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Oman Oil Refineries and Petroleum Industries Company SAOC 9900005249, Provision of Additional 3 licenses for Primavera P6

Section T1 – Invitation to Tender, Rev.0, December 2014 of 12

Attention: To whom it may concern

Date: 24th May 2015

From: Sheikha AL HADDABI, Contract Engineer Email: [email protected]

Our Reference:

9900005249

Tender No.:- 9900005249 Tender Title :- Provision of Additional 3 licenses for Primavera P6 Dear Sir, Oman Oil Refineries and Petroleum Industries Company SAOC (hereinafter referred to as “Orpic” or “the client”) invites “Tenderers” to tender for the Service in accordance with the terms and conditions set down in the “Tender Documents”. If you are a successful Tenderer, you shall be required to enter into a Contract in accordance with the Form of Agreement. The Tender Documents shall comprise the following Sections:

T1 Invitation to Tender (this letter including the pages attached hereto) T2 Instructions to Tender T3 Data to be provided by Tenderers C1 Form of Agreement C2 Special Conditions C3 General Conditions C4 Scope of Service C5 Schedule of Prices C6 NOT USED C7 NOT USED C8 Contract Procedures C9 HSE Specifications C10 Data provided by Consultant

Only Section “T1 – Invitation to Tender” is provided; the other documents will be issued to interested Tenderers that pay the Tender Fee and submit to the undersigned:

a. The confirmation of payment of the Tender Fee, b. The Tenderer Data Sheet (Appendix 1) duly filled in, and c. The Confidentiality Declaration (Appendix 2) duly filled in and signed.

In the preparation and submission of the Tender, the Tenderer shall comply with the Tender Documents. Orpic reserves the right to disqualify the Tenderer if any of the requirements defined in the Tender Documents are not met.

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Yours faithfully, For Oman Oil Refineries and Petroleum Industries Company SAOC (Orpic): Sheikha AL HADDABI, Contract Engineer



Oman Oil Refineries and Petroleum Industries Company SAOC

Tender number 9900005249

Provision of Additional 3 licenses for Primavera P6

T1 – Invitation to Tender



Contents

1. Terms of Tender and Tender Overview .................................................................................. 5

1.1. Terms of Tender ...................................................................................................................... 5 1.2. Description of the Scope of Service ........................................................................................ 5 1.3. Minimum Requirements to Participate in Tender .................................................................. 5

2. Requirements to Collect Tender Documents .......................................................................... 5

2.1. Tender Details Sheet ............................................................................................................... 5 2.2. Tender Fee .............................................................................................................................. 6 2.3. Confidentiality Declaration ..................................................................................................... 6

3. Orpic Contract Engineer – Contact Point ................................................................................ 6

3.1. Communication ....................................................................................................................... 6

4. Tender Collection ................................................................................................................. 7

4.1. Collection of Tender Documents ............................................................................................ 7

5. Tender Bond ......................................................................................................................... 7

5.1. Requirements .......................................................................................................................... 7

6. Tender Clarification .............................................................................................................. 7

6.1. Arrangements ......................................................................................................................... 7

7. Outline Tender Process and Submission of Tender ................................................................. 7

7.1. Process .................................................................................................................................... 7 7.2. Timeframe ............................................................................................................................... 8

8. Contract Award .................................................................................................................... 8

8.1. Further assessment ................................................................................................................. 8

Appendix 1 – Tenderer details for this Tender ............................................................................... 8

Appendix 2 – Confidentiality Declaration .................................................................................... 11



1. Terms of Tender and Tender Overview

1.1. Terms of Tender

1.1.1. The terms and conditions applicable to this Tender Process are detailed in Sections T1 (including the cover letter), T2, T3.

1.1.2. T2 and T3 may only be available with the complete Tender Document following payment of the Tender Fee.

1.2. Description of the Scope of Service

1.2.1. Supply, install and configure Primavera P6 V 8.3 Enterprise Portfolio

Project Management (EPPM) software with 3 (three) user licenses at Orpic’s Sohar site.

1.2.2. Add the newly acquired license to the present licenses existing with CSI number: 16611630

1.2.3. Provide 1st year software support, update and maintenance 1.2.4. Provide onsite training at Orpic’s Sohar Training Facility for atleast 10

users on below items. 1.2.5. Primavera P6 Professional Fundamentals Rel 8.3 1.2.6. Primavera P6 Professional Advanced Rel 8.3 1.2.7. Primavera P6 Professional Administration Rel 8.3

1.3. Minimum Requirements to Participate in Tender

Minimum Requirements:-

1.3.1. The vendor should have presence in Middle East and support Orpic’s requirements, based on the agreed SLA.

1.3.2. The vendor should have experienced technical staff to support Orpic’s needs on a 24/7 basis.

1.3.3. The vendor must have experience in similar environments (Oil & Gas, Petrochemicals).

1.3.4. The vendor will be responsible to provide the software and all its auxiliaries (such as hardware token, USB, license files etc if any) along with User guide, Administration guide, configuration guide and other documentations.

