opetus erp
TRANSCRIPT
SCHOOL / COLLEGE / UNIVERSITY MANAGEMENT
TRUST
INSTITUTE
COMPANY LOCATION
CANTEEN
ADMISSION
FLEXIBLE ADMISSION WORKFLOW
Prospect TrackingPA-AS
Individual Admission Multiple Admission
Admission process can be customized based on user specific criteria like academic merit, campus proximity, alumni/employee child, quota system etc…
Admission Transfer Admission Cancellation Deactivate Student
Sale Of Forms
Advertisement Details
Enquiry
Media Planning By Word Of Mouth , Press Release , Advertisement , Viral Marketing (SMS, Tele calling , Email , Whatsapp Etc.)
Advertisement and Marketing will generate the enquiry
On the basis of Enquiry generated Institute will announce the closing date for Sale of Forms
Prospect
Pre Admission Filter
Prospect To Applicant
FLEXIBLE ADMISSION WORKFLOW
Interested candidates will read the Pre admission criteria from the Form before applying for the admission .
If all the requirements are fulfilled as per the Admission Rules he will become an Applicant.
ADMISSION
Applicant To Student
After validating Documents and as per Academic Merit criteria 1st, 2nd…nth MERIT list will be generated.
Selected Student will be informed by EMAIL, SMS, WEB Publishing for the Fees payment.
FLEXIBLE ADMISSION WORKFLOW
ADMISSION
FLEXIBLE ADMISSION WORKFLOW
Summarizing the various admission process
Customizable stages of admission from release of advertisement, prospect enquiry, prospect tracking and follow-ups, prospect to applicant, merit list generation, applicant to student
Customizable criteria for merit list generation, aggregation of scores across various stages of admission such as academic merit filters, group discussion, personal interview, micro presentation, caste category and quotas, preferential admission etc…
Policy base generation of enrollment, general register, fee book, roll numbers etc.
Every transaction for admission cycle such as cancellations, transfers, refunds, campus adjustments supported in module linked with accounting implications
ADMISSION
ACADEMICS
ACADEMIC WORKFLOW
BASED ON RESOURCE AVAILABLE ACADEMIC IS LARGELY DIVIDED INTO VARIOUS CATEGORIES AT MACRO LEVEL LIKE
SECTION , STANDARD , DIVISION , SUBJECT , EXAMS ,RESULT ETC….
ACADEMIC MASTERS GENERATION
ACADEMIC MASTERS ALLOCATION
SECTION
AS PER THE MODEL OF EDUCATION SECTION MASTER IS CLASSIFIED IN DIFFERENT CATAGORIES……
SECTION MASTER FOR STATE BOARDS/ICSE/CBSE/IGCSE/IB
Schools get largely divided into sections based on age group from 3 to 16 years.
SECTION MASTER FOR JUNIOR/DEGREE COLLEGES
SECTION MASTER FOR B-SCHOOLS (MANAGEMENT COLLEGES)
ACADEMIC WORKFLOW
Colleges gets divided into section based on academic years i.e. 10+2+3/4. POST GRADUATION vary between 1-2 years. DISTANCE LEARNING courses can be for short duration of few months to several years based on electives.
Certain management programs need rigorous training and education. Such courses are categorized as FULL TIME. Some programs are designed for working professionals these are generally PART TIME courses. Programs designed for particular industry are generally JOB ORIENTED COURSES
ACADEMICS
STANDARD / PROGRAM
Pre primary - Junior / Senior K.G (Kindergarten)Primary - Standard First (I) to Fourth (IV) Secondary - Standard Fifth (V) to Tenth (X)
For IB : Primary / Middle Years ProgramPYP is for primary students with age range 3 – 12 yearsMYP is designed for students aged 11 to 16
ACADEMIC WORKFLOW
STANDARD MASTER FOR STATE BOARDS/ICSE/CBSE/IGCSE
STANDARD MASTER FOR JUNIOR/DEGREE COLLEGES
For Arts / Science / CommerceJunior College - FYJC / SYJCDegree College – FY / SY / TY (BA , BSC, B. Com)
For Architect / Engineering First Year – FY B. Arch / B. Tech (B.E)Second Year – SY B. Arch / B. Tech (B.E)Third Year –TY B. Arch / B. Tech (B.E)Fourth Year – FRY B. Arch / B. Tech (B.E)
DIVISION / BATCH
DIVISION MASTER FOR SCHOOLS / COLLEGS
Normally divisions are defined as A – DIVISIONB – DIVISION...Nth – DIVISIONDepending on the resources available.
