officer training conference 2011

Officer Training Conference 2011

Presented By: ----------------------------Workshop: Treasurers

DIVISION 3 | KEY CLUB

Saturday, April 23, 2011

TREASURER (Treadsurer)

2011-2012


Presented By: Alec MouradianWorkshop: Treasurers



Duties

Fundraise

Finance

Manage Dues

Lead & Educate





Fundraise

Work with officers and plan fundraisers

Record revenue/expense, including receipts.

Make sure you have fundraisers not only for your club, but also for charities.

Count, collect, and store money.





Finance

Prepare a club budget, and keep track of money gained and spent.

Record all transactions and receipts.

Make sure records are timely and accurate.

Handle reimbursements, and confirm with receipts.

Update advisors, officers, and Kiwanians on the club's financial status.





Manage Dues

Create and record membership applications with the Club Secretary.

Collect dues along with applications.

Work with other officers and publicize the club and encourage dues payment.





Membership Dues

$11

→ $4.50 (District) + $6.50 (International)

Send to KCI office

→ Key Club International

3636 Woodview Trace

Indianapolis, IN 46268-3196





DUE DATES

Start Paying: October 1st, 2011

Early Bird: November 1st, 2011

Deadline: December 1st, 2011

Late: December 2nd, 2011

Supplementary: February 1st, 2011

Suspension: February 1st, 2011





Membership Update Center

Go to www.soapmu.kiwanis.org Combine roster (Secretaries) and invoice

(Treasurers) Can pay online by using PayPal or Credit

Card MAKE SURE YOU READ AND FOLLOW

ALL INSTRUCTIONS CORRECTLY!





COMMON MISTAKES

Losing envelope with password

– Please make sure that faculty advisors receive the envelops in September (?)

Fail to update advisor information

– International needs recent advisor(s) information

Not deleting old members

– Undeleted old members will increase the clu's dude payment

– If deleted members are marks by a **, they are not actually “delete” (Please double check)





COMMON MISTAKES

Making the invoice prematurely

– Create an invoice AFTER you have completely finished updating.

→ Once an invoice is created, the updates are locked in.

Forgetting to follow directions/press buttons

– Changes are sometimes sent to the database;

BE CAREFUL

Send the roster instead of the invoice.





Lead & Educate

Serve as an exemplary club member

Promote Key Club

Attend important events and meetings

Spread the importance of dues to your members





Submissions Budget Report Form – keeps track of all

the money that has been spent and earned File Naming: SN_BR_2011-12

Example: John Marshall = JM_BR_2011-12

Early Bird: end of every month On Time: beginning of every month Late: the 4th of every month


Presented By: Andrea CenonWorkshop: Secretaries



Abbreviations

School Name: SNPresident's To Do List: PTDL

Point Records: PROfficer Recognition: OR

Member Recognition: MRImportant Dates: ID

Monthly Report Form: MRFBoard Meeting: BMClub Meeting: CM

Minutes: MinsClub News: CNEWSBudget Records: BR





Abbreviations for School Names

Apex Academy = AA Benjamin Franklin = BF Clark Magnet = CM Crescenta Valley = CV Eagle Rock = ER Flintridge Prep = FP Glendale = GLD

Herbert Hoover = HVR Hollywood = HWD Holy Family = HF John Marshall = JM La Canada = LC St. Francis = SF Verdugo Hills = VH Village Christian = VC





GOOD LUCK TREASURERS!

HAVE FUN! :D

from your Divisional Secretary, Rachel Su

officer training conference 2011

Documents

key clubsaturday

alec mouradianworkshop

club secretary

membership dues

club budget

record membership applications

sure records

membership update center