openstage 60/80 hipath 4000 -...

Operation

HiPath 4000

OpenStage 60/80 OpenStage Key Module

www.siemens.com/enterprise

Important Information


Trademarks

For safety reasons, the telephone should only be sup-plied with power:• using the original power supply unit.

Part number: C39280-Z4-C51x (x: 0=EU, 1=US, 2=UK) or

• in a LAN with PoE (Power over Ethernet), which complies with the IEEE 802.3af standard.

Never open the telephone or a key module. Should you encounter any problems, contact the responsible ser-vice personnel.

Use only original Siemens accessories. The use of oth-er accessories may be hazardous and will render the warranty, extended manufacturer’s liability and the CE marking invalid.

The device conforms to the EU directive 1999/5/EC as at-tested by the CE marking.

All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities.

Proper disposal and separate collection of your old appli-ance will help prevent potential damage to the environment and human health. It is a prerequisite for reuse and recycling of used electrical and electronic equipment.

For more detailed information about disposal of your old ap-pliance, please contact your city office, waste disposal ser-vice, the shop where you purchased the product or your sales representative.

The statements quoted above are only fully valid for equip-ment which is installed and sold in the countries of the Eu-ropean Union and is covered by the directive 2002/96/EC. Countries outside the European Union may impose other regulations regarding the disposal of electrical and electron-ic equipment.

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Location of the telephone• The telephone should be operated in a controlled environment with an

ambient temperature between 5°C and 40°C. • To ensure good speakerphone quality, the area in front of the micro-

phone (front right) should be kept clear. The optimum speakerphone distance is 50 cm.

• Do not install the telephone in a room where large quantities of dust accumulate; this can considerably reduce the service life of the tele-phone.

• Do not expose the telephone to direct sunlight or any other source of heat, as this is liable to damage the electronic components and the plastic casing.

• Do not operate the telephone in damp environments such as bathrooms.

Software update

During a software update, the phone must not be disconnected from the power supply unit, the LAN line or the phone line. An update action is indicated by messages on the display and/or by flashing LEDs.

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Contents

Contents

Important Information . . . . . . . . . . . . . . . . . . . . . . . . . .2Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Software update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

General Information. . . . . . . . . . . . . . . . . . . . . . . . . . .11About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . . 12Single-line telephone/multi-line telephone. . . . . . . . . . . . . . . . . . . . . . . 12

Executive-secretary functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Getting to Know Your OpenStage Phone. . . . . . . . .13OpenStage 60/80 user interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Ports on the underside of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . 14Key modules (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

OpenStage Key Module. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15OpenStage Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Keys and controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Audio controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Mode keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Touch guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Keypad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Graphic display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Display keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Context-dependent displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Idle mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Telephony dialogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Context menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Pop-up window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Application tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

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Applications Available on Your OpenStage Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Application navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Telephony interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Single-line view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Multi-line view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Phonebooks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32LDAP directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Administering calls logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Callbacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Voicemails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37User settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Making Calls – Basic Functions . . . . . . . . . . . . . . . . 40Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 40Answering a call via the loudspeaker (speakerphone mode) . . . . . . 40

Switching to speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Switching to the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Open listening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Dialing with repdial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Dialing the last dialed number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Turning the microphone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Calling a second party (consultation hold) . . . . . . . . . . . . . . . . . . . . . . . 45Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . . . . . 45Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46Call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Overview of forwarding types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Configuring using the call forwarding key . . . . . . . . . . . . . . . . . . . . 48Configuring using the service menu . . . . . . . . . . . . . . . . . . . . . . . . 50Deleting a fixed call forwarding destination . . . . . . . . . . . . . . . . . . . 51Displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

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Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Responding to a callback request . . . . . . . . . . . . . . . . . . . . . . . . . . 53Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Accepting a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54Checking/deleting a saved callback . . . . . . . . . . . . . . . . . . . . . . . . . 54

Making Calls – Convenience Functions . . . . . . . . .55Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Answering a call with a headset . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Answering a call via a DSS key . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Accepting a call for another member of your team . . . . . . . . . . . . . 55Accepting a specific call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56Picking up a call in a hunt group. . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58Making calls using DSS keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58Dialing a phone number from a list . . . . . . . . . . . . . . . . . . . . . . . . . 58Using a personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58Using the LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Using speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Talking to your colleague with a speaker call. . . . . . . . . . . . . . . . . . 61

During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Call waiting with DSS key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Using the second call feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Activating/deactivating second call . . . . . . . . . . . . . . . . . . . . . . . . . 62Accepting a second call with a sensor key . . . . . . . . . . . . . . . . . . . 63Accepting a second call via the menu . . . . . . . . . . . . . . . . . . . . . . . 63

System-supported conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64Establishing a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65Adding a party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66Transferring a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67Disconnecting a specific participant from the conference. . . . . . . . 68

Entering commands using tone dialing (DTMF suffix dialing) . . . . . . . . 69System-wide parking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Manually parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70Retrieving a parked call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

If you cannot reach a destination .... . . . . . . . . . . . . . . . . . . . . . . . . . . . 71Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71Busy override - joining a call in progress . . . . . . . . . . . . . . . . . . . . . 71

HiPath 4000 as an entrance telephone system (two-way intercom). . . 72System-wide speaker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73Speaker call in a group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74Announcement (broadcast) to all members of a line trunk group . . 76

Using call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77Automatically forwarding calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77Delayed call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

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Forwarding calls for other stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78Saving a call forwarding destination for another phone and activating call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78Saving a call forwarding destination for fax/PC/busy station and activat-ing call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79Displaying/deactivating call forwarding for another phone . . . . . . . 80Displaying/deactivating call forwarding for fax/PC/busy stations . . . 81Changing call forwarding for another station . . . . . . . . . . . . . . . . . . 81

Leaving/rejoining a hunt group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Programming Sensor Keys . . . . . . . . . . . . . . . . . . . . 83Configuring function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83Configuring repdial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Configuring via a sensor key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85Configuring using the service menu . . . . . . . . . . . . . . . . . . . . . . . . 86Additional repdial key functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Configuring DSS keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89Changing the label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91Delete sensor key programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Saving Speed Dial Numbers and Appointments . . 93Central speed dial numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93Speed dialing with extensions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93Individual speed dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94Appointments function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95Using timed reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Phone Number Directories and Lists . . . . . . . . . . . . 96Personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Creating a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96Changing contact data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98Managing the phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99Managing groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

LDAP database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102Finding an LDAP entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103View details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103Deleting entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Dialing with Call Charge Assignment . . . . . . . . . . 104Dialing with project assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104Call duration display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

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Privacy/Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106User password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106Locked phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107Activating/deactivating "do not disturb". . . . . . . . . . . . . . . . . . . . . . . . . 108Activating/deactivating "Speaker call protect" . . . . . . . . . . . . . . . . . . . . 109Suppressing your phone number on the called party’s phone . . . . . . . 110Identifying anonymous callers (trace call) . . . . . . . . . . . . . . . . . . . . . . 110Locking the telephone to prevent unauthorized use . . . . . . . . . . . . . . 111

More Functions/Services. . . . . . . . . . . . . . . . . . . . . 112Using another telephone in the same way as your own . . . . . . . . . . 112

Logging on to another phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112Logging off from another phone . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Making Calls via Multiple Lines (Multi-Line) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114Line keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114Line utilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115Preview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116Answering calls with the line keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Answering calls in the sequence in which they are offered . . . . . . 117Answering calls preferentially . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Deactivating/activating ringing (call) . . . . . . . . . . . . . . . . . . . . . . . . . . . 118Dialing with line keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119Saved number redial for a specific line. . . . . . . . . . . . . . . . . . . . . . . . . 120Last number dialed for a specific line . . . . . . . . . . . . . . . . . . . . . . . . . 120Saving phone numbers for "Redial on a line" . . . . . . . . . . . . . . . . . . . . 121Line mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Retrieving messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122Identifying the line used . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123Making calls on multiple lines alternately . . . . . . . . . . . . . . . . . . . . . . 123

Ending the connection on a line key . . . . . . . . . . . . . . . . . . . . . . . . 124Entering a call on a line (three-party conference) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Allowing or blocking a party from joining a call . . . . . . . . . . . . . . . . . . 124Allowing a party to join a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124Blocking other parties from joining a call . . . . . . . . . . . . . . . . . . . . 125Ending the connection on a line key . . . . . . . . . . . . . . . . . . . . . . . . 125

Third-party monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126Holding and re-accepting a call on a line key . . . . . . . . . . . . . . . . . . . . 127Exclusively holding and re-accepting a call on a line key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127Accepting a specific held line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128Forwarding calls on lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128Ring transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Contents

Making Calls in an Executive-Secretary Team . . 130Calling an executive or secretary phone . . . . . . . . . . . . . . . . . . . . . . . 130Accepting calls for the executive phone at the secretary phone. . . . . 131

Accepting calls for the executive phone when already on a call . . 131Transferring calls directly to the executive phone . . . . . . . . . . . . . . . . 132Accepting calls on the executive phone . . . . . . . . . . . . . . . . . . . . . . . 132Accepting a call for another executive-secretary team . . . . . . . . . . . . 132Using a second (executive) telephone. . . . . . . . . . . . . . . . . . . . . . . . . 133Activating/deactivating a second executive call. . . . . . . . . . . . . . . . . . 133Using signal call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134Placing a messenger call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134Defining a representative for the secretary . . . . . . . . . . . . . . . . . . . . . 134

Individual Phone Configuration . . . . . . . . . . . . . . . 135Graphic display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Adjusting the display to a comfortable reading angle . . . . . . . . . . 135Adjusting the display contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135Screensaver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136Idle mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Lamp brightness for touch slider. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139Setting the contrast for key modules . . . . . . . . . . . . . . . . . . . . . . . . . 140Audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141Room character . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142Ringtone file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143Activating/deactivating the ringer. . . . . . . . . . . . . . . . . . . . . . . . . . 143Adjusting the volume during a call . . . . . . . . . . . . . . . . . . . . . . . . . 143

Status information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Testing the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . 145Testing functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Special Parallel Call (ONS) Functions . . . . . . . . . . 146

9

Contents

Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147Discoverability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147Linking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147Configuring Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Bluetooth settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148Connecting/disconnecting a Bluetooth device. . . . . . . . . . . . . . . . 150Managing Bluetooth devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Transferring contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154Receiving a vCard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154Sending a vCard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Web Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156Preparatory steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Calling up the Web interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157Settings via the Web interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158Phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Fixing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . .159Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

All Service Menu Functions. . . . . . . . . . . . . . . . . . .163

10

General Information

General Information

About this manualThis document contains general descriptions of the technical options, which may not always be available in individual cases. The respective fea-tures must therefore be individually defined in the terms of the contract.

If a particular function on your phone is not available to you, this may be due to one of the following:• The function is not configured for you or your telephone. Please con-

tact your system support representative.• Your communications platform does not feature this function. Please

contact your Siemens sales partner for information on how to upgrade.

This user guide is intended to help you familiarize yourself with OpenStage and all of its functions. It contains important information on the safe and proper operation of your OpenStage phone. These instructions should be strictly complied with to avoid operating errors and ensure optimum use of your multifunctional telephone in the network.

These instructions should be read and followed by every person installing, operating or programming an OpenStage phone.

This user guide is designed to be simple and easy to understand, providing clear step-by-step instructions for operating your OpenStage phone.

Administrative tasks are dealt with in a separate manual. The Quick Refer-ence Guide contains quick and reliable explanations of frequently used functions.

Service

If you experience problems or defects with the phone, please dial the ser-vice number for your country.

For your own protection, please read the section dealing with safety in detail. Follow the safety instructions carefully in order to avoid en-dangering yourself or other persons and to prevent damage to the unit.

The Siemens service department can only help you if you experi-ence problems or defects with the phone. Should you have any questions regarding operation, your specialist retailer or network administrator will gladly help you. For queries regarding connection of the telephone, please contact your network provider.

11

General Information

Intended useThe OpenStage phone is a desktop unit designed for voice transmission and for connection to the LAN. Any other use is regarded as unauthorized.

Telephone typeThe identification details (exact product designation and serial number) of your telephone can be found on the nameplate on the underside of the base unit. Specific details concerning your communications platform can be obtained from your service technician. Please have this information ready when you contact our service depart-ment regarding faults or problems with the product.

Speakerphone quality and display legibility• To ensure good speakerphone quality, the area in front of the telephone

(front right) should be kept clear. The optimum handsfree distance is 20 in. (50 cm).

• Proceed as follows to optimize display legibility:Turn the phone to tilt the display. This ensures you have a frontal view of the display while eliminating light reflexes.– Adjust the contrast as required page 135.

Single-line telephone/multi-line telephoneYour OpenStage 60/80 is a "multi-line telephone". This means that your ser-vice personnel can configure multiple lines on your phone, which is not the case with single-line phones. Each line is assigned an individual phone number which you can use to make and receive calls.

The programmable sensor keys function as line keys on multi-line phones page 114.

When using a multi-line phone to make and receive calls, certain particu-lars must be taken into account page 114 ff.

Executive-secretary functionsThe executive-secretary configuration is a special case. This is a multi-line telephone with special features (e.g. "Call transfer to exec", "Call pickup" and "Representative"), configured especially for executive-secretary use

page 130 ff.

12

Getting to Know Your OpenStage Phone

Getting to Know Your OpenStage PhoneThe following sections describe the most frequently used operating ele-ments and the displays on your OpenStage phone.

OpenStage 60/80 user interfaceThe diagram shows an OpenStage 60, the description applies to both product variants.

1 You can make and receive calls as normal using the handset.2 The large graphic display permits intuitive operation of the phone

page 22.3 The mode keys allow easy operation of the applications featured on

your telephone. To select a tab within a function press the relevant key repeatedly until the required tab is displayed page 17.

4 Use the TouchGuide to navigate conveniently through the applica-tions on your telephone page 18.

5 You can customize your telephone by assigning phone numbers and functions to the programmable sensor keys page 19.

6 The function keys allow you to call up the most frequently used func-tions during a call (e.g. Disconnect) page 16.

7 Audio keys are also available, allowing you to optimally configure the audio features on your telephone page 16.

7

10

1

4

6

9

38

2

5

13


Ports on the underside of the phone

OpenStage operating features

8 The touch slider allows you to adjust the current volume (e.g. tele-phone rings - ringer volume) page 16.

9 Incoming calls are visually signaled via the call display.10 The keypad can be used to enter phone numbers and text

page 20.