ACADEMICS
ACADEMIC WORKFLOW
ACADEMICS
Trust is a collection of institutes …
Institute is a collection of company (ies) …
Company/Institute is a collection of sections …
Section is a collection of standards/programs …
Standard is a collection of divisions/batches …
Division/Batches is a collection of students
TIME TABLE ENGINE – RESOURCE SCHEDULING
Supports exhaustive data capturing of scheduled resources and linked parameters
Scheduled entities, relationships and constraints dynamically linked as per student electives, faculty and infrastructure availability
Import and export of data and linked entities in XML formats for third party integration
Manual adjustments to resolve conflicts supported
Unplanned disruption and notification to concerned stake holders possible by email / SMS
Infrastructure scheduling of events, bookings and cancellations supported and linked with accounts
Proxy list for substitution as per skillset availability supported
ACADEMICS
STUDENT LIFE CYCLE
Can manage any information related to students; analyze student population against corresponding information you define (e.g., attendance, grades, schedules, demographic info, discipline incidents)
Complete management of life cycle from prospect to applicant to student to alumni.
Historical data provides discipline activity in chronological order.
Supports non academic assessment and behavior logs, user defined offense and action codes. Severity levels may be assigned to each offense.
System can manage historical data across every state transition across academic/ account year/ institutes and locations. This help track transfers, stages of academic progress in graduation progress
The system creates reports specific to your requirements by range of dates, discipline officer, advisor, range of severity, grade, and many others.
STUDENT LIFE CYCLE
FEES MANAGEMENT
FEESOPETUS has a fully built in fee assessment and tracking system. Fees and tuition can be pre-defined or miscellaneous fees can be added at any point in time. Fee collection data can be exported and used in external programs and spreadsheets.
Customize Fee Heads, Fee Groups and Fee Structures as per institute.
Fees allocation as per different standards / divisions, staff child, etc…
Fees can be paid GR Number wise , Monthly , Quarterly or Yearly across the fees counter at School
Online Payments Supports ready integration with any payment gateway being used in the school.
Different types of file format can be imported in system , If paid directly into the bank
The invoicing system accommodates interest charges, late fees, fines and includes detailed itemization and associated accounts.
Built in reports and graphs that show actual payment history, and projected revenue based on applied fees structure.Other features can be used occasionally
Cumulative periodic assessment outcome for academic subjects can be termed as exam. Based of various models of education the pattern of evaluation varies and so does the frequency of conducting exams. Periodic and continuous assessments is the ideal way to gauge learning outcome (also known as CCE- continuous and comprehensive evaluation). Various evaluation methods exists and most are supported by OPETUS for calculating Ranks, grace, grades, GPA, CGPA (absolute/relative/user definable)
EXAM & RESULT
RESULT
Customisable exam & result patterns as per State Board,ICSE,CBSE,IB SCHOOL,COLLEGE, UNIVERSITY standard.
STATE BOARD : Configure Exams & Reports as per the format prescribed by the State Board.
ICSE : Configure Exams & Reports as per the format prescribed by the ICSE board.
TYPICAL EXAM SCHEDULESome state board schools have semester exams preceded by two unit tests whereas some have only one
Some management colleges and professional programs can have a short duration or can extend beyond a year. Unlike schools, higher education has revaluation and re-exams. This complicates the entire process of assessment as historical records become future calculation variables.
Process of final result calculation, processing and publishing gets stretched and creeps into future terms
RESULT
ASSESSMENTS METHODSOpetus exam configuration allows teachers to define unlimited assessment methods, associate them in hierarchical parent child relationship, define weightages and even interpolate / extrapolate marks as needed for final result metrics defined by state boards or regulatory authorities.
