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Optimist International 1

Optimist International Leadership Development

Lieutenant Governor-Elect

Seminar


Team Building Exercise

Spend 5 minutes in pairs getting to know as much as you can about one another.


•Come to the front of the room.•Have person to be introduced set down in a chair but say nothing.•The person introducing stands behind the person and introduces the person in the chair as if he/she were that person.•Have the two switch places (seated and standing in back) and introduction is repeated.•Go around the room till all are introduced.

Self introductions


Functions of Lieutenant Governor


The Lieutenant Governor is an administrative arm of the

district.

Your ability to do your job will result in a success zone!

Remember, you are the Governor of your Zone!

Functions of Lieutenant Governor


What are the things you will do and the roles you will serve during the coming year?



•Be supportive•Listen•Answer questions•Encourage participation in

awards program•Promote service to youth•Install new club officers•Speak at club functions•Conduct zone meetings

•Be a liaison between governor and clubs

•Do an Annual Club Planning Conference

•Promote growth•Build a new club•Be optimistic•Give advice •Submit reports

Possible answers



•Be supportive•Listen•Answer questions•Encourage participation in

awards program•Promote service to youth•Install new club officers•Speak at club functions•Conduct zone meetings

•Be a liaison between governor and clubs

•Do an Annual Club Planning Conference

•Promote growth•Build a new club•Be optimistic•Give advice •Submit reports

HELP


What resources will you need during the coming year?

•District Governor•District committees•Optimist International staff•District Leaders Handbook•Awards Handbook•Optimist International and Club Constitution and Bylaws•Club President’s Answer Book•Materials on Membership, New Club Building, Programs,

Youth Clubs, Service Projects, Fund Raising, and more.


Roundtable Discussions

• How will I get members of my clubs to adopt and work for goals of my District and Optimist International?

• How can I make friends and gain trust of my presidents and secretary-treasurers?

• How will I, as lieutenant governor, react if a president fails to live up to my expectations?


Annual Club Planning Conference

(Next)

Break


What is an Annual Club Planning Conference?


What is an Annual Club Planning Conference?

The Annual Club Planning Conference is a way for the Club Leadership and District

Leadership to determine the Organization, Plans and Direction of the Club for the coming

Optimist year.

The Annual Club Planning Conference can be a key to your

success as a Lieutenant Governor.


When should an Annual Club Planning Conference

Be Held?


When should an Annual Club Planning Conference

Be Held?

Before October 1



Who should attend?



Who should attend?

Lt. Governor

President

Secretary-Treasurer

Vice Presidents

Committee Chairs

Other Board Members


What are the benefits of an ACPC?


What are the benefits of an ACPC?

•Helps Lt. Governor identify administrative problems•Point out specific needs for remedial action•Provide names of key club leaders•Helps club understand the role of the lieutenant governor•Stresses club organization model•Calls attention to functions that might be overlooked•Provides valuable information to the district•Educates board members•Creates good relationship between board and

lieutenant governor•Helps build consensus for the coming year


Club Information

District __________Zone____ Club Number_____

Complete Club Name_______________________

President’s Name _______Phone Number______

Sec-Treas Name________Phone Number______

Lt. Gov Name___________Phone Number______


Club Information

Number of members?______________Club Incorporation number?________________

Day and Time of Meetings?_________ Frequency of Club bulletin?_________________

Annual Dues?____________________ Are club Bylaws available?_________________

New Member Initiation Fee?_________ When were Club policies last updated?______

Has Budget been approved?_________ US Clubs-When will IRS form 990 be filed?___


Club Organization

Club Chair Names

Community Service________________ Fellowship_________________________ Director of Personal Growth_________ Finance___________________________ Youth Activities___________________ Foundation (CFR)___________________ Publicity_________________________ Programs _________________________ New Club________________________ Membership_______________________Youth Clubs______________________ Other ____________________________

Does your Club Participator in the Personal Growth and Involvement Program?___


Club Goals

What Goals have been set by the Club for the coming year?

Net Gain in Membership____________Friend of Youth Award___________________Sponsor of new Club(s)____________ Community Service Involvement Award_____Honor Club______________________ Partner in Education Award______________Distinguished President____________ No. of CPA Entries (Honor Club requirement)_________Sponsor of Jr Optimist/Octagon/Alpha Club_________________________________


Club Training and Development of Future Leaders

Do you plan to present some ‘Skills Development Modules’ at Club Meetings? (examples:Creative Problem Solving, Effective Time Management, Choosing Optimism as a Philosophy of Life, Public Speaking, etc.)______________________________________

Who will represent Club at District Meetings?___________________________________

Does your Club offer financial assistance to officers who attend District & Optimist International Meetings?____________________________________________________


Club Service in the Community

What community/youth serving projects are planned for the year?_________________

What fund-raising projects are planned for the year?___________________________

What amount does the Club plan to raise from fund-raising projects? $_____________


Send in the Form!

Have the club officers sign and date the form.

The paperwork’s not over till the form is mailed!


