okaloosa county school district school advisory council training 2014-2015
TRANSCRIPT
Okaloosa County School District
School Advisory Council School Advisory Council TrainingTraining
2014-20152014-2015
Your OCSD SAC Your OCSD SAC Contact:Contact:
Debbie DavisDebbie Davis
833-3386833-3386
[email protected]@mail.okaloosa.k12.fl.us
Vision Statement:We inspire a lifelong passion for learning. Mission:We prepare all students to achieve excellence by providing the highest quality education while empowering each individual to positively impact their families, communities, and the world.
Vision and Mission:
Accountability: We, working in conjunction with students’ families, accept responsibility to ensure student learning, to pursue excellence, and to hold high standards for all.
Citizenship: We prepare all students to exercise the duties, rights, and privileges of being a citizen in a local community and global society.
Excellence: We pursue the highest academic, extracurricular, and personal/professional standards through continuous reflection and improvement.
Integrity: We embrace a culture in which individuals adhere to exemplary standards and act honorably.
Personal Growth: We promote the acquisition of knowledge, skills, and experience to develop individuals with the aspiration, perseverance, and resilience to be lifelong learners.
Respect: We show regard and consideration for all through a culture of dignity, diversity, and empathy.
Leadership: We provide guidance and direction to accomplish tasks while being a moral compass to others.
Core Values:
Training Objectives:Training Objectives:
To understand the roles and To understand the roles and responsibilities of School Advisory responsibilities of School Advisory Council membersCouncil members
To understand that SAC meetings are To understand that SAC meetings are subject to the Government in the subject to the Government in the Sunshine Law Sunshine Law
To be able to actively participate in the To be able to actively participate in the School Improvement ProcessSchool Improvement Process
To gain a basic understanding of To gain a basic understanding of Florida’s Accountability System Florida’s Accountability System
What is a SAC?What is a SAC?
School Advisory Councils were School Advisory Councils were established by the legislature to expand established by the legislature to expand the role that parents, students, the role that parents, students, community members and teachers have community members and teachers have in making decisions about their schools.in making decisions about their schools.
Councils are made up of parents, Councils are made up of parents, students, teachers, educational support students, teachers, educational support staff, the principal and community staff, the principal and community members.members.
The SAC must be representative of the The SAC must be representative of the ethnic, racial, and economic community ethnic, racial, and economic community served by the school.served by the school.
SAC ResponsibilitiesSAC Responsibilities
School Advisory CouncilsSchool Advisory Councils
SAC Duties and Responsibilities – SAC Duties and Responsibilities – defined through statutesdefined through statutes
AssistsAssists in the preparation and evaluation of the School in the preparation and evaluation of the School Performance Plan. (SPP)Performance Plan. (SPP)
Decides how school improvement funds are spentDecides how school improvement funds are spent
Decides jointly with school faculty how A+ recognition Decides jointly with school faculty how A+ recognition funds are spent – funds are spent – except after Feb. 1except after Feb. 1 (*funding (*funding determined by DOE and may fluctuate, depending on determined by DOE and may fluctuate, depending on financial status)financial status)
AssistsAssists the principal with the school budget the principal with the school budget
Performs functions as prescribed by regulations of the Performs functions as prescribed by regulations of the school boardschool board
Other Possible Duties of Other Possible Duties of SACSAC
Adoption of school calendarAdoption of school calendar Input into District’s Legislative ProgramInput into District’s Legislative Program Waivers for school improvement plansWaivers for school improvement plans Monitoring school safetyMonitoring school safety Assist in school climate surveyAssist in school climate survey Liaison to the communityLiaison to the community Involvement in special committees and Involvement in special committees and
School improvement Teams – “SIT”School improvement Teams – “SIT”