OpenStage 80 60Display type Color

TFT

640x480

Color TFT

320x240Illuminated display ; ;Programmable sensor keys 9 8Full-duplex speakerphone function ; ;Headset ; ;Bluetooth ; ;USB master ; ;3-port (10/100) switch ; ;Interface for key modules ; ;Web-based Management (WBM) ; ;

Power supply unit

Keyboard

PC

Network switch

Headset

Key module

Handset

USB port

14


Key modules (optional)

You can configure your OpenStage to operate as an attendant console in connection with a key module (contact your service personnel).

OpenStage Key ModuleThe OpenStage Key Module is a key module for mounting on the side of your telephone. It offers an additional twelve illuminated, programmable sensor keys. You can assign and use these sensor keys according to your needs, in the same way as the keys on the telephone page 19.

You can connect up to two OpenStage Key Modules to your OpenStage 60/80.

The diagram shows an OpenStage Key Module for OpenStage 80.

OpenStage ManagerThis program offers an additional option for tailoring your OpenStage to your personal needs.

For additional technical explanations, safety information and notes on installation, refer to the accessories guide, which can be access-ed on the Internet at http://www.siemens.com/enterprise "Downloads" "Installation Guides".

You can download the most up-to-date version of the software as a zip file from the following Internet site: http://www.siemens.com/enterprise "Downloads" "Software".

15

http://www.siemens.com/enterprise




Keys and controls

Function keys

Audio controls

Audio keys

Touch slider

Similar to the TouchGuide page 18, you can set properties for your tele-phone, such as the volume, by sliding your finger over the touch slider.

The blue illuminated slider control displays the volume setting for the cur-rent tone (ring tone, handset tone and loudspeaker tone). You can adjust the volume by moving the slider left or right.

Set the lamp brightness of the touch slider page 139.

Key Function when key is pressed

s End (disconnect) call page 42.

r Activate/deactivate fixed call forwarding page 47.

q Start voice recognition [1].

[1] This function is not yet available.

Key Function when key is pressed

n Activate/deactivate the loudspeaker page 40.

o Activate/deactivate headset page 55.

p Activate/deactivate microphone (also for speakerphone mode) page 44.

16


Mode keysThese sensor keys allow you to switch to the required application with the simple stroke of a key.

The icons for the mode keys also appear on the display page 27.

Key Function when key is pressed LED display

t Display telephony interface page 29 Blue: Application is active

u Display phonebooks page 31 Blue: Application is active

w Display call lists page 34 Blue: Application is active White: New entry in call list

x Display messages page 36 Blue: Application is active White: New voicemail

v Display user/applications menu page 37

Blue: Application is active

y Display Help function page 39 Blue: Application is active

17


Touch guide

With the TouchGuide, you can administer most of the functions featured on your OpenStage phone as well as the displays.

Before using the telephone, remove the protective covering from the TouchGuide ring surface.

Operation Functions when key is pressed

Press c In idle mode:• Open the idle menu page 24

In lists and menus:• Go to next levelEntry selected:• Perform action

You can now access a context menu:• Open the context menu

Press a In idle mode:• Open the idle menu page 24

In lists and menus:• One level back

Entry selected:• Cancel actionIn input fields: • Delete character to the left of the

cursor

Press d In lists and menus:• Scroll down• Hold down the key to jump to end

of list/menu

Press b In lists and menus:• Scroll up• Hold down the key to jump to be-

ginning of list/menu

Move your finger around the inner wheel W

In lists and menus:• Scroll up or down

In input fields:• Select a character in the display

keyboard page 23

Press the i key. Entry selected:• Perform action• Initiate call

18


Programmable sensor keysYour OpenStage 80 has nine (OpenStage 60: eight) illuminated sensor keys to which you can assign frequently-used functions or numbers.

Depending on how they are programmed, you can use the sensor keys as:• Function keys page 83• Repdial key page 85 • Direct station selection keys page 89

Touch the key to activate the programmed function or dial the stored num-ber.

Press and hold a function key or repdial key to open a menu for program-ming it. Direct station selection (DSS) keys can only be programmed via the service menu.

A label for the function is displayed to the left of the key; it cannot be changed. You can define the labeling for repdial or DSS keys according to your requirements page 91.

The status of a function is shown by the LED on the corresponding sensor key.

Explanation of LED displays for programmed sensor keys

Increase the number of programmable sensor keys by connecting a key module page 15.

Only for repdial keys can you also program the second level for di-rect destination selection.

LED Meaning of function key Repdial/Direct station se-lection key

S Off The function is deactivated. The line is free.

T Flashing[1]

[1] In this manual, flashing sensor keys are identified by this icon, regardless of the flashing interval. The flashing interval represents different statuses, which are described in detail in the corresponding sections of the manual.

The function is in use. The line is busy.

R On The function is activated. There is a call on the line.

The programmable sensor keys on multi-line phones function as trunk keys page 114.

19


Keypad

Text input

In cases where text input is possible, you can use the keypad to input text, punctuation and special characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this, press the numerical keys repeatedly.

Example: To enter the letter "h", press the number 4 key on the keypad twice. When entering the text, all available characters for this key are dis-played. After a short while, the character in focus is displayed in the input field.

Alphabetic labeling of dial keys is also useful when entering vanity num-bers (letters associated with the phone number’s digits as indicated on the telephone spell a name, e.g. 0700 - PATTERN = 0700 - 687837).

Character overview (depends on the current language setting)

To speed up the input, you can confirm your entry by pressing "i" on the TouchGuide after you have selected the required character. To enter a digit in an alphanumerical input field, press the relevant key and hold it down. You no longer need to scroll through the entire list of possible characters.

Key 1x 2x 3x 4x 5x 6x 7x 8x 9x 10x 11x 12x 13x 14x

1 1 [1]

[1] Space

2 a b c 2

3 d e f 3

4 g h i 4

5 j k l 5

6 m n o 6

7 p q r s 7

8 t u v 8

9 w x y z 9

0 0 +

*[2]

[2] Additional special characters are available on the display keyboard

. * # , ? ! ’ - ( ) @ / : _

# [3]

[3] Switch between upper and lower-case text and number entry

20


Multi-function keys

Key Function during text input Function when held down

* Write special characters Turn ringtone on/off page 143.

# Switch between upper and lower-case text and number entry.

Turn phone lock on/off page 107.

Further options for inputting text are available using the display key-board page 23 and the external keyboard (if available).

21


Graphic displayYour OpenStage 60/80 is equipped with a tilt-and-swivel color display

page 14.

AppearanceYou can configure the appearance of your display to your personal require-ments:• Angle the display as required page 12.• Set the contrast (only applicable to OpenStage 80) page 135.• Select your preferred display design page 138.

Status bar

The time, weekday, date, and your phone number are displayed in the sta-tus bar.

In addition, different icons represent different situations and switches:

Icon Explanation

The ring tone is deactivated page 143

The "Do not disturb" function is activated page 108

The phone lock is activated page 21

Callback requests are active page 53

The Bluetooth function is activated page 148

A mobile user is logged on to the telephone[1].

[1] This function is not yet available.

14:27 SU . . : 123456Dialled Received

Options g Paul, Auster 10:24

Paul, R..

Peter, A..

Anna, S..

Crystal Sea 08 26.07

14:27 SU . . : 123456

Dialled Received

Options gPaul, Auster 10:24

Paul, R..

Peter, A..

Anna, S..

Warm Grey 08 26.07

22


Display keyboard

Depending on the context, the display keyboard is displayed with different elements.

Use the TouchGuide to operate the display keyboard page 18.

You can select the following functions from the function bar:

The external keyboard (if available) is a user-friendly option for inputting text.

Simple text and characters can also be entered at any time using the keypad page 20.

Operation Function

Move your finger around the wheel

Set the focus on the next/previous element

Press i Select the element in focus (enters the char-acter or performs the function)

Press h Delete character to the left

Press g Set focus to

Element Explanation

Switch to upper/lower case characters for first letter of words (initial letter upper case, all subsequent letters lower case)

Switch to lower case characters

Switch to numeric characters

Switch to punctuation and special characters

Move cursor one character to the right/left

Copy entire content of the active field to the clipboard

Insert clipboard content at cursor position. Existing content is not overwritten.

Confirm changes

Element in focusLetters, digits, punctuation or special charactersFunction bar

23


Context-dependent displaysDepending on the situation at hand, the graphic display on your OpenStage phone displays different content, to which you can respond intuitively.

Idle modeIn addition to the status bar and the programmable sensor key list, the graphic display offers a wide range of context-dependent displays.

Idle menu

When in idle mode, press h or g on the TouchGuide ( page 18) to dis-play the idle menu. You can call up various functions here. Entries may vary.

The idle menu may contain the following entries:• Deact call forwarding?[1]

• Direct call pickup?

[1] This appears as an option if fixed or variable call forwarding is activated.

Status bar page 22

Label for the programmable sensor keys list page 19

Context-dependent displays page 24

24


Telephony dialogsThe dialogs in the lower area of the display prompt you to input data or pro-vide you with information about the call states.

Example: In idle state, enter a phone number using the dialpad.

The pop-up menu ( page 26) provides functions suited to the situation, which you can select and confirm using the TouchGuide page 18.

MessagesThe messages displayed in the upper left area of the display advise you of current settings or events.

Example:• Call forwarding is activated for all calls. All calls are forwarded to the

number "220870".• You received a callback request in your absence.• A call list contains a new entry

Explanation of all message icons:

Icon Explanation

You have received one or more new messages

One or more new entries have been added to the call lists

Call forwarding is active

Dial again?Direct call pickup?

22|Digits already entered

Dial the phone number

Cancel entry

Saved callbacks

Activated call forwardingCall list entry

25


Context menusIf the arrow icon g appears next to a selected entry, additional menu lev-els or selection options are available in the form of a context menu. Navi-gate through these options using the TouchGuide page 18.

In certain situations, such as in call state, context menus are active for ap-proximately ten seconds before closing automatically.

Pop-up windowIn certain situations, a pop-up window opens automatically in the lower third of the display.

Pop-up menu

You will be prompted to use a pop-up menu to select situation-dependant functions and to confirm them or to make entries. You can use the TouchGuide to navigate within the pop-up menu

page 18.

Example: The following pop-up menu opens once you have changed a setting and pressed the h key on your TouchGuide.

Pop-up message

Pop-up messages only indicate actions or states for which further action is not required.

Example: The following pop-up message appears briefly when you change a setting.

Details

Dial First entry (selected when the menu is called up)

Dial

DeleteNew contact

Selected entry

Save changes?

SaveDo not save

Changes saved successfully

26


Application tabIn many cases you can select further content within an application using tabs.

Example: Press the w mode key to open the call lists page 17. Press this key repeatedly to switch between the various tabs.

The icon displayed to the left of the tab indicates the application you are currently working in.

Icon Explanation

Telephony interface page 29

Phonebooks page 31

Call lists page 34

Messages page 36

User/application menu page 37

Help function page 39

Missed Dialled

Icon Additional tab

Arrow icon: Additional tabs

Active tab

27

Applications Available on Your OpenStage Phone

Applications Available on Your OpenStage PhoneThe following descriptions provide an overview of the various applications available on your OpenStage phone.

Application navigation

Activating an application

You can switch to the relevant application using the mode keys page 17.

Scrolling through application tabs

Press the mode key a second time to scroll through available application tabs page 27.

Scrolling through lists

Use the TouchGuide to scroll through entries and confirm required func-tions page 18.

Opening context menus

If the arrow g appears beside an entry, a context menu is available for this entry page 26.

28


Telephony interface

Single-line viewAdditional information is displayed in the telephony interface when your phone rings, when you dial a number or during a call, for instance.

Press t to open this view.

Example:

Icons for frequent call states

The same information is available on multi-line telephones for the selected line in the line overview.

Icon Explanation

The call is active

The call has been disconnected

You have placed the call on hold (e.g. consultation hold).

Your call partner has placed the call on hold

Detailed descriptions of the various functions can be found in the sections "Making Calls – Basic Functions" page 40 and "Making Calls – Convenience Functions" page 55.

Icon indicating call status

Call duration

Current call(s), possibly with in-formation stored in the phone-book

Call requests and current states

Pop-up menu with situation-de-pendent options

Dial again?

Callback?

Chanel, Coco

220870

Transfer call?

29


Multi-line viewTwo tabs are displayed on the telephony interface:• "My phone" tab - represents the primary line or the line view of a se-

lected line page 29• "Overview" tab - configurable overview of the secondary lines

Press t to open this view.

Example:

The status icons provide information about the state of the relevant line.

Icon Explanation

Call for the corresponding line.

Call for a line with suppressed ring tone.

The hold reminder was activated.

The line is currently not available.

The line is busy.

Please note the LED displays for the line keys page 116.

Line status

Line name

Status icon

My phone gLine 1

Line 2

My phoneOverview Shift

My phone

Ln 1

Ln 1

Ans

Bohr, Niels

Line busy

0123456632419

Line key labeling

page 91

30


PhonebooksIn addition to the local phonebook, this application contains entries from other directory services, such as an LDAP corporate directory.

Press u repeatedly until the required tab is displayed.

Example:

Phonebook icons

Search contacts

When in the phonebook or directory list view, press the keypad key that corresponds to the first letter of your search term. A field opens for you to enter the search term:

Enter your search term using the keypad page 20.

The cursor jumps to the first entry in the list that matches the character you entered in the search field.

Icon Explanation

Primary business number

Secondary business number

Mobile phone number

Private phone number

Voice recognition is possible for this entry

Personal

Options g

Bernoulli, Daniel

Bohr, Niels

Chadwick, James

Curie, Marie

Einstein, Albert

Faraday, Michael

Watt, James

Tab

Additional options for pro-cessing the phonebook in the context menu

Further entries are avail-able

Contacts

Corporate

AA B C 2 Ä

31


Personal phonebookThe "Personal" tab contains your personal phonebook. You can store up to 1000 contacts in this phonebook. The entries are sorted in alphabetical or-der in the phonebook list and displayed with the icon for the specified de-fault phone number.

There are two ways of creating new contacts:• Via the phonebook list context menu page 96• Accept entry from LDAP search page 102

Contact details

The type of data displayed for a call in the telephony interface page 29is dependent on the information you have stored for the contact in your per-sonal phonebook.

A contact consists of the entry in the "First name" or "Last name" fields and at least one phone number page 96.

In addition, you can store non-telephony-specific data (e.g. address, func-tion, etc.) for each entry.

You can store several phone numbers for each contact. In this case, how-ever, you should define a preferred number page 97.

Classify your contacts into groups page 100.

Store a picture of the contact page 97.

Managing contacts

The "Personal" tab lists all your saved contacts in alphabetical order.

