online applications
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Online Applications. David Woodward & Mark Embling The Sixth Form College Farnborough. Overview. Brief history Our solution Reasons for our choices What we have learnt Future directions Questions. The College. 16 to 18 year old students No adult provision Hampshire college - PowerPoint PPT PresentationTRANSCRIPT
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The Sixth Form College FarnboroughOnline Applications
Online Applications
David Woodward & Mark EmblingThe Sixth Form College Farnborough
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The Sixth Form College FarnboroughOnline Applications
Overview
• Brief history• Our solution• Reasons for our choices• What we have learnt
• Future directions• Questions
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The Sixth Form College FarnboroughOnline Applications
The College
• 16 to 18 year old students• No adult provision
• Hampshire college• 1 mile from Surrey and Berkshire borders
• Approximately half of our students are from Surrey and Berkshire
• College is over-subscribed
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The Sixth Form College FarnboroughOnline Applications
Brief History
• Had an online application system for 5 years• Introduced to save hours of manual entry by
Registry staff• By year 3, virtually all applications were online• Window for making applications has
narrowed from a few months to a few days
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The Sixth Form College FarnboroughOnline Applications
Selection Process
• Application form is open for 10 days • Partner school students are given a place• Until this year, selection of the remainder was
time-based• Time window narrowed to 30 seconds
• A weighted computer-generated selection process is now used
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The Sixth Form College FarnboroughOnline Applications
Application Form
• Split application process into sections• Applicant does not need to complete the entire
form at once• Sections can be completed in any order• Clearly visible which sections are yet to be
completed
• Application cannot be submitted until:• All sections have been completed• We enable submission of applications
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The Sixth Form College FarnboroughOnline Applications
Communication
• Communication via email• Interview appointment details are emailed to
applicants, including a confirmation link• Preferable to sending paper-based letters
• References collected on paper• Reference forms are batched and sent to schools • On return, date of receipt and any required notes
are recorded on the system• Forms are scanned daily to PDF as a batch and
filed for future reference
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The Sixth Form College FarnboroughOnline Applications
Application Progress
• Online tracking• Applicant can log in and view the status of his/her
application at any point after submission
• Interview time slot confirmation• When the applicant is allocated an interview
appointment, the details are shown• The applicant can confirm his/her attendance via
a link
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The Sixth Form College FarnboroughOnline Applications
Application FormDemo
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The Sixth Form College FarnboroughOnline Applications
Data Storage• Applicant data is stored separately from current students• Applicants are moved over and assigned student numbers in
bulk
Main DB (current students)
Applicants Import applicants
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The Sixth Form College FarnboroughOnline Applications
Partner Schools
• Can log in and view applicants from their school• Name• Submission date/time• Date of reference receipt
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The Sixth Form College FarnboroughOnline Applications
Application Monitoring
• Tracking system for Registry use• Allows manual amendments for all aspects of
an application• Address changes• Qualifications• Proposed courses
• Statistics
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The Sixth Form College FarnboroughOnline Applications
Application Monitoring
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The Sixth Form College FarnboroughOnline Applications
Future
• Automate some of the manual parts of the process• References
• Record interview outcomes electronically
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The Sixth Form College FarnboroughOnline Applications
Thank you for listening
Questions?