1.3.5. The vendor should sign a Non-Disclosure Agreement (NDA) with Orpic stating they will not disclose the information gained through the work done in Orpic to any third parties and similar agreement needs to be executed by all the personnel working on Orpic’s assignment.

2. Requirements to Collect Tender Documents

2.1. Tender Details Sheet

2.1.1. In order to correctly identify the Tenderer and the Tenderer’s point of contact for this Tender Process, the Appendix 1 – “Tenderer Details for this Tender” shall be duly completed by the Tenderer and presented



(by hand or scanned and forwarded via email) to the Orpic Contract Engineer before the Tender Documents can be released to the Tenderer.

2.2. Tender Fee

2.2.1. The Tender Fee for this Tender is OMR 25.

2.2.2. Prior to collection of the Tender Documents the Tenderer is required

to deposit a non-refundable ‘Tender Fee’ into the Orpic’s bank account: Beneficiary : Oman Refineries and Petrochemicals Co. LLC Bank Name : HSBC Bank Oman SAOG Branch : Bait Al Falaj Swift Code : BBMEOMRXXXX Account No. : 002-083830-200 Currency: OMR

A receipt confirming deposit and identifying the Tenderers' name and the Tender number (e.g. Int. Tenderer Co. deposit for Tender 9900005249) must be presented, by hand or scanned and forwarded via email, to the Orpic Contract Engineer before the Tender Documents can be released to the Tenderer.

2.3. Confidentiality Declaration

2.3.1. Prior to the collection of the Tender Document, the Tenderer shall sign the attached Appendix 2 – “Confidentiality Declaration”. The Confidentiality Declaration must be completed, signed by an authorized person, stamped with the Tenderer’s company stamp and be presented, by hand or scanned and forwarded via email, to the Orpic Contract Engineer before the Tender Documents can be released to the Tenderer.

3. Orpic Contract Engineer – Contact Point

3.1. Communication

3.1.1. All communication with Orpic shall be through Clarification Requests as defined in Section T2 – “Instructions to Tender”, in writing and addressed to:

The Orpic Tender [number and designation of the Tender], The “Point of contact for this Invitation to Tender” or The “Point of Contact during the Tender Process”, Contract Engineer [Sheikha AL HADDABI, [email protected]].

To avoid the commonly made typing error, your attention is drawn to the fact that the above e-mail address domain ends with …@orpic.om, and NOT with .com



No Clarification Requests shall be entertained after the Clarification Request Closing Date defined in the table included in Article ‎‎7.2.1. Enquiries communication by telephone is strongly discouraged; and it shall be limited to the minimum necessary such as emergencies.

4. Tender Collection

4.1. Collection of Tender Documents

4.1.1. Once the Tenderer’s Details Sheet / Tenderer details for this Tender (Appendix 1), Confidentiality Declaration (Appendix 2) and confirmation of payment of Tender Fee have been received, as requested in Article ‎‎‎2, the Orpic Contract Engineer will send Tenderer/Tenderer the Tender Documents. The Tender Documents may be issued only by e-mail.

5. Tender Bond

5.1. Requirements

5.1.1. Not Applicable.

6. Tender Clarification

6.1. Arrangements

6.1.1. Any request for Tender Documents clarification shall be addressed in writing and submitted to the Orpic Contract Engineer by the advised date.

7. Outline Tender Process and Submission of Tender

7.1. Process 7.1.1. The Tender (containing both the Technical Proposal and the Commercial

Proposal) is to be addressed to the Procurement Committee and to be submitted to the following e-mail address: [email protected] . Important: Do not send to the Contracts Engineer, the only recipient shall be Procurement e-mail address. Failure to adhere to those requirements will result in the disqualification of the concerned Tender.

The submission can be either as follows:

i. One e-mail for Technical Proposal, and one e-mail for Commercial Proposal [preferred method since it is easier to handle]

ii. One e-mail with both Proposals, but with 2 separate Zipped Files (one for Technical and one for Commercial)

The Proposal shall be delivered by e-mail on the date and time specified in Section T1 – “Invitation to Tender”.

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No Tender submission in hard copy shall be accepted; only electronic Tenders submission by e-mail to the Procurement e-mail address shall be received.