You can use the "Options" context menu to • create new contacts page 96• define contact display format page 99• sort contacts into groups page 100• delete the entire phonebook list page 99

Using contacts

The following functions are available via the context menu of a selected contact:• Calling a contact page 58• Editing a contact page 99• Deleting a contact page 99

To manage your contact data professionally and to synchronize your data with the Outlook e-mail program, we recommend using OpenStage Manager page 15.

32


LDAP directoryIf you have access to an LDAP directory (contact the responsible service personnel), you can search contacts in a company-wide directory.

A user-friendly, advanced search function is available for this under the "Corporate" tab. You can transfer any entries found to your local phone-book.

Searching for a contact• Simple search page 102

Using a contact• Calling a contact page 60• Importing a contact into the phonebook page 102

33


Call listsAll calls and numbers dialed on your phone are logged in chronological or-der in call lists.

The following call lists are displayed individually on separate tabs:• "Missed" tab: missed calls • "Received" tab: answered calls• "Dialled" tab: dialed numbers

When new entries are added to the call lists, a message appears ( page 25) on the idle display and the LED of the mode key w ( page 17) lights up white.

Press w repeatedly until the required tab is displayed.

Administering calls logsEach call list may contain up to 30 entries. Once this limit is reached, the oldest entry in the log is deleted.

Multiple calls from the same number are only listed once. The number of call attempts is logged in the "Details" context menu.

Example: "Missed" tab

You can select the following function in the "Options" context menu:• Delete All page 152

Callers with suppressed numbers cannot be saved in the call lists.

Only calls to the primary line are received on multi-line phones ( page 12).

Missed Dialled

Options

Curie, Marie 17.07.

Bernoulli, Daniel g 18.07.

Bohr, Niels 03.05.

Additional tabs

Date of call

Selected new entry with context menu

Old entry

Number of call attempts

34


Example: "Dialled" tab

The following functions are available via the context menu of a selected en-try:• Dial page 43• Details page 35• Delete page 103

Entry detailsUp to ten call attempts/calls can be stored under "Details" for each entry.

Example: entry in the "Missed" tab

Example: entry in the "Dialled" tab:

In this view, the context menu contains the following entry:• Dial

If a caller is already entered as a contact in the local phonebook, the stored data is displayed.

Dialled Missed

Options

Coco, Chanel g 12.07.

Additional tabs

Date of call

Selected entry with con-text menu

Number of call attempts220870 (3)

1238765341 g

12.07 10:56

Time

Date

10.07 08:04Entries, sorted by most recent

Information from the phonebook

220870 g

12.07 10:56

Information from the phonebook

Time

Date

35


MessagesDepending on the type and configuration of your communications platform (contact the relevant service personnel), messages from services, such as HiPath Xpressions are displayed in this application in addition to received callbacks.

The following messages are displayed individually on separate tabs:• "Messages" tab: Callbacks• "Voicemail" tab: Voicemails

CallbacksIn idle mode ( page 24) the following signals alert you to the presence of new callback requests:• x key LED illuminates• Display page 25• When you lift the handset and press the speaker key, you receive the

notification "New message".

Press x repeatedly until the "Messages" tab is displayed.

Example:

VoicemailsTo play back your voicemails, follow the instructions on the display.

Description of how to edit the entries page 53.

Information about the call

Messages VoicemailCoco, Chanel Call N

SU . . : 10:22Output?Delete?Next entry?Cancel?

Functions

08.26

36


MenuPress v repeatedly until the "Settings" tab is displayed.

Select and confirm the "User" entry using the TouchGuide page 18.

If necessary, enter the user password page 106.

User settingsYou can adjust local settings for your OpenStage using the "User" menu. You can also access the service menu of your communication system.

The menu structure comprises several levels.

Service menu

Open the service menu in your communication system and use the com-prehensive functions it offers.

Audio

Optimize the audio settings on your OpenStage for your environment and according to your personal requirements.

VolumesV Adjust the settings on your telephone page 141.

SettingsV Adjust the settings on your telephone page 141.

You can also configure some of the settings using the Web interface ( page 156) on your OpenStage.

An overview of the maximum functions available can be found at page 163.

Settings

Service Menu

Audio

Configuration

Phone

Applications

User

Security

Network information

AdminPassword-protected administration area

Various applications, e.g. Internet browser

Local settings

Additional menu levels are available

37


Configuration

Call forwarding

Set up call forwarding for your telephone.

V Adjust the settings on your telephone page 47.

Bluetooth

Prepare your phone for Bluetooth operation.


z Adjust the settings via the Web interface page 158.

Phone

Adjust the display design settings and program the sensor keys on your OpenStage.

Screensaver



Display



Key programming


Security

Protect your settings and data by assigning a password.



Network information

View status information for the network environment.

V Viewing settings on your telephone page 144.

38


AdministrationYou can access the administration area via the "Admin" menu and by enter-ing the administration password.

Refer to the administration manual for your phone for more detailed infor-mation on this topic.

ApplicationsThe "Applications" tab contains various practical Java applications in addi-tion to the Internet browser. If you wish to use additional applications, please contact the responsible service personnel.

Help functionYou can call up the "Help" function at any time, even during a call.

Calling up the "Help" function

Press y. The "Help" function is activated.

39

Step by step

Making Calls – Basic Functions


Answering calls

If transmitted, calling party information (name, phone number) appears on the graphic display.

Answering a call via the handset

The phone rings. The caller is displayed.

^ Lift the handset.

if nec. X Set the call volume.

Answering a call via the loudspeaker (speakerphone mode)

The phone rings. The caller is displayed.

n Press the key shown. The key LED lights up.

The speakerphone function is activated.


Please read the introductory chapters "Getting to know your OpenStage phone" page 13 and "Applications available on your OpenStage phone" page 28 carefully before performing any of the steps described here on your phone.

An incoming call will cancel any ongoing tele-phone setting operations.

An incoming call will interrupt any ongoing tele-phone setting operations. The phone automati-cally returns to the point in the menu structure where you were interrupted as soon as the call ends.

40


Step by step

Suggestions for using speakerphone mode:• Tell the other party that speakerphone mode is ac-

tive.• Adjust the call volume while speakerphone mode is

active.• The ideal distance between the user and the phone

in speakerphone mode is 50 cm.

Switching to speakerphone mode

Prerequisite: You are conducting a call via the handset.

n ] Hold down the key and replace the handset. Then re-lease the key and proceed with your call.


US mode

If your communication system is set to US mode (con-tact your service personnel), you do not have to hold down the speaker key when replacing the handset when switching to speakerphone mode.

n Press the key shown.

] Replace the handset. Proceed with your call.


Switching to the handset

Prerequisite: You are conducting a call in speaker-phone mode.

^ Lift the handset.

n The key shown goes out.

41

Step by step


Open listeningYou can let other people in the room join in on the call. Let the other party know that you have turned on the loudspeaker.

Prerequisite: You are conducting a call via the handset.

Activatingn Press the key shown.

Deactivatingn Press the lit key.

Ending a calls Press the key shown.

or

n Press the lit key.or

\ Replace the handset.

42


Step by step

Making calls

Off-hook dialing

^ Lift the handset.

j Internal calls: Enter the phone number. External calls: Enter the external code and the station number.

The connection is set up as soon as your input in com-plete.

On-hook dialing

j Internal calls: Enter the phone number. External calls: Enter the external code and the station number.

The party you are calling answers via loudspeaker.

^ Lift the handset.

or On-hook dialing: Speakerphone mode.

Dialing with repdial keys

Prerequisite: You have configured a sensor key as a repdial key page 85.

S Press the programmable repdial key.

If the number you wish to dial is saved on the second level, press the "Shift" sensor key first.

^ Lift the handset.or


Redialing

Saving a number

Prerequisite: You are conducting a call. The other par-ty’s phone number is displayed.

Select and confirm the option shown.Save number?

43

Step by step


Dial

Prerequisite: You have saved a phone number page 43.

n Press the key shown.or

^ Lift the handset.

Select and confirm the option shown.

The saved phone number is dialed.

Dialing the last dialed numberThe last phone number dialed on your telephone is di-aled.



Confirm the option shown.

Turning the microphone on and offYou can temporarily deactivate the microphone on your handset to prevent the other party from overhearing a conversation, for instance, with a colleague in the same room.

Prerequisite: You are conducting a call.

Deactivating the microphone

p Press the key shown.

Activating the microphonep Press the lit key.

Saved number redial?

Last number redial?

On a multi-line phone, the last number dialed on the primary line is always saved.

44


Step by step

Calling a second party (consultation hold)You can call a second party while a call is in progress. The connection to the first party is placed on "Hold".

Prerequisite: You are conducting a call.

if nec. g Open the context menu page 26.


j Enter and confirm the second party’s phone number.

Ending a consultation call


The consultation call is disconnected. The call with the first party is resumed.

Switching to the held party (alternat-ing)

Prerequisite: You are conducting a consultation call.


Select and confirm the option shown. You are switched to the party on hold.

Ending an alternate operationSelect and confirm the option shown. The active call is disconnected and the held call is re-stored.

Combine the calling parties into a three-party con-ference


Z An alert tone signals that a conference call has been es-tablished between all three parties.

Consultation?

Release and return?

Toggle?

Release and return?

Conference?

45

Step by step


Transferring a callIf your call partner wishes to speak to one of your col-leagues, you can transfer the call.


Transferring with announcement


j Enter and confirm the required party’s phone number. Announce the call partner.


Your call partner is now connected to the party to whom they wish to speak.

Transferring without announcement


j Enter and confirm the required party’s phone number.


Consultation?

Start transfer?

If a connection cannot be established between the two parties within 40 seconds, you receive another call and are reconnected to your initial call partner.

46


Step by step

Call forwarding

Overview of forwarding typesYou have two options for programming call forwarding on your station:• Configuring using the service menu page 50• Configuring using the call forwarding

key page 48

The entries in the relevant menus correspond as ex-plained in the following table:

Apart from "Call forwarding for internal" and "Call for-warding for external", the call forwarding types preclude each other. For the two exceptions, you can program and activate one call forwarding destination.

If your belongs to an ONS group (parallel call page 146), please note the following:

Call forwarding can be configured on any phone in the ONS group and will then apply to all phones in that ONS group. Call forwarding between two phones in an ONS group is not possible.

Service menu Forwarding key FWD-VAR-ALL-BOTH on All callsAll calls are forwarded, the saved phone number is de-leted after deactivation.FWD-FIXED on FixedAll calls are forwarded, the saved phone number is not deleted after deactivation.FWD-VAR-ALL-INT on InternalOnly internal calls are forwarded.FWD-VAR-ALL-EXT on ExternalOnly external calls are forwarded.FWD-VAR-BUSY-BOTH on BusyIf your station is busy, all calls are forwarded.FWD-VAR-RNA-BOTH on No replyIf you do not answer a call, all calls are forwarded [1]af-ter a certain length of time.

[1] This duration is defined by your service personnel.

FWD-VAR-BZ/NA-BTH on Busy/no answerIf your station is busy or you do not answer a call, all calls are forwarded after a certain length of time1.

47

Step by step


Configuring using the call forwarding key

r Press the key shown.


The "Call forward status" page opens.

d Select a call forwarding type page 47.


or


The "Edit call forward" page opens.

d Select the "All calls"[1]entry.



d Select the "Destination" entry.


j Enter the call forwarding destination number.

b Select the "Options" entry.



Deactivating using the call forwarding key

r Press the lit key. The LED key goes out.

Edit call forward

Off g

On g

[1] The entry varies according to the call forwarding type selected be-forehand.

Off g

On

Save & exit

Save & exit

48


Step by step

Activating using the call forwarding key

r Press the key shown. The LED lights up.

Call forwarding is activated.

If you have not saved a call forwarding destination, the "All calls destination required" pop-up menu appears.


You are then in the "Call forward status" menu and can make the required entries page 48.

You can only activate "Fixed call forwarding" via the call forwarding key.

Edit call forward

49

Step by step


Configuring using the service menuv Open the service menu page 37.



Select a call forwarding type page 47.

If you have already programmed call forwarding, the call forwarding destination is displayed.


j Enter the phone number of the call forwarding destina-tion. If you have already saved a destination, it is delet-ed.

Confirm, when the phone number is complete.

Call forwarding is saved and activated.

Deactivating via the service menu

c Open the idle menu page 24.


Call forwarding is deactivated and the destination num-ber is deleted.

Destinations? g

Call forwarding? g

Next forwarding type?

Enter destination:

Save?

Deact call forwarding?

For fixed call forwarding, the destination number is retained.

50


Step by step

Deleting a fixed call forwarding destinationYou can delete the destination for fixed call forwarding.

v Open the service menu page 37.



Confirm the option shown. "Fixed call forwarding" and the forwarding destination are displayed.


The forwarding destination is deleted. If fixed call for-warding was activated, it is now deactivated. The r key is deactivated.

Destinations? g

Call forwarding? g

Next forwarding type?

Delete?

51

Step by step


DisplaysIn idle mode ( page 24), the following signals remind you that call forwarding is activated:

Fixed/variable call forwardingr The LED key lights up.

The call forwarding symbol, the phone number and if necessary, the name of the forwarding destination are displayed page 25. If the relevant party’s name is saved in the phonebook, this name is displayed.

Call forwarding for internal/externalr The LED key lights up.

There is no display message for the call forward-ing types "Busy", "No answer" and "Busy/no an-swer". The LED key does not light up.

52


Step by step

Using callbackFor a detailed description of this function, see

page 36.

Responding to a callback request

Prerequisite: You have received at least one callback request page 36.

x Press the key shown.

Select and confirm until the required entry is displayed.


The party is called and the entry deleted from the list.

Storing a callbackPrerequisite: The internal station called is busy or no-body answers.



Callback on busy is only signaled on the busy phone, not in the whole ONS group. Callback on no reply is entered in the mailbox ( page 36) on all internal system phones in an ONS group.

Next entry?

Output?

Callback?

If the party has activated call forwarding ( page 47), you will receive the callback from the call forwarding destination.

For "Busy", the callback is automatic.

For "No reply", a message is left in the called par-ty’s mailbox.

53

Step by step


Accepting a callbackPrerequisite: The internal station called was busy. You have saved a callback. Your telephone rings.

^ Lift the handset. You hear a ring tone.or

n Press the key shown. You hear a ring tone.

Cancel call backs


or Do not answer the call. After ringing four times, the call-back is canceled.

Checking/deleting a saved callbackPrerequisite: You have saved callbacks page 53.

c Open the idle menu page 24.

Select and confirm the option shown. The newest entry is displayed first in the pop-up menu.

Select and confirm to display additional entries.

Deleting a displayed entry


Ending Retrieval


Cancel callback?

