risk that failure of remaining elements may result in sub-standard provision of air-conditioning earlier than expected. This could occur while the public and stakeholder expectation is that the air-conditioning ought to be operating without fault having just been upgraded.

The replacement system cannot be purchased off the shelf and requires considerable lead time for its manufacture so any delay in a decision to approve the project exacerbates the risk of major failure.

In accordance with Section 123 of the Local Government Act Council requires ministerial approval to borrow funds.

ENVIRONMENTAL IMPLICATIONS

Since the commencement of this project, each party involved has been tasked with the provision of an energy efficient, reliable and sustainable air-conditioning upgrade. The options provided herein are designed to minimise environmental impact, with particular respect to noise pollution and energy consumption, while addressing the high level of demand for efficient air-conditioning during peak occupancy.

COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION

We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.

NIK KLEINE LUCCIO CERCARELLIMANAGER CAPITAL WORKS GENERAL MANAGER

INFRASTRUCTURE

For enquiries, please contact Nik Kleine on 8930 0586 or email: [email protected].

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ENCL: YES

ORDINARY COUNCIL MEETING/OPEN AGENDA ITEM: 15.1.3

SPECIAL LIQUOR LICENCE APPLICATION - I LOVE THE 90’S CONCERT TOUR

REPORT No.: 17C0004 TM:kl COMMON No.: 3256028 DATE: 31/01/2017

Presenter: Manager Darwin Safer City, Tracey McNee Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to present to Council for consideration, a response to a Special Liquor Licence Application. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 5. Effective and Responsible Governance Outcome 5.4 Effective leadership and advocacy Key Strategies 5.4.1 Exhibit leadership on community issues KEY ISSUES Council has received a Special Liquor Licence Application for endorsement. The application has been made by Summer Junkies Pty Ltd for a new music

concert event called ‘I Love the 90’s Concert Tour’ to be held at the Gardens Amphitheatre.

Council is required to complete Section 2 of the Special Liquor Licence application as the owner / controller of the land if the application is approved.

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PAGE: 2 REPORT NUMBER: 17C0004 SUBJECT: SPECIAL LIQUOR LICENCE APPLICATION - I LOVE THE 90’S

CONCERT TOUR RECOMMENDATIONS A. THAT Report Number 17C0004 TM:kl entitled Council Response To Special

Liquor Licence Application - I Love The 90’s Concert Tour, be received and noted.

B. THAT Council approve the Special Liquor Licence Application at Attachment A to Report Number 17C0004 TM:kl entitled Special Liquor Licence Application – I Love the 90’s Tour.

BACKGROUND City of Darwin Policy No. 082 - Alcohol in Council Controlled Spaces and Places details the community and cultural elements that applicants are required to meet when seeking permission for use of alcohol in Council’s spaces and places. Special Liquor Licence applications for new events such as the ‘I Love the 90’s Tour’ at the Amphitheatre are required to be presented to Council for consideration, prior to going before the Director-General, Licensing NT. DISCUSSION City of Darwin has received a Special Liquor Licence Application from Summer Junkies Pty Ltd for a one-off music event ‘I Love the 90’s Concert Tour’, as part of a national tour. The event organiser is requesting the event be held at the Gardens Amphitheatre, Sunday 11 June 2017, 4.00pm – 11.30pm. Monday 12 June 2017 is the Queen’s Birthday long weekend. The proposed event has an estimated attendance of 2500-3000 people and is identified as an all ages event. The music concert is part of a 2017 Australian/New Zealand Tour. The proposed event intends to showcase international live acts including Salt-N-Pepa, Coolio, Vanilla Ice and various MCs and DJs. Tickets are currently on sale. The Tour organiser has provided an Event Management Plan outlining the events schedule, emergency plan, site layout, security controls and responsible service of alcohol policy. Council Officers have reviewed this plan and liaised with the event organiser to ensure strict responsible service of alcohol practices will be in place. Council is the owner / controller of the proposed venue, the Gardens Amphitheatre, and as such Council approval is required before the Director-General of Licencing NT will consider the application for the Special Liquor Licence. It is the recommendation of this report that Council approve the application for a Special Liquor Licence from Summer Junkies.

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CONCERT TOUR CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Manager Community Development In preparing this report, the following External Parties were consulted: Superintendent Darwin Metropolitan Division – Northern Territory Police Event Organiser – Summer Junkies Pty Ltd POLICY IMPLICATIONS Applications for events involving the sale or consumption of alcohol are reviewed regarding compliance with Council Policy No. 082 Alcohol in Council Controlled Spaces and Places. Council has endorsed the ‘Safer Vibrant Darwin Plan 2016-2019’, which outlines strategic directions and actions that contribute to a safer, more vibrant community. This plan encourages space activation and diverse entertainment opportunities for the community while ensuring they are delivered safely. BUDGET AND RESOURCE IMPLICATIONS Nil. Council transferred management of the Gardens Amphitheatre to Darwin Entertainment Centre 1 January 2017. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil ENVIRONMENTAL IMPLICATIONS Nil

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CONCERT TOUR COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. TRACEY McNEE ANNA MALGORZEWICZMANAGER DARWIN SAFER CITY PROGRAM

GENERAL MANAGER COMMUNITY & CULTURAL SERVICES

For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Summer Junkies Pty Ltd Special Liquor Licence Application

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15.2 OFFICERS REPORTS (RECEIVE & NOTE)

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ENCL: YES ORDINARY COUNCIL MEETING/OPEN AGENDA ITEM: 15.2.1

MONTHLY FINANCIAL REPORT - DECEMBER 2016

REPORT No.: 17A0005 MC:jg COMMON No.: 2476534 DATE: 31/01/2017

Presenter: Manager Finance, Miles Craighead Approved: General Manager Corporate Services, Diana Leeder PURPOSE The purpose of this report is to provide a comparison of income and expenditure against the budget for the period ended 31 December 2016 in accordance with the Local Government (Accounting) Regulations. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 5 Effective and Responsible Governance Outcome 5.5 Responsible financial and asset management Key Strategies 5.5.1 Manage Council’s business based on a sustainable financial and asset

management strategy KEY ISSUES The monthly report meets Council’s statutory requirements. The Quarterly Budget Reviews will provide additional accountability information to

supplement the monthly financial reports. There are no overall concerns with Council’s financial position in relation to its

original budgets. RECOMMENDATIONS THAT Report Number 17A0005 MC:jg entitled Monthly Financial Report - December 2016, be received and noted.

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PAGE: 2 REPORT NUMBER: 17A0005 MC:jg SUBJECT: MONTHLY FINANCIAL REPORT - DECEMBER 2016 BACKGROUND Council has endorsed the format of the Monthly Financial Report. It is in compliance with the Local Government Accounting Regulations in respect of monthly financial reporting. DISCUSSION The following statements are included at Attachment A. Overall Income Statement All sources of Council’s income (revenue) and all operating expenses. Municipal Plan Summary The Municipal Plan Summary follows a similar format to the statement of cash flows, but is based on working capital rather than cash. The actual transfers to and from cash backed reserves are now considered to be up to date. Elected Members can refer to the quarterly budget reviews for more detailed information on reserves. Revised Budget The revised budget column in the Overall Income Statement and Municipal Plan Summary (Attachment A) includes projects/programs carried forward from 2015/16 into 2016/17 for completion and the adopted variations as per the 1st quarter budget review 2016/17. Investments Report Details all cash and investments held by institution and provide information on interest rate returns, maturities and policy compliance. Accounts Receivable Report Details rate receipt collection, outstanding general debtors and performance on rates recovery compared to the previous year. The report includes additional information on infringement debtors, rates arrears, rates struck and rates outstanding (bar chart). CONSULTATION PROCESS Nil POLICY IMPLICATIONS Nil BUDGET AND RESOURCE IMPLICATIONS Nil

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PAGE: 3 REPORT NUMBER: 17A0005 MC:jg SUBJECT: MONTHLY FINANCIAL REPORT - DECEMBER 2016 RISK/LEGAL/LEGISLATIVE IMPLICATIONS The information that is provided is considered to more than achieve statutory compliance as set out below: Part 8 of the Local Government (Accounting) Regulations require that a monthly financial report is presented to Council. Regulation 18 states:- 1. The CEO must, in each month, lay before a meeting of the council a report, in a

form approved by the council, setting out:

a) The actual income and expenditure of the council for the period from the commencement of the financial year to the end of the previous month; and

b) The forecast income and expenditure for the whole of the financial year 2. The report must include:

a) Details of all cash and investments held by the council (including money held in trust); and

b) A statement on the debts owed to the council including the aggregate

amount owed under each category with a general indication of the age of the debts; and

c) Other information required by the Council.

3. If a council does not hold a meeting in a particular month, the report is to be laid

before the council committee performing the council's financial functions for the particular month.

It should be noted that monthly financial reports are not independently audited, but are subject to internal control and review processes. ENVIRONMENTAL IMPLICATIONS Nil

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PAGE: 4 REPORT NUMBER: 17A0005 MC:jg SUBJECT: MONTHLY FINANCIAL REPORT - DECEMBER 2016 COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. MILES CRAIGHEAD DIANA LEEDERMANAGER FINANCE GENERAL MANAGER

CORPORATE SERVICES For enquiries, please contact Miles Craighead on 89300523 or email: [email protected]. Attachments: Attachment A: Monthly Financial Report – December 2016

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Income StatementFor the Period Ended 31/12/2016

Full Original Full Amended YTD YTD v FABBudget Budget Actual$'000 $'000 $'000 %

% of year elapsed 50%

Income from Continuing Operations Comment

Rates & Annual Charges 67,235 67,235 67,271 100% No issues

User Charges, Fees & Other 25,623 25,637 13,682 53% No issues

Interest & Investment Revenue 2,656 2,656 1,325 50% No issues

Grants & Contributions - Operating 5,355 5,287 3,379 64% No issues

Total Income from Continuing Operations 100,868 100,814 85,657 85%

Less Expenses from Continuing Operations

Employee Costs 31,727 31,745 15,515 49% No issues

Borrowing Costs 229 229 90 39% No issues

Materials and Services 47,680 48,638 24,351 50% No issues

Depreciation and Amortisation 22,397 22,397 11,628 52% No issues

Total Expenses from Continuing Operations 102,034 103,009 51,584 50%

Operating Result - Continuing Operations (1,166) (2,195) 34,074

Grants & Contributions - Capital 10,564 5,743 278 5% No issues

Income (Loss) from Asset Disposal - - (51) -1000% No issues

Net Operating Result For the Year 9,398 3,547 34,301

2016/17

Income Statement

Explanation of Columns: "Full Original Budget" and "Full Amended Budget" are full year. YTD Actual is year to date. YTD v FAB is the % of actualsachieved against the full year original budget.

Outlines income and operating expenses. Excludes capital expenditure and instead recognises depreciation expense. The net operating surplus or deficit for the reporting period is a measure of Council's financial performance. This figure is determined by deducting total operating expenses including depreciation from total operating revenue.

Operating income: Rates are recognised at the beginning of the year hence 100% achieved. Operational grant income is exceeding target YTD with receipt of Federal Assistance early release of 1st & 2nd qtr grant monies; in addition receipt of Library grant, Funbus & Faces in Spaces grant monies.

Operating expenses: Overall expenditure appears reasonable for this 6th month of the financial year. Employee Costs which are slightly below target due to staff vacancies and timing of leave entitlements. The "savings" is utilised for agency/temp contractor costs. Borrowing costs: 1st repayment of external loan has now occured and is on track. Depreciation and Amortisation: It is anticipated that actual depreciation will exceed original budget as the budget did not allow for factors such as the revaluation of buildings at 30/6/16. This will be addressed in the 2nd quarter budget variation. This will not affect Council budgeted cash flow/working capital position.

Capital income: Ryland Road (Black Spot project) & Shamrock grant income funds received. Safer Streets Programme (Round 2) Milestone grant funding received but is not budgeted

Loss on Asset Disposal: Relates mainly to disposals of vehicles in line with the plant replacement program. May indicate a need to review residual value and depreciation rates of some fleet items. $10,500 relates to renewal & disposal of walkway.

Manager Finance: There are no overall concerns in relation to the original budget.

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jgordon

Attachment A in a Box

Municipal Plan SummaryFor the Period Ended 31/12/2016

Full Original Full Amended YTD YTD v FABBudget Budget Actual$'000 $'000 $'000 %

% of year elapsed 50%

Funds From Operating Activities

Net Operating Result From Above 9,398 3,547 34,301

Add back depreciation (not cash) 22,397 22,397 11,628

Add back Loss on Asset Disposal (non cash) - - 51

Contributed assets (non cash) - - -

Net Funds Provided (or used in) Operating Activities 31,795 25,944 45,980

Funds From Investing activities

Sale of Infrastructure, Property, Plant & Equipment 904 904 386 43%

Sale of Land - - - 0%

Purchase of Infrastructure, Property, Plant & Equipment (41,500) (56,727) (14,405) 25%

Net Funds Provided (or used in) Investing Activities (40,596) (55,823) (14,019)

Funds From Financing Activities

Proceeds from borrowings & advances 1,764 1,764 - 0%

Repayment of borrowings & advances (258) (258) (110) 43%

Net Funds Provided (or used in) Financing Activities 1,506 1,506 110-

Net Increase (-Decrease) in Funds Before Transfers (7,295) (28,373) 31,851

Transfers from (-to) Reserves 7,295 28,050 9,298

Net Increase (-Decrease) in Funds After Transfers - (323) 41,149

2016/17

Municipal Plan Summary

Outlines: This statement outlines Councils entire budget in accordance with the published municipal plan. It shows the effect on General Funds (original budget ‐ break even/nil). It groups items into operating, investing and financing and has a very close relationship to cash flows , which is why it is presented in the same international format. It eliminates the depreciation calculation and discloses totals for asset sales and purchases as well as loan raising and repayments. Finally it discloses the transfers to & from cash backed reserves.

