ohio department of transportation office of transit rural roundtable wednesday, july 31, 2008
TRANSCRIPT
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Ohio Department of Transportation
Office of Transit
Rural Roundtable
Wednesday, July 31, 2008
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Marianne Freed, Administrator, Office of Transit
Welcome and Introductions
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Financial AuditsDivision of Finance
Office of Audits
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State Budget
Marianne Freed
Administrator
ODOT, Office of Transit
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Timeline
• State Department Budgets to Office of Budget and Management – September 15
• Governor presents Executive Budget to State Legislature – February 2
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Charter Update
Marianne Freed
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Charter Update
• Reporting Requirement Changes
• Updated Q & A
• Other Manual Updates
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Annual Conference
Marianne Freed
• Dates: May 20-22• Place: Dayton, Ohio• Survey
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Milestone Dates
Seth McDonald
Rural Program Analyst
ODOT, Office
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Milestone Dates
• Setting Milestone dates
• Setting Vehicle Milestones
• Milestone Amendments
• Target = Milestone Dates
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Milestone Dates
• Designated Grantee Milestones
• Non-designated Grantees
• Required Documents
• Forms available on websitewww.dot.state.oh.us/ptrans
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Civil Rights
Kim White
Training and Compliance Officer
ODOT, Office of Transit
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Civil Rights
New Circular FTA C 4702.1A
Title VI and Title VI-Dependent Guidelines for Federal Transit Administration Recipients, published December 14, 2005
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Title VI
Part of the 1964 Civil Rights Act
Title VI – Nondiscrimination in Federally Assisted Programs and Activities
“No person in the United States shall on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”
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Title VI cont.
• What is the Purpose of Title VI?
• What is the Intent of Title VI?
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Title VI cont.Other Nondiscrimination Authorities The Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 Section 504 of the 1973 Rehabilitation Act The 1975 Age Discrimination Act Executive Order 12898 on Environmental Justice (EJ) Executive Order 13166 on Limited English Proficiency
(LEP) Implementing Regulations
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Title VI cont.
• New Title VI information will be required
• Additional Training later this year on Civil Rights
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Title VI cont.
USDOT’s Title VI Regulations (49 CFR Part 21) Obligates recipients to:
Comply with Title VI Include Title VI Provisions in its contracts Requires recipients’ execution of Title VI
assurance as a condition of Federal aid Provides for sanctions in the event of
noncompliance
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Title VI cont.
Executive Order 12898 – Environmental Justice Demand for fair and equitable treatment
(toward low income and minority persons/population)
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Limited English Proficiency (LEP)
Covered in Title VI Circular and by Executive Order 13166
Who is a LEP Person?
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Limited English Proficiency cont.
What is required of recipients? Assessment Plan of Action
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Limited English Proficiency cont.
• Four Factor Assessment– Demography– Frequency – Importance – Resources
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Limited English Proficiency cont.
Plan of Action – Five Elements Identification of volume and location of LEPs and LEP
communities Language assistance measures Staff Outreach measures Monitoring and Evaluation of Efforts
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DBE
• Goal Projections– Required of all Recipients– Must be submitted to ODOT electronically– The ODOT report is due to FTA August 1– Will be required to resubmit when CY 2009
allocations are awarded
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DBE Con’t.
• Threshold recipient– Must publish goal – Must submit plan if not already on file with ODOT
or if revisions are made– Will be required to submit semi-annual reports
Questions: Contact Kim White at [email protected] or 614-644-0301
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Term Contracts and Cooperative Purchasing
Josh GearhardtPublic Transportation ManagerODOT, Office of Transit
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Term Contracts and Cooperative Purchasing
• Who can participate with ODOT?
• What is available?
• Where can I get more information?
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ODOT Term Contracts
• Where to Get Term Contract Information
–Office of Transit Website• www.dot.state.oh.us/Divisions/Local/Transit/Pages/
default.aspx
–ODOT Office of Contracts Website• www.dot.state.oh.us/Divisions/ContractAdmin/
Pages/default.aspx
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Ohio Revised Code Section 4513.50
• Inspections of passenger transportation vehicles– All private non profit owned vehicles without
county tags must be inspected annually– Vehicles exempted are any smaller than an LTN– LTN’s and larger have a GVW or more than 10,000
lbs and are subject to the inspection law
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Intercity Update
Brett Harris
Rural Transit Program Coordinator
ODOT, Office of Transit
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Intercity Update
• Intercity Bus Program– 49 USC Section 5311(f)– Budget of $2.8 M CY 2009
• Based on 15% of 5311 Apportionment
– Safe, Accountable, Flexible, Efficient, Transportation Equity Act: A Legacy for Users (SAFETEA–LU)
– New Requirement – Consultation Process
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Intercity Update cont.
