onin pursuance of correction slip no.8 dt. 25-10-2004 to irtmm 2000 (para 5.1.3) following track...

दि�ण पवू रेलवे

(* This supersedes CE’s circular No.219 of November’2000)

ON

HANDING/TAKING OVER OF NEW ASSETS

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Date: 26.04.2013

PCE’s Circular No. 270 *

[ �ि�या आदेश/PROCEDURE ORDER ] [26-04-13]

[HANDING/TAKING OVER NEW ASSETS-ENNG.DEPTT.-SER] Page 1 of 8

दि�ण पूव रेलवे SOUTH EASTERN RAILWAY

PCE’s Circular No.: 270 of April’13

(In supersession with CE’s Circular No.219 of November’09)

PROCEDURE ORDER

Sub: Procedure Order for Quality Assurance in Construction Works (including works being executed by RVNL) and Handing/Taking over of Assets between Construction Unit & Open Line.

Ref : Board’s letters No. i) 85/W6/TS/3 dt. 02.07.91

ii) 89/W2/DL/0/7 dt.22-1.91,20-3-91,10.5.91 and 13-6/7-94 iii) 2003/W-2/DL/O/1 dt. 10-04-2003 iv) 2005/W-1/Genl/H.Over dt. 20.12.05 v) CE’s Circular No.219 dt. 29.11.2011 vi) 2012/CE-I/CT/0/16 dt. 20.06.2012

1.0 Introduction:

Quiet a few instructions have been issued by Railway Board from time to time in regard to handing over of newly created assets such as. New lines, Doublings, Gauge conversion etc. by Construction Department to the Open Line for use and their maintenance.

These instructions also provide for inspections at various levels for identifying deficiencies for follow-up & corrective actions required, while work is still in progress. Keeping all these instructions in view a complete version in the form of “Procedure Order” is being issued for strict observance in the field.

2.0 Approval of Plans/Drawings Prior to commencement of Works:

Various plans/drawings of Construction unit will be signed by Open Line Officers of Division and HQ before commencement of the work, as below:

Sl. Name of Drawing Initial Approval at Divl. Level

Final Approval at HQ level

Yard Plans (i)Addition and alterations to existing yards.

Concerned BOS & DRM

CPDE& CONCERNED HODs OF OTHER DEPARTMENTS.

1.

(ii)New line yards -- -Do-

2. L-sections (except New Lines)

CTE

(i) GAD of all bridges on Open line

SR. DEN/Co-ord CBE 3.

(ii) GAD of major bridges where linear waterway is being reduced or vertical clearances are inadequate & where construction is

--

CBE



likely to affect any of the existing bridges on Doubling /Gauge conversion projects.

(iii) GAD of bridges on new lines which affect the existing bridges.

--

CBE

(iv) GAD of bridges of projects under RVNL.

SR. DEN/Co-ord CBE

(v) GAD for ROB/RUB/Flyover

SR. DEN/Co-ord CBE

4. LWR Plans -- CTE

5. GAD of Construction of New Station Buildings, Addition/Alteration to existing Station & Service buildings

SR.DEN(Co), SR.DCM, SR. DOM, SR.DEE(G), SR.DEE/TRD, SR.DME, SR.DSTE, DRM

CPDE & CTPM

6. New Residential Flats/Bungalows(site & detailed lay-out Plans)

SR.DEN(Co), SR.DEE(G) & SR.DSTE

CPDE

7. Launching and dismantling schemes.

CBE

Note: a) The latest updated yard plans/completion plans will be handed over by

Open Line to Construction Organization for yard arrangement works within 15 days.

b) The L-section submitted by Construction to CTE should be cleared15

days.

c) The planning of LHS/ROBs to replace LCs shall be done by Open line

on Doubling/Gauge conversion and advised to Construction/RVNL. d) Any works proposed by Open line in areas where Doubling/3rd line is

sanctioned, should be made known to construction for inviting their comments so as to avoid eventuality of demolition at later stage.