Net funds provided by operating activities: These will reduce throughout the year to equate more closely to budget as the rates struck are expended.

Sale of Plant & Equipment: This appears to be progressing as expected.

Purchase of Infrastructure, property etc. This is 25% spent compared to 50% of year elapsed. Maybe indicative of carryforward of any incomplete projects into 2017/18.

Transfers from (‐to) reserves. This discloses the transfers to & from cash backed reserves. Details of the Reserve Report willbe provided in the 2nd Quarter Budget Variation.

Manager Finance: There are no overall concerns in relation to the budgets.

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Statement of Financial PositionFor the Period Ended 31/12/2016

2015-16 2016/17

Audited Full Original Full Amended YTD

Actual Budget Budget Actual

$'000 $'000 $'000 $'000

Current Assets

12,021 Cash at Bank & Investments 8,136 11,698 23,448

33,101 Cash at Bank & Investments - externally restricted 27,913 29,862 33,820

32,638 Cash at Bank & Investments - internally restricted 7,977 7,828 22,621

7,249 Receivables 7,410 7,249 30,237

131 Inventories 150 131 154

211 Other - 211 -

85,352 51,586 56,979 110,281

Non-Current Assets

1,106,436 Infrastructure, Property, Plant and Equipment 1,183,770 1,139,863 1,108,988

1,106,436 1,183,770 1,139,863 1,108,988

1,191,788 TOTAL ASSETS 1,235,356 1,196,842 1,219,270

Current Liabilities

11,444 Payables 8,014 11,444 4,764

226 Borrowings 385 385 226

6,909 Provisions & Other Liabilities 6,766 6,909 6,879

18,579 15,165 18,738 11,869

Non-Current Liabilities

3,287 Borrowings 4,634 4,634 3,177

500 Provisions 676 500 500

3,787 5,310 5,134 3,677

22,366 TOTAL LIABILITIES 20,475 23,872 15,545

1,169,422 NET ASSETS 1,214,881 1,172,970 1,203,724

Equity

771,670 Asset Revaluation Reserve 823,978 771,670 771,670

397,752 Retained Surplus 390,903 401,300 432,054

1,169,422 TOTAL EQUITY 1,214,881 1,172,970 1,203,724

Statement of Financial Position Comments:

The Statement of Financial Position outlines what Council owns (assets) and what it owes (liabilities) at a point in time. Council's net worth is determined by deducting total liabilities from total assets ‐ the larger the net equity, the stronger thefinancial position.

Manager Finance: there are no concerns in relation to the original budgets at this stage. Note that the full original budget is as published in the adopted Municipal Plan 2016/17. The full amended budget column is based on the audited closing balances 30/6/2016 plus full original budget plus Council approved amendment, the YTD Actual column is also based on audited actual closing balances 30/6/2016 plus actual movements since.

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Short Term Policy Max. Actual Portfolio Counterparty Policy Min. Policy Max. Actual Portfolio

A1+ 100% 58% Major Banks 15% 100% 58%

A1 45% 20% Regional Banks 0% 45% 38%

A2 25% 22%

Unrated* 10% 0%

Note: City of Darwin's investment policy limit with any one bank cannot exceed 30% of the entire investment portfolio.

*unrated institutions must be an "ADI" with an asset base greater than $1B.

INVESTMENTS REPORT TO COUNCIL AS AT 31 DECEMBER 2016

Investment Policy Limits

Credit Unions/Building Societies/ Other ADI's

0% 45% 4%

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31/12/2016

CREDIT RATING COUNTERPARTY INV

TYPE AMOUNT INTEREST RATE MATURITY DATE DAYS TO

MATURITY WEIGHTED AVERAGE

RATE INSTITUTION TOTALS %

LT / ST

$ 43,459,774.58 58.27% of portfolio

AA - / A1+ National Bank TD 1,032,558.76$ 2.97% January 10, 2017 10 0.000411159 22,400,894.03$ 30.03%AA - / A1+ National Bank TD 1,000,000.00$ 2.96% February 7, 2017 38 0.000396854AA - / A1+ National Bank TD 1,000,000.00$ 2.95% February 28, 2017 59 0.000395513AA - / A1+ National Bank TD 1,018,430.14$ 2.74% March 14, 2017 73 0.000374128AA - / A1+ National Bank TD 1,018,430.14$ 2.74% March 14, 2017 73 0.000374128AA - / A1+ National Bank TD 1,095,607.30$ 2.65% March 28, 2017 87 0.000389260AA - / A1+ National Bank TD 1,000,000.00$ 2.65% April 11, 2017 101 0.000355292AA - / A1+ National Bank TD 1,000,000.00$ 2.65% April 18, 2017 108 0.000355292AA - / A1+ National Bank TD 1,000,000.00$ 2.65% April 18, 2017 108 0.000355292AA - / A1+ National Bank TD 1,000,000.00$ 2.66% April 26, 2017 116 0.000356632AA - / A1+ National Bank TD 1,000,000.00$ 2.66% May 2, 2017 122 0.000356632AA - / A1+ National Bank TD 1,037,159.57$ 2.71% June 6, 2017 157 0.000376837AA - / A1+ National Bank TD 1,019,561.65$ 2.71% June 6, 2017 157 0.000370443AA - / A1+ National Bank TD 1,000,000.00$ 2.71% June 13, 2017 164 0.000363336AA - / A1+ National Bank TD 1,000,000.00$ 2.71% June 13, 2017 164 0.000363336AA - / A1+ National Bank TD 1,000,000.00$ 2.71% June 20, 2017 171 0.000363336AA - / A1+ National Bank TD 1,068,650.53$ 2.75% June 27, 2017 178 0.000394010AA - / A1+ National Bank TD 1,049,651.54$ 2.75% June 27, 2017 178 0.000387005AA - / A1+ National Bank TD 1,020,018.09$ 2.70% July 4, 2017 185 0.000369242AA - / A1+ National Bank TD 1,020,018.09$ 2.76% July 25, 2017 206 0.000377447AA - / A1+ National Bank TD 1,000,000.00$ 2.77% August 1, 2017 213 0.000371380AA - / A1+ National Bank TD 1,020,808.22$ 2.72% August 22, 2017 234 0.000372265

AA - / A1+ Commonwealth Bank TD 1,000,000.00$ 2.60% May 2, 2017 122 0.000348588 2,000,000.00$ 2.68%AA - / A1+ Commonwealth Bank TD 1,000,000.00$ 2.60% May 16, 2017 136 0.000348588

AA - / A1+ Westpac TD 1,000,000.00$ 3.10% January 3, 2017 3 0.000415624 19,058,880.55$ 25.55%AA - / A1+ Westpac TD 1,000,000.00$ 3.00% January 10, 2017 10 0.000402217AA - / A1+ Westpac TD 1,000,000.00$ 3.00% January 17, 2017 17 0.000402217AA - / A1+ Westpac TD 1,000,000.00$ 3.00% January 17, 2017 17 0.000402217AA - / A1+ Westpac TD 1,000,000.00$ 3.00% February 7, 2017 38 0.000402217AA - / A1+ Westpac TD 1,000,000.00$ 2.95% April 26, 2017 116 0.000395513AA - / A1+ Westpac TD 1,000,000.00$ 2.95% April 26, 2017 116 0.000395513AA - / A1+ Westpac TD 1,019,626.85$ 2.75% May 16, 2017 136 0.000375935AA - / A1+ Westpac TD 1,019,626.85$ 2.75% May 23, 2017 143 0.000375935AA - / A1+ Westpac TD 1,019,626.85$ 2.75% May 23, 2017 143 0.000375935AA - / A1+ Westpac TD 1,000,000.00$ 2.95% May 30, 2017 150 0.000395513AA - / A1+ Westpac TD 1,000,000.00$ 2.95% May 30, 2017 150 0.000395513AA - / A1+ Westpac TD 1,000,000.00$ 2.95% May 30, 2017 150 0.000395513AA - / A1+ Westpac TD 1,000,000.00$ 2.70% July 11, 2017 192 0.000361995AA - / A1+ Westpac TD 1,000,000.00$ 2.70% July 18, 2017 199 0.000361995AA - / A1+ Westpac TD 1,000,000.00$ 2.70% July 18, 2017 199 0.000361995AA - / A1+ Westpac TD 1,000,000.00$ 2.70% August 1, 2017 213 0.000361995AA - / A1+ Westpac TD 1,000,000.00$ 2.73% August 15, 2017 227 0.000366017AA - / A1+ Westpac TD 1,000,000.00$ 2.73% August 15, 2017 227 0.000366017

$ 28,106,411.07 37.68% of portfolio

A+ / A1 AMP Bank Limited TD 1,000,000.00$ 2.75% April 4, 2017 94 0.000368699 5,000,000.00$ 6.70%A+ / A1 AMP Bank Limited TD 1,000,000.00$ 2.75% April 4, 2017 94 0.000368699A+ / A1 AMP Bank Limited TD 1,000,000.00$ 2.75% April 11, 2017 101 0.000368699A+ / A1 AMP Bank Limited TD 1,000,000.00$ 2.75% May 9, 2017 129 0.000368699A+ / A1 AMP Bank Limited TD 1,000,000.00$ 2.75% May 9, 2017 129 0.000368699

A- / A2 Bendigo Adelaide Bank TD 1,000,000.00$ 2.75% July 25, 2017 206 0.000368699 4,000,000.00$ 5.36%A- / A2 Bendigo Adelaide Bank TD 1,000,000.00$ 2.75% July 25, 2017 206 0.000368699A- / A2 Bendigo Adelaide Bank TD 1,000,000.00$ 2.75% August 8, 2017 220 0.000368699A- / A2 Bendigo Adelaide Bank TD 1,000,000.00$ 2.75% August 8, 2017 220 0.000368699

A+ / A1 Suncorp-Metway Limited TD 1,032,860.10$ 3.00% January 3, 2017 3 0.000415434 10,051,846.40$ 13.48%A+ / A1 Suncorp-Metway Limited TD 1,000,000.00$ 2.90% February 14, 2017 45 0.000388810A+ / A1 Suncorp-Metway Limited TD 1,000,000.00$ 2.90% February 14, 2017 45 0.000388810A+ / A1 Suncorp-Metway Limited TD 1,000,000.00$ 2.88% February 21, 2017 52 0.000386128A+ / A1 Suncorp-Metway Limited TD 1,018,986.30$ 2.78% March 7, 2017 66 0.000379798A+ / A1 Suncorp-Metway Limited TD 1,000,000.00$ 2.78% March 7, 2017 66 0.000372721A+ / A1 Suncorp-Metway Limited TD 1,000,000.00$ 2.65% March 21, 2017 80 0.000355292A+ / A1 Suncorp-Metway Limited TD 1,000,000.00$ 2.65% March 21, 2017 80 0.000355292A+ / A1 Suncorp-Metway Limited TD 1,000,000.00$ 2.65% March 28, 2017 87 0.000355292A+ / A1 Suncorp-Metway Limited TD 1,000,000.00$ 2.65% March 28, 2017 87 0.000355292

A- / A2 Bank of Queensland Limited TD 1,000,000.00$ 2.97% January 24, 2017 24 0.000398195 9,054,564.67$ 12.14%A- / A2 Bank of Queensland Limited TD 1,000,000.00$ 2.97% January 24, 2017 24 0.000398195A- / A2 Bank of Queensland Limited TD 1,000,000.00$ 2.97% January 31, 2017 31 0.000398195A- / A2 Bank of Queensland Limited TD 1,000,000.00$ 2.97% January 31, 2017 31 0.000398195A- / A2 Bank of Queensland Limited TD 1,000,000.00$ 2.97% January 31, 2017 31 0.000398195A- / A2 Bank of Queensland Limited TD 1,000,000.00$ 2.92% February 21, 2017 52 0.000391491A- / A2 Bank of Queensland Limited TD 1,000,000.00$ 2.87% February 28, 2017 59 0.000384787A- / A2 Bank of Queensland Limited TD 1,000,000.00$ 2.87% February 28, 2017 59 0.000384787A- / A2 Bank of Queensland Limited TD 1,054,564.67$ 2.68% July 4, 2017 185 0.000378920

3,020,453.42$ 4.05% of portfolio

BBB+ / A1 People's Choice Credit Union / Australian Central Credit Union TD 1,000,000.00$ 2.65% June 20, 2017 171 0.000355292 3,020,453.42$ 4.05%BBB+ / A1 People's Choice Credit Union / Australian Central Credit Union TD 1,000,000.00$ 2.70% June 27, 2017 178 0.000361995BBB+ / A1 People's Choice Credit Union / Australian Central Credit Union TD 1,020,453.42$ 2.70% July 11, 2017 192 0.000369399

2.79% 1.82%

74,586,639$ 100.00% Average Days to Maturity 117 Weighted Average BBSW 90 Day Rate 100.00%

GENERAL BANK FUNDS AS OF 31/12/2016 5,197,539$ Amount % PortfolioTerm Deposit 74,586,639.07$ 93%

TOTAL ALL FUNDS 79,784,178$ Bank Bills -$ Negotiable Certificate of Deposit -$

Total Budget Investment Earnings 2,355,496$ CBA At Call 5,197,538.64$ 7%Year to Date Investment Earnings 1,150,923$ 79,784,177.71$ 100%

TOTAL FUNDS INVESTED

Type of Investment

INVESTMENTS REPORT TO COUNCIL AS AT 31 DECEMBER 2016

Regional Banks Total @ Invested

Credit Societies Total @ Invested

Major Banks Total @ Invested

Investment Portfolio 49

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DECEMBER 2016

FINANCE DEPARTMENTSERVICE LEVEL REPORT TO COUNCIL

FOR THE MONTH OF

-

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

Works, Hire,Permits

Rentals Shoal Bay Car Park Shortfall Other Infringements

Thou

sand

s

ACCOUNTS RECEIVABLE OUTSTANDING DEBTORS

90 + Days

60 Days

30 Days

Current

Cheques 4.3%

Credit Card 5.0% Cash

1.6%

EFT 1.2%

Major Agents 12.6%

Web Site 12.7%

Direct Debits 8.9%

B-Pay 33.0%

Aust Post 20.5%

Centrepay 0.2%

RATE RECEIPTS BY PAYMENT TYPE LAST 12 MONTHS

Pursuant to Local Government (Accounting) Regulations Sec 18(2)(b) the chart labelled

"Accounts Receivable Outstanding Debtors" represents sundry debts owed to Council on an

"aged" basis.