• Consultation Process– Identified intercity bus carriers operating in Ohio– Sent letters to carriers requesting input – Held individual consultation meetings– Incorporated their comments
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Intercity Update
• Intercity Bus Needs Assessment• Local IC needs• Current routes
• Deliverables• Proposed Routes• Three IC Routes • Feeder Service
• Proposed Maps
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Intercity Update cont.
Where do we go from here?• Rural Intercity Bus Program Policy– Draft policy sent out for comment– Address annual IC needs– Establishes competitive proposal process– Criteria based selection process
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Training Update
Kim White
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Upcoming Training
• September 24 - Civil Rights ODOT – Central Office Auditorium
• October 8 – Marketing
• December 9 – Drug and Alcohol Reasonable Suspicion Determination Refresher
• Defensive Driving – Hosting a Class
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Mobile Driver Training Simulator
• http://www.paducahtransit.com/drivertraining.html
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Transit Curriculum
• WSU – One-credit hour courses
• KSU – Program to start August
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Other
• Drug and Alcohol Changes – Kim White• New Freedom – Barb Piper• JARC – Seth Budge• Accrual Accounting Follow-up – Brett Harris• Office of Transit Website – Josh Gearhardt
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Drug and Alcohol Testing Program Changes
• Published in the Federal Register on Wednesday June 25, 2008
• Changes go into effect on August 25, 2008
• Summary was posted to the listserv and sent in a paragraph email on July 1, 2008
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NEW FREEDOM
Barbara PiperProgram CoordinatorODOT, Office of Transit
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New Freedom Update
PROGRAM OVERVIEW
• Program Description• Eligible Applicants• Program Appropriations• Eligible Projects
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2008 NEW FREEDOM PROGRAM SUMMARY
• Applicant Types
• Proposals Received
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NEW FREEDOM PROJECTS AWARDED
• Operating
• Capital
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JARC
Seth BudgeProgram CoordinatorODOT, Office of Transit
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JARC Update
PROGRAM OVERVIEW
• Program Description• Eligible Applicants• Program Appropriations• Eligible Projects
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2008 JARC Program Summary
• Applicant Types
• Proposals Received
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JARC Projects Awarded
• Operating
• Capital
• Planning
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JARC & New FreedomLessons Learned
• Coordinated Plan• Project Summary• Outcomes/Program Measures• Coordination• Compliance
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What’s Next for JARC & New Freedom
• Application cycle
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Accrual Accounting
Brett Harris
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Accrual Accounting Update
• Effective January 1, 2008• Full Accrual Accounting Required– SAFETEA-LU– FTA Circular 9040.F
• Uniform System of Accounts (USOA)– Accounting guidance provided
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Accrual Areas of Concern
• Contract Revenue• E&D Grant Revenue• Vehicle Insurance
• Record Revenues Earned• Record Expenses Incurred
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Benefits of Accrual Accounting
• 2nd Quarter Invoice• $1 million Annual Budget• $405,000 Annual Contract Revenues• E&D $6,000 annually• $60,000 Vehicle Insurance
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Cash Accounting2nd Quarter 2008
• Under Cash Method Report:– $473,133 Total Expenses• Under reported by $30,000 vehicle insurance
– No E&D reported– $321,747 Contract Revenue Reported• Overstated by $119,247
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CASH RESULTS
– Effect: • Federal Eligible $126,426• State Eligible $0– Federal OWED back $93,072– State OWED back $30,558
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Accrual Accounting2nd Quarter 2008
• Under Accrual Method Report:– $503,133 Total Expenses• Reported $30,000 vehicle insurance
– $3,000 E&D reported– $202,500 Contract Revenue Reported• ½ of $405,000 (adjustments should be made
throughout the year as revenue changes)
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ACCRUAL RESULTS
– Effect: • Federal Eligible $239,237• State Eligible $33,437– Federal underpayment $19,738– State $0 nothing owed back
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Net Effect2nd Quarter Adj. Accrual Accounting Cash Accounting
Federal Eligible $239,237 $126,426
Federal Received $219,498 $219,498
Adjustment $19,739 -$93,072
State Eligible $33,437 $0
State Received $31,000 $31,000
Adjustment $2,437 -$31,000
Net Effect Positive Cash Flow Negative Cash Flow
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Other Areas of Concern
• Farebox Revenue Deposits– Must deposit not less than every 3 days• ORC Requirement
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Office of Transit Website
• Currently in Development• Website is online!• Continuing to add content• Please submit comments to:– Rena Puckett: [email protected]
• http://www.dot.state.oh.us/Divisions/Local/Transit/Pages/default.aspx
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Questions