ONLINE TRAINING

FOR VIRGINIA BEACH

ELECTION OFFICIALS

General & Special Elections

Tuesday, November 3, 2020

COMPLETE TRAINING BEFORE OCTOBER 25TH

Defending Democracy

Virginia Department of Elections

CLICK ON THIS LINK TO VIEW VIDEO

https://www.facebook.com/watch/?v=1013028325837298

Online Training

Due to social distancing guidelines, we are

unable to train all Election Officials (poll workers)

in person at the Virginia Beach Convention

Center, so we have set up this hybrid training

plan. You have been designated to train online.

Online training will have 3 STEPS. Please read all

information fully so that you can be prepared to

assist voters on Election Day!

TRAINING STEPS

STEP 1

These instructional slides will cover how to prepare yourself

for election day and learn about Virginia’s newest election

laws.

STEP 2

An online training packet has been prepared for your review.

STEP 3

Department of Elections online training course and quizzes.

STEP 1These instructional slides will cover how

to prepare yourself for election day and

learn about Virginia’s newest election

laws.

Welcome & Thank You

This has been an incredible election season already. Virginia

Beach has 312,000 registered voters and 100 election day

polling locations.

Our office began early voting on September 18th with an

average of 950 voters each day.

We need YOU to do your part on Election Day. Be sure to

contact your Chief Election Official to discuss precinct

amenities, computer experience level and the pre-election

meeting. Look on your assignment letter email for the Chief’s

phone number and email address.

How Will You Cast Your Ballot?

You may vote on Election Day in your

precinct, IF you are working in your own

polling location.

OR

Early vote IN-PERSON or BY MAIL

Additional information can be found in the Latest News tab of the web portal

In-Person

Early

Voting

Locations

Dates/Times

Deadlines

How Will You Cast Your Ballot?

Additional information can be found in the Latest News tab of the web portal

Do Absentee/Early Votes Count

Virginia Election Code

All absentee ballots, those sent by mail and those cast in-person, are counted in

Virginia, as if the ballots were cast in a polling place.

Ballots must be postmarked by election day or dropped off at the Office of

Elections no later than 7:00 p.m. on election day.

Election Officials are staffed at the Central Absentee Voter Precinct (#101) to

ascertain and record the total votes given by all absentee/early voted ballots.

§ 24.2-712. Central absentee voter precincts; counting ballots.

Absentee Voting is now Early Voting (no excuse - passed 2020)

Be Prepared for Election Day

DO:

o Be on time at 5:00am

o Business casual attire

o Work as a team

o Follow instructions given by Chief and Assistant Chief

o Adhere to Virginia Election Law

DON’T:

o Be a NO SHOW on Election Day

o Be late

o Wear heavy perfumes or scents

What Is My Job

Election Officials have TWO primary jobs

On Election Day

1. Assist citizens in the voting process

2. Make sure all votes are properly

processed and counted

Election Day Oath

▪ Chief gives the oath to ALL EOs no earlier

than 5:00 a.m. and no later than 6:00

a.m.

▪ ALL EOs must take and sign the oath

▪ Follow the dual rule (two election

officials) when opening and closing

pollbooks and DS200

▪ Each precinct must have equal

representation (Dem & Rep) when dual

rules apply

Election Day Rules

▪ Chief and Assistant Chief in charge

▪ EOs must follow election procedures

▪ Non-partisan voter assistance

▪ NO arguing

▪ NO political discussion or opinions

▪ NO off beat comments

▪ NO second chances

This applies to voters, authorized visitors and fellow election officials

Who Is Allowed Inside The Polling Place

Do’s & Don’ts…Media

Guidelines

Full document can be found in Training Documents on

https://www.vbgov.com/government/departments/voter-

registrar/Pages/election-official-information.aspx

Job Duties

Chief Election Officer

Assistant Chief Election Officer

Information Officer

Pollbook Supervisor

EPB Officer

Ballot Officer

Booth Officer

Machine Officer

Election Day Guide

Full document can be found in Training Documents on

https://www.vbgov.com/government/departments/voter-

registrar/Pages/election-official-information.aspx

Election Guidelines, Emergency

Procedures & Security

Guidelines for Election DayDisruptions, campaigning, prohibited activities, observers,

etc.

In Case of EmergencyFor polling place and registrar’s office

Other Difficulties on Election DayEquipment malfunctions, phone and power failures

Election Day ComplaintsListen and report to office as needed

Election Day OffensesLoitering within the prohibited 40-foot boundary area (most

common)

Full document can be found in Training Documents on

https://www.vbgov.com/government/departments/voter-

registrar/Pages/election-official-information.aspx

July 2020

Look Up Device

• Look Up Device is programmed for

all 100 polling locations

• Ask EVERY voter BEFORE waiting

in line to check to make sure they

are in the correct polling location

• Software is named AskED

Full document can be found in Training Documents on

https://www.vbgov.com/government/departments/voter-

registrar/Pages/election-official-information.aspx

Voter ID

Virginia law requires all voters to provide an acceptable form of identification at the polls. Voters arriving at the polls without an acceptable form of ID will be required to either sign an ID Confirmation Statement or vote a provisional ballot. If a voter votes a provisional ballot, they will have until noon on the Friday following the election to deliver a copy of identification to their locality’s electoral board.