50

50

$-

$5

$10

$15

$20

$25

$30

2016 EOFY 2017 YTD

Mill

ions

Rates Debit Balance Analysis

Current Bal

Arrears

$2,509,291 $1,470,424

$24,479,032

0%

20%

40%

60%

80%

100%

0

10

20

30

40

50

60

70

Mill

ions

MONTHLY RATES RECOVERY TOTALS 2017

$ Outstanding 2016/2017

$ Outstanding 2015/2016

% Recovery 2016/2017

% Recovery 2015/2016

$ Outstanding

$25,949,457

39.00%

% Outstanding

The chart labelled "Monthly Rates Recovery Totals" represents the amounts currently outstanding in Rates

to Council, rates are either due or overdue and no further "ageing" is possible.

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PARAP POOL REDEVELOPMENT PROGRESS REPORT

REPORT No.: 17C0006 AM:kl COMMON No.: 2918032 DATE: 31/01/2017

Presenter: General Manager Community & Cultural Services, Anna Malgorzewicz Approved: Chief Executive Officer, Brendan Dowd PURPOSE The purpose of this report is to provide Council with a progress report on the Parap Pool Redevelopment Project. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 2 Vibrant, Flexible and Tropical Lifestyle Outcome 2.3 Increased sport, recreation and leisure experiences Key Strategies 2.3.2 Position Darwin as a host centre for local, national and international sport and

other events KEY ISSUES The construction program is progressing well, though significant wet weather

periods have impacted on the works schedule. Parap Pool user groups have been accommodated through extended operating

hours at Council’s Casuarina and Nightcliff Pools. Regular updates regarding project progress are provided through Council’s social

media platforms. Discussions continue regarding planning for a national swimming fixture at the

FINA compliant facility for the 2018 calendar year. RECOMMENDATIONS THAT Report Number 17C0006 AM:kl entitled Parap Pool Redevelopment Progress Report, be received and noted.

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PAGE: 2 REPORT NUMBER: 17C0006 AM:kl SUBJECT: PARAP POOL REDEVELOPMENT PROGRESS REPORT BACKGROUND PREVIOUS DECISIONS DECISION NO.21\5059 (29/11/16) Parap Pool Redevelopment Progress Report - November 2016 Report No. 16C0089 AM:kl (29/11/16) Common No. 2918032 THAT Report Number 16C0089 AM:kl entitled Parap Pool Redevelopment Progress Report - November 2016, be received and noted. DECISION NO. 21\4959 (25/10/16) Parap Pool Redevelopment Progress Report – October 2016 Report No. 16C0084 AM:kl (25/10/16) Common No. 2918032 THAT report Number 16C0084 AM:kl entitled Parap Pool Redevelopment Progress Report – October 2016, be received and noted. DECISION NO. 21\4770 (2709/16) Parap Pool Redevelopment - Award of Tender Contract Report No. 16TS0152 NK:jg (07/09/16) Common No. 2918032 A. THAT Council approve the reduction of project elements as detailed in

Attachment B of Report Number 16TS0152 NK:jg entitled Parap Pool Redevelopment – Award of Tender Contract.

B. THAT Council meet the additional funds required for the Parap Pool redevelopment by allocation of $223,000 from the anticipated end of year surplus funds and reallocation of $780,000 from the 2016/2017 Capital Works program as detailed in Report Number 16TS0152 NK:jg entitled Parap Pool Redevelopment - Award of Tender Contract.

C. THAT Council endorse a contingency amount of $1,400,000 (as detailed in

Report Number 16TS0152 NK:jg entitled Parap Pool Redevelopment - Award of Tender Contract and that the options for funding this be considered as part of the quarterly budget review process.

D. THAT Council, pursuant to Section 32(2)(d) of the Local Government Act 2008,

hereby delegates to the Chief Executive Officer, the power to finalise and enter into a contract for the redevelopment of the Parap Pool with Sunbuild Pty Ltd as described in report Number 16TS0152 NK:jd entitled Parap Pool Redevelopment - Award of Tender Contract.

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PAGE: 3 REPORT NUMBER: 17C0006 AM:kl SUBJECT: PARAP POOL REDEVELOPMENT PROGRESS REPORT E. THAT Council approach the Northern Territory Government to assist with

additional funding for the community elements and contingency.

F. THAT the decision be moved into Open after the contract has been awarded. DECISION NO. 21\4351 (26/04/16) Parap Pool Redevelopment – Progress Report Report No. 16C0043 AM:kl (26/04/16) Common No. 2918032 B. THAT Council, pursuant to Section 32 (2) of the Local Government Act hereby

delegates to the Chief Executive Officer power to finalise the funding agreement between the City of Darwin and the Northern Territory Government regarding the Parap Pool Redevelopment.

DECISION NO. 21\4069 (09/02/16) Parap Pool Redevelopment – Master Plan Report No. 16TS0030 LC:jw (09/02/16) Common No. 2918032 B. THAT Council endorse the Parap Pool Redevelopment Master Plan Stage 1,

being Attachment B to Report Number 16TS0030 LC:jw entitled Parap Pool Redevelopment – Master Plan, and notes that the design and lodgement of a Development Application is proceeding.

C. THAT Council note that the new amenities facility and the following

community elements are estimated to cost $5 million;

a. Children’s water play area (wet activity) b. Children’s playground (dry activity area) c. Shaded facilities to prepare and share food (community space) d. Aquatic activity for children and youth (leisure water) e. Outdoor shaded area for community and group exercise

D. THAT Council not proceed with the new amenities facility and community

elements unless the Northern Territory Government commits to substantially funding these components of the project.

DISCUSSION This report documents progress of the Parap Pool redevelopment project since the previous advice to Council in November 2016. Significant rain events either side of the Christmas – New Year break have impacted on the programmed concrete pours and base preparation works. Notwithstanding this inclement weather, construction has progressed to a point where the site is now shielded from further rain.

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PAGE: 4 REPORT NUMBER: 17C0006 AM:kl SUBJECT: PARAP POOL REDEVELOPMENT PROGRESS REPORT Progress to key elements of the project includes:

25m pool; concrete pool base poured; 25m pool; concrete pool walls commenced; 50m pool; drainage gravel layer installed; 50m pool; concrete pool base commenced; Shade structure; concrete footings commenced; Building A – administration, amenities; building foundation levelled.

To date, the project team have agreed on a total ‘adjustment of time’ of 18 working days. This adjustment shifts the date for practical completion to 18/10/2017 from the original date of 27/09/2017. There is no consequence to cost of construction resulting from this adjustment. Four project variations have been assessed by the project team. These variations have been managed within the project budget and have no consequence to cost of construction. The head contractor – Sunbuild – has now occupied the site for four months. To date, Sunbuild can attribute 100% of its expenditure to local content. City of Darwin officers undertook extensive consultation with stakeholders to ensure there was minimal disruption following the closure of the Parap Pool for redevelopment. The attendance figures for the financial year 2nd quarter (October to December 2016) indicate only a very small decrease of 4% compared to the same period in the previous year. This suggests that the majority of patrons who normally use Parap Pool have been accommodated at Council’s other venues through the increase of operating hours and lane allocation arrangements. Discussions continue regarding planning for a national fixture in 2018 at the newly redeveloped Parap Pool. A meeting was held in December 2016 between City of Darwin officers, the CEO Major Events NT and the President, Swimming NT. Swimming Australia will be requesting expressions of interest from State and Territory swimming peaks early in 2017 and the Northern Territory, in partnership with City of Darwin and the Northern Territory Government will develop a number of options to be hosted in the Parap Pool for 2018 and future years. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: General Manager, Infrastructure Manager, Capital Works Manager, Recreation, Events and Customer Service In preparing this report, the following External Parties were consulted: Swimming NT

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PAGE: 5 REPORT NUMBER: 17C0006 AM:kl SUBJECT: PARAP POOL REDEVELOPMENT PROGRESS REPORT POLICY IMPLICATIONS City of Darwin Policy No. 046 – Recreation and Healthy Lifestyle, provides a framework for the design, development and management of facilities that support pursuits to encourage healthy lifestyles and community connectedness. BUDGET AND RESOURCE IMPLICATIONS The total project budget for the Parap Pool Redevelopment project is $14,960,000 (GST Exclusive). In mid-2015, Council secured grant funding of $4.48 M from the Commonwealth Department of Infrastructure and Regional Development which Council matched. The Northern Territory Government contributed an amount of $5 M during 2016 toward the project. Following the public tender process Council identified adjustments to construction delivery and phasing and also approved additional funding being a reallocation of $780,000 from the 2016/2017 capital works budget and $223,000 from end of year surplus. In summary, the budget for design, supervision and construction is as follows: INCOME BUDGET CW Grant $ 4,480,000 Design & Supervision $ 960,000 CoD Matched $ 4,480,000 Construction $14,000,000 NTG $ 5,000,000 2016/17 Capital Budget $ 780,000 2016 EOY Surplus $ 223,000

TOTAL $14,963,000 TOTAL $14,960,000 EXPENDITURE TO DATE COST TO COMPLETE

$ 1,987,500 $12,972,500*All amounts are GST Exclusive At its meeting in September 2016, Council also endorsed a contingency amount of $1,400,000 (as detailed in Report Number 16TS0152 NK:jg entitled Parap Pool Redevelopment - Award of Tender Contract and that the options for funding this be considered as part of the quarterly budget review process. There has been no requirement to draw upon the contingency to date. RISK/LEGAL/LEGISLATIVE IMPLICATIONS There are a number of risks regarding the project including: • Budget constraints; • Timeframe for completion; and • Community expectations.

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PAGE: 6 REPORT NUMBER: 17C0006 AM:kl SUBJECT: PARAP POOL REDEVELOPMENT PROGRESS REPORT Risks and mitigation measures are continually monitored and reviewed as the project proceeds. Decision making points for the project have been identified to ensure critical milestones are presented to Council in a timely manner for resolution in order to comply with the conditions of the Australian Government funding agreement. ENVIRONMENTAL IMPLICATIONS The design for the redevelopment will take into consideration environmental measures, subject to budget availability. This will include measures for temperature control of the two water tanks, solar power, energy and water efficient devices and pool shade. These measures will assist in modifying environmental conditions for the comfort of all users and forms part of FINA compliance requirements. The Master Plan features the retention of the established Beauty Leaf trees and sensitive landscaping throughout both the internal and external areas of the facility. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. ANNA MALGORZEWICZ BRENDAN DOWDGENERAL MANAGER COMMUNITY & CULTURAL SERVICES

CHIEF EXECUTIVE OFFICER

For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].

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VELODROME UPGRADE PROGRESS REPORT

REPORT No.: 17C0005 AM:kl COMMON No.: 3091378 DATE: 31/01/2017

Presenter: General Manager Community & Cultural Services, Anna

Malgorzewicz Approved: Chief Executive Officer, Brendan Dowd PURPOSE The purpose of this report is to provide Council with a progress report on the Velodrome Upgrade. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 2 Vibrant, Flexible and Tropical Lifestyle Outcome 2.3 Increased sport, recreation and leisure experiences Key Strategies 2.3.2 Position Darwin as a host centre for local, national and international sport and

other events KEY ISSUES In April 2015 the Northern Territory Government announced an allocation of

$1.5M toward the upgrade of the Darwin Velodrome as part of the 2015/2016 Northern Territory Government budget.

Council endorsed the scope of works consisting of re-surfacing and re-banking of the track, drainage and landscaping works as required, and the addition of lighting, the latter item subject to budget availability. The scope of works was established following extensive consultation with all stakeholders.

In November 2016 an expression of interest process for Design and Documentation of the Velodrome was commenced with final assessment of EOI’s being completed in January 2017.

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PAGE: 2 REPORT NUMBER: 17C0005 AM:kl SUBJECT: VELODROME UPGRADE PROGRESS REPORT RECOMMENDATIONS THAT Report Number 17C0005 AM:kl entitled Velodrome Upgrade Progress Report, be received and noted. BACKGROUND PREVIOUS DECISIONS DECISION NO.21\4397 (17/05/16) Darwin Velodrome Upgrade - Progress Report Report No. 16C0044 AM:kl (17/05/16) Common No. 3091378 B. THAT Council pursuant to Section 32 (2) of the Local Government Act hereby

delegates to the Chief Executive Officer power to finalise the funding agreement between the City of Darwin and the Northern Territory Government regarding the Velodrome.

DECISION NO.21\4268 (22/03/16) Darwin Velodrome Upgrade Report No. 16C0027 AM:kl (22/03/16) Common No. 3091378 B. THAT Council endorse the Darwin Velodrome Upgrade Project, the total scope

of works consisting of resurfacing and re-banking of the track, necessary drainage and landscaping works, a safety barrier and lighting improvements only.

