AEC Project

Creative Collaborators December 5, 2010

• Relocation of Massachusetts office to a new building at 1560 Trapelo Road in Waltham.

Objectives• Use Public elements such as a display space to showcase

Autodesk’s technology;• The design will showcase new methods of development

that Autodesk currently recommends to customers;• Manage a limited budget and a very short timeline in

which to complete the project.

Introduction

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• A software program that allows for a space to be mapped in 3-D, to show all of the design and construction elements;

• 3-D renderings of a space under construction enables major design elements, such as lighting, to be modified early on, during construction;

• This process helps facilitate key design changes and provides for a more collaborative design process.

What is Building Information Modeling (“BIM”)?

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• A design and construction process, between architects, contractors and the client, which is highly collaborative;

• Agreement to work in an IPD environment can be built into the contracts for the architect and contractors.;

• If the project does not get completed on time or budget, no one gets paid;

• Major challenge is to find architects and contracts willing to work in such an environment.

What is Integrated Project Delivery (“IPD”)?

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• Target cost (billed at cost)• Contingency budget (5%)• Quality Bonus• Incentive Compensation Layer (ICL)COMPENSATION

• On budget?• On schedule?• LEED Platinum Certification?• Workmanship Quality

EVALUATION AREAS

Measuring Success - And Paying For It

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3 Key Objectives

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→ Move 300 people with supplies and equipment

→ Creating a case study for future customers

→ LEED Platinum Certification

LEED Platinum Certification

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BENEFITS

Improved air quality

Improved Water quality

Reduced use of resources

Reduced Waste

EXPECTATIONSYields 10x initial investment over life

35% less energy use annually

260,000 gallons of water saved annually

• Four weeks behind schedule• Complete the move before lease expiration

• Lesson– Agile processes require metrics and discipline

Complete the Move on Schedule

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→ change in scope

→ Small slips for earlier tasks let to disproportionate slips later

Managing a More Agile Process

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→ metrics

→ evaluation

→ discipline

• Long term stakeholders• Project team stakeholders• Issues– Café kitchen scope creep– Facilities removed from original scope– Other scope changes

• Lesson– Stakeholder analysis– Formal scope change process

Meet the Needs of Stakeholders

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• Long term stakeholders• Project team stakeholders• Issues– Café kitchen scope creep– Facilities removed from original scope– Other scope changes

• Lesson– Stakeholder analysis– Formal scope change process

Meet the Needs of Stakeholders

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Stakeholder Satisfaction

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Tocci Building CompaniesKling Stubbins Architects

Subcontractors

LEED ConsultantVerizon

Autodesk LegalFurniture VendorMoving Company

Autodesk CorporateAutodesk MarketingBuilding OccupantsProject Champions

Facilities Mgmt CompanyBuilding OwnerCity of Waltham

Autodesk ITFood Service VendorWaltham Residents

Short-term Stakeholders Long-term Stakeholders

Mor

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Less

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Create Marketing Materials

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• Marketing opportunity and public exposure• White papers and videos• Millennium article• HBS case• Publications of AIA

• Risks• Extremely aggressive schedule• High degree of publicity

• Lesson• Magnitude of the risks versus cost of risk

mitigation

Achieve LEED Certification

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•Outside LEED certification consultant•Architect and contractor highly motivated

Reason

•Hire outside experts•Alignment within the project team

Lesson

• Integrated Project Delivery at Autodesk, Inc. (A), p. 8. Harvard Business School Case 9-610-016, 1 Mar 2010, Harvard Business School Press.

• Integrated Project Delivery at Autodesk, Inc. (C), p. 1. Harvard Business School Case 9-610-018, 24 Sept 2009, Harvard Business School Press.

• LaBarre, S. & Goldberg, J. (2009). IPD – The Tools. Metropolismag.com, Issue 11, page 50 .• “Leadership in Energy and Environmental Design,” www.wikipedia.com, Accessed on 3 Dec

2010.• Project Charter, Team Creative Collaborators

Sources

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