Chief Election Official will process Provisional and ID confirmation statements

ID Chart

NEW Voter ID chart

effective 7/1/2020

AT THE POLLBOOK

If a voter offers an

approved form of ID,

NEVER ask for their

driver’s license as a

back up

* HB 1402 can be found on page 11 of the 2020 Changes to Virginia’s Election

Laws in your training document and the Latest News tab of the web portal

Virginia voter identification VirginiaCode § 24.2-643(B)

Ask voter to provide

name and address

(orally or in writing is

acceptable)

Must repeat voter’s

name when checking

into EPB, not the address

which is a change to

procedure (HB 1402*)

Provisional Voters

What is a Provisional Voter?

Who can vote a Provisional Ballot?

When to offer a Provisional Ballot?

Who processes a Provisional Voter?

How does a voter know if their ballot

was counted?

Chief Election Official will process Provisional Ballots

Voters With Disabilities

➢ Disabilities are not always evident, and some are reluctant to

ask for help.

➢ Provide assistance if requested – have chairs available for those

who cannot stand

➢ Speak directly to voter, not to companion

➢ Ask before you help

➢ Be sensitive about personal contact and contact with assistive

devices – chairs, walkers, canes, guide dogs

➢ Always identify yourself as an Officer of Election

Voter AssistanceAssistance for certain voters;

Virginia Code § 24.2-649(B)

To view this Virginia Election Code go to

https://law.lis.virginia.gov/vacode/title24.2/chapter6/section24.2-649/

Any qualified voter who requires assistance to vote

by reason of physical disability or inability to read

or write may, if he so requests, be assisted in

voting. If he is blind, he may designate an officer of

election or any other person to assist him

Form is REQUIRED to

assist a voter.

If he is unable to read and write or disabled for any cause other than blindness, he may designate an officer of election or some other person to assist him other than the voter's employer or agent of that employer, or officer or agent of the voter's union.

Voter Privacy

▪ Voter Privacy is a PRIORITY

▪ DO NOT look at or touch a voter’s voted ballot

▪ Stand at least 6’ away at the voting booth/DS200

▪ Most instructions can be given at a distance

▪ If needed, ask, “may I read the screen”?

▪ Ask voter to read the DS200 screen to you

▪ DO NOT lean on DS200

▪ Face slightly away from scanner

▪ Never advise on ballot content (candidate,

race, constitutional amendment)

Signature

Reminders

Before you leave on election night, be sure to sign these

documentsIf you forget to

sign, Voter

Registration &

Elections will call

you to come in to

complete your

signature

requirements.

Virginia Department of Health

Emergency Preparedness

https://www.youtube.com/watch?reload=9&v

=nf-7oaflrsw#action=share

Click to watch video

DS200Scanner/Tabulator

Virginia Beach Voting Machines

Voting System

In Virginia Beachhttps://www.vbgov.com/government/departments/

voter-registrar/Pages/voting-system-ds200.aspx

ExpressVoteBallot Marking Device

After The Election – Canvass of Results

The Canvass of Results begins the day after the election

and is overseen by Virginia Beach’s Electoral Board. This is

the process to account for every ballot cast and ensure that

every valid vote cast is included in the election totals.

➢Election Day Votes

➢Early Voting In-Person

➢Early Voting By Mail

➢Provisional Ballots

➢Overseas and Military ballots

STEP 2An online training packet has been

prepared for your review.

STEP 2

Online Training Documents

Document Review

• Check out training documents and sample forms

CLICK ON THE LINK TO BEGIN• https://www.vbgov.com/government/departments/voter-registrar/Pages/election-official-information.aspx

Additional Election Information

30

Voter Registration & Elections Website

• Sample Ballot

• Constitutional Amendments Brochure

• Election Schedule with deadlines

• Candidate List with contact information

• Precinct Polling Location List

https://www.vbgov.com/government/departments/voter-registrar/Pages/default.aspx

STEP 3Department of Elections online training

course and quizzes.

STEP 3

Department of Elections – Officer of Election Training

9 Sessions & 9 Quizzes

INSTRUCTIONS:

• MUST type FIRST and LAST name for each quiz for tracking purposes

• Do NOT need to print receipt

• Do NOT need to submit receipt or proof of completion

• A minimum score of 80% is required to pass each quiz

• Completion of all 9 quizzes will be tracked internally

• Training Pay $20.00

CLICK ON THIS LINK TO BEGIN

https://www.elections.virginia.gov/training/