e) Construction organization to ensure submission of Drawings in proper

format and details for launching and dismantling schemes. f) Bridge drawings should be cleared within 10 days and major bridges

within 20 days. 3.0 QUALITY ASSURANCE during execution – Joint Inspections and their

compliance: [Bd’ Letter No. 85/W6/TS/3/Dt. 02.07.1991]

Quality of work shall be ensured as stipulated in Board’s above letter. For ensuring proper quality of works under execution and also to improve the field level co-ordination & interaction between concerned officials of construction and Open Line units, it has been decided that for all works in progress, the inspections should be done as under :



3.1 Mid-Construction Inspections:

During the scheduled inspections in their respective jurisdiction, the AEN/SR.DEN/SAG (Open Line) in-charge should also inspect the ongoing construction works to the relevant extent and deficiencies observed therein should be brought to the notice of their respective counterparts in writing with one copy endorsed to the next higher authority for information.

3.2 Joint Inspections of Works of New Line/Doubling/GC/Yard Remodeling:

a) When the work is nearing completion, one month prior to the date of CRS inspection, Dy. CE(Con) shall notify to the concerned Sr. DEN as well as to concerned SAG in-charge (Open Line) in HQ for joint inspection of the section by Division for preparation of list of deficiencies. Soon after that the SrDEN and DyCE/Con shall inspect the section in detail and prepare a list of deficiencies. These deficiencies shall be attended by Construction before CRS’s inspection.

b) Joint Inspection by the SAG in-charge and CE/Con shall be conducted at least 2 (two) weeks before the CRS’s inspection and list out items of urgent compliance before CRS’s inspection.

c) At the time of joint inspections, the above officials should specifically look for any left out obstructions such as boulders, rail posts and foundations etc. which will create obstructions during deep screening by BCM and accordingly, record the observations in the joint inspection note. In case any obstructions are observed, the same should be cleared by the construction agency on urgency basis. [RB No.2911/Track –III/TK/4 dt. 10th July, 2012]

d) Sample Format of Joint Inspection :

Sl. No.

Location Deficiency TDC of Compliance by Constn. Deptt.

Any other Remarks

3.3 Rectification of deficiencies by Construction, noted down in Jt. Inspections (in para 3.2 above) before CRS’s inspection:

(i) After every joint inspection, deficiencies & left over works identified shall be given TDC and the same will be promptly attended/ completed by Construction officials within the stipulated time frame.

(ii) Deficiency list framed and rectification done shall be juxtaposed and jointly signed.

(iii) The final left-over works from the list of works identified at Sr. DEN and Dy. CE(Con) level and further at SAG in-charge and CE(Con) level shall be listed out along with target date of their completion by construction organization.

It will be imperative on the part of the Construction Organization to rectify all the deficiencies as pointed out above within the time frame committed and mutually agreed.



4.0 Deployment of Track Machines on New Line/Doubling/GC:

The requirements of track machines and USFD testing shall be sent by construction branch for the full year as per the targets in the month of April and then project specific demands shall be placed one month in advance. Accordingly, machines shall be provided by Open line.

4.1 General : [Bd’ Letter No. 85/W-6/TS/3/Dt. 02.07.1991] In pursuance of Correction Slip No.8 dt. 25-10-2004 to IRTMM 2000 (Para 5.1.3) following track geometry standards shall be ensured before deployment of track machines on construction projects.

a) Track laying standards in respect of gauge, joints, expansion gaps and spacing of sleepers for the new track as specified in Para-316 of IRPWM shall be followed.

b) The pre-tamping and post tamping operations as specified in chapter-3 of IRTMM-2000 shall be followed.

c) A minimum cushion of 200mm of clean ballast along with adequate ballast on shoulders and cribs shall be ensured before deploying the tamping machines.

d) The new track should be certified fit for 50 KMPH by SE/JE/P.Way Con before requesting for the deployment of track machines as per Railway Board’s letter No.2005/Track-III/TK/11 dt. 30.03.2006.

e) Facilities and consumables like provision of HSD oil, stabling, chowkidars etc. should be arranged by Construction organization before deployment of machine.

f) Construction should provide facilities of 300 m long machine siding and with resting facility at 30 Km-50 Km interval required for machine maintenance of track after commissioning of section (if such facility is not already available). Such requirements will be furnished by Open line during finalization of yard plans.