QUANTITATIVE ASSESSMENT QUALITATIVE ASSESSMENTFORMATIVE ASSESSMENT SUMMATIVE ASSESSMENT
VIVA / ORAL
PRACTICALS
ASSESSMENT RUBRICS
EVALUATION MATRIX AS PER ASSESSMENT RUBRICS
RESULT
ASSESSMENTS DEFINITION FOR AN EXAM (QUANTITATIVE ASSESSMENT)
RESULT
RESULT PROCESSING WORKFLOW
Rule based engine for assessment evaluation
Unlimited levels of hierarchical breakup of assessments
Can link projects / assignments / non academic assessments into main stream result evaluation
Support for integer / float based calculation with user definable round off
Can notify all stakeholders for pre / mid / post result notifications and collaboration
Support for barcode based answer sheets or data entry
Supports interface with third party / university web services to push / pull assessment data
Allows to define and evaluate measurable levels of proficiency or rubrics while calculating result
Supports web publishing of results which can be student / class / division specific – general or personalized or bulk emailed to individual students
RESULT
QUANTITATIVE REPORT CARDS
RESULT
QUALITATIVE REPORT CARDS
RESULT
ATTENDANCE
Manage attendance daywise, monthwise, groupwise, sessionwise, subjectwise, facultywise
Supports absence, exemption, leave application mapping, approved absence, late arrivals, user definable tags
Notify real time status updates to parents. CRON / Scheduled event can be configured to push notify parents about absence
Supports linking of attendance to assessment / result and apply rules for negative credits
Can link attendance to lesson plan and take session feedback / faculty ratings
Supports behavior log tracking for non academic assessment / psychometric analysis / student counseling
ATTENDANCE
TYPICAL ATTENDANCE WORKFLOW
Track daily and period/session attendance history
Easily automate attendance with bar codes, biometric or smart devices. Quickly log absent / tardy / dismissed students
Record reasons / comments with each attendance incident .
Input attendance either at a central office or remotely in each classroom.
Manage teacher absences and substitute teacher assignments
Update attendance from a single transaction for a class of students or for a single day or range of dates for field trips, etc…
Support for manual or automated attendance from any device
Schedule automatic device reads and push abnormalities to concerned roles
ATTENDANCE
HR / PAYROLL
HR/PAYROLL
Effectively supports generating employee payrolls as per the 5th and the 6th pay commission.Supports tax calculations and all other statutory reports.
Multi Location / Company / Department wise allocation and tracking
Automated template based recruitment process supported as per employee class
Supports user definable salary criteria’s, employee class, scales, leaves and salary ranges
User definable scales, relational / dependent scales with tracking across appraisals
Dynamic arrear adjustments and tracking of smallest salary adjustments
Over time, leave adjustments and compensations supported with user defined options
Various modes of payment supported for salaries (cash, cheque, instrument based etc ...)
Interface with every attendance recording machines and smart / biometric devices
Browser interface for enabling offline leave applications and multi-site attendance management
Tracking of employee related expenses across various cost centers, projects or events
Project or event based employee performance and analysis which can be linked with appraisals
Supports daily, weekly, bi-weekly, semi-monthly and monthly pay periods.
Generate Payroll of staff every month with a single click.
LIBRARY WORKFLOW
Fully-integrated and intuitive user environment with online help tutorialCirculation and cataloging of books, videos, records, periodicals, etc.Support major formats of book / media classification / user definable taxonomyBarcoded/RFID/biometric ID cards and book labels/tagsUser-defined stop words, keywords and circulation rulesAutomatic generation of user defined accession numberPowerful media search abilities support simple / complex search by author, title, keywords etc…Barcode or manual entry for check-in, check out, and inventory management
Automatic fine calculation, fine data updates / receipts and collectionAutomatic generation of notices, reminders and other documentsAutomatic notification of dues, claims, missing periodicals etc… by any mode of communicationInter-library searches and loans
Support for web based OPAC, claims and recommendations from terminals in the library
LIBRARY
ACCOUNTS
ACCOUNTS
• Multi-Location / Company / Division / Cost Center accounting with consolidation at all levels.