Roundtable Discussion

• You call a club president to discuss his/her goals and setting up the ACPC. He says, ”the board members don’t have time to meet, he is happy with the club as it is, and he doesn’t need any outside help.” What

is your response?

• How do you deal with volunteers such as club president who have negative attitudes?

• Role play a typical Annual Club Planning Conference by actually going through the ACPC form and asking questions. The facilitator plays the role of the board by giving answers that typify a marginal club situation. The Lieutenant governors would each take a separate section of the form to complete.


Reports to Submit

• Annual Club Planning Conference Report (November 15)

• Zone Meeting Reports (Quarterly, report sent no later than 30 days after meeting)

• Club Visitation Report (Held April 1 to July 1, report sent no later than 30 days after meeting)

• Annual Club Reviews (October 10)


Zone Meetings



Zone Meetings

• Conducted Quarterly• Lieutenant governor arranges and conducts the

meeting• President and secretary-treasurer of each club are

invited• Other volunteers may be invited• Conduct meeting 3 to 4 weeks before district

conference• Often conducted with an evening meal• Make meeting convenient with the majority of clubs.


Purposes of Zone Meetings

Promote Organizational Goals

Build camaraderie

Share ideas among club leaders


Objectives of Zone Meetings

What do you want to accomplish?



What do you want to accomplish?• To empower my club leaders with the

information and desire to grow.• To determine which leaders are interested

in helping me build a new club.• To promote Optimist International

programs that involve the youth.• To evaluate progress toward goals and

reestablish goals.



Lieutenant Governor ElectWhat do you want to accomplish?

Write a short meeting objective for your first quarter zone meeting.

You have 2 minutesShare with group


Zone Meetings



Sample Zone Meeting• Set goals and plan of action for first quarter.

a. Membershipb. New Club Buildingc. JOOI Youth Club Buildingd. Life Membership

• Optimist Club and JOOI Youth Club Dues• All ACPC Reports due in by November 15• Review Awards program• Youth Appreciation Week and Essay Contest• Absentee training for those not present for District Convention• Review supplies availability and encourage support for line of

Official Optimist International products• Encourage joint projects with JOOI Youth Clubs


Sample Zone Meeting

• Give each club representative one minute to brag on a recent project, accomplishment or success.

• Give each club representative one minute to share a challenge facing them in the near future.

Don’t allow the discussion to ramble. Keep a close check on time.


Zone Meetings

Invite a specific District Committee Chair to your zone meeting

to give a presentation and

promote their specialty.


Zone Meetings

• Make leaders feel welcome and valued

• Recognize accomplishments of others

• Be friendly

• Be supportive

• Be optimistic


Zone Meetings

Turn in your Zone Meeting Report!


Communications Workshop



What are the various ways in which a Lieutenant Governor might

communicate with club leaders?



communicate with club leaders?Speech at club or board meetingPhone callPersonal conversationNewsletterFormat letterPersonal hand written note




Which are more effective?



• What opportunities will I have to talk with a club leader in a “one-on-one” setting? What would I discuss?

• Should I make monthly phone calls to my presidents? If so, what should I talk about and how should I handle the communications?

• What opportunities might I have to write letters of newsletters to club leaders? What would I write?


Optimism & AttitudeNext


Break


Optimism & Attitude



Optimism and Attitude

Attitude = Altitude

Our mission is

“ to develop optimism as a philosophy of life.”



C O U R A G E“In the end, the only people who fail

are those who do not try.”



E F F O R T“Life does not require us to be the biggest

or the best,

it ask only that we try.”



E X C E L L E N C E“Some succeed because they are destined to,

most succeed because they are determined to.”



L E A D E R S H I P“Do not follow where the path may lead.

Go instead where there is no path and leave a trail.”



G O A L SWhen the day is over

and you have done your best...

wait the results in peace.



• You learn that one of your clubs in your zone have not been meeting for the past few months. What do you do?

• One of your club presidents has no desire to be an “Honor Club.” He says that he doesn’t care about “points” and just wants to serve the community. How would you respond?

• A president complains to you that they only have 25 members but keep getting billed for 27 members from Optimist International headquarters. Their roster does not agree with headquarters. How would you handle this situation?


Membership Growth



Why Grow?


Why Grow?

• New ideas• More projects• Better programs• More money• More friends• More resources for getting things done• Club achievement• Honor and distinguished club status• Increased sense of pride• New leaders• More fellowship


Comprehensive Growth Program

•

•

•

•

•


Comprehensive Growth Program

• Participation

• Recruitment

• Induction/orientation/enrollment

• Maintenance and Retention

• Attendance



• What can the lieutenant governor do to effect growth in their zone? Be specific.



• What can the lieutenant governor do to effect growth in their zone? Be specific.

– Lead by example, personally recruit a new member.– Recognize, with enthusiasm, members who bring in new

members, recognize clubs that bring in new members– Promote the International and District Awards for growth.– Talk at every opportunity about the importance of “asking” and of

wearing the “member recruitment pin.”– Also, ask others to personally recruit, educate and motivate

clubs to address the five concepts of club growth and get officers to attend membership sessions at district conferences.

