Optimist International 1

Motivation,Tracking and

Management

“Keys to Success”

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Motivation andManagement

Motivation is “Firing them up”

Management is “Running” along beside them

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Motivation

Setting the Tone Excitement & Optimism Caring & Listening Proactive Greeting with Names

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Motivation

Changing Behavior May not be able to change their mind but you

can change behavior

Ask & Reward Repeated hundreds of cycles Start small, build larger Task commensurate with person and reward

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Tracking . . . . Success

What is Tracking? Managing the efforts of Volunteers Yours is a People Job Plan your work, work your plan

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High tech / high touch

Send Monthly reports with personal notes

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Four steps to Accomplishment

Plan Purposefully Prepare Prayerfully Proceed Positively Pursue Persistently

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Who do we Track?

Zones - Lieutenant Governors Clubs - Presidents Dues - Treasurers Individual Members/PGI JOOI Members/Clubs

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What is club success?

- Working toward a worthy goal

Growth * Honor Club * Distinguished Club Other, personal, new club, new

project, fun meetings

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Tracking Concept

Governor

Lieutenant Gov.

Club President

Growth/Dues/Reports

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District File System

Files

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Reports Collection

Sample

Officer-Elect Report

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Club Tracking Chart

Club

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Zone Tracking Chart

Zone

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District Tracking Chart

District

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Tips for using Tracking Charts

Clear explanation of expectation Establish caring relationships -

know what they want Visuals - charts, graphs, logos, etc. Pull rather than push for success Awards & Recognition incentives Phone calls to appreciate effort

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More tips for using Tracking Charts

Overcoming Obstacles “Obstacles are those frightful things we see

when we take our eyes off our goals.” Due dates - early

“Don’t wait for your ship to come in, swim out to it.”

Be Positive “Real Optimism sees the negatives but

accents the positives.” - William Arthur Ward

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Function Based Tracking

Track functions by chronology• Charts by time• Growth separate measure

Process Centered Leadership• Ask, expect• Communicate• Recognize

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Management

Is the process of assisting in the completions of the “tracking” behaviors

Is the “Action/Communication” portion of “Tracking”

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Summary Questions

What is the basic measure of club achievement?

What gives meaning to life and to a successful governorship?

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Climb to the Summit

“Live your life each day as you would climb a mountain. An occasional glance toward the summit keeps the goal in mind, but many beautiful scenes are to be observed from each new vantage point. Climb slowly, steadily, enjoying each passing moment; and the view from the summit will serve as a fitting climax for the journey.” - Harold V. Melcher