onboard maintenance

7/26/2019 Onboard Maintenance

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PORT STATE CONTROL

INFORMATION

Check List for onboard Maintenance(Guidance only - NOT required by PSC)

Ship Name :

Checklist No.:

Date :

This checklist can be used as a preparation for aport call to avoid unnecessary problems and

delays.

The list does not claim to be complete and coversmainly those items that are frequently reported byPSC.

Germanischer LloydRevision 3 09/02 PAGE 1 OF 19


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3/19

GERMANISCHER LLOYD

1 Documentation:

No. Certificate next Due Date Expiry Date N. A. Yes No Action to be taken

1.1 Are all required certificatesvalid and respectively endorsed?

Registry Certificate

Class Certificate

Radio Station Licence

Safe Manning Certificate

Tonnage Certificate

Grain Loading Certificate

Load Line Certificate

Safety Construction Certificate

Safety Equipment Certificate

Safety Radio Certificate

IOPP Certificate

IPPC for Carriage of Noxious Liquid Substances in Bulk

Chemical Fitness Certificate

Gas Fitness Certificate

Compliance Certificate for Carrying Dangerous Goods

Exemption Certificate

Safety Management Certificate (SMC)

Document of Compliance (DOC)



4/19

GERMANISCHER LLOYD

2 Navigation Equipment:

No. Question Yes No Action taken Completed:Date / Signature

2.1 Are nautical publicationsincluding pilot books, list of lights, sailingdirections, tide tables, code of signals to be used for the intendedvoyage updated to the latest amendments/corrections?

2.2 Are nautical chartsto be used for the intended voyage updated to

the latest available Notice to Mariners?

2.3 Is a system for correctingall nautical publications onboardavailable?

2.4 Are navigational instrumentsas radar including ARPA devices,echo sounder and speed log in operational condition?

2.5 Are the navigation lightsincl. duplication and failure alarmworking?

2.6 Is the steering gearincluding rudder angle indicator as well asemergency steering gear including switch-over devices in operatingcondition and the steering gear alarm functioning?

Are instructions for handling posted in vicinity?

2.7 Are daylight shapes in operational condition ?

2.8 Is the daylight signalling lampand the independent power supplyin good operational condition?

2.9 Is the automatic position indicator(e.g. GPS) available and in goodcondition? (The RDF is no longer required and should be removed)



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GERMANISCHER LLOYD


2.10 Are communication systemsbetween bridge and engine room andsteering gear room in working condition?

2.11 Is illustrated table of life saving signalsincl. helicoptercommunication signs posted on the bridge?

2.12 Is themagnetic steering compassin good condition and properlyvisible from steering position?

Is a spare magnetic compass available and in good condition?

Is an updated calibration table available?



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GERMANISCHER LLOYD

3 Radio Equipment:


3.1 Are main and reserve transmitting and receiving equipmentincluding sources of energy in working condition?

3.2 Are portable VHF hand held radiosfor survival craft includingbatteries with spares / re-charger in good working condition?

3.3 Are antenna systemsin good condition without any signs ofcorrosion or damage?

AreRadar Transpondersin working condition and ready in case ofemergency?

3.4

Are they serviced in accordance with manufacturer's requirementsby shore service?

3.5 Is in case of a freefall boat arrangement one Radar Transponderpermanently stowed within the freefall lifeboat ?

3.6 Is the EPIRBin correct and float free position? Is the expiration dateof battery and hydrostatic release still valid?

3.7 Are radio publicationsand manuals updated?

3.8 Is a valid Radio Licenceonboard

3.9 Are the reserve sources of energy (batteries) properly maintainedand in working condition?

3.10 Are radio operators familiar with cancellation proceduresfor falsedistress alarms?



7/19

GERMANISCHER LLOYD

4 Safety in General:


4.1 Are certified copies of the statutory certificatesposted

4.2 Are up-to-date fire control plansbeen posted in accommodationalleyways, are clearly readable and show a sign of approval?

Is one copy stored in a prominently marked and weather tightcontainer outside the deckhouse?

4.3 Are SOLAS training manualsavailable, showing specificinstructions for appliances onboard and are written in a languageunderstood by all crew members?

4.4 Are Instruction Manualsfor onboard maintenance of life-savingappliances available and understood by all crew members?

Is regular maintenance being recorded?

4.5 Are Operating Instructionsfor lifesaving appliances posted onscene and under emergency illumination?

Are they in a language understood by all crew members?

4.6 Have regular drillsfor fire fighting, abandon ship and rescue boatoperation been carried out satisfactorily as required?

Are they recorded in the logbook?

4.7 Is a working languageestablished and recorded in the logbook?

4.8 Is a plan or program for maintenanceavailable?



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GERMANISCHER LLOYD


4.9 Have drillsfor use of emergency steering gear and switch-overprocedures been carried out?

Are they recorded in the logbook?

