online access request system enhancements presented by: kenneth a. heskett information and...
Post on 21-Dec-2015
215 views
TRANSCRIPT
![Page 1: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/1.jpg)
Online Access Request System Enhancements
Presented by: Kenneth A. Heskett
Information and Technology Services
February 2011
![Page 2: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/2.jpg)
Old OARS
Square loomed scull c. 1847 (Complete Oarsman) – Retrieved from http://www.rowinghistory.net/Equipment.htm 2/10/2011
![Page 3: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/3.jpg)
• Lots of Scrolling• Generation 1 webpage
look and feel• De-emphasizes access
request purpose• Where does a UL go?
Old OARS
![Page 4: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/4.jpg)
Coming March 2011!
New OARS
![Page 5: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/5.jpg)
• “Un-submitted” and “Cancelled” requests removed after 3 months• Pending Authorization requests removed after 6 months
Cleaning Out Old OARS Requests
![Page 6: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/6.jpg)
Automating Access & Compliance
![Page 7: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/7.jpg)
Mutually-Exclusive Roles• Some Roles are mutually-exclusive but could be
selected, requiring investigation about the end user’s intent.
• OARS now prevents the end user from selecting mutually-exclusive roles that grant similar access.
![Page 8: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/8.jpg)
UL Termination or Dept Change Alert• Past: no means of knowing a UL changed
– Often required end user to contact ITS to inquire about access request that was not progressing
• Now: Access and Accounts receives an alert whenever a UL changes departments– Also receive an alert when OARS request submitted and UL is no longer employed by U-M
We still appreciate if you contact the ITS Help Desk when leaving your UL role.
![Page 9: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/9.jpg)
What to do about the Access Request “Black Hole”?
Artist impression of a black hole – retrieved from http://www.nasa.gov/connect/chat/black_hole_chat.html - 2/10/2011
![Page 10: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/10.jpg)
Request Access via OARS•Common role finder•Role selection tool
Request Authorized •Department
(if required)•Unit Liaison
Sent to ITS•Data owner approval•Training assigned •Access and Compliance form signed
Training Completed•Access processed
Pending UL approval
Received by ITS
Pending ITS authorizationWaiting for training ITS Processing
![Page 11: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/11.jpg)
*Identify Next Authorizer
When an end user logs into OARS to see the state of their access request, it will display the next step in the authorizing process.
![Page 12: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/12.jpg)
*Notification of Request Status
(Formatting not finalized.)
Opt-in for Request Status Updates!
Generates e-mail to requestor about request status.
Coming soon!
![Page 13: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/13.jpg)
*Metrics Webpage• Shows Service Expectation Times for each step for which ITS
is responsible• Displays the proportion of the requests that A&A is compliant
with the service expectation times• The Average Processing Time for each step and overall
(for a moving 12-month average)• Enables end users to make informed judgments about
whether their access request is unusually delayed and if they need to inquire about the requests’ status
![Page 14: Online Access Request System Enhancements Presented by: Kenneth A. Heskett Information and Technology Services February 2011](https://reader031.vdocuments.mx/reader031/viewer/2022032521/56649d5f5503460f94a3f67e/html5/thumbnails/14.jpg)
Coming soon!