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DESCRIPTIONOklahomas Promise. Scholarship & Grant Training July 22, 2014 Carol Alexander Oklahoma State Regents for Higher Education. Resource Page Financial Aid Resources for Institutions. http://www.okhighered.org/admin-fac/FinAidResources/ One location for up-to-date information including: - PowerPoint PPT Presentation
Oklahomas PromiseScholarship & Grant TrainingJuly 22, 2014
Carol AlexanderOklahoma State Regents for Higher Education
*Resource PageFinancial Aid Resources for Institutionshttp://www.okhighered.org/admin-fac/FinAidResources/One location for up-to-date information including:Administrative rules and statutesReport form templatesReporting instructionsOther information related to OSRHE financial aid programs
*OK PromiseEligibility Reporthttps://www.okhighered.org/ohlap/ohlapelig/Login.aspxSame username and password as O-SAFEMultiple Report Options:Current Eligibility (2013-14)Current Eligibility (2014-15)Potential Eligibility (2014 grads only)Two Processing Options:IndividualBatch
Reports2013-14 EligibilityVerification of students for 13-14 school year (Fall 13, Spring 14, Summer 14)
2014-15 EligibilityVerification of students for 14-15 school year (Fall 14, Spring 15, Summer 15)*
Reports (cont.)Potential Eligibility contains current seniors who are enrolled in the program and potentially eligible to receive the scholarship in the fall.Potentially Eligible still processingNot an OKPromise Student processing completed and have been moved off of the potential list*
*OKPromiseFile created by institutionColumn A SSN
Column B Student ID
*OKPromiseFile returned to the institutionEligible student have passed the HS paperwork and the 2nd income checkNot eligible student did not complete the program rqmtsPotentially Eligible Current/Recent HS grad; not completely processed (we may be waiting on the HS paperwork or the 2nd income check.)Not an OKPromise student student does not show on Potential Eligibility
Column A = IDColumn B = Elig/NotColumn C = Elig. code for text fileColumn D/E = Expiration DateColumn F = Student last nameColumn G/H = Date enrolled in OKPColum I/J = HS Grad Year
*Troubleshooting Eligibility Report ErrorsError: the # of columns does not match Answer: too many columns in your spreadsheet or SSN field may be blankError: Website requires you to login to use or the specified request cannot be executed from current application pool. Answer: Save the file to a lower version (Microsoft Office Excel Workbook.xls)
*Troubleshooting (cont.)Problem: Found a student in May; the following September, the student is not on the list. Answer: Students eligibility has probably expired. *5 year (or bachelors degree earned) expiration*3 year expiration if the student is attending college for the first time, you might suggest they contact us.
*Troubleshooting (cont.)Problem: Student is coming up as not eligible Answer: Student did not complete the rqmts.Possible incorrect SSNNo SSN on recordQuestion: Why does one OKPromise student have an expiration date and another does not? Answer: The 1st student has a disbursement on record with OKPromise; the 2nd does not (yet).
Troubleshooting (cont.)Problem: you click start process and nothing happens. Answer: this is an Internet Explorer issue; youll need to get an instruction doc. from me that will show you how to adjust a security setting.
*Automating your OKPromise claimDo as much as you can electronicallyPulling data from your FA Management System into your claim formPlease share your practices or ideas
*OKPromise Helpful TipsFinancial Aid handbook FAQ for HS Seniors & FAQ for College StudentsOKPromise Scholarship Rates
*Cooperative Alliance An agreement between one or more public Oklahoma institutions and one technology center as a joint vision of a collaborative partnership designed to benefit students and enhance the technical workforce in that part of Oklahoma. A Cooperative Alliance is voluntary and agreed upon by all partners and their governing boards. The State Regents for Higher Education and the State Board of Career and Technology Education review and approve the agreement for each Cooperative Alliance. The approved Cooperative Alliance agreement remains in force until the governing boards of the Cooperative Alliance partners dissolve the agreement.
*Cooperative Agreement A formal, academic program offered by institutions in the Oklahoma State System for Higher Education that includes approved courses taught by a CareerTech technology center and leads to an Associate in Applied Science (AAS) degree or a college-level certificate in a technical or occupational field.
*Cooperative Agreement (cont.)Students should follow the rules of the cooperative agreement.Co-enrolled; must pay charges to institutionClaim should show name of coop agmt program (i.e. Applied Tech) and name of the public institution
*Contact Informationokpromise@osrhe.eduOR1.800.858.1840 (option 2)
Carol Alexander: email@example.comKelley Norris: firstname.lastname@example.org
Claim InstructionsSample claimRefund sample
*******2014 grads will not show up in the 13-14 Eligibility; 2014 grads are not eligible until the fall 2015.*Potentially Eligible still processing and will continue to show on the Potential list Before graduation - these students have not graduated After graduation we have to receive the final paperwork and evaluate, followed by the second income check (they will stay on the potential list until both are completed.
Not an OKPromise Student this is a bit misleading but it means they are no long on the Potential list anymore. **Remember!!! Each report is totally separate from the others. If you run the Potentially Eligible Report and it comes back with Not an OKPromise student, this only means that the student is not a potentially eligible student. If you run the 2014-15 Eligibility Report, the same student may show up as Eligible.**Common expiration dates are 5/31/14, 7/31/14 and 12/31/14**Window 7 may have to hover over the IE icon and look for the light blue window. Click on it and tell it ok or run.********