Display callbacks?

Next callback?

Delete?

Cancel?

54

Making Calls – Convenience Functions

Step by step


Answering calls

Answering a call with a headset

Prerequisite: The headset is connected.

o The LED flashes when a call is received. Press the key shown. Conduct call.

Ending the call:

o Press the key shown. The LED goes out.

Answering a call via a DSS key

Prerequisite: DSS keys are configured on your phone page 19 and page 89.

T Press the DSS key.

n Speakerphone mode.or

^ Lift the handset.

Accepting a call for another member of your team

If a team member does not answer a call within 15 sec-onds (system-dependant), the remaining team mem-bers hear an alert tone.

In idle mode

The phone rings. "Call for" is displayed on the phone.

^ T Lift the handset and press the flashing "Pickup" key. You have now picked up the call.

For information on the meanings of the LED dis-plays of the DSS keys, see page 19.

55

Step by step


or

T Press the flashing "Pickup" key. Speakerphone mode.

During calls

T Press the flashing "Pickup" key. The first party is placed on hold while you are connect-ed to the second party.

Ending the second call and returning to the first one

s Press the key shown.

Accepting a specific callYou hear another telephone ring and recognize the num-ber, or a colleague requests that you pick up calls for a specific phone.

^ Lift the handset.


j Enter the phone number of the phone from which you wish to pick up calls. In this way you accept calls for this phone.

Display called extension

If the number of the phone in a call pickup group, for which you wish to pick up a call, is not displayed (the de-fault display for call pickup groups is deactivated), you can lift the handset and enter the code for "Display on request". Contact your service personnel for this code.

^ Lift the handset.

Enter the system code for "Display on request" (contact the relevant service personnel if necessary).

The phone number is displayed once you have entered the code.

Direct call pickup?

56


Step by step

Picking up a call in a hunt groupIf configured, you can also be reached using a hunt group phone number.

Z Your telephone rings.

^ Lift the handset.

Using the speakerphoneA colleague addresses you directly over the speaker with a speaker call. Speakerphone mode and open lis-tening are automatically activated.

n Answering via speakerphone mode is immediately pos-sible.

or ^ Lift the handset and answer the call.

Placing a speaker call to a colleague page 73.

57

Step by step


Making calls

Making calls using DSS keys

Prerequisite: DSS keys are configured on your phone page 19 and page 89.

S Press the DSS key.


n Press the key and enter speakerphone mode.

Dialing a phone number from a listFor a detailed description of this function, see

page 34.

w Press the key until the call list you want is active.

Select and confirm the entry you want.

Using a personal phonebookFor a detailed description of this function, see

page 31.

Saving phonebook entries page 96.



A call list is maintained for all phones in an ONS group. The call list can be viewed by any internal member of the ONS group with a system tele-phone.

Niels, Bohr g 18.10.

If the party listed is already in the personal phonebook, the appropriate phone number icon is displayed page 96.

58


Step by step

Calling a contact from the phonebook listu Press the key until the "Personal" tab is active.

Search for a contact page 31

or

Select a contact.

i Confirm the option shown. The phone number defined as the default number ( page 97) is dialed.

or

g Open the context menu.

Select and confirm the required phone number using the icons.

Explanation of the icons page 31.

Calling a contact from a group

u Press the key until the "Personal" tab is active.

Select the option shown.



Select the required group.



Select group member.

i Confirm the option shown. The phone number defined as the default number ( page 97) is dialed.

or


Select and confirm the required phone number using the icons.

Explanation of the icons page 31.

Niels, Bohr g

Dial

Options g

Groups

VIP g

View

Niels, Bohr g

Dial

59

Step by step


Using the LDAP directoryFor a detailed description of this function, see

page 33.

Prerequisite: You searched for and selected an entry in the LDAP database ( page 102).

Confirm the option shown. The phone number is dialed immediately.

or



The connection is set up.

Using speed dialingSpeed dial numbers may contain command or access code sequences and may be linked to other speed dial numbers page 93.

Making calls using central speed dial numbers

Prerequisite: You know the central speed dial numbers page 93.

* Press the key shown.

j Enter the system code for "Speed Dial" (contact the rel-evant service personnel if necessary).

j Enter the speed dial number.

The connection is immediately established.

Dialing using individual speed dial numbers

Prerequisite: You have configured individual speed dial numbers page 94.



0 ... 9 Press the configured speed dial key.

The connection is immediately established.

Isaac, Newton g

Dial

Enter code

Use speed dialing?

60


Step by step

Talking to your colleague with a speaker callYou can place a speaker call to an internal party using the loudspeaker on their telephone. You can also use the functions under "HiPath 4000 as an entrance tele-phone system" page 72.

Prerequisite: A programmed "Speaker call-two-way" sensor key is configured on your phone.

S Press the "COM Spk 2way" programmed sensor key.

j Enter the phone number.

Z Wait for the tone.

^ Lift the handset and speak to the party who answers.or


If the party to whom you are speaking has acti-vated "Speaker call protect" on their phone ( page 109), your speaker call will be received as a normal call.

61

Step by step


During a call

Call waiting with DSS key

Prerequisite: DSS keys are configured on your phone page 19 and page 89. The line of the party you

wish to call is busy.

R Press the DSS key.

The called party accepts your waiting call.



Using the second call featureYou can specify whether you wish to accept a second call (call waiting) during a call.

Activating/deactivating second call





or




In addition to an alert tone on the busy phone, the second call is signaled with a ring tone on the other phones in the ONS group.

Feature settings? g

Camp-on?

Activate?

Deactivate?

62


Step by step

Accepting a second call with a sensor key

Prerequisite: You are conducting a call and the "Second call" function is activated. The "Pickup" sensor key is pro-grammed.

Z An alert tone is audible.

The LED on the "Pickup" sensor key flashes. The caller hears the ring tone.

T Press the key shown.

[ You are connected to the second caller immediately. The first party is placed on hold.

Ending the second call and resuming the first one:

s Press the key shown.or

\^ Replace the handset and lift it once more.

Accepting a second call via the menu

Prerequisite: You are conducting a call and the "Second call" function is activated.

Z The name/phone number of a second call is displayed on the telephone and signaled via the call waiting tone. The caller hears the same ring tone as if they were free.


[ You can talk to the second party. The connection to the first party is on hold.

Ending the second call and resuming the first one

s Press the key shown.or

\^ Replace the handset and lift it once more.

Answer camp-on?

63

Step by step


System-supported conferenceYou can include up to eight internal and external parties in a system-supported conference. Parties with system phones can perform/use all of the functions listed be-low at the same time. ISDN phones and external parties are passive participants – they can only be included in the current conference.

You can include parties and conferences from a remote system in your conference. The remote parties can es-tablish and extend their own conference. Parties in this conference are included in your current conference. However, they cannot perform/use the functions listed below.

The following functions are supported for all conference participants with system phones:

• Establishing a conference by calling a party, receiv-ing a call, conducting a consultation call or receiving a second call

• Accepting a second call and including the caller in the conference

• Toggling between the conference and a consulta-tion call or second call

• Conducting a consultation call during a conference and connecting it to the conference

• Connecting conference participants from two inde-pendent conferences via a remote network

• Overview of all conference participants• Transferring a conference to a new party

The functions listed can be performed by all conference participants simultaneously.

64


Step by step

Establishing a conference

Initiating a conference from a single call

[ You are conducting a call.


j Call the second party. Inform this party that you are initiating a conference.

Confirm the option shown. The following message is displayed: "1 is your position"

Establishing a conference from a consultation call

You are connected to a party and call a second party.


j Call the second party. Inform this party that you are initiating a conference.

Select and confirm the option shown. The following message is displayed: "1 is your posi-tion".

Establishing a conference from a second call

Prerequisite: You are conducting a call and receive a second call ( page 63).


[ You are connected to the second caller immediately. The other party is placed on hold.

orSelect and confirm the option shown. You are connect-ed to the second caller immediately. The other party is placed on hold.

Select and confirm the option shown. The following message is displayed: "1 is your posi-tion". All parties are connected to a single conference.

Start conference?

Conference?

Consultation?

Conference?

Answer camp-on?

Conference?

65

Step by step


Adding a partyAny party in a system conference can extend the con-ference by

• calling a specific party and connecting them,• connecting a party from a consultation call to the

conference, or• accepting a second call and connecting the caller to

the conference.

Calling a specific party and connecting them

You intend calling another party and connecting them to the conference.



j Call the new party. Inform this party that you are initiating a conference.

Select and confirm the option shown. The party is connected to the conference.

If the new party does not answer


Extending a conference by adding a consultation call

During the conference, you wish to hold a consultation call.


j Call a party. Hold the consultation call.

Select and confirm to connect the party from the con-sultation call to the conference.

or

Toggle between the conference and the consultation call.

or

Select and confirm to end the consultation call and re-turn to the conference.

Add to conference?

Conference?

Return to conference?

Consultation?

Conference?

Toggle?

Release and return?

66


Step by step

Accepting a second call and connecting it to the conference

If you receive a second call during the conference (sec-ond call is activated), you can connect this party to the conference.

Prerequisite: You are conducting a call in a conference and receive a second call page 63.


[ You are connected to the second caller immediately. The conference is placed on hold.

orSelect and confirm the option shown. You are connect-ed to the second caller immediately. The conference participants are placed on hold.

Select and confirm to connect the second call to the conference.

Transferring a conferenceEach party can transfer the conference to a third party whom they have called via a consultation call or via the "Add to conference?" function. This party is not a partic-ipant in the conference at this point. The conference cannot be transferred to a second call.Prerequisite: You are in a conference.

Select and confirm the option shown. The conference participants are placed on hold.

j Call a party.

or


j Call a party and announce the transfer.

Select and confirm the option shown. You have left the conference.


Answer camp-on?

Conference?

Consultation?

Add to conference?

Transfer conference?

67

Step by step


Disconnecting a specific participant from the conferenceYou are connected to a conference and wish to discon-nect one of the participants.

W Select the party.

g Open the context menu page 26.


Putting the conference on hold

On multi-line telephones, you can place the conference on hold and conduct another call on a different line, for example.

R Press the line key.or


The conference is placed on hold.

R Press the line key for the conference that is on hold – you are then reconnected to the conference.

Drop member

Hold?

68


Step by step

Entering commands using tone dialing (DTMF suffix dialing)

After dialing a phone number you can set tone dial-ing. This allows you to use command entries to control Dualtone Multi-Frequency (DTMF) devices, such as an-swering machines or attendant systems.




You can now enter commands using the keys 0 - 9, the asterisk key, and the pound key.

This function must be configured by your service personnel.

More features? g

DTMF suffix dialing?

Ending the call also deactivates DTMF suffix dial-ing.

Depending on your system configuration, "DTMF suffix dialing?" may appear in the display once you have finished entering the number. You can then enter commands immediately after dialing the phone number.

69

Step by step


System-wide parkingOn HiPath 4000 systems, you can park up to ten internal and/or external calls and retrieve them on another phone.

There are two options for parking a call:• Automatic park• Manual park

You cannot park calls if:• All park positions are busy• The park position you wish to use is busy• The station is an attendant console• The call is a consultation call• The call is in a conference

Manually parking a callYou can manually park a call in a free park position from your phone, and retrieve it on your phone or another phone. You can also perform this function on non-dis-play phones.Own phone


Enter the destination number.

The call is now parked.\ Replace the handset.

If "Park" is not available, you will receive acoustic and also visual notification.

Confirm and continue the call.

or\ Replace the handset. You will receive a recall for the call

on hold.

Retrieving a parked call

Destination phone




Park to station?

Return to held call?

Park retrieve?

70


Step by step

If you cannot reach a destination ...

Call waiting (camp-on)

Prerequisite: An internal station is busy. It is important that you reach the station.

Select, confirm and briefly wait.

Z Your colleague hears a warning tone during the call. If their phone has a display, your name and phone number is displayed.

Busy override - joining a call in progress

Prerequisite: The called station is busy. It is important that you reach this colleague.

Select, confirm and briefly wait.

Z Your colleague and their call partner hear a warning tone.

You can now start talking.

Camp-on?

To camp on, you must have received the correct authorization.

Camp on is not possible if the called party has do-not-disturb activated.

Override?

To override a call, you must have received the cor-rect authorization.

Call override is not possible if the called party has station override security activated.

71

Step by step


HiPath 4000 as an entrance telephone system (two-way intercom)You can place a speaker call to an internal party on HiPath 4000 using the loudspeaker on their telephone to establish a connection. You can initiate a speaker call from a consultation call. The following functions are available:• System-wide speaker call

– to a variable destination– to a fixed destination

• Speaker call in a group– to a variable destination– to a fixed destination

• Two-way intercom in a group– to a variable destination– to a fixed destination

• Announcement to all members of a line trunk group

You can cancel the speaker call or the announcement by replacing the handset or, during a consultation call, by retrieving the call on hold.

Please ensure for all functions that Speaker call protect is deactivated on the relevant phones

page 109.

If a speaker call is placed to a party and "Speaker call protect" is activated on their phone, the speaker call is ignored and a normal call is estab-lished.

72


Step by step

System-wide speaker callYou can place a speaker call from your phone to any in-ternal party with a telephone equipped with speaker-phone mode or a loudspeaker.

Speaker call to a variable destination

Prerequisite: You have programmed the function "Speaker call-one-way" on a key page 83.



S Press the "Spkr. 1-way" sensor key.

j Enter the internal number of the party.

A connection is immediately established to this destina-tion station’s loudspeaker if

• the station is not busy• the handset has not been lifted• "Speaker call protect" is not activated

Z The caller hears a confirmation tone when the connec-tion is established and they are free to start speaking.

^ The called party can accept the connection by lifting the handset.

n or S If the called party presses the speaker key or the line key (if configured), the connection is lost.

Speaker call to a fixed destination

Prerequisite: The system code for "Speaker call-one-way" and the destination number are programmed on the repdial key page 88.

S Press the programmable repdial key. A connection to the destination loudspeaker is immediately established.

The same number of speaker calls and normal connections is possible.

73

Step by step


Speaker call in a groupYou can also establish a normal connection within a group or team (with team call = speed dial numbers 0-9 or 00-99 for team members) via a speaker call. The speaker call is then initiated by a group telephone.

Speaker call to a variable destination^ Lift the handset.

or


Enter the system code for "COM group speaker call" (contact the relevant service personnel if necessary).

j Enter the speed dial number for the corresponding group member.

or

S Press the "COM Group" sensor key.j Enter the speed dial number for the corresponding

group member.

A connection is immediately established to this destina-tion station’s loudspeaker if• the station is not busy• the handset has not been lifted• the do not disturb function is not activated

^ The called party accepts the DSS call by lifting the hand-set.


Speaker call to a fixed destination

The system code for "COM group speaker call" and the speed dial number for the corresponding group mem-ber are programmed on a repdial key page 88.

S Press the programmable repdial key. A connection to the destination loudspeaker is immediately established.

^ The called party can accept the connection by lifting the handset.

The COM group speaker call function is line-inde-pendent - all phones can call each other via a speaker call.

74


Step by step


Two-way intercom to a variable destination

When using the two-way intercom in a group, the loud-speaker and the microphone of the destination phone are automatically switched on.



Enter the system code for "Speaker call-two-way" (con-tact the relevant service personnel if necessary).


np The loudspeaker and microphone of the destination phone are automatically switched on.

or

S Press the "COM Spk 2way" sensor key.


The loudspeaker and microphone of the destination phone are automatically switched on.

Two-way intercom to a fixed destination

The system code for "Speaker call-two-way" and the speed dial number for the corresponding group mem-ber are programmed on the repdial key page 88.

S Press the programmed sensor key.

The loudspeaker and microphone of the destination phone are automatically switched on.

75

Step by step


Announcement (broadcast) to all members of a line trunk groupYou can use this function to send an announcement to all members (10 - 40) of a line trunk group.

Z Once you have activated the group call, you will hear a confirmation tone. You can then begin the announce-ment.



j Enter the system code for "Speaker call-1-way bcst " (contact the relevant service personnel if necessary)

j Enter a group member’s phone number.

or

S Press the "Broadcst Spk" sensor key.

j Enter a group member’s phone number.

Z The loudspeakers on all group phones are automatically switched on and you will hear a confirmation tone. You can begin the announcement.

^ You end the announcement by replacing the handset.

^ If a group member lifts their handset, they are connect-ed to you and the announcement is ended.

n or S If a group member presses the speaker key or the rele-vant line key for the announcement, they are discon-nected from the announcement. If the last remaining member of the group presses the speaker key or line key, the announcement ends.

Enter code

76


Step by step

Using call forwarding

Automatically forwarding callsThe relevant service personnel can configure different call forwarding settings in the system for internal and external calls and activate these settings for your sta-tion. The following calls may be forwarded

• All calls without restriction• Calls on busy• Calls on no reply

Forwarding for all calls without restriction should only be configure if the station is only used for outgoing calls (e.g. in an elevator).

If you have configured fixed or variable forwarding and the manual forwarding destinations are not reachable (e.g. busy), calls are automatically forwarded to system forwarding destinations.

Delayed call forwardingThis is configured by the relevant service personnel for the system.

Prerequisite: The second call feature must be activated page 62.

If you have activated "Call forwarding busy/no reply" or "Call forwarding no reply" ( page 47), you will hear a call waiting tone when a second call is received and the caller information will appear in your display. You then have the option of accepting this call before call for-warding is activated (e.g. if you are waiting for an urgent call).

The caller hears the ring tone and is only forwarded to another station once a set time has elapsed.

Please note the description for programming call forwarding page 47.

77

Step by step


Forwarding calls for other stationsYou can save, activate, display and deactivate call for-warding for another phone, fax or PC station from your own phone. You must have the PIN of the other station or have "Call forwarding for other stations" access rights. In both cases, the relevant service personnel for your system will provide assistance.

Saving a call forwarding destination for another phone and activating call forwarding





j Enter the number of the other telephone.


j Enter the code number (only applicable if your station does not have "Call for-warding for other stations" access rights).


j Enter the destination number.

Confirm the option shown. Call forwarding is now active.

Destinations? g

Forwarding station No.?

Variable call forw.?

Completed?

Completed?

Save?

78


Step by step

Saving a call forwarding destination for fax/PC/busy station and activating call forwarding




j Enter the code for the call forwarding type you wish to set. Codes are assigned by the relevant service person-nel. You can enter the codes applicable to you in the ta-ble below:

j Enter the number of the other station.


j Enter the PIN (only applicable if your station does not have "Call for-warding for other stations" access rights).


j Enter the destination number.

Confirm the option shown. Call forwarding is now active.

Destinations? g


Call forwarding for fax

Call forwarding for PC

Call forwarding on busy

Completed?

Completed?

Save?

79

Step by step


Displaying/deactivating call forwarding for another phone





j Enter the number of the other telephone.


j Enter the PIN (only applicable if your station does not have "Call for-warding for other stations" access rights).


Deactivating


or Display


Sample display:

Calls for station 3428 are forwarded to station 8968.

Feature settings? g


Variable call forw.?

Completed?

Completed?

Deactivate?

Display?

3428------------------------->8968

80


Step by step

Displaying/deactivating call forwarding for fax/PC/busy stations




j Enter the code for the call forwarding type you wish to set. Codes are assigned by the relevant service person-nel. You can enter the codes applicable to you in the ta-ble below:

j Enter the number of the other station.


j Enter the PIN (only applicable if your station does not have "Call forwarding for other stations" access rights).


Deactivating


or Checking


Changing call forwarding for another stationProceed as for saving/activating call forwarding: for another phone page 78, for fax, PC or busy station page 79.

Feature settings? g


Displaying call forwarding for fax

Displaying call forwarding for PC

Displaying call forwarding when busy

Deactivating call forwarding for fax

Deactivating call forwarding for PC

Deactivating call forwarding when busy

Completed?

Completed?

Deactivate?

Display?

81

Step by step


Leaving/rejoining a hunt groupPrerequisite: A hunt group is configured for the team.

You can leave the hunt group at any time, for example, when you leave your workstation. When you are present, you can join it again.




Confirm

or

Confirm

You can still be reached via your own phone num-ber even when you are not in the hunt group.

Feature settings? g

Join hunt group?

Deactivate?

Activate?

82

Programming Sensor Keys

Step by step

Programming Sensor KeysYou can program frequently used functions or phone numbers onto the sensor keys on your OpenStage 60/80.

Configuring function keysSee also page 19.

You can program the following functions onto your sen-sor keys:• Second call/Camp-on?• Do not disturb?• Speaker call protect?• Voice calling?• Direct Station Select?• Repdial?• Conference?• Group park call?• Paging?• Join hunt group?• Call Server?• Reminder?• Data?• Messenger call?• Shift-Function?

Example: Configuring a "Shift key"

S Press and hold the sensor key you wish to program.


orv Open the service menu page 37.


S Press the sensor key you wish to program.


The available functions depend on your configu-ration. If a function is missing, contact your ser-vice personnel.

Assign functionality

Key function?

Change?

83

Step by step





The label appears automatically and cannot be altered.

The LED display shows the status of the function page 19.

More features? g

Shift-Function?

Save?

Briefly touching the key activates the pro-grammed function. For functions that can be switched on/off, such as second call, press once to switch the function on and again to switch it off. When the function is switched on, the LED is illuminated.

84


Step by step

Configuring repdial keysYou can program repdial keys with external phone num-bers on two levels. To program the second level, you must configure a "Shift" key page 83.

See also page 36.

You can program repdial keys in two ways:• Configuring via a sensor key page 85• Configuring using the service menu page 86

Configuring via a sensor key

if nec. R Press the "Shift" key. The key LED lights up.

S Press and hold the required sensor key.


The "Programming speed dial destination" page opens.

d Select the "Number" entry.



d Select the "Label" entry.


j Enter the required key label text page 23.

b Select the "Options" entry.



Assign phone number (selected dial

If you do not complete this field, the key label will show "R". You can change the key label later

page 91.

Save & exit

Save & exit

85

Step by step


Configuring using the service menuFirst you must program a sensor key with the repdial function. Then you must define the phone number and label.

Programming a sensor key as a repdial key



S Press the required sensor key.




The sensor key is now defined as a repdial key.

The "User" menu opens.




S Press the saved repdial key.

Defining the phone number


or

Confirm the option shown. Your entry is saved.

Key function?

Change?

Repdial?

Save?

R

Service Menu

Destinations? g

Repdial?

At this point, you can enter additional functions page 87.

Completed?

86


Step by step

Defining a label


The phone number entered is displayed as the key la-bel.

or


Enter the required key label text page 23.


Additional repdial key functions

Prerequisite: You have defined a phone number for a repdial key and are still in the menu page 86.

Entering an automatic consultation call

Select and confirm the option shown. "RF" appears in the display.

j Extend the destination number.

Entering a number with a pause (example)

Select and confirm the option shown. "P" appears in the display.

j Enter additional numbers.

Use Destination Number?

R 220870

Create Personal Label?

Gerard Matthew

Save?

You can change the key label later page 91.

Enter Consult?

If you press this key during a call, a consultation call is immediately set up to the saved phone number.

Enter Pause?

A pause is three characters long.

87

Step by step


Repdial keys with enhanced functions

Some functions are not available via the menu - you must enter codes to access them. These codes are configured in the HiPath 4000 system. You can obtain these codes from your service personnel.

Locking the phone with simultaneous call forwar-ding

*20 Enter the phone locking code.

#47 Activate the code for call forwarding.

j Enter the destination phone number.

The codes used here are examples and may dif-fer from the settings in your system.

In networked systems, the sequence must end with (.

88


Step by step

Configuring DSS keysYou must first program a sensor key with the "Direct sta-tion select" function. Then you must define the phone number and label.

Programming a sensor key as a DSS key



S Press the required sensor key.




The sensor key is now defined as a DSS key.

The "User" menu appears.




S Press the saved DSS key.

Defining the phone number



Key function?

Change?

Direct Station Select?

Save?

DSS

Service Menu

Destinations? g


Completed?

89

Step by step


Defining a label


The phone number entered is displayed as the key la-bel.

or


If the number entered is assigned a name in HiPath 4000, the name appears as the key label.

or


Enter the required key label text page 23.


Use Destination Number?

DSS 22087

Use Destination Name?

DSS Matthe


Gerard Matthew

Save?

You can change the key label later page 91.

90


Step by step

Changing the label You can also subsequently change the label specified when programming a repdial/DSS key.

Change label



or


S Press the required repdial/DSS key.




j Enter the required key label text page 23.

Select and confirm the option shown. Your entry is saved.

You cannot change the labels on function keys.

Destinations? g


Repdial?

Edit Label?


Enter Your Key Label:

Save?

91

Step by step


Delete sensor key programming

Deleting a function/phone number/label

S Press and hold the required sensor key.


Deleting phone number/label



or


S Press the required repdial/DSS key.



Delete

Destinations? g


Repdial?

Delete?

Save?

92

Saving Speed Dial Numbers and Appointments

Step by step


Central speed dial numbers

Speed dial numbers are saved in the system.

Your service personnel will provide you with the central speed dial directory, for example, in print form.

Making calls using speed dial numbers page 60.

Speed dialing with extensions

Functions and phone numbers, as well as additional ac-cess codes, can be saved on a speed dial number.

As the number of characters for a speed dial entry is lim-ited, you can link up to ten speed dial numbers for long-er sequences.

Example:

You want to lock your phone and simultaneously acti-vate call forwarding when you leave your office. These two actions can be saved as a sequence on a speed dial number.

Another speed dial number can be saved to release the phone lock and deactivate call forwarding.


Speed dial numbers are configured by your ser-vice personnel.

Speed dial numbers with sequences are config-ured by your service personnel.

93

Step by step


Individual speed dial numbersYou can program the keys 0 to 9 with ten frequently used phone numbers.




j Press the required speed dial key. If the key is already in use, the programmed phone number appears on the screen.




Destinations? g

Speed dial features?

Save?

94


Step by step

Appointments functionYou can configure your phone to call you to remind you about appointments. You must save the required call times. You can do this for the next 24 hours.

Saving appointments


Select and confirm the option shown. The display indicates whether a reminder has already been saved.

For the first appointment: Confirm the option shown. For additional appointments: Select and confirm the op-tion shown.

j Enter a 3-digit or 4-digit time, such as 845 (= 8.45 a.m.) or 1500 (= 3.00 p.m.).


Deleting saved reminders


Select and confirm the option shown. A saved reminder is displayed.

Confirm, if you have multiple reminders saved.


v Press the key shown.

Using timed reminders

Prerequisite: You have saved a reminder. The saved time arrives.The phone rings.

^ Lift the handset. The appointment time is displayed.\ Replace the handset.

Reminder? g

New reminder?

Save?

Reminder?

Next reminder?

Delete?

Reminder :

If you do not lift the handset, the phone rings sev-eral more times and "Reminder" is displayed be-fore the reminder is deleted.

95

Step by step

Phone Number Directories and Lists


Personal phonebook For a detailed description of this function, see

page 31.

Creating a new contact




The form for entering contact data opens.


j Enter and confirm text page 23.


j Enter and confirm the phone number page 20.

if nec. e Select and fill out additional fields.

Select the "Options" entry.



Options g

New contact

Last name

Business 1

Save & Exit

Save & Exit

96


Step by step

Defining the default number

If you have multiple numbers saved for a contact, you can define the default number here that should be used when dialing directly using the phonebook page 58.


Select a contact.



Select the "Default No." entry.


Select and confirm the required phone number.



Saving a picture for a contact

Prerequisite: Your service personnel have loaded pic-tures to the OpenStage.


Select a contact.



Select the "Picture" entry.


Select and confirm the picture you wish to use.



Niels, Bohr g

Details

Business 1 g

Mobile

Save & Exit

Niels, Bohr g

Details

No picture g

Image 1

Save & exit

97

Step by step


Changing contact data


Select a contact.



e Select the required field.

if nec.h Delete existing text.

j Enter and confirm the new text page 23.

if nec. e Select and edit additional fields.




Niels, Bohr g

Details

Save & Exit

Save & Exit

98


Step by step

Managing the phonebookDefining the contact display format



Select and confirm the option shown in the context menu.

e Select and confirm the display format.

h Press the key shown. Return to phonebook

The display format is changed immediately.

Deleting contacts from the phonebooku Press the key until the "Personal" tab is active.

Select a contact.



Confirm in the pop-up menu.

The selected entry is deleted.

Deleting all phonebook entriesu Press the key until the "Personal" tab is active.



Confirm in the pop-up menu.

All entries are deleted.

Options g

Display

Example OptionMiller, Peter Lastname, Firstname

Peter Miller Firstname Lastname

Miller, P Lastname, FP Miller F Lastname

Niels, Bohr g

Delete

Delete

Options g

Delete all

Delete all entries

99

Step by step


Managing groups

Creating a groupu Press the key until the "Personal" tab is active.




Confirm the option shown in the context menu.

Select the "Group name" entry.


j Assign a group name ( page 23) and confirm.




The new group is stored.

Adding a contact to a groupu Press the key until the "Personal" tab is active.

Select a contact.