C. THAT Council accept the Northern Territory Government capital grant of $1.5

million (plus GST) on the condition that subject to the final tender, the scope of works may be revised to exclude lighting and/or other improvements, in order to meet the available budget.

D. THAT Council write to the Northern Territory Government indicating its

acceptance of the capital grant on the proviso that the agreed scope of works may require amendment or additional funding from the NTG should the final tender amount exceed the budget allocation.

DECISION NO.21\3777 Velodrome – September 2015 Update Report No. 15C0124 AM:sc (29/09/15) Common No. 3091378 A. THAT Report Number 15C0124 AM:sc entitled Velodrome - September

Update, be received and noted. B. THAT Council write to the Minister for Sport and Recreation advising that it is

awaiting details of the scope of works for the upgrade of the Darwin Velodrome.

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PAGE: 3 REPORT NUMBER: 17C0005 AM:kl SUBJECT: VELODROME UPGRADE PROGRESS REPORT DISCUSSION The Northern Territory Government announced an allocation of $1.5 M toward the upgrade of the Darwin Velodrome as part of the 2015/2016 Northern Territory Government budget. The Darwin Velodrome is situated on Lot 1676, Town of Nightcliff. The City of Darwin obtained freehold title of the land from the Northern Territory Government in 1990. An active competitive cycling club has been part of the Darwin sporting and recreational landscape since the 1950s. The existing Velodrome was constructed circa 1970 and the bitumen track was resurfaced in 1994 and 2000 with financial assistance from the Northern Territory Government. Additional amenities such as lighting, a safety guard rail and temporary buildings and storage were added to the facility over the course of the past thirty years. The facility is used by cycling organisations, predominantly the Darwin Cycling Club for programs and training and is accessible to the community in general. Following Council’s decision at the 2nd Ordinary Meeting in March 2016, negotiations continued with the Northern Territory Government regarding funding agreement content. The former Department of Sport and Recreation agreed the project brief described in the funding agreement will include all elements as contained in the scope of works, however, lighting improvements will only be included if budget permits. Additionally, the Northern Territory Government agreed for an agency representative to participate in regular project meetings and any exclusion from the scope of works will be agreed to in consultation with all parties and the cycling community. A project delivery timetable for the project was also agreed to ensure the project can be appropriately managed and administered within existing resources and not impact on the City of Darwin’s ability to deliver its scheduled capital works program. A timetable for the project has also been agreed to as follows: May – June 2016 Contract Finalisation & Exchange July - August 2016 Project Start-up – Project Team & Brief Finalisation September 2016 Stakeholder Consultation, Finalise Scope of Works December – February 2017 Detailed Design January – February 2017 Development Application Process (if required) April – May 2017 Award Contract June 2017 Commence Construction December 2017 Project Completion and Final Reporting In November 2016 the City of Darwin commenced the expression of interest process for the Design and Documentation of the Velodrome. Three submissions were received and assessed in accordance with City of Darwin procedure CM04 Tender Assessment.

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PAGE: 4 REPORT NUMBER: 17C0005 AM:kl SUBJECT: VELODROME UPGRADE PROGRESS REPORT The consultancy for design and documentation of the Velodrome was awarded to Cardno NT Pty Ltd based on demonstrated technical knowledge and past experience with redeveloping a similar velodrome. The detailed design and documentation, including the preparation and submission of a development application if required, is scheduled for 12 weeks to allow a construction tender to be issued in April 2017. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Manager, Capital Works Capital Works Coordinator Manager, Recreation, Customer Service and Events POLICY IMPLICATIONS Council Policy No. 046 – Recreation and Healthy Lifestyle provides a framework to encouraging active behaviour and the equitable, safe and inclusive use of Council’s active and passive recreation facilities. BUDGET AND RESOURCE IMPLICATIONS As part of the 2015/2016 NTG budget announcements an amount of $1.5 M (plus GST) was allocated to the upgrade of the Darwin Velodrome. The project budget is inclusive of the design documentation. Cardno NT Pty Ptd was awarded the design and documentation at a cost of $100,909 ex. GST. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil ENVIRONMENTAL IMPLICATIONS The revised footprint of the Velodrome will impact on existing trees, requiring the removal of some specimens. The retention of as many established trees as practicable will be a requirement of the final design to ensure the amenity of the area and the provision of natural shade is maintained.

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PAGE: 5 REPORT NUMBER: 17C0005 AM:kl SUBJECT: VELODROME UPGRADE PROGRESS REPORT COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. ANNA MALGORZEWICZ BRENDAN DOWDGENERAL MANAGER COMMUNITY & CULTURAL SERVICES

CHIEF EXECUTIVE OFFICER

For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].

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16. TOWN PLANNING REPORT/LETTERS

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ENCL: YES

ORDINARY COUNCIL MEETING/OPEN AGENDA ITEM: 16.1

COUNCIL RESPONSES TO DEVELOPMENT APPLICATIONS - JANUARY 2017

REPORT No.: 17TS0015 BS:hd COMMON No.: 2547669 DATE: 31/01/2017

Presenter: Manager Design, Planning & Projects, Drosso Lelekis Approved: General Manager Infrastructure, Luccio Cercarelli PURPOSE The purpose of this report is to present to Council responses to Development Applications exhibited from 3 December 2016 to the 18 January 2017. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.4 Improved relations with all levels of government and significant stakeholders Key Strategies 1.4.2 Play an active role in strategic and statutory planning processes KEY ISSUES A summary of City of Darwin responses to the Northern Territory Government

and telecommunication providers for applications exhibited between 3 December 2016 and 18 January 2017 is provided.

As a result of the Christmas and New Year meeting schedules, City of Darwin understands that all but one of the Telecommunications/Development Applications has been heard, determined or finalised by the relevant authority prior to this report being presented to Council.

Two applications to obtain Crown Land were received and responded to during this period.

A comparison of Council responses to Development Applications and the Development Consent Authority outcomes is included.

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PAGE: 2 REPORT NUMBER: 17TS0015 BS:hd SUBJECT: COUNCIL RESPONSES TO DEVELOPMENT APPLICATIONS - JANUARY

2017 RECOMMENDATIONS A. THAT Report Number 17TS0015 BS:hd entitled Council Responses to

Development Applications - January 2017, be received and noted. B. THAT Council receive and note the responses at Attachment A, which have

been heard, determined or finalised by the relevant authority, within Report Number 17TS0015 BS:hd entitled Council Responses to Development Applications - January 2017.

C. THAT Council endorse the response to the Development Assessment

Services within Attachment B to Report Number 17TS0015 BS:hd entitled Council Responses to Development Applications - January 2017.

D. THAT Council receive and note the responses to the Northern Territory

Government Department of Infrastructure, Planning and Logistics within Attachment C to Report Number 17TS0015 BS:hd entitled Council Responses to Development Applications - January 2017.

E. THAT Council receive and note the cross-reference table within Attachment

D to Report Number 17TS0015 BS:hd entitled Council Responses to Development Applications - January 2017.

BACKGROUND City of Darwin responded to 19 Development Applications exhibited between 3 December 2016 and 18 January 2017. City of Darwin received and responded to two applications requesting Crown Land, between 3 December 2016 and 18 January 2017. Development Applications Discussion Of the 19 Telecommunications and Development Applications, City of Darwin officers recommended supporting 17 (either subject to normal or specific conditions) and requested a deferral on two applications. As a result of meeting schedules over the Christmas and New Year period, City of Darwin officers understand that at the time of writing this report, 18 of the 19 applications will have been heard, determined or finalised by the relevant authority prior to this Council Meeting. These Applications have been recorded in the appropriate sections of this report and the letter responses are provided within Attachment A to this report.

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2017 The remaining letter response, for the Development Application which has not yet been considered by the Development Consent Authority is provided within Attachment B to this report. Development Applications supported, subject to normal Council conditions The table below describes the Development Applications that were supported by City of Darwin officers, subject to Council’s normal Development Permit conditions in regard to issues including, but not necessarily limited to, waste collection, access and stormwater drainage.

Property Address Description of

Development Proposal

Heard, Determined or

Finalised

Lot 8723 - Town of Nightcliff 76 Dick Ward Drive, Coconut Grove

Proposal to upgrade existing telecommunications site without a development permit (Behind Larrakeyah Nation Corporation offices)

Finalised

Lot 7003 - Town of Nightcliff Vanderlin Drive, Leanyer

Proposal to upgrade existing telecommunications site without a development permit (Behind Leanyer Water Park)

Finalised

Lot 9370 - Town of Nightcliff 544 Lee Point Road, Lee Point

Proposal to upgrade existing telecommunications site without a development permit (Adjacent Lee Point Caravan Park)

Finalised

Lot 4579 - Town of Nightcliff 18 Rapid Creek Road, Millner

Proposal to upgrade existing telecommunications site without a development permit (Private property, west side of Rapid Creek)

Finalised

Lot 8106 - Town of Darwin 6 Carey Street, Darwin

Change of use of level 16 from a serviced apartment to a function area

Heard at the Development Consent Authority (DCA) on 27 January 2017

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2017




Finalised

Lot 366 – Town of Nightcliff 14 Sandalwood Street, Nightcliff

Carport addition to an existing single dwelling with a reduced side setback (Requires 1.5m, proposes 1m)

Determined 16 December 2016, Development Permit issued

Lot 6475 – Town of Darwin 68 Frances Bay Drive, Stuart Park (Dinah Beach Cruising Yacht Association)

Temporary stockpile of fill (Retrospective application – 12 month permit being requested. Fill is for the completion of unfinished reclamation and sea wall construction works)

Heard at DCA on 27 January 2017

Lot 1815 – Hundred of Bagot 28 Makagon Road, Berrimah

Additions to existing workshop (Pet crematorium – additions to existing – discretionary use)

Development Assessment Services (DAS) approved under delegation, Development Permit issued

Section 6041 – Hundred of Bagot 10 Mel Road, Berrimah

Part change of use from office to restaurant (Café)

Determined 11 January 2017, Development Permit issued

Lot 9576 – Town of Nightcliff 247 Trower Road, Casuarina

Proposal to upgrade existing telecommunications site without a development permit (Casuarina Shopping Centre)

Finalised

Lot 11870 – Town of Nightcliff 22 Philpott Street, Muirhead

Unit title Schemes subdivision to create 2 units and common property (Muirhead duplex)

DAS approved under delegation, Development Permit issued

Lot 12022 – Town of Nightcliff 2 Albert Street, Muirhead



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2017




Finalised

Lot 11846 – Town of Nightcliff 19 Gayton Street, Muirhead



Lot 11964 – Town of Nightcliff 55 Bridge Street, Muirhead



Lot 11962 – Town of Nightcliff 59 Bridge Street, Muirhead



Lot 11943 – Town of Nightcliff 5 Patrick Street, Muirhead



Development Application supported subject to specific matters being adequately resolved: The table below describes a Development Application that was supported by City of Darwin officers, subject to the following specific matters being adequately resolved.

Property Address

Description of Development

Proposal Specific Matters

Heard,

Determined or Finalised

Lot 4974 - Town of Nightcliff 36 Dripstone Road, Casuarina

Community Centre with ancillary light industry (Darwin Men’s Shed)

Amended plans that identify: That the subject site is

capable of providing 11 onsite car parks

Loading and unloading facilities, including refuse collection to be provided


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2017 Development Applications in which a deferral has been sought: The table below describes Development Applications in which deferrals have been sought by City of Darwin officers, for the reasons outlined below.

Property Address


Proposal Deferral Sought

Heard,

Determined or

Finalised Lot 12006 - Town of Nightcliff 26 Fuhrmann Street, Muirhead

Subdivision to create 18 lots 13 SD (Single Dwelling Residential) and 5 MD (Multiple Dwelling Residential) (Muirhead – Stage 6. Approval for 28 multiple dwellings was granted in January 2016)

Subdivision plans do not provide details of existing and future infrastructure

Building envelopes of the MD lots aren’t consistent with already developed lots

Some lots have reduced lot frontages

Confirmation that the lots can achieve vehicle access, on-site car parking, and street infrastructure

Small lot provisions require a minimum continuous length without on-site car parking or vehicle access, given the size and location of some lots, compliance with this clause is questioned


Section 7349 - Hundred of Bagot Makagon Road, Berrimah

Subdivision to create 144 lots (Berrimah Farm)

Berrimah Farm Planning Principles and Area Plan

The Planning Principles and Area Plan may be subject to change and this may affect the current application Traffic and road infrastructure All access points to the subdivision are from City of Darwin roads via new intersections to Pruen and Makagon Roads. The existing infrastructure is not to a standard suitable as the only access points to the new subdivision. City of Darwin requires further information. Traffic, parking and safety

around schools

Not heard at this time

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2017

Property Address


Proposal Deferral Sought

Heard,

Determined or

Finalised Appropriate infrastructure is to be built for two school sites, both of which are adjacent to City of Darwin road infrastructure. Appropriate infrastructure is required to support these uses. Pruen Road intersection The proposed new intersection with Pruen Road is within close proximity of a bend, this limits sightlines of vehicles exiting the new subdivision a safety audit is required to satisfy the City of Darwin. Crossovers Plans indicate that driveways and crossovers are to be to Council requirements, the land is not within the City of Darwin municipality Stormwater Any connections to City of Darwin stormwater infrastructure is to be to City of Darwin satisfaction Footpaths Consideration should be given to providing 2.5 metre wide footpaths adjacent the future school sites, activity centres and other high usage areas

The responses to Section 7349 Makagon Road, Berrimah, (Berrimah Farm) has not been heard by the Development Consent Authority. The letter response for this application is provided at Attachment B. Applications to obtain Crown Land Lot 5280 - Town of Darwin, 4 Mavie Street, Darwin Direct Sale Application over two areas of Crown land.

