IMP POINTS TO BE REMEMBER WHILE SHIFTING

THE SHORTS CODE IN 2018-2019 FINANCIAL YEAR

ON COMPACT

PLAN AND NON PLAN EXPENDITURE MERGED

CATEGORY 2 WILL BE USED FOR CHARGED EXP

CATEGORY 3 WILL BE USED FOR VOTED EXP

FOR THE GRANT NO 900 YOU HAVE TO USE THE CATEGORY 1

FOR THE GRANT NO 800 YOU HAVE TO USER 1 FOR RECEIPT AND 2 FOR PAYMENT IN

COMPACT

ON PFMS 2018-2019 FOR GRANT NO. 800 YOU HAVE TO USE CATEGORY 6 FOR RECEIPT AND 7 FOR

PAYMENT

FOR GRANT NO. 900 YOU HAVE TO USER THE CATEGORY 1

FOR OTHERS GRANT CATEGORY 4 FOR CHARGED AND 5 FOR VOTED TO BE USED

SHIFTING OF SHORT CODES FOR THE NEXT

FINANCIAL YEAR FOR PROCESSING OF MARCH

SALARIES

Go to the site pao2000.nic.in or open the given below link

(Mapping of Old grant with new grant available)

http://pao2000.nic.in/downloads/GrantReport18_19.pdf OR

Go to the site indiabudget.gov.in or open the given link

http://www.indiabudget.gov.in/ub2018-19/eb/alldg.pdf

Check the list of the grants given on the above links and note

the changes related to your Ministry grants as well as for

Composite grants (i.e., Pension, Loan and Advances, Interest

Payments etc., )

Open the COMPACT and login in next Financial Year without changing the date

of the system

Go to the Master Module and open the Grant Master Form

Enter the Next Financial Year as 2018-2019, made the changes if any as per the

grant list and then press the save button or press F11 to complete the task. E.g.

Min. of Housing & Urban poverty alleviation grant changed from 097 to 056 in

2018-19

Open the DDO, GRANT, A/C HEAD,SHORT CODE MAPPING form exits in

Master Module. Enter the Fin. Year as 2018-2019

Select/enter the Grant No (2018-2019)

Select the Previous Year Grant No (2017-2018)

For example

Ministry of Urban Development Grant No. in 2017-18 : 097

Ministry of Urban Development Grant No. in 2018-19 : 056

Pension grant No. in 2017-2018 : 039

Pension grant No. in 2018-2019 : 039

After selecting the previous year grant no., the short codes saved in the Previous

grant will be populated on the screen.

Before saving the same, it is advisable to delete those head which are irrelevant in

the Financial year (2018-19) and for that you have to press F8 on the irrelevant

heads/records (Display in Red colour means marked for deleted) and then press

the save button to complete the task. The same procedure will also be done for all

the grants that you want to operate i.e. Pension, 800,900 etc.

Example given for Ministry of Urban Development Grant for shifting of data from

grant no. 039 to grant no. 039

Example given for Loans to Government Servant Grant. Shifting of data from

grant no. 097 to grant no. 056

Open the Budget Entry Form- Select Ddo wise allocation

Select the short code of Salary or the heads for which you want to enter the Budget,

if Budget not available till date then enter total of the bills amount that you want to

process. For March Salary the following object head will be allowed. 1. 01 (Salary) 2. 02 (Wages) 3. 42 (Lump Sum Provision) 4. 63 (Inter Accounts Transfer)

and 04 (Pension).

PLEASE LOGIN IN 2017-18

After that Generating the Token for the Fin year 2018-19

Select the option given in each form as 2018-2019 while processing the next year

token

Open the Bill passing Form- Then Select 2018-19 after that select the desired

token no to process

Process of Financial Year Closing Prerequisites:

No bill will be pending at any level for the Financial year 2017-2018 and for that

you have to view two reports exits in Pre-check Module

Details of Bill Pending

Details of Cheque Memo Pending

Bills related to Financial Year 2018-2019 (Cheque issue and Authorizations will be

done after the Pre-Check Year Closing. Please remember at the time Cheque

issue and Authorization the system date should be 01/04/2018 or First working

day of the next Financial Year.

E-payment bills: Pao’s level processing has to be done and Authorization will be done

after Pre-check year closing.

Other than E-payment bills : Processing up to the Cheque Review. Cheque issue will be

done after Pre-check year closing.

Please also process the Cheques/Authorizations pending for Permanent Cancellation

otherwise you should not be able to close Pre Check Financial Year.

Please also ensure that you have to take the backup of database as well as backup of all

the reports of Pre Check (exports in desired format ) before closing of the Financial year.

Pre Check-Report-Details of Bill Pending-Select all Ddo’s (2017-2018)-take action

to clear all the bills as per the status shown

Pre Check-Reports-Details of Bill Pending-Select 2018-2019-Select all Ddo’s—

take action to clear all the bills as per the status shown

Pre Check-Reports-Details of Cheque Memo Pending-Select all Ddo’s-take action

to clear all the bills as per the status shown (2017-18)

Pre Check-Reports-Details of Cheque Memo Pending-Select 2018-2019-Select all

Ddo’s-Take action to clear all the bills as per the status shown

Final status bill will be as shown in the Bills pending report for both the Financial

year

For the Financial Year 2017-18 (The Final status will be shown as given below)

For the Financial Year 2018-19 the Final Status are as under in Below form

E-Payment bills ----Pending for Authorizations

Other than E-payment----Pending for Cheque issue

After doing all the above steps now time for proceed for Year Closing.

System date should 01/04/2018—Change the System Date as 01/04/2018

After changing the System date as 01/04/2018-You have to login in 2017-2018. By

default system will login in 2018-2019

First take the backup of your database

Export the all desired report

Prepare the Daily Accounts Report and upload the same on e-lekha (Uploading of

CPSMS bills information) After that

Go to Utilities-Select the option Pre-Check Financial Year Closing

Pendencies of token/chq memos/Cheque/Authorization Pending for permanent

Cancellation will be shown in text file if exits while doing the Pre Check Financial Year

Closing otherwise you will get the message displayed on next screen

Press the Button of Year Close—it is also mentioning to take print/export the report of

Pre Check before year closing (Not available after closing of Pre check Financial Year)

Message for taking the print/export of the reports of Pre Check again comes, if you

have taken the same then press Yes to proceed further otherwise press No.

Pre Check Financial Year Closing Completed Successfully

Things to be remember after closing of Pre Check

Financial Year Closing

After closing of Pre Check Financial Year you have to immediately process

because both of these belongs to Salaries :

Authorizations Pending for issues

Cheque Pending for issues

Backup/Reports (exported reports of Pre Check) taken before Pre Check

Financial Year Closing Write on CD and keep them in a safe place.

Thank You

For any problem related to Compact and E-lekha you may please contact

us :

GPF, PENSION: MS.SEEMA, MS.SUDHA, MS VANITA GHAI

PRE CHECK, COMPILATION, E-LEKHA, GEPG, E-PAYMENT:

MR. A.K.MAHENDRU, MS GAYATRI,

011-24665411-24665410 AND Email id: pao2000@nic.in