Select the "Groups" entry.


In the context menu, select and confirm a group.



Options g

Groups

Options g

New group

Save & exit

Save & exit

Niels, Bohr g

Details

No group g

VIP

Save & exit

100


Step by step

Deleting a contact from a groupu Press the key until the "Personal" tab is active.

Select a contact.



Select the "Groups" entry.





Deleting a groupu Press the key until the "Personal" tab is active.



Select and confirm a group.


The group is deleted and, if necessary, any assigned contacts remain saved in the phonebook.

Niels, Bohr g

Details

VIP g

No group

Save & Exit

Options g

Groups g

VIP g

Delete

101

Step by step


LDAP database For a detailed description of this function, see

page 33.

Finding an LDAP entry

u Press the key until the "Directories" tab is active.



Scroll to the required search field (e.g. "Last name").


j Enter search text page 23.

i Start the search.

If several entries match your search criteria, all are dis-played in alphabetical order.

Viewing information about an LDAP entry

Select an entry.



All available information is displayed.

Importing an LDAP entry into the phonebook

Select an entry.



The view changes to the personal phonebook.

if nec. j Enter additional information.

The LDAP entry is now saved as a contact in your per-sonal phonebook.

Find g

Find

Coco, Chanel g

Details

Coco, Chanel g

Save

102


Step by step

Call listsFor a detailed description of this function, see

page 34.

View details


Select the entry you want.



For illustrated examples and descriptions of the dis-played information, refer to page 35.

Deleting entries

Deleting an individual entry


Select and confirm the entry you want.



The entry is deleted.

Deleting all entries in a list




All entries in the list displayed are deleted.

Niels, Bohr 18.10.

Details

Niels, Bohr 18.10.

Delete

Options g

Delete all

103

Step by step

Dialing with Call Charge Assignment

Dialing with Call Charge Assign-mentYou can assign external calls to certain projects.

Prerequisite: Project numbers (1 - 5) are configured for certain projects and you have an account code (project code) for the project.

Dialing with project assignment


j Enter a service code between 61 (for project number 1) and 65 (for project number 5).

j Enter the PIN.

or




if nec.

Select and confirm PIN2 to PIN5.

j Enter the external phone number.

Then make a call as usual page 40.

PIN / COS?

PIN 1?

PIN 2?

Project assignment is temporary. It is automati-cally switched off if you have not used your phone, for example, for five minutes.

104

Dialing with Call Charge Assignment

Step by step

Call duration displayCall duration display is configured by the relevant ser-vice personnel. The display can show either call dura-tion or call charges. It can also be switched off.

The call duration appears in the first line of the display on the right as HH:MM:SS and in 24-hour format. It is shown 10 seconds after the call starts.

The call charge display feature must be requested from the network operator and configured by the relevant service personnel.

105

Step by step

Privacy/Security

Privacy/Security

User passwordThe user password protects access to the user menu

page 37.

v Press the key until the "Settings" tab is active.


j Enter and confirm the user password page 20.


Select the "User password" entry.


h If applicable, delete the old password.

j Enter a new password (at least six digits) and confirm your entry.

Select the "Confirm password" entry.


j Re-enter and confirm the password.




The preset password "000000" corresponds to a blank password. In other words, the phone can-not be locked and the User menu is freely acces-sible.

User

Security

Save & exit

Save & exit

106

Privacy/Security

Step by step

Locked phone

z You can also make this setting via the Web interface ( page 158).

You can see whether the function is activated or deacti-vated from the corresponding icon in the status bar on the display page 22.

Locking the phone# Hold down the key shown.

Unlocking the phone# Hold down the key shown.

j Enter user password.

i Confirm the option shown.

107

Step by step

Privacy/Security

Activating/deactivating "do not dis-turb"If you do not wish to take calls, you can activate do not disturb. Internal callers hear the ring tone and the mes-sage "Do not disturb". External callers are redirected to the attendant console. The relevant service personnel can set forwarding destinations for do not disturb so that internal and external calls can be forwarded.

Prerequisite: The relevant service personnel have acti-vated do not disturb for all HiPath 4000 stations in your system.



Select and confirm the option shown. The display shows whether do not disturb is activated or deactivat-ed.


or



Do not disturb can be activated/deactivated on any phone in the ONS group - it then applies to all phones in that group.

Feature settings? g

Do not disturb?

Activate?

Deactivate?

108

Privacy/Security

Step by step

Activating/deactivating "Speaker call protect"You can block speaker calls to your phone. If a caller at-tempts to contact you via a speaker call, the connection is established as a normal call.



Select and confirm the option shown. The display shows whether "Speaker call protect" is activated or de-activated.


or


Feature settings? g

Speaker call protect?

Activate?

Deactivate?

When you lift the handset, you will hear a tone re-minding you that "Speaker call protect" is activat-ed. The attendant can bypass "Speaker call protect" and reach you. If the relevant service personnel have blocked "Speaker call protect" generally for HiPath 4000, the menu option "Speaker call protect?" does not appear in the service menu.

109

Step by step

Privacy/Security

Suppressing your phone number on the called party’s phoneDisplay suppression only applies to a subsequent call and is not saved in the case of saved number redial page 43.



Confirm the option shown. You will hear the dial tone.

j Enter the number of the party you wish to call. If the called party accepts the call, your number is not dis-played.

Identifying anonymous callers (trace call)You can identify malicious external callers. You can record the caller’s phone number during a call or up to 30 seconds after a call. In this case, you should not hang up.




More features? g

Display suppression?

More features? g

Call tracing?

If the trace is successful, the transmitted data is stored by your network operator. Contact your service personnel.

110

Privacy/Security

Step by step

Locking the telephone to prevent unau-thorized useYou can prevent unauthorized parties from using your phone during your absence.

Prerequisite: You have received a personal identifica-tion number (PIN) from the relevant service personnel.

Locking the telephone to prevent unauthorized use




j Enter the PIN (code no.).

Unlock the phone



Select and confirm the option shown. You will hear the dial tone.

j Enter the PIN (code no.).

If your entry is correct, "Carried out" is displayed.

PIN / COS?

Change COS?

When the phone is locked, a special dial tone sounds when the handset is lifted. Within the HiPath 4000 system, users can make calls as normal.

PIN / COS?

Change COS?

111

Step by step

More Functions/Services


Using another telephone in the same way as your ownYou can log on to another phone in the HiPath 4000 sys-tem using your personal identification number (PIN). This also applies to telephones in networked HiPath 4000 systems, for example, at other company sites). On another phone, you can• make calls using cost center assignment,• make calls using project assignment, • query your mailbox,• use a number saved on your phone for saved num-

ber redial,• enter appointments

With an internal PIN you can forward calls for you to oth-er phones at your location ("follow me" call forwarding).

Logging on to another phone

Prerequisite: You have received a PIN from your ser-vice personnel. Within your own HiPath 4000 system, you will need an internal PIN. For other HiPath 4000 systems in the network, you will need a network-wide PIN.



Select and confirm the option shown. If you have several PINs and wish to use a different one, select the other PIN.

j At the display "Enter station no:" or "Enter ID", you are prompted to enter your PIN.

PIN / COS?

PIN 1?

112


Step by step

In your local HiPath 4000 system:

j Enter your internal PIN.or In your local system and other HiPath 4000 systems

in the network:

Enter the two-digit node ID of your local HiPath 4000 system (ask the relevant service personnel).

j ( Enter your own phone number and press the pound key.

j ( Enter the network-wide PIN and press the pound key.

Making a call after successful logon

You will hear the dial tone. "Please dial" appears in the display.

n Press the key shown.or

j Enter a phone number immediately.

Setting up "follow me" call forwarding after suc-cessful logon



Forwarding is then active.

Logging off from another phone


66 Enter the service code.or



Call forw. - follow me?

Save?

PIN / COS?

Deactivate PIN?

You are automatically logged off if the other phone remains unused for several minutes.

113

Step by step

Making Calls via Multiple Lines (Multi-Line)


Line keysThe programmable sensor keys on multi-line phones function as trunk keys. Each key that is assigned the function "line" is handled as a line. This means up to six lines can be configured.

A distinction is drawn here between primary and sec-ondary lines. Each of these line types can be used on a private or shared basis page 115.

Trunk keys are configured by the relevant service per-sonnel.

The following diagram shows how telephones with multiple line keys are connected in a team. 3234 Mr. Matthews’ phone number, 3235 is Mr. Miller’s phone number and 3236 is Mr. Sadler’s phone number. On all three phones, calls can be made via all three lines. However, the trunk of your own extension num-ber is always the primary line.

3234 (primary line)3235 "Miller"3236 "Sadler"

3235 (primary line)3234 "Matthews"3236 "Sadler"

3236 (primary line)3234 "Matthews"3235 "Miller"

Mr. Matthews’ phone

Mr. Miller’s phone

Mr. Sadler’s phone

114


Step by step

Primary line

All multi-line telephones have a primary line. This line can be reached in the usual manner via your public phone number. Incoming calls are signaled on this line.

Secondary line

The secondary line on your phone is used as a primary line by another subscriber in the system. Your primary line, which is configured on another telephone in the system, simultaneously functions as the secondary line on that telephone.

Line utilization

Private line

A line that is used by a single telephone. This line can-not be used as a secondary line by another telephone.

Shared line

A line that is configured on multiple telephones. The line status (if configured) is displayed for all telephones that share this line. If, for example, a shared line is being used by a telephone, a status message indicating that this line is busy is displayed on all other telephones.

Direct call line

A line with a direct connection to another telephone.

You can see the status of the line from the LED.

To avoid conflict between the individual multi-line phones, you can configure the functions "Do not disturb" and "Call forwarding" exclusively for the primary line.

115

Step by step


LED with trunk keys

PreviewYou are making a call on a single line. The LED on anoth-er line key flashes quickly. The "Preview of Line" func-tion shows you who is calling on this line. This informa-tion appears in your display. You can also determine which caller is waiting on a line key, if you have placed them on "Hold" or "Exclusive hold". You can also display information about the caller on the active line.

Prerequisite: You have accepted a call on a line key. The line key LED flashes quickly and the "Preview" is config-ured.

Activating preliminary display

S Press the "Preview" programmable sensor key. The LED lights up.

T Press the required line key.

Information about the caller or the party on hold or parked is displayed.

Deactivating preliminary display

R Press the "Preview" programmable sensor key. The LED goes out.

The menu line and call duration are displayed again.

LED Explanation

S Off – The line is in idle mode.

TFlashing[1]

[1] In this manual, flashing sensor keys are identified by this icon, re-gardless of the flashing interval. The flashing interval represents different statuses, which are described in detail in the correspond-ing sections of the manual.

– Incoming call on the line– Hold reminder is activated– The line is on "Hold".

R On – The line is busy.

116


Step by step

Answering calls with the line keysIf several calls arrive at the same time, you can answer calls as normal in the sequence in which they are of-fered. However, you can also answer calls preferentially.

Prerequisite: The relevant service personnel have de-fined the sequence in which incoming calls should be routed to line keys.

Answering calls in the sequence in which they are offered

Your telephone rings (call). The caller ID is displayed. The LED of the line key offered flashes quickly.



Answering calls preferentially

Your telephone rings (call). The caller ID is displayed. The LED of the line key offered flashes quickly. The LEDs of the other line keys also flash quickly.

T Press the preferred line key. The caller ID is briefly dis-played.



117

Step by step


Deactivating/activating ringing (call)If you are making a call on one line, ringing for other in-coming calls can disturb your current call. If ringing (call) is deactivated, your telephone will no longer ring. In-coming calls are then only signaled when the corre-sponding line key flashes.

"Ringer Off" with programmed sensor key

S To deactivate ringing: press the "Ringer Off" sensor key. The LED lights up. The phone does not ring for incoming calls.

R To activate ringing: press the "Ringer Off" sensor key. The LED goes out. The phone rings for incoming calls.

Via the service menu




Confirm

or

Confirm the option shown

Feature settings? g

Ringer cutoff?

Deactivate?

Activate?

118


Step by step

Dialing with line keysYour phone can be configured with automatic or selec-table line seizure. The relevant service personnel de-fine whether a line should be automatically seized when the handset is lifted or speakerphone mode is activated, and which line this should be.

Dialing with automatic line seizure



The display briefly shows the line number and status and then prompts you to dial.

Example:

The line 220870 is selected automatically.

R The line key LED for 220870 lights up.


Dialing with selectable line seizure



You are prompted to press a free line key.

S Press a free line key. The LED lights up.

Example:

The line 220870 is selected automatically.

R The line key LED for 220870 lights up.


The display "Please select a line" prompts you to seize a line when you lift the handset or press the speaker key.

220807 active

Please select a line

220807 active

119

Step by step


Saved number redial for a specific line You can save a phone number on a specific line to be re-dialed later page 121. The saved phone number is of-fered in the menu when dialing.



Display.

S Press the applicable line key. The LED lights up.


Last number dialed for a specific lineThe last number dialed is always automatically saved for the current line.



S Press the required line key. The LED lights up.




Please select a line

Saved number redial?

If you save a redial on a specific line, this can be overwritten by another team member.

Last number redial?

120


Step by step

Saving phone numbers for "Redial on a line"The last number dialed on the line is saved for redialing.


Line mailboxCallers who wish to reach you when you are absent can leave a message on the mailbox for the relevant line. Both voice and fax messages can be stored in the mail-box (if so configured).

Prerequisite: A mailbox is configured for one or more lines.

Please note that only one user can edit one mailbox at any time.

Save number?


Signaling is available for the mailbox (MWI) on all phones in an ONS group.

121

Step by step


Retrieving messagesPlease refer to the information on page 36.

x Press the key shown.

Responding to a callback request

A callback request is displayed.

Select and confirm the option shown. The party is called on the relevant line.

Next entry

More than one entry is available.

Select and confirm the option shown. The next entry is displayed.

Deleting entries

The relevant entry is displayed.


Ending Retrieval


or


Undeleted entries remain saved. If unanswered call-back requests are present, the x key continues to blink.

Output?

Next entry?

Delete?

Cancel?

122


Step by step

Identifying the line usedIf several lines are occupied at the same time, you can determine which one you are currently using for a call.

With a programmed sensor key

S Press the "Line in Use" programmable sensor key.

Via the menu




The line number and status of the line currently in use are displayed page 30.

Making calls on multiple lines alter-nately

Prerequisite 1: The relevant service personnel have specified that when you change lines, the lines are hold and can only be disconnected by replacing the handset or pressing the release key.

Prerequisite 2: You are connected to multiple parties via two or more lines. These may be callers ( page 117) or called parties ( page 119).

You are making a call, for example, on line 1. The line key of the station on hold blinks slowly.