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Proposed new lot including Crown Land City of Darwin officers supported this application, subject to the following matter being adequately resolved: To ensure that the objectives of the Frances Bay Area Plan are met, it was requested that any new titles issued include a right of way easement, to ensure the securement of the harbourside pedestrian esplanade for future access for residents and visitors to the area. Section 5790 – Hundred of Bagot, 4 Earhart Court, Marrara Community Land Grant - Cambodian Community Centre, Buddhist Temple in a shed with a separate ablutions block

Subject site No issues were identified regarding this Community Land Grant Application in relation to matters that fall within the responsibility of City of Darwin.

Subject Site

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2017 Responses to the Department of Infrastructure, Planning and Logistics applications are provided within Attachment C to this report. Cross Reference Table A comparison of Council letter responses and the Development Consent Authority outcomes for the meeting held on 2 December 2016 are provided at Attachment D. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted:

Strategic Town Planner Town Planner Planning Officer

POLICY IMPLICATIONS Relevant Council policies are noted in individual letter responses. BUDGET AND RESOURCE IMPLICATIONS Budget implications may arise from individual development applications, including payment in lieu of car parking, payment of various contribution plans, and long term upgrading of infrastructure and services as a result of accumulative development. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Risks, legal and legislative implications, if applicable, are noted in individual letter responses. ENVIRONMENTAL IMPLICATIONS Environmental implications, if applicable, are noted in individual letter responses.

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2017 COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. DROSSO LELEKIS LUCCIO CERCARELLIMANAGER DESIGN, PLANNING & PROJECTS

GENERAL MANAGER INFRASTRUCTURE

For enquiries, please contact Nadia Smith on 8930 0412 or email: [email protected]. Attachments: Attachment A: Response letters for development applications which have either

been determined or heard by the relevant Authority. Attachment B: Letter seeking a deferral to a Development Application not yet

considered by the Development Consent Authority. Attachment C: Letters responding to Department of Infrastructure, Planning and

Logistics applications. Attachment D: Cross reference table of City of Darwin responses and the

Development Consent Authority outcomes.

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6 December 2016 Please quote: 3427324 BS:hd

Dear Mr Johnson

Parcel Description: Lot 8723 – Town of Nightcliff 76 Dick Ward Drive, Coconut Grove Proposed Development: Notification of Proposed Telecommunications

Facility at an Existing Site without Development Application

Thank you for the notification of a proposed telecommunications facility, referred to this office 22 November 2016, concerning the above. This letter may be placed before City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. No issues are raised for this notification in relation to matters that fall within the responsibility of the City of Darwin. If you require any further discussion in relation to this application please feel free to contact me on 8930 0528. Yours faithfully

CINDY ROBSON STRATEGIC TOWN PLANNER

Mr Matthew Johnson Planner Aurecon Australasia Pty Ltd Level 10, 55 Grenfell Street ADELAIDE SA 5000 Via Email: [email protected]

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hdocker

Attachment A


Dear Mr Johnson

Parcel Description: Lot 7003 – Town of Nightcliff Vanderlin Drive Leanyer Proposed Development: Notification of Proposed Telecommunications


Thank you for the notification of a proposed telecommunications facility, referred to this office 22 November 2016, concerning the above. This letter may be placed before City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. No issues are raised for this notification in relation to matters that fall within the responsibility of City of Darwin. If you require any further discussion in relation to this application please feel free to contact me on 8930 0528. Yours faithfully



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Dear Mr Johnson

Parcel Description: Lot 9370 – Town of Nightcliff 544 Lee Point Road, Lee Point Proposed Development: Notification of Proposed Telecommunications


Thank you for the notification of a proposed telecommunications facility, referred to this office 22 November 2016, concerning the above. This letter may be placed before City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. No issues are raised for this notification in relation to matters that fall within the responsibility of City of Darwin. If you require any further discussion in relation to this application please feel free to contact me on 8930 0528. Yours faithfully



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Dear Mr Johnson

Parcel Description: Lot 4579 – Town of Nightclliff 18 Rapid Creek Road, Millner Proposed Development: Notification of Proposed Telecommunications


Thank you for the notification of a proposed telecommunications facility, referred to this office 22 November 2016, concerning the above. This letter may be placed before City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. No issues are raised for this notification in relation to matters that fall within the responsibility of the City of Darwin. If you require any further discussion in relation to this application please feel free to contact me on 8930 0528. Yours faithfully



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9 December 2016 Please quote: 3429711 :hd Your reference: PA2016/0699

Dear Ms Godfrey

Parcel Description: Lot 8106 – Town of Darwin 6 Carey Street, Darwin Proposed Development: Change of use of level 16 from a serviced

apartment to a function area Thank you for the Development Application referred to this office 24 November 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. The following issues are raised for consideration by the Authority: i). The City of Darwin objects to the granting of a Development Permit for

the following reasons:

Car parking shortfall a). The City of Darwin objects to the proposed car parking shortfall. While

the Planning Scheme requires serviced apartment uses to provide car parking at a rate of 3 bays per 100m2 for areas outside a dwelling, a licensed function venue could potentially generate the demand for far greater car parking spaces.

The property is located on a cul-de-sac and the City of Darwin does not support any on-site car parking shortfall in this location. Car parking management

b). It is unclear from the application how users of the venue will know that there is sufficient on-site parking and how they will differentiate this from resident parking. It is recommended that the Consent Authority request a car parking management plan if any permit is issued.

Ms Adelle Godfrey Acting Manager Urban Planning Department of Infrastructure, Planning & Logistics GPO Box 1680 DARWIN NT 0801

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Noise

c). The building is predominantly residential in nature and the proposal does not clearly nominate the areas in which the use will be undertaken, or any measures that will be taken to reduce noise transfer to other residences in the building.

ii). The City of Darwin requests that should a development permit be

issued, that the following be provided as a condition precedent: The City of Darwin requests that the Authority require a monetary contribution is paid to the City of Darwin in accordance with its Car Parking Contribution Plan in lieu of the on-site car parking shortfall as a result of this development. Should this application be approved, the following conditions pursuant to the Planning Act and the City of Darwin’s responsibilities under the Local Government Act are also recommended for inclusion in the Development Permit issued by the Development Consent Authority. • Car parking spaces and internal driveways shall meet the requirements of the

relevant Australian Standard and be line-marked and sealed with an impervious material.

• The total number of required disabled car parking bays shall be met on site. • Pursuant to clause 6.5.2 of the Northern Territory Planning Scheme and

s.70(5) of the Planning Act a monetary contribution shall be paid to the City of Darwin for any determined parking shortfall.

• All developments on/or adjacent to any easements on-site, in favour of City of

Darwin shall be carried out to the requirements and satisfaction of the General Manager Infrastructure, City of Darwin.

• Waste bin storage and pick-up shall be provided in accordance with City of

Darwin Policy Number 54 - Waste Management. • Any proposed signage for the site shall be subject to a separate assessment in

accordance with City of Darwin Policy Number 42 – Outdoor Advertising Signs Code.

• Any proposed works on/over City of Darwin property shall be subject to

separate application to City of Darwin and shall be carried out to the requirements and satisfaction of the General Manager Infrastructure, City of Darwin.

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In considering this application, the Development Consent Authority is requested to take into account any implications of the Disability Discrimination Act (Cth) or the Anti-Discrimination Act (NT) with regard to access for the disabled. If you require any further discussion in relation to this application, please feel free to contact me on 8930 0528. Yours faithfully


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9 December 2016 Please quote: 3430305 BS:hd Your reference: PA2016/0691

Dear Ms Godfrey

Parcel Description: Lot 366 - Town of Nightcliff 14 Sandalwood Street, Nightcliff Proposed Development: Carport addition to an existing single dwelling

with a reduced side setback Thank you for the Development Application referred to this office 25 November 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. The following issues are raised for consideration by the Authority: i). The City of Darwin does not object to the granting of a Development

Permit. The City of Darwin comments on issues for which it is the sole responsible authority, under the Local Government Act and associated By-Laws:-

a). The City of Darwin requests that the Authority require a schematic

plan demonstrating that stormwater run-off is capable of being discharged across the lot surface to the main drainage system or to an approved alternate connection. The applicant’s plans fail to demonstrate how on-site stormwater will be collected and discharged to the City of Darwin’s drainage network. 1). The City of Darwin stormwater discharge guidelines do not allow

concentrated discharge of stormwater from a single dwelling lot to adjoining properties or the road reserve. All stormwater is to be piped or dispersed via sheet flow to the road reserve.


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Should this application be approved, the following conditions pursuant to the Planning Act and the City of Darwin’s responsibilities under the Local Government Act are also recommended for inclusion in the Development Permit issued by the Development Consent Authority. • The location, design and specifications for proposed and affected crossovers

shall be provided at the applicant’s expense, to the satisfaction of the General Manager Infrastructure, City of Darwin.

• All developments on/or adjacent to any easements on-site, in favour of the City

of Darwin shall be carried out to the requirements and satisfaction of the General Manager Infrastructure, City of Darwin.

• Any proposed stormwater connections to the City of Darwin stormwater system

or proposed works on/over City of Darwin property shall be subject to separate application to the City of Darwin and shall be carried out to the requirements and satisfaction of the General Manager Infrastructure, City of Darwin.



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Dear Ms Godfrey

Parcel Description: Lot 6475 - Town of Darwin 68 Frances Bay Drive, Stuart Park Proposed Development: Temporary stockpile of fill Thank you for the Development Application referred to this office 29 November 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. The following issues are raised for consideration by the Authority:

i). The City of Darwin does not object to the granting of a Development

Permit. The City of Darwin comments on issues for which it is the sole responsible authority, under the Local Government Act and associated By-Laws:-

a). The City of Darwin requests that the Authority require a schematic plan demonstrating that stormwater run-off is capable of being discharged across the lot surface to the main drainage system or to an approved alternate connection. The applicant’s plans fail to demonstrate how on-site stormwater will be collected and discharged to the main drainage system. 1). The City of Darwin stormwater discharge guidelines do not allow

concentrated discharge of stormwater from a single dwelling lot to adjoining properties or the road reserve.


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Should this application be approved, the following conditions pursuant to the Planning Act and the City of Darwin’s responsibilities under the Local Government Act are also recommended for inclusion in the Development Permit issued by the Development Consent Authority. • All developments on/or adjacent to any easements on-site, in favour of the City


• Any proposed stormwater connections to the City of Darwin stormwater system

or proposed works on/over City of Darwin property shall be subject to separate application to the City of Darwin and shall be carried out to the requirements and satisfaction of the General Manager Infrastructure, City of Darwin.



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16 December 2016 Please quote: 3433921 NS:hd Your reference: PA2016/0697

Dear Ms Godfrey

Parcel Description: Lot 1815 - Hundred of Bagot 28 Makagon Road, Berrimah Proposed Development: Additions to existing workshop (pet

crematorium) Thank you for the Development Application referred to this office 1 December 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. No issues are raised for this Development Application in relation to matters that fall within the responsibility of City of Darwin. In considering this application, the Development Consent Authority is requested to take into account any implications of the Disability Discrimination Act (Cth) or the Anti-Discrimination Act (NT) with regard to access for the disabled. If you require any further discussion in relation to this application, please feel free to contact me on 8930 0528. Yours faithfully



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Dear Ms Godfrey

Parcel Description: Section 6041 - Hundred of Bagot 10 Mel Road, Berrimah Proposed Development: Part change of use from office to restaurant Thank you for the Development Application referred to this office 1 December 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. No issues are raised for this Development Application in relation to matters that fall within the responsibility of the City of Darwin. In considering this application, the Development Consent Authority is requested to take into account any implications of the Disability Discrimination Act (Cth) or the Anti-Discrimination Act (NT) with regard to access for the disabled. If you require any further discussion in relation to this application, please feel free to contact me on 8930 0528. Yours faithfully



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Dear Mr Pfitziner

Parcel Description: Lot 9576 – Town of Nightcliff 247 Trower Road, Casuarina Proposed Development: Notification of Proposed Telecommunications


Thank you for the notification of a proposed telecommunications facility, referred to this office 28 November 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. No issues are raised for this notification in relation to matters that fall within the responsibility of the City of Darwin. If you require any further discussion in relation to this application please feel free to contact me on 8930 0528. Yours faithfully


Mr Adam Pfitzner Planner Aurecon Australasia Pty Ltd Level 10, 55 Grenfell Street ADELAIDE SA 5000 Via Email: [email protected]

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Dear Ms Godfrey

Parcel Description: Lot 11870 - Town of Nightcliff 22 Philpott Street, Muirhead Proposed Development: Unit title Schemes subdivision to create 2 units

and common property Thank you for the Development Application referred to this office 16 December 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. No issues are raised for this Development Application in relation to matters that fall within the responsibility of the City of Darwin. In considering this application, the Development Consent Authority is requested to take into account any implications of the Disability Discrimination Act (Cth) or the Anti-Discrimination Act (NT) with regard to access for the disabled. If you require any further discussion in relation to this application, please feel free to contact me on 8930 0528. Yours faithfully



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Dear Ms Godfrey

Parcel Description: Lot 12022 - Town of Nightcliff 2 Albert Street, Muirhead Proposed Development: Unit title Schemes subdivision to create 2 units




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Dear Ms Godfrey

Parcel Description: Lot 11846 - Town of Nightcliff 19 Gayton Street, Muirhead Proposed Development: Unit title Schemes subdivision to create 2 units




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Dear Ms Godfrey

Parcel Description: Lot 11964 - Town of Nightcliff 55 Bridge Street, Muirhead Proposed Development: Unit title Schemes subdivision to create 2 units




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Dear Ms Godfrey

Parcel Description: Lot 11962 - Town of Nightcliff 59 Bridge Street, Muirhead Proposed Development: Unit title Schemes subdivision to create 2 units




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Dear Ms Godfrey

Parcel Description: Lot 11943 - Town of Nightcliff 5 Patrick Street, Muirhead Proposed Development: Unit title Schemes subdivision to create 2 units




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Dear Ms Godfrey

Parcel Description: Lot 4974 - Town of Nightcliff 36 Dripstone Road, Casuarina Proposed Development: Community Centre with ancillary light industry Thank you for the Development Application referred to this office 29 November 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. The following issues are raised for consideration by the Authority: i). The City of Darwin supports the granting of a Development Permit

provided the following issues are adequately addressed:

a). Amended plans that identify that the subject site is capable of providing 11 onsite car parks in accordance with the parking layout requirements of Clause 6.5.3 of the Northern Territory Planning Scheme.

b). Clause 8.2 of the Northern Territory Planning Scheme states that

“loading and unloading of delivery vehicles and for refuse collection” should be provided. Given the nature of the use and that it would be reasonable to expect larger deliveries; onsite provisions should be demonstrated on the plans, in accordance with the requirements.

ii). The City of Darwin requests that should a development permit be

issued, that the following be provided as a condition precedent:

a). The crossover and driveway shall meet City of Darwin requirements. The applicant will need to address the following matters, including but not limited to:


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i). How many people will use the site, the location of the car park and the need for access from both Rowling Street and Dripstone Road;

ii). Potential impacts to existing on-street car parking in Rowling Street for larger vehicles and deliveries; and

iii). The need for the Dripstone Road access given that there is limited turning circle within the driveway and vehicles are required to exit in a forward gear.