4.10 Are up-to-date muster listswritten in a language understood by thecrew members?

Are duties about maintenance of safety equipment included?

Are duties about carrying emergency radio equipment into thesurvival crafts included?

Are they posted on the bridge, in engine control room andaccommodation spaces?

4.11 Are public alarm systemsas for general alarm and engineer'salarm of unmanned machinery system working properly?

4.12 Are all paint materialsstored inside the designated paint lockeronly?

4.13 Are all escape waysaccessible and free of obstructions and arethey properly illuminated?

4.14 Are IMO symbolsproperly used for marking escape ways andlocations of emergency equipment?

4.15 Are pilot laddersand related boarding arrangements clean and in

good condition?



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GERMANISCHER LLOYD


4.16 Is the crew familiar with the use of all lifesaving and firefightingequipment?

4.17 Is the crew working on the bridge familiarwith the steering gearswitch-over procedures and with the use of emerg. steering device?

4.18 Is the key engine crew familiarwith emergency powerarrangements?

4.19 Are key persons for firefightingfamiliar with starting theemergency fire pump?

4.20 Is the designated lifeboat/rescue boat crew familiarwith startingthe engines?

4.21 Are responsible personnel familiarwith the use of the OWSarrangements?



10/19

GERMANISCHER LLOYD

5 Lifesaving Appliances:


Are lifeboatswith all parts in proper condition without wastage, areblocks and release mechanisms properly maintained as necessary?

5.1

Is reflective tape adhered as required on bottom, sides and top?

5.2 Is lifeboat inventorycomplete and in good condition?

Are dates of expiration for pyrotechnics and foodstuff rationsrecorded and not outdated?

5.3 Are rescue boatscomplete and in good condition?

Is the inventory as required stored in the boat?

5.4 Are lifeboat/rescue boat enginesin good working condition andstarting easily?

Are life rafts and launching arrangements in good workingcondition?

5.5

Is the ship's name updated on the outside data placards if available?

5.6 Is the hydrostatic releasefor the rafts properly connected and stillvalid?

5.7 Is a ladder or other means for embarkationfor the additional liferaftat the bow(if appropriate) readily available?

5.8 Are launching arrangementsfor lifeboats/rescue boats and liferaftsincluding limit switches in good condition and without wastage?



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GERMANISCHER LLOYD

No. Question Yes No Action taken Completed:

Date / Signature5.9 Are the embarkation laddersincl. their shackles and padeyes on

deck in good condition?

5.10 Arewire fallsof all launching/recovery arrangements in goodcondition and turned/renewed as required?

Has reversal/renewal of falls/crane wires been recorded?

5.11 Are life buoys(including reflective tape, correct ship's name/homeport and lights and smoke signals with non-outdated batteries)available in sufficient amount and in good condition?

5.12 Is a "heavy" life buoy(4.5kg) attached to the smoke/light-buoy atbridge wings in a free-fall arrangement?

5.13 Are lifejackets(including whistles plus lights and valid batteries)available in sufficient amount and good condition?

5.14 Are line throwing appliancescomplete with valid expiration datesof the pyrotechnic units?

5.15 Are parachute distress signalsavailable in sufficient amount andin good condition with valid expiration dates placed on the bridge inan appropriate containment which is marked?

5.16 Are immersion suitsand thermal protective aids (including lights

and special attachments) available in required amount and in goodcondition.

5.17 Is the emergency illuminationat all survival craft stationssufficiently working with illuminating the ship's side and theinstructions posted?



12/19

GERMANISCHER LLOYD

6 Fire Fighting Arrangements:


Are fire mainpiping and hydrants in good condition without signs ofcorrosion or wastage and without soft patches?

6.1

Are couplings and valves free of leakages?

6.2 Are fire pumpsincluding prime mover in engine room in properworking condition and with sufficient delivery of water pressure?

6.3 Is emergency fire pumpincluding prime mover in proper workingcondition with sufficient suction and water pressure to be delivered?

Is crew in charge aware of starting procedures?

6.4 Are all fire stationswith required equipment of hoses, nozzles,spanners in good condition?

Are nozzle spray adjustments workable and hoses withoutdeterioration?

6.5 Are portable fire extinguishersavailable in sufficient amount andin good condition?

Are due dates for required servicing recorded and not outdated?

6.6 Arefireman's outfits available in sufficient and complete amount,good condition and ready for use, including breathing apparatus withair bottles properly filled?



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GERMANISCHER LLOYD


Are fixed fire fighting systemsfor engine room and cargo spacesin proper working condition?

Have filling status of gas bottles or foam tanks been checked?

Is the CO2 room properly closable and a spare key available underglass in vicinity?