• Supports Multi-Currency transactions and real-time currency rate tracking• User definable accounting periods supporting open year option• Template based Chart Of Account supporting unlimited user definable Sub-Ledgers• Graphically represented account attributes visually enables execution of standing
instructions• Tracking and Auditing of accounting instruments like cheque books• Tracking and Auditing bounced instruments across transactions with revisions• Facility for accepting post dated instruments with intelligent reminder events• Supports suspense and password protected accounts• Complete audit trail for all transactions track able as per user, date and time stamp• Accepts only balanced entries with real-time updates of balance sheet or P & L• Supports inter-company transactions hence saves a lot of double entries• Supports account grouping across companies makes common debtor / creditor tracking
easy• Supports combined credit limits across inter-company accounts• Supports hierarchal cost centers with analysis across various projects / events• Supports projects / events definition, budgeting, planning and cost distribution analysis• Supports interface with devices like credit / smart cards
ADMIN
ADMIN
Excellent security for centralized or distributed database configuration
Allows Admin to create application users, allocate grants, roles and privileges as per role / job profile
Reduces inter department work effort and enhances efficiency due to central scope of data cutting intermediate processes like Excel sheets to manage office workflow
Extremely fast and formatted printing saving costs and easily archival process
Enforces process, accountability and standardizes office workflow as every business process can be audited and monitored
Excellent support for MS Office allowing data exchange into Word, Excel, HTML, etc… formats
Exhaustive audits and tracking supported
BUS / FLEET
BUS/FLEET
Manage and maintain your fleet of vehicles with timely alerts for servicing and licence renewals.
Define route master as per the geography of the school location
Set pickup point as per the defined route and popular landmarks near the resident of the student.
Also effectively manage the P&L of your fleet
INVENTORY
INVENTORY
Supports item classification as per attributes and linked unit of measurementAny item can be defined and classified with infinite attributes and infinite units of measurementsItems can be grouped irrespective of class, attributes or vendorsSupports interface with POS / credit / smart card devices
Easily prepare Material requisition Can allow negative sale / purchase and automatic raising of purchase order / direct purchases
Supports various vendor type definition at individual stages of transactionsOptional support to link Fixed Asset Management and tracking transactions for hired goods / services
WEB PORTAL FEATURES
WEB PORTAL
HOSTEL
HOSTEL
Administrator module:Administrator manages the master data’s like server details andstudent details. Accept the application of students, view the application forms, reject the fake applications, view the complaints of the students in the hostel, accept the vacating form and delete from the database, edit the notice boards and view complaints. calculate the mess bill, and edit the mess menu, view the notice board and also change the password.
Student Module:In student module, they can Submit application form, change password, can check status, view notice board, view monthly hostel fee and submit the vacating form.
Reports Module:Student ReportStaff ReportMess ReportsVisitors’ ReportsAttendance ReportsRoom ReportsBilling Reports
HOSTEL MANAGEMENT
SYSTEM
Staff / Student Details
Admission of Staff /
Students
Room Allotment
Mess Facility
Bill Generation
CANTEEN
CANTEEN
• The objective of the system is to automate all the activities of the canteen right from purchases to delivery of food/beverage items. • The system should maintain a detailed account of all provisions bought and
food served at the canteen. • In addition to this, it should also maintain the daily expenses incurred by
the staff/student .• The system should provide an interface to payroll for deductions.• Several inquiry facilities should also be provided to view the expenses incurred/ planned menus/cash payment etc.• Secure and Integrated payment through Credit Card/Smart Card for all the (food/beverage) items in the canteen• Eliminate the process of coupons• Reduce the number of small cash transactions• Monitors different types of food products and their consumption Benefits• Helps prevent wastage and unnecessary expenditure at the Canteen
• Canteen Management System also provides a self service kiosk module wherein a user can himself go to the kiosk, select his order and generate an order slip.
