Oracle Product Hub Cloud Item Master Made Simple for ERPCase Story

05/02/20232

Executive Summary

1. About Company and the Objectives

2. Business Challenges in Existing System

3. Current Architecture State

4. End State Architecture

5. Why Oracle Product Hub Cloud and Benefits Stand to Achieve

6. Implementation Best Practices

Large Pharmaceutical multinational corporation running their Business with SAP and Oracle JDE E1 looking for Item Master Tool to achieve below Objectives

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Simplify and Expedite Legacy site migration into JDE E1

Improve operational efficiency of New Item Request and Change management Process

Ability to track and govern Product Data

Role based access control enforcing data ownership

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Business Challenges with Existing System

4

Operational Efficiency in New Item Request Process in JDE E1 Item Data Uploads from Legacy Sites to JDE E1

Quality and Compliance GovernanceFuture Rollout Flexibility

Disparate Control Mechanism and Adhoc Processes for Item Management• No clear

defined Accountability of respective Departments on entering required Item information.

• No Governance to ensure data completeness

• Lacking automated work flow, rules repository, and cross-referencing

Onboarding of new site data into JDE E1• Manual

Transformation.

• Manual Validations and duplicate search

• Manual data classification & mapping

• Adhoc Error Correction and Upload Process

Managing Quality and Compliance Related Product Information• Cannot enforce

Quality and Compliance department to enrich respective information

• Cannot track and Audit changes around it

• Cannot force data standards across products

Flexible and Scalable• Identify existing

versus new master items

• Manage Regional item/branch Information like UOM.

• Reduce iteration of Validations Errors

• Flexible to handle future rollout changes in data loads.

BOM ManagementITChange Management of BOM• Ability to

enforce add/delete/ update through workflow driven approval process

Data integrity failure due to attribute, format inconsistency• Store 40

Character Long Description

• Ensure invalid characters removed

1 Slower new product onboarding into JDE

2 Errors in Sales, Order and Procurement because of bad/incomplete data

3 As data grows, more staff needed to support manual processes & compliance

4 Poor quality item Data impact reporting

5 Supplier Spend analytics impacted

6 Limited ability to cross-sell

NEGATIVEIMPLICATIONS

Current State of Master Data Management

5

JDE E1

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Manual/Non Automated Item Creation and Change Mgmt. Process

Legacy Site 1

Legacy Site 2

Legacy Site ..

Non Validated Time Consuming Process of Legacy Data Onboarding into JDE E1

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Item Master Tool Selection Criteria

S.NO.

Item Management Requirements

1. New item creation workflow2. Change Management workflow on Existing

items3. Reduce reliance on manual effort for Data

Uploads4. Item Audit History management 5. Roles based Accountability6. Approval Based BOM management 7. Management of multiple unit of measures and

conversion logic8. Maintain complete Item information obtained

from Legacy Systems9. Data Quality Governance10. Fasten future Rollouts of JDE E1 Scalability

and Flexibility for other geographies/plants

Need a Tool to fill all these 10

Business Requirement/Ga

ps

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Oracle Product Hub Cloud – Near End State Solution Consolidate, Cleanse, Enrich, Govern, Harmonize

Oracle Product Hub Cloud

Data Stewards& CategoryManagers

Item Maintenance Workflow

Product ManagersQuality TeamCompliance Team

Data Governance Data Validations

MonitorData Quality

Search and

Access

Item WorkflowsItems Data MonitoringConversion from Legacy Systems

Processes

Data PublishData

Im

port

(Bat

ch )

Integration to JDE E1- KPIT iLink

JDE E1KPIT

iLink

Legacy Site 1

Legacy Site 2

Legacy Site ..

Simplify Legacy

Onboarding

New Item Request Process

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End State Item Management Process FlowOracle

Product HubCloud

KPIT

iLink

Auto Sync

Manage Synchronize Execute

Manage IntegrationManage Integration

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Why We Selected Oracle Product Hub Cloud?

Significant reliance on manual effort for Data Uploads

Item Audit History management

New item creation / Maintenance workflow

Roles based Accountability and Quality Standard Governance

Key Requirements• Solution Completeness:

Define NIR and CM workflows

Use pre-build data models

Use data steward workbenches to convert data

Use Audit Workbench

• iLink PDH to JDE E1 Adapter to synchronize item, attributes, item categories, BOM and related information from Hub to JDE E1

Oracle Product Hub Cloud Solution Completeness

Quick ValueSignificant reduction in manual, repetitive tasks (in Quality , Compliance , others) required for Product data maintenance and approvals

Improved ability to quick onboarding of new Plants

Resource time savings by not manual validating/cleansing data for future rollout load in JDE E1

SaaS Solution - IT Cost Saving in build and Maintaianance

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Before and After Oracle Product Hub Cloud

Without Product Hub With Product HubManual Item approval processes

Automated Workflow/Processes

Disparate Control Mechanism Role Based AccountabilityManual/Error prone clean up/Validations during Data Load

System based profiling, cleanup and transformation data uploads

Missing Item Changes Traceability

Audit History/Reporting

No Data Quality Governance Auto Quality and compliance checks

Adhoc Data Load Process Repeatable Data Load ProcessSuspect Quality of item data Trust in item Data

Manual/No

ItemdefinitionWorkflow

Data Uploads is not

governed and

Complex

Approval Process

don’t extend

across all the

departmentsQuality

and Complian

cemissing

Standards governan

ce

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Quantified and Strategic Benefits with Oracle Product Hub Cloud

Quantified Value

Strategic Value Drivers

Additional Value • Better Product Taxonomy

• Non- IT ways of Metadata Definition ( New Category and Attribute Creation)

• Complete 360 degree View of Product Data for JDE E1.

• Help with M&A strategy by cutting cycle time for on-boarding new companies item data

• Support for future initiatives: BI, Ecommerce require JDE Data

• Productivity gains (Cost Savings) in ….– Data Migration– Data Uploads– Faster Onboarding– IT Customizations– Application Life cycle

Management

Not Quantified• Single portal • Operating Efficiency

improvement• Simplified Governance

Process

Benefits $$$$

Best Practices- Key Areas of Implementation Focus

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Synchronize metadata and processes between Product Hub to JDE

Involvement of right Stakeholders

Educate and Train IT and end users on Product Hub Cloud functionality and values

Taxonomy for : Product

Categorization Attributes

Metadata for Single Source of Truth for Product Data

Global and Regional Attributes

Data Extraction from Legacy Sources

Products are to be loaded from Legacy to Product Hub

The data should be classified into standard product taxonomy and Attributes

Item onboarding and Maintaianance Workflows

Item validation and Business Rules.

Audit History

Reports on Product Data Tracking

Integration with Product Hub Cloud to JDE E1

Synchronize item and Attributes

Flexible

mapping of attributes from Product Hub Cloud to JDE E1

Impa

ct

Product Hub Cloud Implementation Best Practices

Com

plex

ity

Product Data Governance

Cloud to On-Premise

Integrations

Mastering the Product

Metadata

Product DataQuality and

Import

1 2Change and

CommunicationManagement

53 4

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Thank You