6.7

Are the last test records of the systems available?

6.8 Does the fire extinguishing arrangement in paint lockercomplywith regulations, and the equipment as required in place and in goodworking condition?

6.9 Are all fire dampers and ventilation closing appliancesincludinggaskets, handles, screws and other mechanical mechanisms inproper working condition?

6.10 Are all fire doorsclosing properly by their autom. closing devices?

6.11 Are all quick closing devicesfor tank shut-off and emergency stopof pumps and fans in proper working condition?

6.12 Are Emergency Breathing Devices(EEBDs) available in requiredamount (plus addit. training unit) and as per fire plan withinsuperstructure and engine room?

6.13 Is the international shore connectionincluding reducer piece withappropriate bolts and nuts as per safety plan available?



14/19

GERMANISCHER LLOYD

7 Hull and Machinery Condition:

No. Question Yes No Action Completed:Date / Signature

7.1 As far as visible, are the ship's side shell plateswithout damageand excessive wastage?

7.2 Is the structure of cargo holdswith regard to bulkheads, frames,brackets, tank tops etc. without damages and excessive wastage?

7.3 Are electric cable arrangementsproperly installed and insulated,no loose wiring?

Are light coversproperly fixed on all lamps?

Does the main switchboard have insulation matsaround it?

7.4 Is the engine roomwith regard to work and fire safety in a generallyclean condition?

7.5 Are the main propulsion systemas well as auxiliary engine andpower system including emergency arrangement for supply ofelectrical power in proper working condition?



15/19

GERMANISCHER LLOYD

8 Requirements regarding Load Line:


8.1 Are bulwarks, handrails, cat walks, without signs of damage andexcessive wastage?

8.2 Are hatch coverarrangementsincluding gaskets and all closingappliances weather tight and in good condition without signs of

excessive wastage?

8.3 Are ventilators and air pipesincluding any closing appliancesproperly working without signs of damage and excessive wastageand to be closedweather tight?

8.4 Are weather tight doorsincluding keyhole closing devices andsmall access hatches weather tight?

8.5 Are draft marksand Plimsoll markspainted in contrasting colour ?

8.6 Are Plimsoll markspermanently marked and in accordance with theLoad Line Certificate?

8.7 Are stability informationavailable, approved by GL and written in alanguage understood by the ship's command?



16/19

GERMANISCHER LLOYD

9 MARPOL Requirements:


Is the oily water separation systemincluding all piping andsolenoid valve arrangements as required in proper working conditionand without any illegal by-pass piping?

Is the testing arrangement in proper working condition?

9.1

Is the crew in charge familiar with the system and its use?

9.2 Is 15 ppm alarmsystem in proper working condition?

9.3 Are all piping arrangementsin proper condition without any signsof damage or corrosion

9.4 Is the Oil Record Bookavailable, and are the required entriescorrect?

9.5 Are the specially required manualsfor tankers, chemical tankersand gas carriers available?

9.6 Is the Shipboard Oil Pollution Emergency Plan (SOPEP) availablewith updated communication data as required (especially the FocalPoint List which is updated once a year by IMO)?

9.7 Are engine room bilgesand other machinery areas free of

excessive oil matters?



17/19

GERMANISCHER LLOYD

10 Accommodation and Living Conditions:


10.1 Are the sanitary facilitiesin crew accommodation clean and inproper condition?

10.2 Aresick bayand medical lockercomplete and in condition asrequired?

10.3 Are the ventilationand air conditioningarrangement in properworking condition?

10.4 Are the galley and provision roomsclean and without possiblesigns of vermin?

10.5 Is the galley ventilationgrease trap clean?

10.6 Is all garbagecollected, separated and disposed of in accordancewith Garbage Management Regulations?

10.7 Is the accommodation ladder incl. hoisting arrangements andsafety net in good condition?



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GERMANISCHER LLOYD

12 ISM Requirements

List in view of IMO Res. A.882(21) [Questionaire usable for PSCOs at a more detailed inspection of ISM matters]


12.1 Is the crew familiar with the company's safety and environmentalprotectionpolicy?

12.2 Is the ISM manualreadily available onboard?

12.3 Is the documentationwritten in a language understood by thecrew?

12.4 Can senior ship officers identify the responsible company?

12.5 Can senior officers identify the "designated person"?

12.6 Are procedures and data available and updated to establish contactwith shore management?

12.7 Are programs for drills and trainingavailable and are such actionsrecorded?

12.8 Are records available about familiarisationof new crew members?

12.9 Can the Master show proof of his overriding authority?

12.10 Have Non-conformitiesbeen reported to the company andcorrective action been taken by the company?

12.11 Are a maintenance routineand records for it available?

12.12 Is a copy of the DOCwith the endorsement for the latest office auditavailable onboard?


onboard maintenance

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