office of sponsored programs vanderbilt university if you have already drafted a proposal in coeus...
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Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
If you have already drafted a proposal in COEUS using the old forms or without a valid Grants.gov
opportunity** Follow these instructions only if your new opportunity requires
the C-Forms**• Update Funding Opportunity Number in COEUS• Verify you have included appropriate forms before going any
further!• Review Questionnaires• Move detailed budget justification to new form if using detailed
budget• Complete and upload new subaward budget form if proposing
subaward• If you prefer to use COEUS-Lite, please contact COEUS Help for
additional assistance.
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Update Funding Opportunity Number in COEUS
If you have already drafted your proposal using a Funding Opportunity Number that utilizes the ADOBE B Forms, you will need to update your Opportunity to one that uses the new C-Forms.
For example, Opportunity PA-11-260 uses the B forms and will need to be updated with a new Opportunity:
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Delete Old Opportunity
In order to make the change to C-Forms, DO NOT clear the Funding Opportunity Number field. That will cause an error when you try to add a new Opportunity. First go to the Action menu and select Grants.Gov:
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Delete Old Opportunity (continued)Then use the Delete Opportunity button to clear the old B-Form opportunity from your proposal:
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Select new Opportunity
Before moving on, remember to SAVE the record.
Back on the main proposal screen, enter the new C-Form Opportunity number into the Opportunity field:
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Select new Opportunity (continued)Return to menu Action -> Grants.Gov where your new Opportunity should be available to select.
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Select new Opportunity (continued)
Be sure that your new Opportunity shows FORMS-C and SAVE your record again.
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Verify you have included appropriate forms
Make sure that you have selected all the forms necessary for your proposal under this new Opportunity. Note that some forms may have different names or version numbers:
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Review QuestionnairesChanging your opportunity and forms, may have altered your proposal questionnaires. Be sure to review them before proceeding:
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Detailed Budget Justification
If you are proposing a detailed budget, there is a new form type that must be used when uploading the justification narrative. Instead of Detail_Budget_Justification, select S2S_Budget_Justification toward the bottom of the list.
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Sub Awards on Proposal
If your proposal includes a sub award, you must use the new sub award budget worksheet, version 1.3. If you have already completed an old sub award budget worksheet, the information will need to be re-entered onto the new worksheet. To obtain the new budget document, go to the COEUS Help menu and select Help Topics. At the bottom of the resulting page, you will be able to download the new budget form (V1.3):
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Sub Awards on Proposal (continued)Once the new sub award worksheet has been completed for your sub award(s), be sure to go into your budget and update the sub award portion with your new attachment and Translate the PDF to XML as usual:
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Double-check FormsAfter updating your proposal, make sure to conduct a test print for each of the Grants.Gov forms and look for errors:
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Questions/Concerns
Any questions and/or concerns regarding the new forms should be directed to the OSP Specialist assigned to your department, or to the COEUS team at [email protected]
Office of Sponsored ProgramsVANDERBILT U N I V E R S I T Y
Common Resources
OSP Website: http://www.vanderbilt.edu/osp/
Coeus Website: http://www.vanderbilt.edu/coeus/index.php
Peer Website: https://www.mc.vanderbilt.edu/gcm/PEER/