Possible answers


New Club Building



New Club Building

Building a New Club in a community

or area that has no Optimist Club

is the BEST Community Service Project any

Club could ever perform.


New Club Building

The lieutenant governor is the primary person who can inspire the building of a

new optimist Club in their zone.

It takes only two people to get a project started - the lieutenant governor and an

interested club president.


Why Build a New Club?

• New friends• Fellowship• Business Contacts• Build the roster of your own club• Service to children your club cannot reach• Betterment of community• New enthusiasm in area• Awards recognition


New Club Building

Get Started

•Make a commitment.

•Develop a positive attitude.

•Select a site.


New Club Building

Plan the project

•Organize a New Club Building Committee.

•Establish a timetable for completion of the Club.

•File a “New Club Building” request form.

•Develop a prospect list.

•Study your site.


New Club BuildingBuilding the Club - Get to work! (Continued)

•Recruit Charter Members by asking for applications and charter fees.

•Encourage every Charter member to personallyrecruit another member.

•Hold weekly meetings, more often if possible.

•Communicate regularly with Charter members and prospective members.


New Club BuildingBuilding the Club - Get to work! (Continued)

•Keep Optimist International, District Governor, and District officials informed of progress.

•Stay positive and keep that burning desire.


New Club BuildingThe Organizational Meeting

•Make certain the Club is ready.

•Prepare for the meeting.

•Hold a Pre-organizational meeting.

•Must have 60% of Charter members in attendance.

•First Board of Director’s meeting.

•Orientation session for committee chairs and officers.


New Club BuildingThe Follow-Up is a Must!

•Sponsor Club must complete 90 day program.

•Help plan the Charter banquet.

•Work with new Club to establish a firm foundation.

•Encourage club to become an active member in all District activities



•How can you, as lieutenant governor, get club members to attend New Club Building seminars?

•How can you, a lieutenant governor, create an interest in new club building for volunteers in your zone?

•How does someone get started in a new club building project? What resources are available to assist you in building?


New Club Building SitesWhat clubs might sponsor a New Club Building project

and where might they build a club?


Goals Workshop



Goals

• Setting goals is important for personal accomplishment.

• Our Awards program reflect worthwhile goals.

• Activities reflect positively on the job you doe as lieutenant governor.


Goals

• Write down your goals for determining a direction for your year as lieutenant governor.

• Goals should be personal for the person making them.

• Goals may stay private with a sense of sincerity or they can be announced to others in the spirit of inter zone challenges.


Goals

• New Club Building- How many new clubs do you hope to add to your zone this year? Name the potential site and who might build them. Be as complete as you can without commitment at this point.

• Membership- How many members are in your zone? How many new members will you add to your zone as lieutenant governor? How many might you loose to natural attrition? What will be your net growth?

• Honor Club- How many clubs in your zone have a history of being an “Honor Club?” How many Honor Clubs will you have during your year as lieutenant governor?

• Write a sentence or two describing what you would like to accomplish with your zone during your year as lieutenant governor. What can you use to measure success of meeting this goal? Write the names of the people who will help you achieve this goal?

Write down the following personal zone goals


Installing Club Officers




A function of the incoming lieutenant governor is to install incoming club officers

of the zone.

It will be the first opportunity to make a first impression on a club.



WHAT DO I DO?



• Call the incoming club president and set up for the officer installation.

• Installations should be done in front of the whole club with spouse and special guest in attendance.

• The club should pay for your meal.• Use this opportunity to get a commitment

from incoming officers toward the success of the club.



I ask for a volunteer to do a model Installation Ceremony in front

of the group.

You may use either of the two sample “Club Officer Installation” ceremonies

on page 48 and 49 of the “District Officers Answer Book.”


Role Playing

A lieutenant governor before they do the installation will have a few moments to address the club membership. Invite

several lieutenant governor’s-elect to stand up and give a one minute enthusiastic speech as if to do the important

things they want the club membership to hear. Emphasize to the participants that this is just for practice.


Role Playing

• Recognize the President and Officers• Recognize the recent new member recruit and the new

member sponsor pin.• Recognize the projects and impact the club has on its

community.• The value of “Honor Club” - note banner patches and the

history reflected on their banner.• The excitement of who we are and what we do as

Optimists!• Best wishes from the Governor and International President.


Club Presidents-Elect and Secretary-Treasurer-Elect

Training Lieutenant Governor-Elect


Getting Club Officers to Attend

How do you as Lieutenant Governor of your zone get your incoming presidents to

attend this training?



How do you as Lieutenant Governor of your zone get your incoming presidents to

attend this training?•Drive together as a zone•Personal hand written invitations•Give Prizes•Honor Club requirement•Emphasize value of training

Nothing is more powerful or effective than a personal (or phone) invitation.



• Education can empower your club leaders to do a good job.

• You should promote training for club officers and members at District Convention and the District Conferences.

• You will have to teach each officer who doesn’t attend personally.


Closing Remarks

optimist international1 optimist international leadership development lieutenant governor- elect...

Documents

club leadership

club constitution

optimist international5

optimist international13

optimist international8

optimist international9

optimist international6

optimist international14