4.2 Obligations of Track Machine Organisation:

a) Track machine will have full complements of tools in good fettle. b) Wherever required, the Operators & M/C staff shall be made available

to operate the machines. c) DGS will be deployed wherever feasible. d) The machine will be provided only for 2 rounds of packing in the entire

section as per the work load assessed. On completion of these two rounds the section shall be made fit to open at a speed of 80 KMPH.

4.3 Sectional Speed: (Bd’ Letter No. 2003/W-2/DL/0/1 Dt. 10.04.2003) (i) For new lines and doublings, it should be ensured by the

Construction organization that track is initially opened to the traffic at a minimum speed of 80 KMPH or maximum sectional speed of existing line, in case of doubling.

(ii) The line should be handed over to Open Line only after its opening at

80 KMPH or maximum sectional speed on existing line, in case of doubling for Passenger Train. The subsequent raising of speed will be done by Open Line.



(iii) However, in case it is decided that Passenger Trains are not to be run for certain reasons, the line will be handed over to Open Line within one month of opening to Goods Traffic at 80 KMPH. CRS’s inspection will however be co-ordinated by construction organization, if it takes place within next 1 year of taking over by Open Line (No. 89/W2/DL/0/7 dated 10-04-2003).

5.0 Maintenance of section, Creation of Posts and Deployment of

maintenance staff: 5.1 Initial Maintenance contract for newly opened section:

Maintenance contract for initial period of six months after commissioning of project shall be fixed by Open line in advance of opening of the section in terms of Board’s Letter No. 98/W-1/Gen/30-Pt. Dt. 01.11.2011 and letter No.: 2012/CE-I/CT/O/16 dt. 20.06.2012. The maintenance requirements are to be assessed after a joint survey by Sr.DEN and Dy.CE/Con/RVNL officials.

5.2 Creation of Posts and Deployment of Maintenance Staff:

(i) The maintenance staff for newly created asset shall be provided by Open Line. Basic staff such as Key Men, Gate Men and Petrol Men shall be deployed by Open line. Maintenance contracts should be awarded by Open Line in advance to the opening of the sections for train operation, so that maintenance activities may begin with the commissioning of projects.

(ii) For creation of posts of maintenance staff, the Construction

department will prepare the details of workload in respect of maintenance of new assets e.g. route KM, track Km, ETKM, ITKM, waterway, plinth area etc. and get them vetted from the associate finance. The duly vetted figures will be submitted to PCE for processing creation of the posts sufficiently in advance.

(iii) Open Line should process for recruitment/transfer of men as required

so that the men are in position at the time of commissioning for traffic [Bd’s No.2003/W-2/DL/0/1 dt. 10.04.2003].

(iv) The copy of sanction memorandum for creation of posts will form part

of the CRS’s document.

6.0 Handing Over of Equipments/Tools:

With the laying of concrete sleepers, Mechanized maintenance has become the only method of maintenance and necessary equipment for MMUs, including small track machines, Gang Tools etc. should be provided for in the estimate of doubling, new line and Gauge conversion project by construction organization. These equipments should be procured by the Construction branch and handed over to the Open Line while handing over the section (No.2003/W-2/DL/0/1 dt. 10.04.2003).



7.0 Handing Over of Documents/Drawings:

i) Detailed Project Report ii) Narrative handing over notes under different heads (Para-E1620) iii) Memorandum of understanding to complete the left over works

signed by Sr.DEN/ DEN and Dy.CE/Con.