ACADEMICS
ADMISSION
EXAM / RESULT
STUDENT LIFE CYCLE
FEES MANAGEMENT
ATTENDANCE
ACCOUNTS
BUS/FLEET
LIBRARY
INVENTORY
HR/PAYROLL
ADMIN
WEB PORTAL
HOSTEL
CANTEEN
MOBILE APP
TIMESHEET
Client
• Minimum I3 based machine with 2Gb RAM and 100 GB HDD, 1Gbps NIC.• Optimum I5 based machine with 4Gb RAM, 250Gb HDD, 1Gbps NIC.• Client : Windows 7 64 bit onwards
SYSTEM REQUIREMENTS (HARDWARE / SOFTWARE)
Server
• Minimum : Dual CPU Dual Core XEON server, 16 GB RAM, 512Gb HDD with RAID 5.• Optimum : Dual CPU Hexa Core XEON server, 32 GB RAM, 1Tb HDD with RAID 5/10.
MinimumServer Operating System : Windows 2008R2/2012 Server onwardsDatabase Server : SQL 2008 R2 Server onwards (Enterprise Edition)Client : Windows XP / Windows 7
OptimumServer Operating System : Windows 2012 Server onwardsDatabase Server : SQL 2012 Server onwards (Enterprise Edition)Mail Server : Microsoft Exchange Or Equivalent
Networking
Minimum Structured Cabling CAT6 onwardsOptimum CAT6 / 7 with 1Gbps switchNIC At least 100 Mbps (client) and 4Gbps onwards (server)
Complete Implementation• 1 Production Server• 1 Development / backup Server• 1 Web Server (with at least 2 public IP’s)• 1 Mail Server• 1 8T / 16T NAS• Backup device supporting atleast 1Tb
ADDITIONAL REQUIREMENTS (HARDWARE)
ARM SupportMinimum Any RFID / Biometric Reader / Attendance Recording MachineOptimum Biometric Fingerprint devices
PrinterMinimum Any EPSON compatible dot matrix / DeskJet / LaserJet printerOptimum 132 Columns / 300 cps / 24 pin DMP or DeskJet Printer with 600 dpi
Backup DeviceMinimum Zip Drive (8Gb capacity onwards)Optimum DVD writers / NAS device
UPS (Uninterrupted Power Supply)Minimum Only for server with at least 20 Minutes backup time.Optimum For all computers and network switches
Barcode SupportMinimum Barcode Reader - CCD / LaserOptimum Any devices supporting conventional bar-coding standards
Internet AccessMinimum At least a broadband Optimum 10Mbps dedicated lease line
IMPLEMENTATION METHODOLOGY
Starts with legacy system study and mapping of business processes
Study to find gap, expectations and wish list versus followed practices
ETLC/Sanitation of legacy data, freezing COA and mapping Org Chart/Roles
Deployment and configuration of network, environment and security
Metadata customization, Legacy data migration, Master creation
Enforcing security as per roles/privileges for data view and sharing
Setting up of communication channels for information exchange and escalations
Training and phased rollout
UAT, verification of backups and scheduled processes
SUPPORTS MULTISITE AND E-GOVERNANCE
Application design and architecture supports online, offline, hybrid operations with rich, browser or mobile clients
Server supports web services for transactional database operations, large LOB data (streams), communication services like email (SMTP/POP), SMS, Chat and file sharing
Supports multiple hosting modes and multiple instances
Can be configured exclusively for specific operations or functionality. Ex: One instance for DB operations, another for web or communication
Automated / programmed scheduling engine for managing batch or event driven notification
Seamless store and forward mechanism support for data aggregation without replication. Can work offline and transfer incremental data via ftp, email or push online.
Ideal for large scale implementations like e-governance where resource available may vary from best to worst yet automation needs to be achieved.
OPETUS SERVER ARCHITECTURE (ERP SERVER)Server web service stack WCF / Web API driven. Supports generic service interface for third party integrationTested exhaustively for high concurrent load and scalability operationsAutomated diagnostics, error logging and audit provisionMultiple server functionality stitched for easy deployment and configurationSupports centralized or decentralized database for multi-site operationsHighly secure, support wide variety of configurable security algorithms for over the wire securityCan be configured with active directory for user managementSupport push and pull notifications for bulk emails, sms or messaging
FOR TRIAL / DEMO CONTACT
India Offices:
MUMBAI
Mr. Bhavesh Gandhi
Contact (+91) 9819365466
SURAT
Mr. Gitesh Modi
Contact (+91) 9898883050