OKcollegestart.orgOKcollegestart.orgStudent Information PortalStudent Information Portal

September 26, 2006September 26, 2006

OKcollegestart.orgOKcollegestart.org

The student information portal is a The student information portal is a comprehensive web-based comprehensive web-based system for gathering important system for gathering important information students and families information students and families will need to more effectively and will need to more effectively and efficiently plan and prepare for efficiently plan and prepare for college.college.

Colleges&

Universities

OSRHE

School Counselors

Student applicatio

ns

inquiries

Marketing to

more

students

GEAR UP and customized

student information

OHLAP applications,

inquiries and data

Notification and inquiries

Student preparationStudent

Information Portal

Other Agencies

ACT

Students(& Parents)

Co

mp

reh

en

siv

e

pla

nn

ing

to

ols

CareerTechCenters

Inte

rest

s, p

rep

arat

ion

an

d n

eed

s

Inquiries and registrationsACT, EPAS, WorkKeys

Career and program

info

Applications and inquiries

Labo

r m

arke

t

Wor

kfor

ce in

fom

atio

n

Changing DemographicsChanging Demographics

Source: Western Interstate Commission for Higher Education

Changes Over Time in Changes Over Time in Tuition, Fee, Room and Tuition, Fee, Room and

Board ChargesBoard Charges

$0

$5,000

$10,000

$15,000

$20,000

$25,000

1985-86 1995-96 2005-06

4-YearPrivate

4-YearPublic

2-YearPublic

$21,235

$15,489

$11,019

$5,491

$3,564

$2,373$2,191

$1,686$1,154

Source: College BoardSource: College Board

Development Vendor: Xap, Development Vendor: Xap, Inc.Inc.

• Founded in 1990 and headquartered in Los Angeles, Xap, Inc. is the leading developer of online student service systems for associations and statewide groups of colleges and universities across the United States.

• Cost estimate: $1.8 million during the first three years.

KentuckyKentucky

GeorgiaGeorgia

TexasTexas

CaliforniaCalifornia

West VirginiaWest Virginia

North CarolinaNorth Carolina

Homepage PrototypeHomepage Prototype

OKcollegestart.org OKcollegestart.org FunctionsFunctions

• Plan for College• Explore Colleges• Career Center• Financial Aid - Including on-line

OHLAP application• Test Prep• Applications & Transcripts• MyInfo – student portfolios

Student Student Information Information

PortalPortal

StudentsStudents

FAFSA and OHLAP applications

Career interest assessment dataCareer interest assessment data

High School courses taken

Student portfolio

Student profile data

Financial aid planning

Academic/Admission information

Career information

Virtual campus tours

Test preparationTest preparation

ACT assessmentACT assessment

OHLAP status and remindersOHLAP status and reminders

Student and Portal InteractionStudent and Portal Interaction

Early OHLAP notificationEarly OHLAP notification

Inquiries about programsInquiries about programs

Admission applications

Financial aid information

National exposure through National exposure through SREB and other sitesSREB and other sites

Virtual campus toursVirtual campus tours

Information for Information for prospective studentsprospective students

Scholarship and financial Scholarship and financial aid opportunitiesaid opportunities

Customized admission

Student Information

Portal

Transcripts

Colleges&

Universities

Institution and Portal Interaction

Online Admission Online Admission ApplicationsApplications

Permits students to conveniently fill out the application online, sending the completed application electronically to the designated college.

For colleges, the objectives are to:• Reduce costs (eliminate manual data entry)• Improve accuracy of data• Provide greater access to students• Shorten notification time

School Counselor School Counselor TrainingTraining

GEAR UP staff will train 300-400 school counselors and teachers to effectively use the OKcollegestart.org and establish student accounts.

20 training sessions in three waves: – March 2007– July 2007– September 2007

Transcript ExchangeTranscript Exchange

Repository through which high schools and colleges send academic transcripts to one another in a secure, electronic manner.

Trial activities will begin with six school districts with compatible school information systems.

Coordinated with expertise from campuses.

““OKE3” Career Management OKE3” Career Management PortalPortal

• Purpose is to bridge employment, economic development and education – 3 “E’s”

• Developed by constituents of Governor’s Council for Workforce and Economic Development

• Elements include career assessments and interest inventories; workforce development & labor market information; integration with Oklahoma JobLink database.

Project ScheduleProject Schedule

• Project plan accepted (done)• Requirements analysis meetings (done)• System design document (done) • Final name and homepage graphic

prototype delivered (done) • Xap deploys Beta 1 (December 2006)• Xap deploys Beta 2 (January 2007)• Final system deployment (February

2007)