And also the following:-

7.1 New Lines/Doublings/Gauge Conversion (CE’s circular 219 of 2000& Engg. Code):

Registers: i) Deep Cutting Register. ii) Tunnel Inspection Register. iii) The Index Plan Register. iv) Bridge Inspection Register. v) Asset Register. vi) SWR/LWR/CWR plans & Register. vii) Welding Register. viii) Section Register. ix) Curve Register. x) Points & Crossing Register. xi) Rail/Weld failure Register. xii) Level Crossing Register. xiii) USFD Register. xiv) Land boundary registers. ( 807(b) (c) (d) ( e) (f) of IRWM) xv) Standard measurement book for Service buildings/Staff Quarters

etc., (227(a) of IRWM). xvi) Infringement Register with details of condonation to the

infringements. xvii) Bad bank Register. xviii) Rivet(Loose) inspection Register/camber Register.

7.2 Plans / Drawings:

i) The Index plan & “L” section in tracing paper, duly approved. ii) The certified land plans, land acquisition documents and

compensation paid, Mutations etc. where land acquisition involved (Chapter VIII of IRWM, 2000 Edition).

iii) P. Way diagram. iv) The original completion drawing of all the bridges including road-

over bridges, road- under bridges and pipe line crossings, buildings, stations yard plans Level Crossings etc.

v) Colony layout plans. vi) The water supply arrangement details and the plans for water

supply distributory system. vii) The details of water purification plant. viii) List of sections having ballast deficiency. ix) History of major breaches/Cutting slips etc. x) List of RATs with details/history/plans. xi) Special feature like excessive tilting of wells of major bridges,

unusual phenomenon encountered while construction of new line, etc.



xii) CRS’s sanctions. xiii) Compliance of CRS’s observations at the time of opening. xiv) List of Bridges (Para-E1621). xv) List of Buildings (Para-E1622). xvi) List of Level crossings (Para-E1623). xvii) List of Bench marks (Para-E1624). xviii) List of completion drawings (Para E-1625). xix) List of Tools & Plants made over (Para-E1626). xx) List of P-way material made over on interest (Para-E1627). xxi) List of petty & consumable stores made over (Para-E1628). xxii) List of interlocking materials made over (Para-E1629). xxiii) List of materials lying at site of works made over (Para-E1630). xxiv)

List showing maintenance labour & Staff transferred to Open Line (Para-E1631).

xxv) Statement showing route and track kilometer age(Para-E1633). xxvi) List of ongoing works still to be done in the section with target

dates. xxvii) Final statement of deficiencies (As per para 2C of Bd’s letter dt.

22.01.91.). xxviii) Approved Estimate (As per para 2 (d) of Bd’s letter dt. 22.01.91.). xxix) Passenger amenity details.

7.3 New Buildings/ROB/RUB/FOB/Pipe Line Crossings/other structures:

i) Approved site plan. ii) Approved GAD. iii) Approved structural drawings.

7.4 Documents to be handed to other Deptts.: The documents to be handed

over to the departments like S&T, Electrical and other departments are also required to be prepared and handed over to the respective departments by the Construction organization as per the system laid down by respective PHODs.

8.0 Handing Over/Taking Over of Assets and Signing of MOU : 8.1 On completion of CRS’s inspection, an MOU shall be drawn between Open

Line and Construction/RVNL for completion of deficiencies/left over works by Construction/RVNL within 6 months duly indicating TDC against each item [Bd’s letter No. 98/W-1/Gen/0/30-Pt. Dt.01.11.2011]. A copy of the MOU shall be sent to PCE and CAO. The MOU shall be based on the inspections reports of SrDEN &DYCE/Con, SAG/OL &CE/Con and CRS.

The works completed by Construction Organization should be taken over by Open Line after CRS’s inspection at the earliest. For any delay beyond one month, the detailed report be submitted by the Construction department to CTE under intimation to PCE and CAO/Con (2005/W-1/GNL/H over dated 20.12.2005).

8.2 Past MOUs, if any, entered between Construction and Open Line be also commented upon for the progress made on items mentioned therein.