Should this application be approved, the following conditions pursuant to the Planning Act and the City of Darwin’s responsibilities under the Local Government Act are also recommended for inclusion in the Development Permit issued by the Development Consent Authority. • The location, design and specifications for proposed and affected crossovers


• Sight lines shall be provided at crossovers to public streets, to the satisfaction

of the General Manager Infrastructure, City of Darwin. No fence or tree exceeding 0.6 metres in height shall be planted in front of the sight line.

• Car parking spaces and internal driveways shall meet the requirements of the


• The total number of required disabled car parking bays shall be met on site. • Waste bin storage and pick-up shall be provided in accordance with City of

Darwin Policy Number 54 - Waste Management. • Any proposed signage for the site shall be subject to a separate assessment in



separate application to the City of Darwin and shall be carried out to the requirements and satisfaction of the General Manager Infrastructure, City of Darwin.

In considering this application, the Development Consent Authority is requested to take into account any implications of the Disability Discrimination Act (Cth) or the Anti-Discrimination Act (NT) with regard to access for the disabled.

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If you require any further discussion in relation to this application, please feel free to contact me on 8930 0528. Yours faithfully


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Dear Ms Godfrey

Parcel Description: Lot 12006 - Town of Nightcliff 26 Fuhrmann Street, Muirhead Proposed Development: Subdivision to create 18 lots Thank you for the Development Application referred to this office 24 November 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. i). The City of Darwin requests that the Development Consent Authority

defer the application pursuant to Section 46(4)(b) of the Northern Territory Planning Act due to the issues identified requiring additional information in order for the City of Darwin to provide a complete response. The issues identified are: a). Existing infrastructure:

Whilst Clause 11.2.3 of the Northern Territory Planning Scheme (the Scheme) may not specifically apply to the proposed subdivision given that Zone SD23 provides subdivision design criteria; there are considerations that should be included to “ensure residential subdivisions contain lots of a size, configuration and orientation suitable for residential purposes”. Subclause 2 provides that lots should have; “sufficient area and appropriate dimensions to provide for the proposed density of developments including dwellings, vehicle access, parking and ancillary buildings”. The proposed subdivision plans provide indicative building envelopes, however details of existing and future infrastructure including but not


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limited to; street lights, street trees and indented on-street car parking bays (as existing in both Fuhrmann and Letch Streets), vehicle access and stormwater etc. are not included with the application. These details are required to be included for City of Darwin to assess whether the subdivision: • can be accommodated within the existing infrastructure; • can accommodate the proposed infrastructure whilst providing

sufficient services, on-street car parking and access to future dwelling development; and

• is capable of achieving viable dwelling development on the proposed lots in accordance with the minimum requirements of the Northern Territory Planning Scheme (the Scheme) and the Service Authorities.

b). Zone SD23:

Specific Use –Darwin Zone 23 (SD23), established specifically to aid the subdivision and the development of Muirhead through philosophies unique to the greenfield site.

Subclause 2 encourages:

• “lot patterns which are best suited to catch prevailing breezes”. Whilst

the lot patterns are generally consistent with already developed lots, the location of the building envelopes for the proposed MD (Multiple Dwelling) lots being 12, 13, 14, 15 and 16 aren’t consistent with the envelopes beyond those lots.

It is therefore not clear if the introduction of staggered envelopes will impact any future developments ability to catch prevailing breezes and reduce the reliance on air conditioning; and

• “breezeway separations between buildings and the inclusion of side yard spaces”. The rectangular design of the MD lots being 12, 13, 14, 15 and 16 with a single front access would either presumably force multiple dwelling development that is of a battle-axe or a side by side townhouse design. Such development design would presumably offer minimal side yard spaces, which; promote prevailing breezes, provide an adequate extension of the dwelling, are permeable to the sky, allow for deep soil planting and are private and functional.

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It is therefore requested that the applicant be required to provide indicative dwelling layouts to ensure the requirements of Zone SD23 Subclause 2 can be met.

The purpose of Subclause 4 is to “ensure residential subdivisions contain lots of a size, configuration and orientation suitable for residential purposes” that achieves an overall lot design which:

• Have a “minimum frontage of 18m”, however:

− proposed lot 2 has a proposed frontage of 16.9m and therefore seeks a variation. Reducing the frontage limits the opportunity for development to successfully incorporate the required infrastructure, double garage and an active street frontage; and

− the rectangular design of the proposed MD lots 12, 13, 14, 15 and 16 have a single front access of either 18m or 19.3m wide. The functional layout of the building(s) on these lots are not identified and therefore it is unclear whether a battle-axe design may be requested. Council does not support multiple crossovers on these lots.

It is requested that the subdivision design be amended to ensure compliance with Subclause 4 of Zone SD23.

c). Clause 11.2.3, Lot Size and Configuration in Residential Subdivisions:

Whilst Clause 11.2.3 of the Scheme may not specifically apply to the proposed subdivision given that Zone SD23 provides subdivision design criteria; there are considerations that should be included to “ensure residential subdivisions contain lots of a size, configuration and orientation suitable for residential purposes”. Subclause 2 provides that; “battle-axe lots are only to be provided as part of a subdivision that has taken place through clause 11.1.4” of the Scheme. Again, given the rectangular design of the MD lots being 12, 13, 14, 15 and 16 with a single front access, it would presumably force multiple dwelling development that is of a battle-axe design or a side by side townhouse design. To reiterate, Council does not support multiple crossovers on these lots.

d). Clause 11.2.4, Lots less than 600m2 for Single Dwellings:

Subclause 2 provides that an; “application to subdivide land to provide lots subject to this clause must include plans and diagrams to demonstrate that proposed lots, building envelopes, private open space,

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vehicle access, on-site parking and habitable rooms facing the street will be provided to meet performance criteria and respond to parking and infrastructure in the adjacent public road”. Again, whilst Clause 11.2.4 of the Scheme may not specifically apply to the proposed subdivision given that Zone SD23 provides subdivision design criteria; there are considerations that should be included to ensure “regard for vehicle access, on-site parking and street infrastructure” has taken place and that the subdivision can allow for successful dwelling development that is in accordance with the minimum requirements of the Scheme and the Service Authorities. Council therefore requests that the applicant be required to demonstrate compliance with the requirements of Clause 11.2.4.

e). Clause 6.5.4, Vehicle access and On-site Parking for Single dwellings on

Lots less than 600m2 but not less than 300m2:

Clause 6.5.4 of the Scheme has been introduced post the development of Zone SD23. The purpose of Clause 6.5.4 is to ensure; “that vehicle access driveways and on-site parking spaces for single dwellings on lots less than 600m2 and not less than 300m2 do not unduly reduce the amenity of a public road or the availability of kerbside parking in the public road”. Subclause 2 provides that; “the on-site parking and its vehicle access from the public road shall be located to ensure that the lot’s street frontage has a minimum continuous length of 6.5 metres without on-site parking or vehicle access within that length”. Council questions the ability for lots 1, 2, 8, 9, 10, 11, 17 and 18 to achieve compliance with this requirement, taking into consideration the location of the existing indented on-street car parking within both Fuhrmann and Letch Streets. As discussed above (in response to Clause 11.2.4) it is requested that the applicant be required to demonstrate compliance with the requirements of Clause 11.2.4 whilst addressing the requirements of Clause 6.5.4.

Further to the above, the City of Darwin wishes to reiterate its position in relation to tandem car parking design and note that Council would not support any proposal for tandem parking arrangements if proposed, which may be a design outcome in response to the narrow lot design.

In summary, City of Darwin considers it appropriate to seek a deferral to ensure that; future dwelling development can meet the above requirements and subsequent provisions of the Northern Territory Planning Scheme and the infrastructure requirements of the Service Authorities and in doing so, ensure the best (and most viable) outcome is delivered in favour of all.

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Once Council further understands how any changes to existing infrastructure (to be handed to the City of Darwin in the long-term) and the layout of the multiple dwelling lots will be able to accommodate development and proposed infrastructure; Council will provide the required City of Darwin specific conditions related to the subject application. In considering this application, the Development Consent Authority is requested to take into account any implications of the Disability Discrimination Act (Cth) or the Anti-Discrimination Act (NT) with regard to access for the disabled. If you require any further discussion in relation to this application, please feel free to contact me on 8930 0528. Yours faithfully


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22 December 2016 Please quote: 3434043 CR:hd Your reference: PA2016/0712

Dear Ms Godfrey

Parcel Description: Section 7349 - Hundred of Bagot Makagon Road, Berrimah Proposed Development: Subdivision to create 144 lots Thank you for the Development Application referred to this office 1 December 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. The following issues are raised for consideration by the Authority: i). The City of Darwin requests that the Development Consent Authority

defer consideration of the application pursuant to Section 46(4)(b) of the Northern Territory Planning Act until the following identified issues can be adequately considered:

Berrimah Farm Planning Principles and Area Plan a). A proposal to amend the existing Berrimah Farm Planning Principles

and Area Plan was exhibited for public comment, ending 18 November 2016 and was subsequently heard by the Planning Commission on 1 December 2016. As the Planning Principles and Area Plan may be subject to changes prior to adoption and this may affect the current application, it is recommended that the current proposal is not determined until the proposal to amend the Planning Principles and Area Plan is either adopted or refused. Traffic and road infrastructure

b). Whilst the subject property is located outside of the City of Darwin Municipality, the proposal indicates that all access points to the new Stage 1 subdivision will be gained from existing City of Darwin roads,


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hdocker

Attachment B

via new intersections to Pruen and Makagon Roads. It appears from the staging plan that alternative access points will be constructed to the east of the site in the later stages of development. It is unclear from the staging plan when alternative access points will be constructed to the north of the site, although it also appears to be in the later stages when access from Stuart Highway will be properly connected through to the remainder of the development. Pruen Road, Makagon Road and the wider road network in this area service an existing industrial estate, with the existing infrastructure not being to a standard suitable as the only access point to a new mixed used residential estate. To facilitate the increase in traffic and mixing of residential and industrial traffic, at a minimum the following upgrades will be required:

• Increased lighting • Changes to line-marking • Upgrades to the arterial road intersections with Pruen, Strath and

Marlow Roads (although it is noted that the arterial roads, including Berrimah road and the Stuart Highway are Northern Territory Government controlled).

• Footpaths • Road Signage • Road safety measures • Road widths • Landscaping • Stormwater drainage infrastructure

c). These and any other upgrades to City of Darwin infrastructure required

to facilitate the proposed development are to be supported by suitable studies and are to be approved, designed and constructed to the City of Darwin’s standards.

As this subdivision interacts with City of Darwin road infrastructure, at a minimum the following additional information is required:

• The hierarchy classification should be in line with the City of Darwin’s hierarchy defined in the Subdivision & Development Guidelines. This should be with consideration to the ultimate development, not just Stage 1.

• A Sidra analysis of the new roads with Pruen and Makagon Roads. This should be an analysis of Stage 1 and the ultimate development.

• In accordance with the City of Darwin Subdivision & Development Guidelines, the developer is required to construct

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appropriate intersections on Pruen and Makagon Roads with the new roads, which should be to the ultimate configuration.

• Details of all proposed upgrades to Pruen and Makagon Roads.

Traffic, parking and safety around schools d). The Berrimah Farm Area Plan includes two school sites, both of which

are adjacent City of Darwin road infrastructure. There will need to be appropriate infrastructure built on and around these sites, including parking, crossings, kiss and goes, and bus pick up areas.

Pruen Road intersection

e). The proposed new intersection with Pruen Road is within close proximity of a bend and this limits sightlines of vehicles exiting the new development. A safety audit of the intersection and its proximity to the bend should be undertaken.

Crossovers

f). Plans provided in the application note driveways and crossovers to Darwin City Council requirements. The land is not, at this stage, within the City of Darwin municipality.

