official publications of the senate

1ECPRD – ICT Group Seminar 2010, Bucarest 17-19 November

Official Publications of the Senate: the new webproduction system

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The Official Publications of the Cortes Generales (Senate) are:

Official Publications of the Senate: the new web production system

The official gazetteThe journal of debates of plenary sittings

and Committees

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The amount of information has grown up very much along thelegislatures:

295224Legislatura constituyente

6071.063I legislatura (27/3/1979-31/8/1982)

1.0634.345II legislatura (18/11/1982-32/4/1986)

1.0204.692III legislatura (15/7/1986-2/9/1989)

1.4296.103IV legislatura (21/11/1989-13/4/1993)

1.3165.749V legislatura (29/6/1993-9/1/1996)

1.9959.191VI legislatura (27/3/1996-18/1/2000)

2.1378.682VII legislatura (5/4/2000-20/1/2004)

2.14510.337VIII legislatura (2/4/2004-15/1/2008)

1.5325.882IX Legislatura (1/4/2008- )

DSBOCG

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There are several reasons to think of a thorough renewal of the Publicity system of the acts of the Parliament:

• Official publications are no longer the only channel for official information of the Administration in Spain. For example, law 20/2007, requires the publication of acts of procurement procedures in the "contractor profile" of each website.

• Since January 2010 the government written questions and answers are no longer running on the Official Gazette.

• Since January 1, 2009, the official version of the Official Gazette of Spain is offered on its website.

• In addition, there are ecological and economical reasons as well as others related with the speed of access to information to go to the computer-only version.

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Therefore, the Bureau of the Senate has approved a project that beganwith a public competition to select a company engaged in digitalprinting services and will culminate on January 1, 2011 when the new system will entry into service.

The project includes the reorganization of contents. The series change:

Old system• Boletín General (Serie I) • Proyectos de Ley (Serie II) • Proposiciones de Ley iniciadas en el

Senado (Serie III A) • Proposiciones de Ley iniciadas en el

Congreso (Serie III B) • Tratados y Convenios Internacionales

(serie IV)

New systemI. Iniciativas legislativas: proyectos de ley,

proposiciones de ley del Senado, proposiciones de ley del Congreso.

II. Iniciativas de control: interpelaciones, mociones en comisión y pleno, preguntas orales en comisión y pleno, propuestas de nuevas comisiones y aprobación de las mismas, solicitudes de comparecencia, etcétera.

III. Tratados y convenios internacionalesIV. Otros acuerdos: normas interpretativas de la

Presidencia, declaraciones institucionales, etcétera.

V. Administración interna: altas y bajas de Senadores, convocatorias de concursos y procedimientos, etcétera

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Some advices will not be longer published:

• Those that are repeated several times during the parliamentary process. For example, advices of new date of expiration of the term for the tablingof amendments.

• Things of interest to few people. The advices are replaced by SMS and Intranet messages to the MP’s concerned.

• Most advices related to recruitment processes, but the most important (Start of procedure, final lists of eligible…).

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There are other changes in the Official publications:

Old system New system

�Several gazettes each day.

– Some of them with severaladvices and regulations

� Only one gazette each day consisting of:

– A web index– And a PDF file for each advice or

regulation.

�Two columns in Gazettes and Journal of debates

�Only one column in Gazettes andJournal of debates for readability

�Standard PDF files �PDF/A files, for long term conservation(ISO 19005-1:2005)

�Unsigned PDF files �Signed PDF files with time stamping

�And XML files with the whole contentof each publication

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And an electronic verification code will be included in each page ofeach Official Publication:

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To manage the entire production process, a new information system has been developed, and will be working january 1st, 2011:

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Text to bepublishedDatabase

Official Publications production system

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Parliamentary textsmanagement system (.)

Other backofficesystems (human resources, acountability…)

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Signature process(6)

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And, at the end, some technical details of this systems, thathave been developed by the staff of the Senate:

• The parliamentary and other backoffice systems are made with:– Oracle Application Server Release 3 (10.1.3.4.0) – Oracle Database 10g Enterprise Edition Release 10.2.0.4.0 – Oracle Internet Directory 10g 10.1.4– PL/SQL Release 10.2.0.4.0 – Servlet Engine: 2.4 – JSP Engine: 2.0 – JRE: 1.5.0

• The Internet user interface has been made with JavaScript libraries ExtJsversión 3.3 (http://www.sencha.com)

• The PDFs files are created with iText Java libraries versión 5.0.5 (http://www.itextpdf.com)

• And the publications are signed with ASF suite versión 4.3 by TB-Solutions (http://www.tb-solutions.com)

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The end

[email protected]

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Regulations and advices not assigned to a Gazette

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Data of an advice or regulation with associated text files

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Creation of a gazette and assignation of advices and regulations

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Previous view of a gazette in draft format

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Requested approval from the Directorate

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Review of the gazette by the Director and sending to the digitalprinting services

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Main screen of the digital printing service subsystem

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Query and download of files by the digitalprinting service

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A header is automatically created for each regulation or advice

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Previous view of the gazette

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The digital printing service sends the PDF files

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Uploading them to the system by means of this screen

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The responsible of the the Gazette receives the job to validate it…

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Review of PDF files created by the digital printing service

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And this is the final result

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The official gazette at the web page

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The official gazette at the web page

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The journal of debates at the web page

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Written questions in the legislative periods:

I Legislatura (27/3/1979 - 31/8/1982)……………..1.629 II Legislatura (18/11/1982 - 23/4/1986)……….…..5.277 III Legislatura (15/7/1986 - 2/9/1989)………….….5.719 IV Legislatura (21/11/1989 - 13/4/1993)………...11.917 V Legislatura (29/6/1993 - 9/1/1996)………….…12.415 VI Legislatura (27/3/1996 -18/1/2000)…………...32.002VII Legislatura (5/4/2000-20/1/2004)……….…...29.241 VIII Legislatura (2/4/2004-15/1/2008)…….…….103.060

At the present period, since april 2008 until 15/XI/2009,…. 34.777

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At the end of the review, a process signs electronically with time stamping thegazette and it is uploaded to the web

official publications of the senate

Documents