OneNote In a Hour and a HalfMicrosofts Best Kept SecretBen M. Schorr Roland Schorr & Tower Chris Hunter Cornerstone Business Solutions1Who Are We?Ben Schorr is CEO of Roland Schorr & Tower22 years of professional tech experience.Microsoft MVP for OneNote and Outlook.Author: The Lawyers Guide to Microsoft Word 2010 and OneNote in One Hour(among others)

OneNote in One and a Half Hours22Who Are We?Chris Hunter is Principal and MBA of Cornerstone Business SolutionsGeneral Business Management and Process Excellence Consultant20-plus years Fortune 500 experience in a variety of management capacities domestically and internationallyMicrosoft Office enthusiast and trainer

33Todays Presentation AgendaIntroductions and About the AudienceWhat is MS OneNote and Where do I find It?How is a OneNote notebook structured?What about the User Interface (the Ribbon)?Taking Notes Transformed & ExpandedBeyond Taking Notes Tags, Sharing and MorePutting OneNote to Work in Your BusinessQ&AOneNote in One and a Half Hours44OneWhat?Microsofts free-form note-taking and research software.Electronic version of the yellow legal pad.First version was OneNote 2003Current version is OneNote 2010Included in ALL boxes of Office 2010!

OneNote in One and a Half Hours55

Where is OneNote?

OneNote in One and a Half Hours66OneNote Goes MobileThe Windows PhoneThe Android Phone and TabletsiPhone and iPad Tablet

OneNote in One and a Half Hours77OneNotes iPhone App Look

OneNote in One and a Half Hours88Windows Phone App LookOneNote in One and a Half Hours9

9Android App LookOneNote in One and a Half Hours10

10What is OneNote? - The Metaphor

OneNote in One and a Half Hours1111The Actuality

OneNote in One and a Half Hours1212OneNotes Hierarchy1313NotebooksThe most basic unit of OneNote is the notebook.Notebooks are comprised of sections. Between 1 andwell, a lot of sections.You can have as many notebooks as you want with each having as many sections as you want.Notebooks can be sharedOneNote in One and a Half Hours1414Notebook Sections Illustrated

OneNote in One and a Half Hours1515SectionsSections sub-divide notebooks.A notebook can have one section or many.A notebook section can be encrypted.Sections are divided into pagesPages can be organized into sub pages

OneNote in One and a Half Hours1616Pages (and subpages)The basic canvas of OneNoteEach notebook and section can have as many or as few pages as you want.Pages are endless in both the vertical and horizontal dimensions.Subpages (and sub-subpages) are the same as pages, but indented. An organizational construct.Pages cannot be individually secured.

OneNote in One and a Half Hours1717The OneNote PageOneNote in One and a Half Hours18

18Demonstration New Section New PageMaking a notebookMaking a sectionMaking a pageMaking a sub pageMaking a QuickNote (SideNote) PageOneNote in One and a Half Hours1919The User InterfaceThe Microsoft Office RibbonTailored to the Functionality of OneNoteThe Tour

OneNote in One and a Half Hours20

20Taking Notes Transformed & ExpandedJust type easy as that.Anywhere on the pageNotes can be easily movedOutlines are easy and powerful!OneNote in One and a Half Hours2121Containers The Magic on the PageThree Things to Do with a Note Container (create demo page set up to show these three tasks)Move them (Organize page)Merge them (shift key and drag)Get metadata from themOneNote in One and a Half Hours2222Note Taking Demo with Keyboard

2323Note Taking with InkWith Mouse or StylusDifferent colors, pen thicknesses, highlightersShapes

2424Screen Clippings

2525OneNote in BrowsersOneNote in One and a Half Hours26

26Images

OneNote in One and a Half Hours2727How Do I

2828OneNote with MS WordIntegration of MS Word with OneNote29OneNote in One and a Half Hours

29AudioRecord meetings, notes or conversations.On playback, OneNote will highlight the notes you took as it goes.OneNote can index and SEARCH the audio (if its good enough quality)Youll want a quality microphone.

OneNote in One and a Half Hours3030VideoOneNote can record, store, playback, index and search video.Naturallyyou need a camera. Your webcam will do!

OneNote in One and a Half Hours3131OneNote with MS OutlookIntegration of MS Outlook with OneNote32OneNote in One and a Half Hours

32Tags

OneNote in One and a Half Hours3333TagsUsed to flag and categorize textThere are quite a few predefined tags and you can create your own custom ones.Tags can be applied with hot keysDemo tag creation and tag search (To Do and Question tags)OneNote in One and a Half Hours3434Tags SummaryNever forget a questionQuickly find action itemsCollect the tags from the page, section or entire notebook.

35

35LinksLinking to pages, sections and paragraphs and outside contentWiki-style links as well [[Sample Page Name]]Demo

OneNote in One and a Half Hours3636Searching Your NotesNotes, sometimes audio, sometimes the audio portion of video, usually images (OCR the text), occasionally ink can be searched.You can specify search scope: page, section, notebook, etc.OneNote in One and a Half Hours3737Sharing NotesWindows File Share (server sharing)SharePointSkyDriveE-mail one page via an html image. E.g. a status pageLive Updating!OneNote in One and a Half Hours3838An Emailed OneNote Page39

39Accessing FromMobile Devices. iPhoneiPadWindows PhoneAndroidWeb SkyDrive and SharePoint have OneNote Web App.OneNote in One and a Half Hours4040Implementation Plan & HandoutOneNote in One and a Half Hours41How do I acquire OneNote (if I dont already have it)?What are my minimal computer system requirements? (Sorry PCs only. No Mac.)How do I organize myself? (multiple devices, collaboration or not, etc.)Where do I store my notebook? Do I want to share it?Review the handout for these answers and more

41Questions?

BenS@RolandSchorr.comChris@CornerstoneResults.com4242