Stormwater

g). Any changes, additional stormwater discharge or connections to City of Darwin stormwater infrastructure are to be to the design and satisfaction of the City of Darwin. Existing stormwater from upstream catchments discharging to the subject site are to be catered for within the drainage design. Footpaths

h). The subdivision includes an internal footpath network and the Planning Principles require the cyclist and pedestrian network to provide a safe connection with the northern side of Stuart Highway. There is now also a new shared pathway located within the Tiger Brennan Drive road corridor that has the potential to offer future residents, workers and visitors to the area with an excellent connection to a broader shared path network that connects directly to the Darwin city centre as well as providing an extended recreational riding route.

i). The application also includes a cycle/pedestrian road hierarchy plan that nominates 1.2 and 2.5 metre wide paths. It is noted that some of the paths located adjacent the future school sites and activity centre are not 2.5 metres wide. These are likely to be high pedestrian and cyclist traffic areas and consideration should be given to providing 2.5 metre wide footpaths in these and other high usage areas.

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ii). The City of Darwin requests that should a development permit be issued, that the following be provided as a condition precedent:

a). A dilapidation report covering infrastructure within the road

reserve to the satisfaction of the General Manager Infrastructure, City of Darwin at no cost to Council.

b). Prior to the endorsement of plans and prior to the commencement

of works (including site preparation), approval by Council is required for any element that is designed to be constructed or installed on or over City of Darwin road reserve.

c). Traffic

The City of Darwin requires a comprehensive Traffic Impact Assessment Report, to be prepared by a suitably qualified traffic engineer in accordance with the Austroads Document Guide to Traffic Management Part 12: Traffic Impacts of Developments, in the report structure provided as Appendix C of that document, with particular attention to vehicular, pedestrian, cyclist and public transport issues and opportunities.

The Traffic Impact Assessment report is to also include swept paths for

waste collection vehicles entering and exiting the site. The report should identify any necessary upgrades to the surrounding street network as a result of the implications of the development. The developer will be required to institute all required upgrade measures resulting from the traffic assessment at no cost to the City of Darwin.

d). The City of Darwin requests that the Authority require a schematic plan demonstrating all stormwater to be collected on the site and discharged underground to the City of Darwin’s stormwater drainage system. The applicant’s plans fail to demonstrate how on-site stormwater will be collected and discharged underground to the City of Darwin’s drainage network.

1). The plan shall include details of site levels and the City of Darwin’s

stormwater drain connection point/s. The plan shall also indicate how stormwater will be collected on the site and connected underground to the City of Darwin’s system.

2). The City of Darwin requires a stormwater drainage plan to confirm

that it is technically feasible to collect stormwater on the site and dispose of it into the City of Darwin’s stormwater drainage system. It is also necessary to ensure that no stormwater will sheet-flow into the road reserve or onto adjoining properties.

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e). Site Construction

The City of Darwin requests that an Environmental and Construction Management Plan (ECMP) be required. The ECMP should specifically address the following: • waste management, • traffic control, • haulage routes, • storm water drainage, • use of City of Darwin land, and • how this land will be managed during the construction phase;

to the satisfaction of the General Manager Infrastructure, City of Darwin.

Note: Sediment control measures are to be established and maintained, to prevent silt and sediment escaping the site or producing erosion. Building rubbish or debris must not be placed, or be permitted to be placed, on any adjoining public reserve, footway, road or private land, without first obtaining a works approval from the City of Darwin.

iii). Should the above issues be adequately addressed, the City of Darwin

offers the following comments:

The City of Darwin comments on issues for which it is the sole responsible authority, under the Local Government Act and associated By-Laws:-

a). Street Trees, Verge Plantings and Footpaths

Any proposed or existing planting associated with the development that impacts upon City of Darwin infrastructure is to be approved by the City of Darwin prior to planting or removal.

b). Protection of Street Trees

All street trees shall be protected at all times during construction. Any tree on the footpath, which is damaged or removed during construction, shall be replaced, to the satisfaction of the General Manager Infrastructure, City of Darwin. A Tree Protection Zone (TPZ) shall be constructed for all existing trees to be retained within the development, in accordance with Australian Standards - AS 4970-2009 Protection of Trees on Development Sites. Copies of AS 4970-2009 Protection of Trees on Development Sites can be obtained from the Australian Standards web site.

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Should this application be approved, the following conditions pursuant to the Planning Act and the City of Darwin’s responsibilities under the Local Government Act are also recommended for inclusion in the Development Permit issued by the Development Consent Authority. • Designs and specifications for landscaping of the road verges adjacent to the

property shall be submitted for approval by the General Manager Infrastructure, City of Darwin and all approved works shall be constructed at the applicant’s expense, to the requirements of the City of Darwin.

• The location, design and specifications for proposed and affected crossovers


• Kerb crossovers and driveways to the site shall be provided and disused

crossovers removed, public footpath and cycleways shall be provided, stormwater shall be collected and discharged into the City of Darwin’s drainage network, and reinstatement works carried out, all of which is to be provided at the applicant’s expense and to the requirements and satisfaction of the General Manager Infrastructure, City of Darwin.

• Sight lines shall be provided at crossovers to public streets, to the satisfaction

of the General Manager Infrastructure, City of Darwin. No fence or tree exceeding 0.6 metres in height shall be planted in front of the sight line.

• Car parking spaces and internal driveways shall meet the requirements of the


• The total number of required disabled car parking bays shall be met on site. • All developments on/or adjacent to any easements on-site, in favour of the City


• Any proposed signage for the site shall be subject to a separate assessment in



separate application to the City of Darwin and shall be carried out to the requirements and satisfaction of the General Manager Infrastructure, City of Darwin.

• Any proposed stormwater connections to the City of Darwin stormwater system or proposed works on/over City of Darwin property shall be subject to separate

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application to the City of Darwin and shall be carried out to the requirements and satisfaction of the General Manager Infrastructure, City of Darwin.

• Any easements or reserves required for the purposes of stormwater drainage,

roads, access or for any other purpose, shall be made available free of cost to the City of Darwin and/or neighbouring property owners.



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Dear Miss Avellanosa

Parcel Description: Lot 5280 – Town of Darwin 4 Mavie Street, Darwin Proposed Development: Direct sale application from an adjoining

landowner over two areas of Crown land being the land component over part lots 10177 and 10176 - Town of Darwin to rationalise the southern boundary of lot 5280 and the seabed component over part lots 5499 and 10176 - Town of Darwin for the purpose of a marine development from the eastern boundary of lot 5280, Town of Darwin.

Thank you for the Direct Sale Application referred to this office 21 November 2016. This letter may be placed before City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. The City of Darwin does not object to the direct sale of land provided the following issues are adequately addressed: Clause 14.1.3 (Frances Bay Planning Principles) of the Northern Territory Planning Scheme, requires a harbourside pedestrian esplanade to be provided within Lot 5499. Indicative plans submitted with the application demonstrate an “Esplanade Walk” within Lot 5280. To ensure that the objectives of the Frances Bay Area Plan are met, it is requested that any new titles issued include a right of way easement to ensure the securement of the harbourside pedestrian esplanade for future access

Miss Kisha Avellanosa Senior Project Officer Crown Land Estate Department of Infrastructure, Planning & Logistics GPO Box 1680 DARWIN NT 0801

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Attachment C

for residents and visitors to the area. The Darwin City Centre Master Plan also includes parks and shared pathways along the waterfront to provide an interconnected network of recreational opportunities for residents and the broader Darwin community. Both the Frances Bay Area Plan and Darwin City Centre Master Plan envisage redevelopment over the long term, as a result of this and the multiple ownership of the land in Frances Bay, City of Darwin considers it imperative that the harbourside pedestrian esplanade is secured by an easement on any new title issued. It is also noted for the applicant’s information, that an assessment of the indicative development has not been made; however, sufficient off-street car parking is to be provided for all uses, including the ferry terminal. A supporting Traffic Impact Assessment to ensure viability and compliance will be required at development stage. If you require any further discussion in relation to this application, please feel free to contact me on 8930 0528. Yours faithfully


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12 January 2017 Please quote: 3442608 CR:hd

Via Email: [email protected]

Dear Ms Roberts

Parcel Description: Section 5790 – Hundred of Bagot 4 Earhart Court, Marrara Proposed Development: Cambodian Community Centre/Buddhist Temple

in a shed with a separate ablutions block Thank you for the Community Land Grant Application referred to this office 15 December 2016, concerning the above. This letter may be placed before the City of Darwin’s, Ordinary Council Meeting. Should this letter be varied or not endorsed by Council, you will be advised accordingly. The following issues are raised for consideration: i). City of Darwin supports the community land grant provided that the

following matters are adequately addressed: a) The crossover and driveway shall meet City of Darwin requirements. b) City of Darwin requests that a schematic plan demonstrating that

stormwater run-off is capable of being discharged across the lot surface to the main drainage system or to an approved alternate connection be provided to the satisfaction of City of Darwin.

City of Darwin stormwater discharge guidelines do not allow concentrated reserve. All stormwater is to be piped or dispersed via sheet flow to the road reserve.

Ms Barbara Roberts Acting Project Officer Department of Infrastructure, Planning & Logistics GPO Box 1680 DARWIN NT 0801

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mailto:[email protected]

If you require any further discussion in relation to this application, please feel free to contact me on 8930 0528, or to discuss technical matters relating to the stormwater drainage or crossovers, please contact James Whyte, Team Leader Development on 8930 0413. Yours faithfully


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CROSS REFERENCE SHEET – Meeting 286 – Friday 2 December 2016 Note: City of Darwin requested precedent conditions have been included in each Development Permit.

DCA ITEM NUMBER & SUBJECT DESCRIPTION

SUMMARY OF ISSUES DEVELOPMENT CONSENT AUTHORITY

RESPONSE ITEM 1 PA2016/0603 Lot 6759 (32) Ah Mat Street, Woolner Town Of Darwin

Shade sail addition to an existing single dwelling with reduced front and side setbacks City of Darwin supported the granting of a Development Permit

The Development Consent Authority refused the application, as the streetscape character is understood to have been established through a restrictive building covenant affecting the site and surrounding area which places restrictions on structures to be erected on the land. The consent authority determined that the streetscape character along Ah Mat Street would be degraded by allowing the development, which departs from this existing established streetscape character.

ITEM 2 PA2016/0603 Portion 2602 (49) Carnoustie Circuit, Marrara Hundred of Bagot

Shade sail addition to an existing single dwelling with reduced front and side setbacks City of Darwin did not object to the granting of a Development Permit.

The Development Consent Authority consented to the application subject to the following relevant condition: • an increased front setback of the shade sails to

Carnoustie Circuit of 2.5m

ITEM 3 PA2016/0628 Lot 6294 (23) Abala Road, Marrara Hundred of Bagot

Leisure and recreation facility (tennis centre) including an office, restaurant and function centre in a two storey building City of Darwin did not object to the granting of a Development Permit provided: • a planting schedule is provided • bicycle parking location is clearly identified on plans

The Development Consent Authority consented to the application subject to the following relevant conditions: • 8 additional car parking spaces to bring the total to

130 car parking spaces • a landscaping plan, showing the location of trees

within the car parking area

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RESPONSE ITEM 4 PA2016/0644 Lot 2446 (13) Daly Street, Darwin City Town of Darwin

Changes to the development approved by DP15/0770 resulting in 36 x two, 36 x three bedroom multiple dwellings and 56 serviced apartments (dual-key) plus ground level commercial tenancies in a 17 storey building with three levels of above ground car parking City of Darwin requested the Development Application be deferred for the following reasons: • compliant setbacks should be provided to ensure that the

amenity and privacy of any future residents will not be compromised

• landscaping onsite should complement and enhance the streetscape, be attractive, water efficient and contributes to a safe environment

• an amended Traffic Impact Assessment

The Development Consent Authority consented to the application subject to the following relevant conditions: • recessed air conditioning units and screens at

Tier 2 to comply with the minimum setbacks • a landscaping management plan • a traffic impact assessment is to be prepared

ITEM 5 PA2016/0605 Lot 9240 (348) Bagot Rd, Millner Town of Nightcliff

Showroom sales and offices in two x three storey buildings in three stages City of Darwin objected to the proposed location of the eastern access point on Fitzgerald Street and asked it be reviewed and potentially relocated. It was also requested all crossovers to be designed and constructed to the satisfaction of City of Darwin.

The Development Consent Authority consented to the application subject to the following relevant conditions: • driveway access to the requirements of the City

of Darwin • an updated traffic impact assessment including

construction traffic and addressing Council's comments regarding the location of the eastern entry point

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RESPONSE ITEM 6 PA2016/0627 Lot 10473 (140) Dick Ward Drive, Coconut Grove Town of Nightcliff

Addition of 21 x two bedroom multiple dwellings in a single four storey building City of Darwin did not object to the granting of a Development Permit.

The Development Consent Authority consented to the application.



RESPONSE ITEM 7 PA2016/0593 Lot 10563 (91) Woods Street, Darwin Town of Darwin

21 storey building comprising 48 x two and 63 x three bedroom multiple dwellings with ground level commercial tenancies and four levels of above ground car parking City of Darwin objected to the granting of a development permit for the following reasons: • Active Street Frontage - the applicant has sought a

variation to the minimum requirements of the Scheme. • Design - the treatment of the proposed south-east and

north-west elevations at tier 1 should be enhanced to contribute to the amenity of the surrounding area.

• Landscaping • Services/Facilities - such as end of trip facilities and

public toilets.

