online meetings and webcasts using lync online brett hill office 365 mvp

Online Meetings and Webcasts using Lync Online

Brett HillOffice 365 MVP

© 2012 Hill Tech Services, LLC - All Rights Reserved 2Ref: Ver: 1.0

Types of Lync Online MeetingsAd Hoc (Meet now)

• Starts with a phone call and escalates• Meeting request not sent in advance

Planned company or team meetings• Meeting requests are sent in advance• Everyone has Lync 2010

Webcasts or presentations• Meeting request sent in advance• Attendees may not have Lync 2010

Note that you can have 250 users in a meeting.

Users can be external or internal

Microsoft is upgrading to 1000 users

© 2012 Hill Tech Services, LLC - All Rights Reserved 3

• The meeting request• The user experience• Equipment • Demos in real time• Stuff you can do during the meeting

Ref: Ver: 1.0

Topics to consider


The Meeting Request


• Meeting is access by the URL– Obtain from Lync 2010 (Meet Now), Outlook

Lync add-in or Lync Web Scheduler– https://webdir0a-ext.online.lync.com/

Scheduler/• There is no login/authorization facility• Optionally, people are placed in the “the

lobby”

Ref: Ver: 1.0

The Magic URL


Configuring the meeting


• When users click on the meeting URL– Lync 2010 is launched if you have itElse- Lync 2101 Attendee is launched if installedElse- Lync Web App is presented

- options to install Lync 2010 Attendee

Ref: Ver: 1.0

Meeting Clients


• High fidelity experience• Provides audio and video• A good alternative to Lync

2010• Does require installation

Ref: Ver: 1.0

Lync 2010 Attendant


• Requires Silverlight• Does not support

audio/video

Ref: Ver: 1.0

Lync Web App


• Video! Is the stage set?• Testing – 1-2-3 – Mic test – hello – testing- testing

– Invest in a good sounding microphone• Upload slides ahead of time and click through• Prepare demos – rehearse application sharing• Use interactive features

– Polls– Whiteboards– Annotations

Ref: Ver: 1.0

Meeting Prep


• Invest in a good mic

• Control the audio environment

• BE AWARE OF OPEN MICs

• Don’t use speakers

• Video? – Is the stage set?

Ref: Ver: 1.0


• Tips:– If you’re late, annotate– Keep latency in mind

• Are users seeing what your seeing?• Setup a 2nd PC or browser and sign in as a client so

you can monitor your own presentation

– Get help– Learn how to mute specific or all users if

neededRef: Ver: 1.0

Live!


Crowd Control


Presenting SlidesSelect what to share

Annotations and actions Slide control

Click on slide to view

Stage


Sharing


Control


Switching Back to Slides


• Since IM is in real time (not in a Q&A queue), take advantage and address questions

• Paste URLs!• Paste dial in information• IM if you’re starting late• Get help to field messages if needed

Ref: Ver: 1.0

IM during meeting


• Attachments • Little known but way cool : paste image from

clipboard into stage• Recording!

Ref: Ver: 1.0

Fun Stuff


• Have a plan for audio/video• Spend time setting up environment• Rehearse task switching• Control your environment• Make it interactive• Have fun!

Ref: Ver: 1.0

Review

online meetings and webcasts using lync online brett hill office 365 mvp

Documents

hill tech services

meeting slide

meeting ref

meeting request slide

meeting url lync

meeting prep slide

lync web app slide

attendee ref