T Press the flashing line key 2. The first call party is on hold on line 1.

T Press the flashing line key 1. The second call party is on hold on line 2.

You can switch between lines as often as you wish.

More features? g

Show used line?

123

Step by step


Ending the connection on a line key

n Press the key shown. The LED goes out.or


Entering a call on a line (three-party conference)

Prerequisite: A call is in progress on one of the lines. The line key LED lights up.

R Press the line key. You and the parties already connect-ed can hear the conference. All three parties can speak with one another. The LED remains lit.

Allowing or blocking a party from join-ing a call

Allowing a party to join a callYour primary line may be configured so that other par-ties may not join calls on that line when it is busy. In this case, you can allow other parties to join a call. This au-thorization applies to the current or the next call.

[ You are already conducting a call on one line.or

^ Lift the handset.

With a programmed sensor keyS Press the "Privacy" programmable sensor key.

You cannot enter a conference, if the function "Pri-vacy" is deactivated on your line.

If one of the three parties hangs up, the other two remain connected.

If a connection remains between you, as the en-tering party, and one of the other parties who pre-viously occupied the line, consultation is no long-er possible.

124


Step by step

Via the menu




Other parties can now join the call.

Blocking other parties from joining a callIf your phone is not already set to block other parties from joining, you can make this setting manually. This block applies to the current or the next call.

[ You are already conducting a call on one line. or

^ Lift the handset.

With a programmed sensor key

R Press the "Privacy" programmable sensor key.

Via the menu




Other parties are now blocked from joining the call.

Ending the connection on a line key

n Press the key shown. The LED goes out.or


More features? g

Privacy off?

More features? g

Privacy on?

125

Step by step


Third-party monitoringDuring a call, a predefined party can be prompted to join the call as a "witness" using the "Slnt Mon Req" pro-grammed sensor key. Your call partner is not informed that a "witness" is joining the call. The "witness" cannot participate in the call; they can only hear what is being said.

Prerequisite: Third-party monitoring is configured in your system and the programmed sensor key "Slnt Mon Req" is configured on your phone. You are conducting a call. "Privacy" must be deactivated.

S Briefly press the "Slnt Mon Req" programmed sensor key twice. The "witness" hears a special tone on their phone and the message "Connect witness or tape" ap-pears on their display.

^ The "witness" lifts the handset.

or

T The "witness" presses the line key for the line on which the call is being conducted.

The "witness" can now listen to the call without being noticed.

When configuring and using third-party monitor-ing, please note the applicable data protection regulations.

Only the "witness" may end silent monitoring, by hanging up or pressing the line key.

126


Step by step

Holding and re-accepting a call on a line key

Prerequisite: You have accepted a call on a line key ( page 117) or you are conducting a consultation call.

S Briefly press the line key you are currently using,

or


The line key where the call is on hold flashes slowly. The call can be continued on any phone in the team where the LED for this line key is flashing.

Re-accepting

T Press the flashing line key. Proceed with your call.

Exclusively holding and re-accepting a call on a line key

Prerequisite: You have accepted a call on a line key or you are conducting a consultation call that only you can or wish to continue.

S Press the "Excl. Hold" programmable sensor key. or


The line key where the call is parked, flashes slowly. The call can be continued on your phone only and is not signaled on any other phone.

Re-accepting

T Press the flashing line key. Proceed with your call.

Hold?

Private hold?

127

Step by step


Accepting a specific held line

A colleague in an open-plan office has parked a call on a line key and requests that you accept the call. You do not have access to this line.

^ Lift the handset.


j Enter the phone number of the phone where the call is parked. In this way you can accept the call.

Forwarding calls on linesWhen you activate call forwarding for a shared line ( page 115), the line is generally also forwarded to oth-er phones.

The process for configuring call forwarding for a specific line is identical to the call forwarding process already described. You must simply ensure that the required line is already seized.

S Press the line key for the required line. The LED lights up.

Please read the additional notes on page 47.

Direct call pickup?

128


Step by step

Ring transferIf you temporarily leave your workstation or do not wish to be disturbed, you can transfer incoming calls to your line to another destination. A "RTRLN" (ring transfer/line) sensor key can be programmed for each line.

Activating

S Press the "RTRLN" programmable sensor key. The LEDs on your phone and on the destination phone light up. When you receive a call, the line key flashes but the phone does not ring. The call is signaled on all other team phones.

Deactivating

R Press the "RTRLN" programmable sensor key. The LED goes out. Calls are signaled on the phone once more.

129

Step by step

Making Calls in an Executive-Secretary Team

Making Calls in an Executive-Secretary TeamAn executive-secretary team is configured by the rele-vant service personnel and may include up to four executive and up to two secretary telephones.

Calling an executive or secretary phoneOn the secretary phone, a DSS key is configured as "ex-ecutive" and on the executive phone, a DSS key is con-figured as "secretary".

Example: calling the secretary from the executive phone

The LED is not lit – the secretary is not on a call

S Press the "secretary" DSS key.



The LED is lit – the secretary is on a call

R Press the "secretary" DSS key.

Camp-on to the secretary phone. The called party hears a tone and the "Pickup" programmed sensor key flash-es.




DSS from the secretary to the executive func-tions in the same way, using the "executive" DSS key.

130


Step by step

Accepting calls for the executive phone at the secretary phoneWhen a call is received for the executive phone, the secretary phone rings.



Accepting calls for the executive phone when already on a callYou are conducting a call. The executive phone receives a call.

[ Ask your call partner to wait.

T Press the "Pickup" programmable sensor key.

Ending the call and returning to the first call:

s Press the key shown.

Continue the call with your initial call partner.

Transferring a call to the executive phone

Prerequisite: You have accepted a call for the executive phone on the secretary phone.

S Press the "executive" DSS key. You are connected to the executive phone.

With announcement

[ Announce the call partner.


Without announcement

\ Replace the handset immediately.

131

Step by step


Transferring calls directly to the exec-utive phoneWhen the secretary is out of the office, calls for the ex-ecutive can be transferred directly to the executive phone. This transfer can be made on the secretary phone or on the executive phone.

Activating:S Press the "RT Executive" programmable sensor key. The

LED lights up.

Deactivating:R Press the "RT Executive" programmable sensor key. The

LED goes out.

Accepting calls on the executive phoneThe secretary phone does not answer a call for the ex-ecutive. After 15 seconds (system-dependant), an alert tone sounds on the executive phone. The display shows the caller’s name.

^ Lift the handset.

T Press the "Pickup" programmable sensor key.

Accepting a call for another executive-secretary teamIf multiple executive-secretary teams are configured, you can also accept calls for other teams.

^ Lift the handset.

T Press the programmed sensor key, for example, "Exec 3".

Calls for the secretary phone are not transferred, only calls for the executive phone.

Call pickup is also possible during a call. Ask your call partner to wait briefly and then press the flashing programmed sensor key.

132


Step by step

Using a second (executive) telephonePrerequisite: A second phone is configured for the ex-ecutive. A "Group Park" sensor key is programmed on the first and second executive phones.

Parking a call on the first phone:

S Press the "Group Park" programmable sensor key. The LED lights up.

Continuing a call on the second phone:

^ Lift the handset.

T Press the "Group Park" programmable sensor key.

Activating/deactivating a second ex-ecutive callOn the executive phone, you can configure calls to go to the secretary phone when you are on a call. If you are on a call and are expecting another important call, it may be useful to activate the second call feature.




Confirm

or


Feature settings? g

Camp-on?

Activate?

Deactivate?

133

Step by step


Using signal callIf a "Buzz" programmed sensor key is configured on your executive phone, you can press a key to send a sig-nal call to a specific destination phone (e.g. to a secre-tary phone). On the destination phone, the phone num-ber of the transmitting phone is also briefly displayed for the signal call.

You can press the programmed sensor key in idle mode and while on a call (once or several times).

If a "Buzz" programmed sensor key is not configured, you can lift the handset and enter the "Signal call" code to send a signal call to the destination phone.

Placing a messenger callYou can place a messenger call by pressing a key, if this key is configured on the executive phone. Programming a sensor key with a function page 83.

Defining a representative for the sec-retaryCalls for the executive that arrive at the secretary phone can be forwarded to another phone. To do this, you must configure the "Alt. Answer " programmable sensor key page 83.

Activating the representative:

S Press the "Alt. Answer " programmable sensor key. The LED lights up.

Deactivating the representative:

R Press the "Alt. Answer " programmable sensor key. The LED goes out.

134

Individual Phone Configuration

Step by step


Graphic display

Adjusting the display to a comfortable read-ing angleYou can swivel the display unit. Adjust the display unit so that you can clearly read the screen.

Adjusting the display contrastOn OpenStage 80, you can adjust the graphic display contrast to suit your ambient lighting using the sensor ring.



if nec.j Enter and confirm the user password.



Select the "Contrast"entry.


W Set the contrast (freely adjustable).or

ac Set the contrast in stages.



User

Phone

Display

Save & exit

135

Step by step


ScreensaverActivate a screensaver for the telephone idle state.

z You can also configure this setting via the Web interface page 158.

Activating the screensaver

Prerequisite: Your service personnel have loaded pic-tures to the OpenStage.



if nec. j Enter and confirm the user password.



Select the "Enabled" entry.





Screensaver fade-in time

Set the intervals at which the screensaver images change here.






User

Phone

Screensaver

Yes g

Yes

Save & exit

User

Phone

Screensaver

136


Step by step

Select the "Transition delay (s)" entry.


Select and confirm the value you want in the context menu.



Idle modeSet the duration for which the OpenStage should be idle before automatically switching to idle mode.






Select the "Inactivity delay (mins)" entry.

j Enter the required value in minutes page 23.



10 g

15

Save & exit

User

Phone

Display

Save & exit

137

Step by step


AppearanceSelect your preferred appearance for the menu display here.

z You can also configure this setting via the Web interface page 158.






Select the "Display theme" entry.





For sample display themes, see page 22.

User

Phone

Display

Crystal sea g

Crystal sea

Save & exit

138


Step by step

Lamp brightness for touch sliderYou can choose one of six levels for the lamp brightness of the touch slider.






Select the "Slider brightness" entry.


W Set the contrast (freely adjustable). or




User

Phone

Display

Save & exit

139

Step by step


Setting the contrast for key modulesIf you have connected an OpenStage Key Module, you can adjust the key label contrast to suit your ambient lighting.



if nec.j Enter and confirm the user password page 106.



Select the entry "Label contrast".


W Set the contrast (freely adjustable). or




User

Phone

Display

Save & exit

140


Step by step

Audio settingsOptimize the audio settings on your OpenStage for your environment and according to your personal require-ments.

Volumes

You can preset different volumes for the following mi-crophones and signals in eight levels:• Loudspeaker • Ringer • Handset• Headset• Handsfree• Rollover






Select the entry you want (e.g. "Ringer").


W Set the volume (freely adjustable). or

ac Set the volume in stages.

Z While setting the volume, you will hear corresponding audio feedback.



Use the touch slider to adjust the current volume settings.

User

Audio

Volumes

Save & exit

141

Step by step


Room characterConfiguring the appropriate acoustic settings for your environment:• Normal• Echoing• Muffled



j Enter and confirm the user password.



Select the "Room character" entry.


Select and confirm the required setting (e.g. "Echoing").



User

Audio

Settings

Normal g

Echoing

Save & exit

142


Step by step

Ringtone fileSelect your preferred ringtone from the available audio files. To upload your own files in ".mp3" or ".wav" format, please contact your service personnel.






Select the "Ringer file" entry.


Select and confirm the required file in the context menu.



Activating/deactivating the ringer

You can see whether the function is activated or deacti-vated from the corresponding icon in the status bar on the display page 22.

* Hold down the key shown.

Adjusting the volume during a call

[ You are conducting a call.

X Raise or lower the volume.

User

Audio

Settings

xxx.mp3 g

xxx.mp3

Save & exit

143

Step by step


Status informationHere you will find the information you need to access the Web interface page 157.

Real-time information on network activity, which may be useful for the administrator during debugging, is also provided here.





"IP address" entry:

Telephone IP address.

"WBM URL" entry:

Address for accessing the Web interface.

"DNS domain" entry:

Alternative address for accessing the Web interface.

User

Network information

192.168.1.15

https://192.168.1.15

http://my-openStage.phone

Information about additional parameters can be obtained from your service personnel or the ad-ministration manual.

144

Testing the Phone

Step by step

Testing the Phone

Testing functionalityYou can test and determine your phone’s functionality:• Are all key LEDs working?• Is the display working?• Do all keys work?• Are the speaker, handset, ring volume, ring tone,

alert tone and speakerphone mode functioning cor-rectly?

The following may be checked by service personnel:• Device ID for the phone,• OpenStage software version• Line power level

Prerequisite: The phone is in idle mode page 24.



Select and confirm the required test functions. Follow the additional user prompts on the display.

v Press the key shown. The LED goes out. The test is complete.

Phone test?

145

Step by step

Special Parallel Call (ONS) Functions

Special Parallel Call (ONS) FunctionsIf your phone is part of an ONS group (ONS = "One Number Service"), you can be reached on all other phones in this group as well as on your own phone. To set up an ONS group, contact your service personnel.

An ONS group may consist of up to three phones (phone numbers).

Up to one group member can be an external phone (such as a mobile phone). One phone in the group is the "master" (A) - the other ONS group members (B, C) re-ceive A’s number.

If A, B or C receive a call, all phones in the ONS group ring. If A, B or C is busy, all phones in the ONS group are busy (callers outside the ONS group receive a busy signal). Within the ONS group, phones can be reached on their original phone numbers.

The following functions also have an additional impact on internal member phones in an ONS group:• Call waiting page 62• Call forwarding page 47• Do not disturb page 108• Mailbox (MWI) page 36• Callback page 53• Call lists page 58

If your ONS group contains a mobile phone, you must ensure that it is always available (switched on). Otherwise the mobile mailbox may pick up a call too early, leading to call signaling problems on the other ONS group member phones.

A (master) B C

ONS group

146

Bluetooth

Step by step

BluetoothBluetooth is an open standard for high-performance technology and allows wireless communication be-tween PCs, PDAs, mobile telephones, etc.

In contrast to infrared connections, Bluetooth does not require a visual contact for communication purposes and can be used over distances of up to 10 meters.

To exchange data between Bluetooth-enabled devices, the devices need to undergo a once-off discovery pro-cedure.

DiscoverabilityWhen first enabling a connection to a Bluetooth device, this function must be switched on page 149.

The OpenStage is discoverable for other Bluetooth de-vices by default.

To prevent unauthorized access, we recommend deac-tivating discoverability once you have enabled the con-nection to a new Bluetooth device.