7.2. Timeframe

7.2.1. The Tenderer shall comply with the following Tender Process schedule:

8. Contract Award

8.1. Further assessment

8.1.1. In the event that Orpic considers a Tenderer’s proposal to be commercially viable, Orpic may subject Tenderer to a further technical and financial evaluation. Only when a Tenderer satisfies to Orpic’s technical, financial and commercial requirements will a Contract be awarded

Activity Date

Issue of T1 – “Invitation to Tender” (either on Orpic website or by email)

24th May 2015

Tender Documents available for collection 24th May 2015

Final date for collection of Tender Documents 8th June 2015

Clarification Request Closing Date 10th June 2015

Technical Tender & Commercial Tender Submission Date

14th June 2015, 11h00



Appendix 1 – Tenderer details for this Tender The Tenderer shall duly fill in the form below:

General information

Tender / Contract number 9900005249

Tender / Contract title Provision of Additional 3 licenses for Primavera P6

Full name of Tenderer

Postal Address

City

Country

Website

Office main telephone number

Country of registration

Status in Oman Agent / locally registered branch office / Omani LLC / foreign company

Ownership details (percentages and names, indicate where Omani)

_XX % - _XX% - _XX % -

Name of company and address to be awarded the Contract (if different from details above)

Full name

Registered address

City

Country

Office main telephone number

Status in Oman Agent / locally registered branch office / Omani LLC / foreign company

Ownership details (percentages and names, indicate where Omani)

_XX % - _XX % - _XX% -

Tenderer’s representative to which all Tender correspondence shall be addressed

Name of person

Fax number

Telephone number

Mobile number

Primary e-mail address (To be used for Orpic’s Tender communications)



Tenderer’s agent in Oman (if applicable)

Omani agent name

Postal address

Fax number

Telephone number

Mobile number

E-mail address

Our Omani agent is permitted to pick up the tender documents on our behalf

□ Yes. □ No, we will pick up the documents by ourselves. □ No, please send the documents to my foreign address stated above.

I, the undersigned , hereby declare that the information provided above is complete and accurate. On day of 2015 and signed by a duly authorized person on behalf of the Tenderer: (Signature)

Name: Position: For: Company Stamp:



Appendix 2 – Confidentiality Declaration The undersigned (the “Tenderer”), (Tenderer’s company name)

having its principal office at , (Tenderer’s registered address) hereby declares vis-à-vis Oman Oil Refineries and Petroleum Industries Company SAOC (“Orpic”), P.O. Box 282, PC 322 Sohar, Sultanate of Oman, to accept the following terms and conditions under which Orpic is prepared to communicate to the Tenderer certain Confidential Information pertaining to the Work / Service / Supply under the above-mentioned Tender as defined hereinafter. 1. Definitions

1.1. “Confidential Information” shall mean all knowledge, data or information acquired by the Tenderer from, or disclosed to Tenderer by Orpic, or on behalf of Orpic, in connection with the Tender Documents, Clarifications and the Tender Process in writing, drawings, magnetic tapes, computer programs or in any other way, as well as all knowledge, data or information derived therefrom, to the extent that such knowledge, data or information at the time of such acquisition or disclosure is not either already in the unrestricted possession of the Tenderer or part of public knowledge or literature.

1.2. “Confidential Record” shall mean all Tender Documents, Clarifications and any other

material containing Confidential Information.

1.3. “Third Party” shall mean any party other than Orpic or the Tenderer. 2. Confidentiality

2.1. The Tenderer shall preserve and cause its employees to preserve the confidentiality of any Confidential Information.

2.2. The Tenderer shall not, for any purpose other than the preparation and submission of a

Proposal: a. disclose to any Third Party or enable any Third Party to note the fact that Tenderer

has been invited to submit a Tender and/or, if applicable, the fact that the Contract is awarded to the Tenderer; or

b. reproduce, copy or use, or disclose to, place at the disposal of or use on behalf of any Third Party or enable any Third Party to read, copy or use any Confidential Information;

except with the prior written consent of Orpic.

2.3. The undertakings above shall continue insofar and for as long as the Confidential Information or Confidential Record in question has not:



a. become part of the public knowledge of literature otherwise than through any act or default on the part of the Tenderer; or

b. been disclosed to the Tenderer under an obligation to maintain secrecy by a Third Party (other than one disclosing on behalf of Orpic) who could lawfully do so and who did not derive such Confidential Information or Confidential Record from Orpic.

3. Copyright

3.1. The copyright in any Confidential Record shall, in the absence of any express provision to the contrary thereon, be vested in Orpic. Copyright in any record containing geological or geophysical data acquired or generated by the Tenderer in connection with the Contract shall be vested in Orpic.

4. Return of Confidential Record

4.1. If the Tenderer declines to submit a Tender or is notified that its Tender is unsuccessful, upon written notification thereof by Orpic, the Tenderer shall destroy electronic copies and return to Orpic all hard copies of the Tender Documents, including any Addenda and Clarifications.

5. Third Parties

5.1. Under the terms of this Confidentiality Declaration, the Tenderer shall ensure that if any of the Confidential Information comes to the knowledge and/or in the possession of any Third Party, the Tenderer shall require from such Third Party that it shall abide by stipulations equivalent to those contained in this Confidentiality Declaration.

6. Validity

6.1. This Confidentiality Declaration shall be valid for a period of three (3) years from the Tenderer signature date.

Agreed and accepted this day of 2015 and signed by a duly authorized person on behalf of the Tenderer: (Signature)

Name: Position: For: Company Stamp: