oklahoma’s promise scholarship & grant training july 11, 2011 carol alexander & delia...
TRANSCRIPT
Oklahoma’s Promise
Scholarship & Grant TrainingJuly 11, 2011
Carol Alexander & Delia GilbertOklahoma State Regents for Higher Education
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Resource PageFinancial Aid Resources for Institutions
http://www.okhighered.org/admin-fac/FinAidResources/
One location for up-to-date information including: Administrative rules and statutes Report form templates Reporting instructions Other information related to OSRHE financial aid
programs
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OK PromiseEligibility Report
https://www.okhighered.org/ohlap/ohlapelig/Login.aspx
Same username and password as O-SAFE Multiple Report Options:
Current Eligibility (2010-11) Current Eligibility (2011-12) Potential Eligibility (2011 grads only)
Two Processing Options: Individual Batch
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OKPromiseFile created by institution
Column A SSN
Column B Student ID
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OKPromiseFile returned to the institution
Column A = ID Column B =
Elig/Not Column C = Elig.
code for text file Column D =
Expiration Date Column E =
Student last name
Column F = Date enrolled in OKP
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Troubleshooting Eligibility Report Errors
Error: the # of columns does not match …Answer: too many columns in your spreadsheet or SSN field may be blank
Error: Website requires you to login to use … or “the specified request cannot be executed from current application pool.”Answer: Save the file to a lower version (Microsoft Office Excel Workbook.xls)
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Troubleshooting (cont.)
Problem: Found a student in May; the following September, the student is not on the list.
Answer: Student’s eligibility has probably expired.
*5 year (or bachelor’s degree earned) expiration
*3 year expiration – if the student is attending college for the first time, you might suggest they contact us.
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Troubleshooting (cont.) Problem: Student is coming up as “not eligible”
Answer: Student did not complete the rqmts.Possible incorrect SSNNo SSN on record
Question: Why does one OKPromise student have an expiration date and another does not?Answer: The 1st student has a disbursement on record with OKPromise; the 2nd does not (yet).
Troubleshooting (cont.)
Problem: you click ‘start process’ and nothing happens.Answer: this is an Internet Explorer issue; you’ll need to get an instruction doc. from me that will show you how to adjust a security setting.
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Automating your OKPromise claim
Do as much as you can electronically Pulling data from your FA Management
System into your claim form Please share your practices or ideas
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OKPromise Helpful Tips
Financial Aid handbook FAQ for HS Seniors & FAQ for College
Students OKPromise Scholarship Rates
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Cooperative Alliance An agreement between one or more public Oklahoma
institutions and one technology center as a joint vision of a collaborative partnership designed to benefit students and enhance the technical workforce in that part of Oklahoma. A Cooperative Alliance is voluntary and agreed upon by all partners and their governing boards. The State Regents for Higher Education and the State Board of Career and Technology Education review and approve the agreement for each Cooperative Alliance. The approved Cooperative Alliance agreement remains in force until the governing boards of the Cooperative Alliance partners dissolve the agreement.
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Cooperative Agreement
A formal, academic program offered by institutions in the Oklahoma State System for Higher Education that includes approved courses taught by a CareerTech technology center and leads to an Associate in Applied Science (AAS) degree or a college-level certificate in a technical or occupational field.
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Cooperative Agreement (cont.)
Students should follow the rules of the cooperative agreement.
Co-enrolled; must pay charges to institution Claim should show name of coop agmt
program (i.e. Applied Tech) and name of the public institution
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Contact Information
1.800.858.1840 (option 2)
Carol Alexander: [email protected] Gilbert: [email protected]
Claim Processing
Claim instructions Sample claim Refund sample
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