LinkingLinking is the process used by two Bluetooth-enabled devices to "see" one another and to "recognize" that they can exchange data. It is therefore used for checking the access authorization of a Bluetooth device in a Blue-tooth network. To do this, a 128 Bit linking key is creat-ed for subsequent identification.

A connection is established for devices that are already connected even if the "Discoverable" function is deactivated.

Linking is only performed the first time contact is established between a Bluetooth device and your OpenStage. If the Bluetooth device is suc-cessfully linked, no further access authorization checks are necessary. Instead, each subsequent check uses the previously created connection key.

147

Step by step

Bluetooth

Configuring Bluetooth

Bluetooth settingsz You can also configure this setting via the Web interface

page 158.







The "Bluetooth settings" page opens.

Activating/deactivating Bluetooth

Prerequisite: The "Bluetooth settings" page opens page 148.

Select the "Active" entry.


Confirm the option shown in the context menu,

or

Select and confirm the option shown

Bluetooth is only available on OpenStage 60/80 when the function is activated by your service personnel.

User

Configuration

Bluetooth

Configuration

Yes g

Yes

No

148

Bluetooth

Step by step

Discoverability

Set whether your OpenStage should be discoverable for other Bluetooth devices.

For more information, see page 147.


Select the "Discoverable" entry.


Confirm the option shown in the context menu,

or


Bluetooth name

Here you can determine which name your OpenStage should use to register at other Bluetooth devices.


Select the "Phone name" entry.


if nec. h Delete preconfigured setting.

j Enter and confirm the required name.

Linking

Select how the linking should be implemented here.

For more information, see page 147.


Select the "Pairing" entry.


Select and confirm the option shown in the context menu,

Yes g

Yes

No

By factory default, the Bluetooth name is: OpenStage [MAC address of your telephone].

OpenStage (08:0...

No g

No

149

Step by step

Bluetooth

or


or


PIN

The PIN contains at least four alphanumeric characters.


Select the "Pairing PIN" entry.


j Enter and confirm the PIN.



orh Press the key shown.


Connecting/disconnecting a Bluetooth de-vice

Prerequisite: The linking manager list contains entries page 151.

Select and confirm the required device.

Select and confirm the option shown in the context menu,

or


Prompt

Automatic

****

Save & Exit

Save

XYZ g

Connect

Disconnect

150

Bluetooth

Step by step

Managing Bluetooth devices

Linking manager list

Once you have scanned the area for Bluetooth-enabled devices, you can link your OpenStage to another device

page 147. Once linked, these devices are added to the list.

Black list

Once you have scanned the area for Bluetooth-enabled devices, you can add Bluetooth-enabled devices that you do not wish to connect to your OpenStage to this list.

You cannot establish connections via Bluetooth with de-vices in this list, until they have been deleted from the list.

Create list/scan area







or




The search starts automatically. You receive a list of all Bluetooth devices in the area.


User

Configuration

Bluetooth

Paired devices

Blacklist

Options g

Add device

XYZ g

151

Step by step

Bluetooth

For "Linking" only

j Enter and confirm the agreed PIN page 150.

If the linking request is confirmed on the corresponding Bluetooth device and the password entered, the link is performed and the device is permanently entered to the list.

Open the list

Prerequisite: The linking manager list or the black list contains entries page 151.







or


Delete all entries from the list.




User

Configuration

Bluetooth

Paired devices

Blacklist

Options g

Delete all

Delete

152

Bluetooth

Step by step

Change an entry name

A Bluetooth device is entered in the list with the name set in the device. This is often the device type. You can change this name.

Open the required list page 152.



if nec.h Delete preconfigured setting.

j Enter and confirm the new name.

Deleting a specific entry from a list

Open the required list page 152.




XYZ g

Rename

XYZ g

Delete

Delete

153

Step by step

Bluetooth

Transferring contactsThe Bluetooth function on your OpenStage allows you to transfer contacts in vCard format (file extension: .vcf) from other Bluetooth devices to your OpenStage and save them in the phonebook. You can also send phone-book entries as vCards to other Bluetooth-enabled devic-es.

Receiving a vCard

Prerequisite: The Bluetooth connection is configured between your OpenStage and one other device

page 148. A vCard file is saved on the other device.

Launch the data transfer wizard for Bluetooth and follow the instructions.

Once the vCard is transferred, a message confirming the successful transfer is displayed on your OpenStage. You may be prompted to accept the vCard.


Transferring a contact to the phonebook



Due to the diverse range of PCs, mobile tele-phones and PDA devices currently available, we are unable to provide universal instructions on how to transfer vCard files in this manual.

The instructions for data transfer via Bluetooth provided in the relevant manufacturer documen-tation should be observed.

OK

Refresh directory

154

Bluetooth

Step by step

Sending a vCard

Prerequisite: The Bluetooth connection is configured between your OpenStage and one other device

page 148. A vCard file is saved on the OpenStage.

In the phonebook ( page 96), select the entry you wish to send.


Select phonebook entry.



The "Send vCard via Bluetooth" page is displayed.

Sending to a linked device


Select and confirm the option shown in the context menu for device.

or Sending to an unlinked device

Select the option shown.


A search is started and detected devices listed.

Select and confirm the relevant device in the list.

The vCard is sent.

Perform the necessary steps on the destination device to save the vCard data.

Detected devices are then deleted from the list.

Niels, Bohr

Send

Paired devices g

XYZ g

Options g

Search

XYZ g

155

Schritt für Schritt

Web Interface

Web Interface

GeneralThe telephone features a HTTP Web server (Web-based Management tool) which allows the phone to map its contents to a Web browser on a PC integrated in the LAN.

The Web interface allows you to set up your OpenStage using the PC.

The Web interface contains the following form ele-ments:

User Pages Tab for calling up user settings

Click the button shown to transfer the changes to the current form to the telephone.

Click the button shown to reset the changes made in the current form to the original status.

Click this button to perform an action (e.g. "Login").

Select a function/setting from the list field.

156

Web Interface

Preparatory steps

Calling up the Web interface

Open a Web browser and enter the following in the address line:

https://[IP address of the phone]

[IP address of the phone] is the IP address of your phone.

User login

For information on the IP address, Web interface address and fur-ther information on connecting the phone with the network, see

page 144.

User menu User login

Phone informationUser selection

157

Web Interface

Settings via the Web interface

BluetoothYou can also configure this setting on the phone V page 148.

Phone

Display settings

You can also configure this setting on the phone V page 135.

AuthenticationYou can also configure this setting on the phone V page 106.

158

Fixing Problems

159

Fixing Problems

Caring for your telephone• Never allow the telephone to come into contact with coloring, oily or

aggressive agents.• Always use a damp or antistatic cloth to clean the telephone. Never

use a dry cloth.• If the telephone is very dirty, clean it with a diluted neutral cleaner con-

taining surfactants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only).

• Never use cleaning fluids containing alcohol or plastic-damaging deter-gents to clean the telephone. The use of scouring agents is also forbid-den.

Troubleshooting

Pressed key does not respond:

Check if the key is stuck.

Telephone does not ring:

Check whether the "Do not disturb" function is activated on your telephone ("Do not disturb" appears on the screen page 22). If so, deactivate it.

You cannot dial an external number:

Check whether your telephone is locked ("Phone locked: Enter Password" appears on the screen). If the phone is locked, enter your PIN to unlock it.

To correct any other problems:

First contact the relevant service personnel. If the service personnel are unable to correct the problem, contact Customer Service.

Index

Index

AAccept call

(executive-secretary) ........................... 131Alternating ................................................... 45Answering calls

with line keys ........................................ 117Application tab ............................................ 22Applications ................................................ 28

activating an application ........................ 28open context menu ............................... 28select entry ............................................. 28select tab ................................................. 28

Audio controls ............................................ 16Automatic call forwarding ......................... 77Automatic consultation ............................. 87

BBlocking a party from joining a call ....... 124Bluetooth ................................................... 147Busy override .............................................. 71Buzzkey ..................................................... 134

CCall

accept ....................................................... 40call forwarding ........................................ 47end ............................................................ 42incoming .................................................. 40parking ..................................................... 70

Call forwardingon lines ................................................... 128

Call forwarding types ................................ 47Call lists ................................................ 34, 102Call park ............................................... 70, 127Call transfer to the executive phone .... 132Call waiting .................................................. 71Callback ....................................................... 53Calling a second party ............................... 45CE marking .................................................... 2Central speed dial numbers ..................... 93Conference ................................................. 64Connection options .................................... 14

160

Consultation ................................................ 45Consultation hold ....................................... 45Consultation on a key ................................ 87Contact

display format ......................................... 99Context menus ........................................... 24

DDebugging ................................................. 144Delayed call forwarding ............................ 77Dialing

with line keys ........................................ 119Display angle ............................................. 135Display design .......................................... 138Display settings

idle mode for display ........................... 137DNS domain .............................................. 144Do not disturb ........................................... 108DSS keys

answering calls ....................................... 55call waiting ............................................... 62dialing ....................................................... 58

DTMF suffix dialing .................................... 69

EEntrance telephone ................................... 72Exclusive park ........................................... 127Executive-secretary functions ................ 130

FFax messages ........................................... 121Forwarding

fax or PC .................................................. 79for other stations .................................... 78

Function keys ............................................. 16

GGeneral information ................................... 11Graphic display ........................................... 22

call lists .............................................. 34, 35icon indicating call status ...................... 29messages ................................................ 36phonebook icons .................................... 31

Graphic display settingsidle mode for graphic display ............. 137

Index

HHeadset ....................................................... 55Help function .............................................. 39

IIdentification on another phone ............. 112Important information ................................. 3Intercom system ........................................ 72IP address, WBM URL ............................ 144

KKey modules ............................................... 15Keypad ......................................................... 20

LLDAP .......................................................... 102LED

trunk key ................................................ 116LED display

direct station selection keys ................. 19function keys ........................................... 19

Line identification ..................................... 123Line keys ................................................... 114

allow/block party from joining call ..... 124answering calls ..................................... 117dialing ..................................................... 119making calls to multiple parties .................................................... 123three-party conference ........................ 124

Line utilization ........................................... 115Lists (for phone numbers and contacts) 96Location of the telephone .......................... 3

MMaking calls ................................................ 43Menu ............................................................ 37Messenger call ......................................... 134Microphone ................................................. 44Mode keys .................................................. 17Multi-line telephone ................................... 12

NNetwork activity ....................................... 144

OOne Number Service

mailbox (MWI) ...................................... 121second call (call waiting) ....................... 63

Open listening ............................................ 42OpenStage key module ............................ 15Operating instructions ................................. 2

PPhone number directories ........................ 96Phone settings .......................................... 135Phonebook .................................................. 31

LDAP ................................................ 33, 102local phonebook ..................................... 32

changing contact data ........................ 98group administration ........................ 100new contact ......................................... 96saving a picture ................................... 97voice recognition .............................. 101

Pickup call(team) ....................................................... 55

Pop-up menu .................................. 25, 26, 29Primary line ............................................... 115Privacy ........................................................ 106Private line ................................................. 115Programmable sensor keys ...................... 19Programming a sensor key

with a function ........................................ 83

RRedialing a number

last dialed number .................................. 44saved number ......................................... 43

Repdial keys ................................................ 43Representative (secretary) ..................... 134

SSafety precautions ....................................... 2Saving appointments ........................... 93, 95Screensaver .............................................. 136Search contacts .......................................... 31Second (executive) telephone ............... 133Second call .................................................. 62Second call (executive) ........................... 133Secondary line .......................................... 115

161

Index

Security ...................................................... 106Settings ...................................................... 135Shared line ................................................ 115Signal call ................................................... 134Single-line telephone ................................. 12Speaker call ................................................. 73Speakerphone distance .............................. 3Speakerphone mode ........................... 40, 41Speed dialing

central ...................................................... 93dialing ....................................................... 60saving ....................................................... 93

Status icons ................................................ 22Status information ................................... 144System-wide speaker call ........................ 73

TTelephone maintenance ......................... 159Telephony interface

multi-line .................................................. 30single line ................................................. 29

Text input (via the display keyboard) ...... 23Theme ........................................................ 138Three-party conference ........................... 124Tone dialing ................................................. 69Touch guide ................................................ 18Touch slider ................................................. 16Troubleshooting ....................................... 159Two-way intercom system ....................... 72

UUser interface

OpenStage 60/80 ................................... 13User menu .................................................. 37User password ......................................... 106User support ............................................... 11

VVoicemails ................................................. 121Volume

set ............................................................. 43

WWeb interface ........................................... 156

162

All Service Menu Functions

All Service Menu Functionsv Open the service menu and e select a function page 37. Alternatively, you can use service codes (see table), e.g. 2 1 for "Second call on/off".

1 Destinations

2 Feature Settings

3 Use speed dialing

4 Prog. feature key

5 Voice Mail Service

6 PIN and Authorization

7 Save reminder

8 More features

9 Phone test

10 Mobile HFA Logoff

1 Set up call forwarding2 Save speed dial number3 Saved number redial4 Repdial5 Direct Station Select

6 Save forwarding station no.

7 Call log

1 Second call2 Do not disturb on/off3 Spk. call protect on/off4 Join/leave hunt group5 Call forwarding on/off6 Display/switch off forwarding sta-

tion no.7 Ringer cutoff off/on

1 Access voicemail?2 Leave voicemail?

1 PIN 1 (option: network-wide)2 PIN 23 PIN 34 PIN 45 PIN 56 Deactivate PIN?7 Change COS

1 Tone dialing (DTMF suffix dialing) on2 Display suppression on3 Display suppression off4 Call tracing (caller)5 Use paging6 Show used line7 Privacy on8 Privacy off

1 LED test2 Display test3 Key test4 Audio test5 Asset ID6 Firmware version7 Power level

1 Variable call forw.2 Fixed call forw.3 Call forwarding for internal4 Call forwarding for external5 Call forward. busy6 Call forward. no reply7 Call forward. busy no reply

1 Unanswered calls2 Incoming calls3 Outgoing calls

1 Speaker2 Handset3 Ringer volume4 Ring tone5 Alert tone6 Speakerphone mode

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Copyright © Siemens Enterprise Communications GmbH & Co. KG 10/07 Hofmannstr. 51, D-81359 Munich

Reference No.: A31003-S2000-U108-1-7619

The information provided in this brochure contains merely general descriptions or characteristics of per-formance which in case of actual use do not always apply as described or which may change as the result of further development of the products. An obligation to provide the respective characteris-tics shall only exist if expressly agreed in the terms of the contract. All trademarks are the property of Siemens Enterprise Communications GmbH & Co. KG or their respective owners.

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