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ONE TAFE NSWGOVERNANCE, LEGAL & RISK, AND OFFICE OF THE MANAGING DIRECTOR

BRIEFING ON PROPOSED ORGANISATIONAL CHANGES

PRESENTED BYANTOINETTE CARLEY20 MARCH 2017

TAFE NSW

HOUSEKEEPING

Please mute your VCs

Asking your questions

Local debrief and site visits

Online

TAFE Intranet > People and Structure Changes > Consultation Feedback

TAFE Intranet > People and Structure Changes > FAQ

Further information

Video recording

Organisation design document

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GOVERNANCE, LEGAL & RISK, AND OFFICE OF THE MANAGING DIRECTOR BRANCH BRIEFING ON PROPOSED ORGANISATIONAL CHANGES

https://staff.tafensw.edu.au/

https://staff.tafensw.edu.au/one-tafe/people-and-structure-changes/

https://staff.tafensw.edu.au/


http://sp.nsi.det.nsw.edu.au/pmo/organisation/CorpOffice/Documents/Change Management/Consultation documents/Group 2/Brief pack/Change Impacts Briefing Pack Template.pptx

TAFE NSW

WHAT WE WILL COVER TODAY

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1. The ONE TAFE model and context for change

2. How will Governance, Legal & Risk, and Office of the Managing Director support the One TAFE model

3. Governance, Legal & Risk, and Office of the Managing Director functional maps – what we do

4. Proposed detailed structure (incl. locations)

5. Impact of proposed change on staff

6. Consultation timeline

7. Placement process

8. Support framework

9. How to find information and provide feedback

10. Next steps

TAFE NSW

THE ONE TAFE MODEL AND CONTEXT FOR CHANGE

The organisation changes we are going through are fundamental to the delivery of the One TAFE NSW Operating Model, which will help us realise the goals of the TAFE NSW Strategic Plan 2016-2022.

The proposed organisation structure is intended to bring our people together in a standard way, using best of breed processes and systems to strengthen our focus on customers.

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TAFE NSW

HOW WILL GOVERNANCE, LEGAL & RISK, AND OFFICE OF THE MANAGING DIRECTOR SUPPORT THE ONE TAFE MODELThe new Governance, Legal & Risk, and Office of the Managing Director structures are based on developing specialist capability and systems to most effectively support TAFE NSW.

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Building an organisation that

enables TAFE NSW to compete as a

world class education provider

Enabling regions to focus on delivering

services to our customers

Designing a structure that

supports consistency and

quality

Developing a business partnering

model that links regions with

corporate functions

Dispersing corporate functions

across the state and work together through technology

Reducing duplication ad

double-handling

Provide consistent, quality service delivery to our customers and achieve our vision: learning for jobs and brighter futures

Design Principles


TAFE NSW

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BUSINESS RATIONALE

• Establishing and providing a governance, legal and risk management corporate advisory capability and service to support the transactional and operational needs of TAFE NSW, many of which were previously provided by the Department of Education.

• Adopting a lean approach to design, with a high standard of capability and specialisation in functional areas.

• Establishing frameworks that enable enterprise wide management of:

• Risk

• Information access and records

• Contract establishment

• Legal disputes

• Delegations

• Policy and guidelines

• Government sector regulation

• Corporate compliance

GOVERNANCE, LEGAL & RISK, AND OFFICE OF THE MANAGING DIRECTOR

TAFE NSW

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BUSINESS RATIONALE

• Undertaking the assurance activity of internal audit as well as the administration of the board, it’s committees and of meetings of the executive leadership team.

• Consolidating the coordination and government stakeholder relations functions (including correspondence, briefings and parliamentary process support) from the office of the managing director to allow better integration with One TAFE processes and systems

• Administrative and executive support for the managing director to lead TAFE NSW and drive key priorities.

• Overall, the grouping of the functions will contribute to the establishment of standardised effective business systems as part of creating One TAFE NSW.

GOVERNANCE, LEGAL & RISK, AND OFFICE OF THE MANAGING DIRECTOR

TAFE NSW

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GOVERNANCE, LEGAL & RISKFUNCTIONAL MAP

TAFE NSW

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Contract Management Framework

