Online Review Online Review with with

Adobe Acrobat 7Adobe Acrobat 7

Terry Smith

STC Carolina Tri-Doc 2005

April 8 & 9

Finally, an affordable solution

April 2005 2

What’s a writer to do?

Often, even if an author distributes a document electronically, the reviewers print out the document, mark it up, and return the paper copy—repeating the challenges of paper review processes.

April 2005 3

Key to successful online reviews

Use the right solution for your company’s needs

Train your reviewers!

April 2005 4

Topics covered in this presentation

How to enable online review in PDFs Using Acrobat’s commenting tools Solutions for distributing PDFs for online

review Good reviewing practices

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Acrobat® products

Adobe® Reader®

Adobe Acrobat®

Elements Standard Professional

Adobe® LiveCycleReader Extensions

April 2005 6

Email-based review

Permissions must be set with Acrobat Professional 7. Requires that each reviewer have Adobe Reader 7.

Each reviewer marks up a copy and all comments are imported into a single document or reviewers mark up the document one-by-one.

Most online reviews use this method for distributing PDFs.

April 2005 7

Collaborative web-based review

Multiple reviewers can work on the same copy of the PDF simultaneously and can see other reviewers’ comments

Comments stored outside PDF, but viewable by all reviewers

Requires full Adobe Acrobat product PDF must be opened in a browser

(although it can be reviewed offline)

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Collaborative review (continued)

Supports several repositories for comments: network drive, WebDAV, Web discussions, or database

Requires more setup, but uses standard server technologies that keep costs to a minimum

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Collaborative review: open the PDF in a browser!

To have several people reviewing a single PDF document at the same time (network drive, WebDAV, etc.), the people must open the PDF in a Web browser.

The writer sets the browser settings. If reviewers want to download the

document for offline review, they can.

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Collaborative review: WebDAV sample

URL: http://www.planetpdf.com/planetpdf/webdavdemo/loridemo/demo2.pdf

Allows review across the Internet!

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Demonstration: Using the Acrobat commenting tools

Setting up Using the comment tools Sending the comments to the technical

writer

April 2005 12

For more information

See the additional materials on the Adobe Acrobat CD for excellent details about collaboration

Websites: www.adobe.com www.pdfplanet.com www.pdfzone.com www.microtype.com

April 2005 13

Tri-Doc 2005

Terry Smith

Per-Se Technologies, Inc.

terry.smith@per-se.com

(919) 549-2359