School Improvement School Improvement Funds…Funds… May be expended only on programs and May be expended only on programs and
projects selected by SACprojects selected by SAC Are not subject to override by principal Are not subject to override by principal
or district staffor district staff May not be used for capital May not be used for capital
improvements or projects lasting more improvements or projects lasting more than one year (However, SAC may than one year (However, SAC may approve again in subsequent year)approve again in subsequent year)
Up to $5 per un-weighted FTE student *Up to $5 per un-weighted FTE student *
School Recognition School Recognition FundsFunds Expenditures are jointly decided by Expenditures are jointly decided by
faculty and SACfaculty and SAC Can be used for bonuses, materials, Can be used for bonuses, materials,
equipment, temporary personnel, or equipment, temporary personnel, or any combinationany combination
Decision must be made by Feb. 1 or Decision must be made by Feb. 1 or funds are dispersed as bonuses to only funds are dispersed as bonuses to only classroom teachers currently classroom teachers currently employedemployed
$100 per FTE$100 per FTE
SAC BylawsSAC Bylaws
School Advisory Councils
SAC Meetings…SAC Meetings…
Florida Statues (ss. 1001.452) require each SAC shall adopt Florida Statues (ss. 1001.452) require each SAC shall adopt bylawsbylaws establishing procedures for: establishing procedures for:
At least 3-days’ advance notice in writing to all SAC members of At least 3-days’ advance notice in writing to all SAC members of any matter that is scheduled be voted onany matter that is scheduled be voted on
Requiring a quorum of at least 51% to be present before a vote Requiring a quorum of at least 51% to be present before a vote may be taken by the school advisory councilmay be taken by the school advisory council
Scheduling meetings when parents, students, teachers, business Scheduling meetings when parents, students, teachers, business persons, and members of the community can attend.persons, and members of the community can attend.
Replacing any member who has two unexcused consecutive Replacing any member who has two unexcused consecutive absences from a SAC meeting that is noticed as per bylaws.absences from a SAC meeting that is noticed as per bylaws.
Recording minutes of meetings.Recording minutes of meetings.
SAC Bylaws SAC Bylaws (required by law)(required by law)
Name of CouncilName of Council Purposes, Basic Policies, GovernancePurposes, Basic Policies, Governance Duties & Obligations Duties & Obligations – address:– address:
– School Improvement FundsSchool Improvement Funds– A+ FundsA+ Funds– SPPSPP– School annual budget: procedure for “assisting” School annual budget: procedure for “assisting”
Member CompositionMember Composition– Positions, duties, procedures for elections and term of Positions, duties, procedures for elections and term of
officeoffice– Procedures for appointing members, removing members, Procedures for appointing members, removing members,
replacing membersreplacing members– Nomination Committee (optional)Nomination Committee (optional)– Duties, Meetings & Quorum of Executive BoardDuties, Meetings & Quorum of Executive Board– Emergency decision proceduresEmergency decision procedures
SAC Bylaws, SAC Bylaws, continuedcontinued
Decisions/MeetingsDecisions/Meetings– Advance Notice of Vote/MeetingsAdvance Notice of Vote/Meetings– Sunshine LawsSunshine Laws– Special or AD hoc CommitteesSpecial or AD hoc Committees– Quorum > 50%Quorum > 50%
Amendments or Revisions of BylawsAmendments or Revisions of Bylaws
Fiscal Year, Parliamentary AuthorityFiscal Year, Parliamentary Authority
Florida Sunshine LawFlorida Sunshine Law
School Advisory Councils must abide by the Government in the
Sunshine Law
Sunshine Law Sunshine Law Requires…Requires…
SAC meetings are public meetings SAC meetings are public meetings and subject to the Sunshine Law and subject to the Sunshine Law ss.286.011(1)ss.286.011(1)– Reasonable Notice Reasonable Notice – Open to publicOpen to public– Held in public locationsHeld in public locations– Minutes recorded and open for public Minutes recorded and open for public
inspectioninspection– Open voting---no secret ballotsOpen voting---no secret ballots
SAC MembershipSAC Membership
School Advisory Councils
SAC Members(Voting)SAC Members(Voting)
SAC members are SAC members are electedelected from their peer groups; from their peer groups;- - teachers elect teachers, staff elects staff, parents elect parents and teachers elect teachers, staff elects staff, parents elect parents and
students elect students.students elect students.
SACs must consist of the SACs must consist of the principalprincipal and an and an appropriately appropriately balanced balanced number of teachers, staff, parents, community number of teachers, staff, parents, community members & students. “Technical center & high school members & students. “Technical center & high school advisory councils advisory councils shallshall include students and middle & include students and middle & junior high school advisory councils junior high school advisory councils may may include students.”include students.”
SACs must represent the ethnic, racial and economic SACs must represent the ethnic, racial and economic makeup of the community served by the school. To makeup of the community served by the school. To achieve this, members may be appointed. (MIS Form 1411)achieve this, members may be appointed. (MIS Form 1411)
In addition, the majority of SAC members (over 51%) must In addition, the majority of SAC members (over 51%) must not be employed by the school not be employed by the school districtdistrict. (Senate Bill 1908). (Senate Bill 1908)
SAC Membership FAQSAC Membership FAQ
Is the principal a voting member? Is the principal a voting member? YESYES
Can the assistant principal be a member?Can the assistant principal be a member?An assistant principal can and probably An assistant principal can and probably should attend meetings and give input, but should attend meetings and give input, but may not be a voting member of SACmay not be a voting member of SAC
What is the allowable % difference between What is the allowable % difference between school community composition and SAC school community composition and SAC demographic composition?demographic composition?– DOE recommends a maximum of 10%. DOE recommends a maximum of 10%. – In case of an audit, documentation will be In case of an audit, documentation will be
required showing every effort was made to required showing every effort was made to achieve compliance. achieve compliance.
SAC Membership FAQ SAC Membership FAQ continuedcontinued Can a parent who is employed by Okaloosa Can a parent who is employed by Okaloosa
County School District serve on SAC as a County School District serve on SAC as a parent at their child’s school? parent at their child’s school?
This parent may serve as a member of This parent may serve as a member of SAC but must be reported for official SAC but must be reported for official membership purposes in the most membership purposes in the most appropriate category on the appropriate category on the membership form (MIS 1411) as a membership form (MIS 1411) as a teacher, support employee, or principal. teacher, support employee, or principal.
A SAC Member’s RoleA SAC Member’s Role
Attends meetings & trainingAttends meetings & training Uses state & district goals as guiding principlesUses state & district goals as guiding principles Assesses school data, surveysAssesses school data, surveys Assists in the preparation & evaluation of the SPPAssists in the preparation & evaluation of the SPP Determine & prioritize the needs of the schoolDetermine & prioritize the needs of the school Develop strategies for improvementDevelop strategies for improvement Decides how to measure results of the SPPDecides how to measure results of the SPP Assists in development and implementation of SPPAssists in development and implementation of SPP Assist in preparing the school’s annual budgetAssist in preparing the school’s annual budget
The SAC Chair/Co-The SAC Chair/Co-chairschairs Knowledgeable about SAC duties & Knowledgeable about SAC duties &
responsibilities.responsibilities. Establishes an agendaEstablishes an agenda Prepares for meeting; notifies members of Prepares for meeting; notifies members of
meeting & meeting & training opportunitiestraining opportunities Facilitates the meetings (co-chair or vice chair Facilitates the meetings (co-chair or vice chair
fills absence)fills absence)Keep to task, maintains order, involves Keep to task, maintains order, involves membersmembers Repeat all motions before voteRepeat all motions before vote Involves members & establishes subcommitteesInvolves members & establishes subcommittees
Signs School Performance PlanSigns School Performance Plan
The PrincipalThe Principal
Responsible for school administrationResponsible for school administration Assesses school data, surveysAssesses school data, surveys Facilitates SAC recommendations in development & Facilitates SAC recommendations in development &
implementation of SPPimplementation of SPP• ““Shall provide leadership in the development or revision Shall provide leadership in the development or revision
and implementation of a school improvement plan” and implementation of a school improvement plan” ss.1001.42ss.1001.42
• Ensure that all school reports are accurate and timely, and Ensure that all school reports are accurate and timely, and must provide the necessary training opportunities for staff must provide the necessary training opportunities for staff to accurately report attendance, FTE program participation, to accurately report attendance, FTE program participation, student performance, teacher appraisal, and school safety student performance, teacher appraisal, and school safety and discipline dataand discipline data
Ensures proper SAC elections & appointmentsEnsures proper SAC elections & appointments Keeps SAC informed of activities & policies of the schoolKeeps SAC informed of activities & policies of the school EncouragesEncourages participation & problem solving & teamwork participation & problem solving & teamwork Part of the SAC teamPart of the SAC team
The SAC SecretaryThe SAC Secretary
Determination of a quorum for Determination of a quorum for meetingsmeetings
Accurate recording of SAC businessAccurate recording of SAC business Maintains up-to-date records of minutesMaintains up-to-date records of minutes Keeps records of attendanceKeeps records of attendance Duties at the meeting:Duties at the meeting:
Reading or providing minutesReading or providing minutes Taking accurate minutesTaking accurate minutes
The SAC Secretary…The SAC Secretary…continuedcontinued
Tasks after the meeting:Tasks after the meeting: Writing the minutes promptlyWriting the minutes promptly Noting status of previous minutesNoting status of previous minutes Dispatching correspondenceDispatching correspondence Dispatching the minutes for agenda prepDispatching the minutes for agenda prep Notification of elections or appointmentsNotification of elections or appointments Sending copy of all minutes and agendas Sending copy of all minutes and agendas
to district contact to district contact
Other SAC Officers, Other SAC Officers, optionaloptional
SAC TreasurerSAC Treasurer Keeps track of School Improvement FundsKeeps track of School Improvement Funds
SAC Corresponding SecretarySAC Corresponding Secretary Letters and other correspondenceLetters and other correspondence
ParliamentarianParliamentarian Time-keeper, Robert’s Rules of OrderTime-keeper, Robert’s Rules of Order
...determined by your SAC’s needs...determined by your SAC’s needs
SAC MinutesSAC Minutes
Required by FL Sunshine Law + Required by FL Sunshine Law + StatutesStatutes
Should be brief yet accurateShould be brief yet accurate Public record Public record
SAC Minutes Include:SAC Minutes Include:
Kind of meeting, name of council, date, time, and Kind of meeting, name of council, date, time, and placeplace
Attendance, determination of quorum, and any Attendance, determination of quorum, and any member replacementmember replacement
Call to order, name of presiding officer and recorderCall to order, name of presiding officer and recorder Agenda and previous minutesAgenda and previous minutes Motions and votes (include election info)Motions and votes (include election info) Any correspondence (attach)Any correspondence (attach) Hour of adjournment and next meeting date, time, Hour of adjournment and next meeting date, time,
placeplace ““Submitted by,” sign and type name, position.Submitted by,” sign and type name, position.
SAC Documents of SAC Documents of RecordRecord List of meetings for the yearList of meetings for the year BylawsBylaws Membership RosterMembership Roster MIS 1411: Membership MIS 1411: Membership
documentation formdocumentation form AgendasAgendas MinutesMinutes
Copies are kept on file at the school and at the District Office
Send… Send…
signed bylaws signed bylaws signed MIS 1411- signed MIS 1411-
due by due by Sept. 30Sept. 30
via courier to: via courier to:
Debbie Davis Debbie Davis
Central Central Administrative Administrative ComplexComplex
Membership Roster-Membership Roster-due by due by Sept. 30Sept. 30
List of meetingsList of meetings Dates/times/locationsDates/times/locations AgendasAgendas MinutesMinutes
via e-mail to: via e-mail to: Debbie DavisDebbie Davis
[email protected]@mail.okaloosa.k12.fl.us k12.fl.us
Membership RosterMembership Roster
List as Parent, Community, Teacher, Staff, Student, or Principal AND IF APPLICABLE,indicate SAC office OR non-voting status.
Be sure to list School Name
MIS 1411MIS 1411
>50% Non School District EmployeesReport only your voting members here
Use the most recent demographic data and maintain a record of pull-date
Principal and SAC Chair must sign and date
Before submitting Before submitting documents …documents …
Include year and Include year and school nameschool name
Verify numbers of Verify numbers of peer group with peer group with membership rostermembership roster
Percents of each Percents of each ethnic category ethnic category must agree as must agree as closely as possible closely as possible to to school/community school/community percentages and percentages and each column should each column should total 100%total 100%
Sign and dateSign and date
Ethnicity of School and Community
Student Population Or
Community Populationhttp://factfinder2.census.gov/
faces/nav/jsf/pages/index.xhtml###
School Advisory Council
District RequirementsEach School Advisory Council must
consist of:
At least 17 members
an odd number of members
Agendas and MinutesAgendas and Minutes
Please submit to the District in a Please submit to the District in a timely mannertimely manner
List school name in the headingList school name in the heading List school name in subject line List school name in subject line
on all e-mailson all e-mails
School Performance School Performance PlanPlan
School Performance School Performance Plan Plan AKA—School AKA—School Improvement PlanImprovement Plan
Made up of goals and objectives Made up of goals and objectives established for the school and established for the school and
determined by needs of the schooldetermined by needs of the school
PurposePurpose: : To increase student To increase student performanceperformance
IncludesIncludes: : strategies, safety, strategies, safety, discipline, health and fitness, discipline, health and fitness, resources (human and material), resources (human and material), and measured goalsand measured goals
Role of the SchoolRole of the School
Develop a School Performance Plan under the Develop a School Performance Plan under the principal’s principal’s
leadership with objectives in reading, leadership with objectives in reading, mathematics, mathematics, writing and science.writing and science.
Allocate school resources based on these Allocate school resources based on these objectives. objectives.
Closely monitor the effectiveness of the plan Closely monitor the effectiveness of the plan during the during the
year using internal assessments to determine year using internal assessments to determine student student
gains.gains.
Adjust strategies, if needed, in order to reach Adjust strategies, if needed, in order to reach objectives. objectives.
Role of the DistrictRole of the District
The District will provide Schools with a timeline The District will provide Schools with a timeline and and training on the School Performance Plan training on the School Performance Plan process. process.
The District will develop district-wide staffThe District will develop district-wide staffdevelopment and technology plans based on development and technology plans based on
common common themes that emerge from School themes that emerge from School Performance Plans. Performance Plans.
Directors of Curriculum and Instruction will work Directors of Curriculum and Instruction will work with with principals throughout the year to monitor the principals throughout the year to monitor the
effectiveness of school plans.effectiveness of school plans.
SPP ComponentsSPP Components Vision and Mission StatementVision and Mission Statement School ProfileSchool Profile Community and Parent AwarenessCommunity and Parent Awareness Supporting Data (including AMO Goal)Supporting Data (including AMO Goal) District and School Focus (math, reading, District and School Focus (math, reading,
writing, science) and Objectiveswriting, science) and Objectives School Action PlanSchool Action Plan
– Professional DevelopmentProfessional Development– Steps for ImplementationSteps for Implementation– Implementation Monitoring Implementation Monitoring – EvaluationEvaluation
Community and Parent Awareness
Supporting DataSupporting Data
A detailed data report of school data is A detailed data report of school data is
provided for each school within its provided for each school within its
SPP template SPP template
Annual Monitoring Objectives are included Annual Monitoring Objectives are included
in the goals set for each schoolin the goals set for each school
REMEMBER: Education programs areREMEMBER: Education programs are
based on student performance data.based on student performance data.
District and School District and School FocusFocus
Each school must address reading, Each school must address reading, mathematics, writing, and science.mathematics, writing, and science.
The SPP allows for variance reflecting The SPP allows for variance reflecting each individual school’s areas of each individual school’s areas of strength and weakness.strength and weakness.
Schools should build upon strengths and Schools should build upon strengths and put strategies in place to improve upon put strategies in place to improve upon weaknessesweaknesses
Action PlanAction Plan
Organized by focus areasOrganized by focus areas IncludesIncludes
– Professional DevelopmentProfessional Development– Steps for ImplementationSteps for Implementation– Implementation Monitoring Implementation Monitoring – EvaluationEvaluation
The District SPP template reports compliance to SAC guidelines, designation of SAC funds, and SAC approval of the SPP.
SPP Template
School Performance School Performance Plan is…Plan is…
The guiding document for a school's The guiding document for a school's major initiatives for school performancemajor initiatives for school performance
Written by a committee of Written by a committee of parents, faculty members, parents, faculty members, administrators and community administrators and community membersmembers
Approved by the School Advisory Approved by the School Advisory Council (SAC).Council (SAC).
School Accountability School Accountability Reporting Reporting
2013 - 2014
Adequate Yearly Adequate Yearly ProgressProgress
Florida has been granted a flexibility waiver from the US DOE to eliminate the NCLB
requirements for School Accountability has moved to a single accountability model:
A+State Accountability System
Measurement targets performance and participation of all students, with an emphasis on lowest performing 25%.
Annual Measurable Objectives (AMOs):
AMOs were established by the FLDOE to replace the AYP reporting component.
AMOs are determined separately for each school and subgroup (calculated individually), by subject area: Reading and Math.
AMOs show whether the school/subgroup is on track to reduce its percent of non-proficient students by half by 2016-17.
For each school and subgroup, a separate target is set beginning 2011-12 and continuing through 2016-17.
2013 -20142013 -2014FCAT 2.0 and Florida EOC FCAT 2.0 and Florida EOC
AssessmentsAssessments Single statewide system of Single statewide system of
accountability used to determine accountability used to determine Annual Measurable Objectives Annual Measurable Objectives (AMOs)(AMOs) Targets Targets
A major component in the school A major component in the school grade formulagrade formula
http://schoolgrades.fldoe.org/
2013 - 2014
http://schoolgrades.fldoe.org/
Florida Assessments 2014 - 2015
Florida Standards Assessments in English Language Arts and Mathematics replace FCAT 2.0 in reading/writing and mathematics for grades 3-8
Florida Standards End-of-Course Assessments replace former NGSSS EOC Exams in Algebra 1 and Geometry
Florida Standards End-of-Course Assessment is added for Algebra 2
FSA Portal: http://fsassessments.org/
Florida Assessments 2014 - 2015
NGSSS Assessments: Science Grades 5 and 8 Civics End-of-Course Exam U. S. History End-of-Course Exam Biology 1 End-of-Course Exam
Florida Bureau of K-12 Assessment: http://fcat.fldoe.org/
Never doubt that a small group of thoughtful citizens can change the world. Indeed it is the only thing that ever has.
Margaret Mead
Resources…Resources… Public Meetings and the Sunshine Public Meetings and the Sunshine
LawLaw– http://myfloridalegal.com/pages.nsf/Main/http://myfloridalegal.com/pages.nsf/Main/
DC0B20B7DC22B7418525791B006A54E4DC0B20B7DC22B7418525791B006A54E4
The Continuous Improvement Management System (CIMS)– https://www.flsiponline.com/https://www.flsiponline.com/
FL Assoc of School Advisory FL Assoc of School Advisory CouncilsCouncils– http://florida-family.net/SAC http://florida-family.net/SAC
Questions???Questions???
Contact your District SAC Contact your District SAC Administrator:Administrator:
Debbie DavisDebbie Davis
833-3386833-3386
[email protected]@mail.okaloosa.k12.fl.us