Knowledge capture & sharing

Commercial capability training

programs

Liaise with E&T, Procurement &

Business Development

COMMERCIAL CAPABILITY


TAFE NSW

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Information management, GIPA processing, records

management, privacy templates, Annual Report

Corporate Compliance Plan, policy framework &

delegations

Secretariat, Board, 4 Committees, ELT, TMT

GOVERNANCE & COMPLIANCE


TAFE NSW

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Legal advice & legal risk

management

Legal expertise sourcing &

management

LEGAL SERVICES


TAFE NSW

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Cabinet & Parliamentary

support

Briefings & correspondence

Minister’s Office & Public Sector

Liaison

GOVERNMENT RELATIONS


TAFE NSW

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Enterprise Risk Management

framework

Risk reporting coordination

Insurance data for TMF

reporting

RISK MANAGEMENT


TAFE NSW

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Set annual audit plan and manage

internal audit service provider

Coordinate managerial

response to audit recommendations

Coordinate and manage actions

(completions and follow up)

Fraud Corruption Prevention

Program

INTERNAL AUDIT


TAFE NSW

15 OFFICE OF THE MANAGING DIRECTORFUNCTIONAL MAP


TAFE NSW

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GOVERNANCE, LEGAL & RISK, AND OFFICE OF THE MANAGING DIRECTORLOCATION PRINCIPLES

The rationale underpinning the location of roles within Governance, Legal & Risk Branch, and Office of the Managing Director

includes:

Adopting a location-agnostic principle as the baseline position

Considering whether a specific location is required in order to meet the performance requirements of the role, having regard to

the key relationships and accountabilities.

A corporate office location is specified if it is necessary to facilitate regular access for key decision makers, such as the Managing

Director, Chief Operating Officer, General Managers of People & Safety, Marketing & Communications and the Board, so that

immediate face-to-face advice is available for urgent management of issues arising.

A regional office location is specified for Business Partners – Risk, Audit & Ethics. This is necessary to establish information flow

from the Regional Business Units and TAFE Digital for the enterprise risk management, corruption prevention and internal audit

functions.

TAFE NSW

17 GOVERNANCE, LEGAL & RISKPROPOSED STRUCTURE CHART

TAFE NSW

18 OFFICE OF THE MANAGING DIRECTORPROPOSED STRUCTURE CHART


TAFE NSW

19 GOVERNANCE, LEGAL & RISK, AND OFFICE OF THE MANAGING DIRECTORIMPACT ON POSITIONS OF THE PROPOSED CHANGE

Current Proposed Net

Classification Current Position FTECurrent Occupied

FTECurrent Vacant FTE

Proposed Future Position FTE

Net Impact on Position FTE

Principal Education Officer - - - - -Chief Education Officer - - - - -Senior Education Officer 1.0 1.0 - - -1.0Clerk Grade 11/12 - - - - -TAFE Manager 1 3.0 1.0 2.0 7.0 4.0TAFE Manager 2 1.0 - 1.0 1.0 -TAFE Manager 3 5.0 5.0 - 1.0 -4.0TAFE Manager 4 1.0 1.0 - 3.0 2.0TAFE Manager 5 3.0 3.0 - - -3.0TAFE Manager 6 - - - 4.0 4.0PSSE Band 1 1.0 1.0 - 1.0 -Senior Officer Grade 1 - - - - -Senior Officer Grade 2 - - - - -Senior Officer Grade 3 1.0 - 1.0 - -1.0TAFE Worker LEVEL 2 - - - 1.0 1.0TAFE Worker LEVEL 3 2.0 2.0 - - -2.0TAFE Worker LEVEL 4 4.0 4.0 - 3.0 -1.0TAFE Worker LEVEL 5 - - - 1.0 1.0TAFE Worker LEVEL 6 4.0 1.0 3.0 4.0 -TAFE Worker LEVEL 7 - - - 1.0 1.0TAFE Worker LEVEL 8 2.0 2.0 - 1.0 -1.0TAFE Worker LEVEL 9 1.0 1.0 - 2.0 1.0Totals 29.0 22.0 7.0 30.0 1.0

TAFE NSW

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Current Proposed Net

Classification Total Impacted

EmployeesEligible Employees

(Steps 1-3)Eligible Employees

(Step 6)*Proposed Future

Position FTENet Impact on

Employees

Principal Education Officer - - - - -Chief Education Officer - - - - -Senior Education Officer 1.0 1.0 - - -1.0Clerk Grade 11/12 - - - - -TAFE Manager 1 1.0 - 1.0 7.0 6.0TAFE Manager 2 - - - 1.0 1.0TAFE Manager 3 5.0 5.0 - 1.0 -4.0TAFE Manager 4 1.0 1.0 - 3.0 2.0TAFE Manager 5 3.0 3.0 - - -3.0TAFE Manager 6 - - - 4.0 4.0PSSE Band 1 1.0 1.0 - 1.0 -Senior Officer Grade 1 - - - - -Senior Officer Grade 2 - - - - -Senior Officer Grade 3 - - - - -TAFE Worker LEVEL 2 - - - 1.0 1.0TAFE Worker LEVEL 3 2.0 2.0 - - -2.0TAFE Worker LEVEL 4 4.0 4.0 - 3.0 -1.0TAFE Worker LEVEL 5 - - - 1.0 1.0TAFE Worker LEVEL 6 1.0 1.0 - 4.0 3.0TAFE Worker LEVEL 7 - - - 1.0 1.0TAFE Worker LEVEL 8 2.0 2.0 - 1.0 -1.0TAFE Worker LEVEL 9 1.0 1.0 - 2.0 1.0Totals 22.0 21.0 1.0 30.0 8.0

GOVERNANCE, LEGAL & RISK, AND OFFICE OF THE MANAGING DIRECTORIMPACT ON EMPLOYEES OF THE PROPOSED CHANGE

* Includes employees who do not meet the criteria for LTT or Higher Duties

TAFE NSW

CONSULTATION TIMELINE FOR GOVERNANCE, LEGAL & RISK AND OFFICE OF THE MANAGING DIRECTOR

GLR and OMD are part of the second group to go through the consultation process. Over the next 12 months, we will build the other

Corporate Functions, with a view to having those teams in place in the second half of 2017.

4 Stages:

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Preparation Consultation Placement

October – 10 Mar 20 Mar – 13 Apr May to August 2017April

• All staff review and provide feedback on the proposed structure and roles

• Briefings with the Union

• Analysis of roles

• Impact Analysis

• Direct appointments

• Interviews, as per the Placement Process

• Feedback assessed and collated

• Themes identified and communicated to staff

• Final structures confirmed and announced

Review

We are here

Note: should significant changes be required as a result of feedback, consideration will be given to a second round of consultation,

which will likely impact the above timeline.


TAFE NSW

PLACEMENT PROCESS

Details of the Placement process as it applies to the Modernisation Program are on the Intranet.

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Step 1Direct Appointment

Step 2Pool Assessment

Step 3Self match

Steps 4-6

• Current position matches new position (50% or greater alignment)

• More positions than people, or an equal number (i.e.: no competition for roles)

• Direct Appointments made (no selection process)

• Current position matches new position(50% or greater alignment)

• More people than positions (i.e.: competition for roles)

• Pool Assessment required, via a selection process

• No current position matches new position(less than 50% alignment)

• Impacted staff can express interest in roles at or below their grade

• Selection process to determine placement

• Remaining roles become more widely available to staff outside the affected group, on a progressive basis: (excess staff across TAFE NSW , then excess employees sector-wide, then advertised externally)


https://staff.tafensw.edu.au/documents/2016/11/tafe-nsw-placement-process-one-tafe-modernisation-program.pdf/?v=1

TAFE NSW

SUPPORT FRAMEWORK23

Employee Assistance Program (EAP)

Manager Assist & Finance Assist

(components of the EAP)

Career Transition Services

(new)

Existing Support Networks (e.g.: Managers, P&S

team)

SUPPORT FRAMEWORK


TAFE NSW

HOW TO FIND INFORMATION AND PROVIDE FEEDBACK24


Intranet closes on 13 April 2017From the site above, just click on Provide Feedback on any page and enter your feedback into the text box.

Feedback is anonymous – if you want to identify yourself please do so but it is not compulsory.

PROVIDE FEEDBACK AND ACCESS ADDITIONAL INFORMATION VIA THE INTRANET

1. Consultation Feedback

2. Ask a Question Portal

3. Frequently Asked QuestionsGOVERNANCE, LEGAL & RISK, AND OFFICE OF THE MANAGING DIRECTOR BRANCH BRIEFING ON PROPOSED ORGANISATIONAL CHANGES


TAFE NSW

NEXT STEPS25

INDICATIVE TIMING ACTIVITY

Now Debrief sessions on site – stay around to discuss what was presented and ask questions

1:30pm Today All relevant documents will be uploaded to the Intranet site, including this presentation

22 March onwards GM Regional visits

Now until 13 April Consultation Period – for all TAFE NSW employees to provide feedback

13 April to 28 April Feedback reviewed and considered (2 working weeks)

End of April Summary of themes of feedback and any changes incorporated

MayFinal structures for Governance, Legal & Risk, and Office of the Managing Director published on the Intranet (assuming a second round of consultation is not required

May to August Placement process undertaken


TAFE NSW

REGIONAL VISITS26

DATE LOCATION

22 March Bankstown

24 March Ultimo

29 March Video Conference – All remaining Regions

The consolidated calendar for Group 2 Regional Visits can be found on the Intranet.


TAFE NSW

THANK YOU

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