The Development Consent Authority consented to the application and issued a Development Permit with further Conditions Precedent including: • amended plans modified to show bicycle storage

facilities at ground level • the fire booster doors opening within the property

boundary • separation treatments to ensure privacy is

maintained between private and communal areas at Level 5 (Podium)

• The awnings shall not reduce active frontages below 66.2% of the total length of the site

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ENCL: YES


SIGNAGE APPLICATION – TYRERIGHT DARWIN, PORTION 2829 (1) RONI COURT, WINNELLIE

REPORT No.: 17TS0014 BS:hd COMMON No.:3457183 DATE: 31/01/2017

Presenter: Manager Design, Planning & Projects, Drosso Lelekis Approved: General Manager Infrastructure, Luccio Cercarelli PURPOSE The purpose of this report is for Council to consider an application for seven advertising signs to be placed within Tyreright’s new premises at Portion 2829 (1) Roni Court, Winnellie. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.4 Improved relations with all levels of government and significant stakeholders Key Strategies 1.4.2 Play an active role in strategic and statutory planning processes KEY ISSUES Freestyle FX Signs have made an application to display four wall and three

fence business advertising signs for a new business premises in Winnellie. A total of seven advertising signs have been proposed and as such, the

application is considered discretionary under City of Darwin Policy No. 042 - Outdoor Advertising Signs Code (Signs Code) and requires Council approval.

The premises have two road frontages and the proposed seven business advertising signs are in proportion to the size and form of the building.

The advertising signs are not expected to affect the amenity of the area and the signage is consistent with the character of signage in the surrounding industrial area.

The advertising signs are located within private property. It is recommended that Council approve the sign application.

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PAGE: 2 REPORT NUMBER: 17TS0014 BS:hd SUBJECT: SIGNAGE APPLICATION – TYRERIGHT DARWIN, PORTION 2829 (1)

RONI COURT, WINNELLIE RECOMMENDATIONS A. THAT Report Number 17TS0014 BS:hd entitled Signage Application -

Tyreright Darwin, Portion 2829 (1) Roni Court, Winnellie be received and noted.

B. THAT Council approve the application from Freestyle FX Signs for seven

non-illuminated advertising signs to be located within Portion 2829 (1) Roni Court, Winnellie, and that a Sign Permit be issued in accordance with the requirements of City of Darwin Policy No. 042 – Outdoor Advertising Signs Code, as the advertising signs for Tyreright Darwin comply with the intent and purpose of the policy.

DISCUSSION

Applicant Freestyle FX Signs

Type of Advertising (inc. temp/perm/illuminated)

Permanent, Non-illuminated

Type of Sign (Business/Election/Promotion etc.)

Business

Type of Structure (Free Standing/ Fascia/ Wall/ Projecting etc. )

4 x wall 3 x fence

Business Sign Details Business advertising is permitted to one type of each sign, having a total advertising area of 6m2, without the need to obtain a Council Sign Permit. This proposal is for seven advertising signs, in Zone GI. This application exceeds the number of, and size of the advertising signs, resulting in Council approval being required.

Sign Type Advertising Type

Width (m)

Height (m)

Area (m2)

Illuminated Sign No. on plan

Wall x 2 Business 12.87 2 25.7 each

No A

Wall Business 3.97 0.83 3.3 No E

Wall Business 1 1.2 1.2m No F

Fence Business 3.95 1.8 7.11 No B

Fence Business 3.95 0.75 2.96 No C

Fence Business 2.95 1.8 5.3 No D

Location of Sign On private property

Existing Signage Nil

Complies - Discretionary, requires Council Approval -

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RONI COURT, WINNELLIE

Location of business premises Freestyle FX Signs is seeking Council’s consent to install seven new advertising signs for Tyreright Darwin, a new business opening in Winnellie. The application demonstrates a further advertising sign, which is an information sign (Car Bay 3) and is an exempt sign and therefore, the sign has not been assessed in this report. The proposed advertising signage concept is provided at Attachment A. The premises are located within Zone GI (General Industry) on the corner of Roni Court and Hook Road, Winnellie and have two road frontages. Three wall and one fence sign are directed to Roni Court. One wall and one fence sign are directed towards Hook Road and the third fence sign is directed towards the intersection of Roni Court and Hook Road.

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RONI COURT, WINNELLIE

Location of advertising signs The Signs Code allows one type of business advertising sign to a maximum size of 6m2 within private property, without the requirement to apply to the City of Darwin for a signs permit. As this application is for four wall and three fence advertising signs, Council is required to consider and make a determination on the submitted sign application. Signs Roni Court Three wall and one fence sign have been proposed to be directed towards Roni Court: Wall sign (A), 12.87m wide x 2m high, totalling 25.7m2; Wall sign (E), 3.97m wide x 0.83 high, totalling 3.3m2; Wall sign (F), 1m wide x 1.2m high, totalling 1.2m2; and Fence sign (D), 2.95m x 1.8m high, totalling 2.96m2. Hook Road One wall and one fence sign have been proposed to be directed towards Hook Road: Wall sign (A), 12.87m wide x 2m high, totalling 25.7m2; and Fence sign (B), 3.95m wide x 1.8m high, totalling 7.11m2.

Sign B

& F

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RONI COURT, WINNELLIE Roni Court - Hook Road Intersection One fence sign has been proposed to be directed towards the Hook Road / Roni Court Intersection: Fence sign (C), 3.95m wide x 0.75m high, totalling 2.96m2

Conclusion It is recommended that Council approve the sign application for the following reasons:

The premises have two road frontages and the proposed seven business advertising signs are in proportion to the size and form of the building.

The advertising signs are not expected to affect the amenity of the area. The signage is consistent with the character of signage in the surrounding

industrial area. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted:

Acting Strategic Town Planner Planning Officer

POLICY IMPLICATIONS The proposed advertising signs exceed the complying controls detailed within the Signs Code, resulting in the application being discretionary under City of Darwin Policy No.042 - Outdoor Advertising Signs Code and as such, this sign application requires Council consent. BUDGET AND RESOURCE IMPLICATIONS There are no budget and resource implications expected for the City of Darwin resulting from this application. RISK/LEGAL/LEGISLATIVE IMPLICATIONS There is no risk, legal or legislative implications expected for the City of Darwin resulting from this application. ENVIRONMENTAL IMPLICATIONS There are no environmental implications expected for the City of Darwin resulting from this application.

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RONI COURT, WINNELLIE COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. DROSSO LELEKIS LUCCIO CERCARELLIMANAGER DESIGN, PLANNING & PROJECTS


For enquiries, please contact Nadia Smith on 8930 0412 or email: [email protected]. Attachments: Attachment A: Sign Application - Tyreright Darwin, Portion 2829 (1) Roni Court,

Winnellie

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& F

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Attachment A

Sign F

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ENCL: YES


SIGNAGE APPLICATION – CASUARINA ALL SPORTS CLUB LOT 9099 (269) TROWER ROAD, CASUARINA

REPORT No.: 17TS0003 BS:hd COMMON No.: 3438296 DATE: 31/01/2017

Presenter: Manager Design, Planning & Projects, Drosso Lelekis Approved: General Manager Infrastructure, Luccio Cercarelli PURPOSE The purpose of this report is for Council to consider an application for a permanent free-standing advertising sign, which contains an animated panel (LED Screen), placed within Lot 9099 (269) Trower Road, Casuarina. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.4 Improved relations with all levels of government and significant stakeholders Key Strategies 1.4.2 Play an active role in strategic and statutory planning processes KEY ISSUES The free-standing sign contains an animated sign panel, resulting in this sign

application being considered discretionary under City of Darwin Policy No. 042 - Outdoor Advertising Signs Code (Signs Code) and as such, the application requires Council approval.

It is recommended that Council approve this application as the proposed animated advertising sign is not adjacent to any residences and is not expected to affect the amenity of the area.

The advertising sign is located within private property.

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PAGE: 2 REPORT NUMBER: 17TS0003 BS:hd SUBJECT: SIGNAGE APPLICATION – CASUARINA ALL SPORTS CLUB, LOT 9099

(269) TROWER ROAD, CASUARINA RECOMMENDATIONS A. THAT Report Number 17TS0003 BS:hd entitled Signage Application -

Casuarina All Sports Club, Lot 9099 (269) Trower Road, Casuarina, be received and noted.

B. THAT Council approve the application from Casuarina All Sports Club for the

animated free-standing advertising sign located within Lot 9099 (269) Trower Road, Casuarina, and that a Sign Permit be issued in accordance with the requirements of the City of Darwin Policy No. 042 - Outdoor Advertising Signs Code, as the free-standing advertising sign complies with the intent and purpose of the policy.

BACKGROUND City of Darwin Policy No. 042 – Outdoor Advertising Signs Code (Signs Code) does not specifically refer to new technology such as LED or LCD panels, and as such, this sign is discretionary under the Signs Code. DISCUSSION

Applicant Casuarina All Sports Club

Type of Advertising (inc. temp/perm/illuminated)

Permanent Animated

Type of Sign (Business/Election/Promotion etc.)

Business & Promotion

Type of Structure (Free-Standing/Fascia/Wall/ Projecting etc. )

Free-standing

Sign Details One free-standing sign is permitted per premises to a height of 7m above ground level without the need to obtain a Council Sign Permit. The application complies with the height of 7m. However, the sign contains an animated panel, resulting in Council approval being required.

Sign Type Advertising Type

Width (m)

Height (m)

Illuminated

Free-standing Business & Promotion

3.1 6.52 Yes

Location of Sign On private property

Complies - Discretionary, requires Council Approval -

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(269) TROWER ROAD, CASUARINA

Location of premises and sign Casuarina All Sports Club is seeking Council’s consent to install a free-standing sign which incorporates an animated sign panel. The advertising sign is to advertise and promote their business and events within the club. The proposed advertising signage concept is provided at Attachment A. The premises are located within Zone C (Commercial). The free-standing sign’s total height is 6.5m and at its widest point, it is 3.1m wide. The square meter size of free-standing signs is not assessed, and as the sign is less than 7m in height, other than the animated sign panel, the free-standing sign complies with the Signs Code. It is proposed that the free-standing sign be illuminated from dusk to dawn and that the animated sign operate from 7.00am to 11.00pm daily and dim automatically, relative to the ambient light. Messages on the panel will be displayed in full and the interval for messages will not be less than 30 seconds. There are no residential properties in the immediate area, with Casuarina Village to the north, Casuarina Shopping Centre to the south and Holy Spirit Catholic Primary School across the road.

Sign Location

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(269) TROWER ROAD, CASUARINA City of Darwin Policy No.042 - Outdoor Advertising Signs Code The Signs Code defines an Animated Sign as: “Animated sign means an advertising sign that is designed to move, flash, change its message, intensity or pattern, or which contains moving parts, whether or not any part of the sign is also illuminated.” Section 8 Specific Provisions – Temporary Signs (Notwithstanding that this application is for a permanent animated sign, section 8.3 still applies to this application because this is the only section of the Signs Code that deals with animated signs) details the following in regard to animated signs: “8.3 Animated Signs

Flashing lights in an animated sign are prohibited if they are likely to cause a distraction to drivers.

Chasing lights, where lights follow in a repetitious pattern, may be permitted within commercial zones, but are prohibited if they are likely to cause a distraction or nuisance to drivers, the general public or residents.

Bright lights are prohibited if they are likely to cause a distraction to drivers and may be confused with traffic control devices. Bright lights will not be permitted within, or adjacent to, residential zones.”

As the LED Screen is proposed to have advertising that is designed to change the message and illuminated, the sign is considered an animated sign. Animated signs do not fall within the complying signs category of the Signs Code, and are prohibited in all Zones apart from Commercial and Industrial Zones. The proposed sign is located in Zone C (Commercial) and is therefore considered discretionary. Conclusion

It is recommended that Council approve this sign application as the proposed animated advertising sign is not adjacent to any residences and is not expected to affect the amenity of the area. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted:

Strategic Town Planner Planning Officer

In preparing this report, the following External Parties were consulted:

General Manager, Casuarina All Sports Club

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(269) TROWER ROAD, CASUARINA POLICY IMPLICATIONS The proposed advertising signs exceed the complying controls detailed within the Signs Code, resulting in the application being discretionary under City of Darwin Policy No.042 - Outdoor Advertising Signs Code and as such, this sign application requires Council consent. BUDGET AND RESOURCE IMPLICATIONS There are no budget and resource implications expected for City of Darwin resulting from this application. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Council may place further conditions within any Sign Permit issued, particularly regarding the illumination of animated advertising signs. The general condition regarding illumination currently included within a sign permit is: “Illumination from the signs shall be shaded, shielded, directed or reduced so as

to avoid undue brightness or detrimental impacts on traffic, the general public and residents, and to prevent glare or reflection of light on private or public property in the surrounding area (undue brightness is illumination in excess of that which is reasonably necessary to make the sign visible to the average person on an adjacent street).

No part of any sign is to be animated in any way ie, no moving, flashing, or

chasing characters or symbols.” ENVIRONMENTAL IMPLICATIONS The proposed advertising sign is not expected to have significant environmental implications for the City of Darwin. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. DROSSO LELEKIS LUCCIO CERCARELLIMANAGER DESIGN, PLANNING & PROJECTS


For enquiries, please contact Cindy Robson on 8930 0528 or email: [email protected]. Attachments: Attachment A: Sign Application - Casuarina All Sports Club, Lot 9099 (269)

Trower Road, Casuarina

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Attachment A

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17. INFORMATION ITEMS AND CORRESPONDENCE RECEIVED Nil 18. REPORTS OF REPRESENTATIVES

Common No. 1735503 19. QUESTIONS BY MEMBERS

20. GENERAL BUSINESS 21. DATE, TIME AND PLACE OF NEXT ORDINARY COUNCIL MEETING

Common No. 2695130 THAT the next Ordinary Meeting of Council be held on Tuesday, 14 February 2017, at 5:00pm (Open Section followed by the Confidential Section), Council Chambers, 1st Floor, Civic Centre, Harry Chan Avenue, Darwin. 22. CLOSURE OF MEETING TO THE PUBLIC

Common No. 2695131 23. ADJOURNMENT OF MEETING AND MEDIA LIAISON

Common No. 2695132

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