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Office of Legislative Affairs Office of Legislative Affairs Congressional Inquiries/Special Interest Correspondence (CONGRINTS) Mr. Mike Sapronetti Deputy, OLAC

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Office of Legislative Affairs

Office of Legislative AffairsCongressional Inquiries/Special Interest Correspondence(CONGRINTS)

Mr. Mike Sapronetti Deputy, OLAC

07 August 2014

Office of Legislative Affairs

Deputy Legislative Assistant to CMC

Brigadier General David J. Furness

Office of Legislative Affairs

Programs LNO

O-6, ACOverstaff

Asst Programs LNO

O-5, ACOverstaff

Special LiaisonGS-15

Leg. Aff. SpclstGS-13

Manpower LNO, O-6, AC

Overstaff

Asst Manpower LNO

O-3, ACOverstaff

Travel Mgt SpclstGS-11

I&L LNO, IMA OpSpon.O-5, AR

Admin OfficerO-4, AR

Admin ChiefE-7, AR

Admin AsstE-5, AC

Admin ClerkE-3, AC

Admin Spt Asst

GS-9

LA to CMCO-7, AC

Deputy LA O-6, AC

SEAE-9, AC

Readiness LNO

O-5, AC

Admin ClerkE-5, AC

Special LiaisonGS-15

(Vacant)

Admin ClerkE-3, ACVacant

Ops Officer

IMA DET(SMCR)

Cong. LNOO-4

Leg.AffO

O-5(Vacant)

Admin Spclst

E-5Filled

Admin SNCO

E-6

Spcl. LNOO-6

Filled

Leg.AffO

O-5

Leg.AffO

O-4 Filled

Leg.AffO

O-5(Vacant)

Cong. LNOO-4

Filled

Leg. ClerkE-5

Filled

Leg. ClerkE-5

(Vacant)

Senate AffairsO

O-5 (Vacant)

Cong. LNOO-4

Filled

Admin SNCO

E-7

Admin Spclst

E-5

Cong. LNOO-5

(Vacant)

Cong.Lias Asst.E-

6(Vacant)

House AffairsO

O-5 (Vacant)

Cong. LNO

Asst.,E-6

FMBEO-4, AC

FMBEO-4, AC

Overstaff

Reserve Admin. SNCO

Driver

CY-15 Fellows

OLAC HeadGS-14

Team LeadGS-12

OLAC DeputyGS-13

Team LeadGS-12

Team LeadGS-12

Team Lead

WriterGS-9/11

WriterGS-9/11

WriterGS-9/11

WriterGS-9/11

WriterGS-9/11(Vacant)

WriterGS-9/11

Writer

Writer

WriterE-6, AC

(Overstaff)

Office of Legislative Affairs Organizational Chart

Appendix A.1

Senate DirectorO-6, AC

Dep. Sen. Dir.O-4, AC

Post FellowOverstaff

Liaison OfficerO-3, AC

Admin ChiefE-7, AC

Admin ClerkE-5, AC

House DirectorO-6, AC

Dep. House Dir.

O-4, AC

Liaison OfficerO-4, AC

Overstaff

Admin ChiefE-7, AC

Admin ClerkE-5, AC

Liaison OfficerO-3, AC

Overstaff

House Member

CY-14 Fellow

(Overstaff)CY-14 Fellow

(Overstaff)CY-14 Fellow

(Overstaff)CY-14 Fellow

(Overstaff)CY-14 Fellow

(Overstaff)CY-14 Fellow

(Overstaff)CY-14 Fellow

(Overstaff)

Senate Member

CY-14 Fellow(Overstaff)

CY-14 Fellow(Overstaff)

CY-14 Fellow(Overstaff)

CY-14 Fellow(Overstaff)

CY-14 Fellow(Overstaff)

CY-14 Fellow(Overstaff)

CY-14 Fellow(Overstaff)

CY-14 Fellow(Overstaff)

CY-14 Fellow

(Overstaff)

Liaison OfficerO-3, AC

Overstaff

Office of Legislative Affairs

OLA

Legislative Assistant to

CMC

House Senate

OLAC Front Office

OLA Organization

Office of Legislative Affairs

OLAC

Office of Legislative Affairs

OLAC Mission

The mission of the Office of Legislative Affairs Correspondence (OLAC) is to provide timely and accurate responses to Congressional inquiries on behalf of the Commandant of the Marine Corps.

OLAC is responsible for the staffing, research, analysis, and formulation of official responses to

written, telephonic, and electronic mail inquiries from members of Congress, their staffs, and Congressional

Committees.

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Office of Legislative Affairs

Congressional Interest (Congrint)

CongrintsAll Congressional inquiries received by any Marine Corps organization falls under the cognizance of the CMC Office of Legislative Affairs Correspondence (OLA).

All congrints, regardless of origin, subject matter or method of receipt, must be forwarded to OLA for action and reply. Commands/HQMC agencies do not reply directly to Congress.

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Office of Legislative Affairs

Congressional Inquiries (Congrints)

Who initiates Congrints? Current and former Marines Parents, siblings, spouses and other

relatives of Marines Wanna-be Marines Civilian Marines (and their relatives) Concerned Citizens Members of Congress (MOCs)

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Office of Legislative Affairs

• Disciplinary status– Claims of unfair NJP/court-martial or disciplinary action– Marine placed on legal hold for long periods of time

• Assignments– HUMS discharges/transfers– More desirable location

• Deployment concerns– Marines want to remain in CONUS to care for dependents– Marine alleges s/he is physically unfit to deploy (includes Post Traumatic Stress Disorder)

• Command Allegations

Common Issues

Congressional Inquiries (Congrints)

Office of Legislative Affairs

Congressional Inquiries (Congrints)

Common Issues Enlistment- Waiver Requests- Recruiter Allegations- DEP Discharges

Command support of discharged Marines- DD 214, Seps Pay, Final Travel

Dependent Issues

Awards- Verification and Replacement- Requests for upgrade

Records- Everything you could imagine

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Office of Legislative Affairs

Congressional Inquiries (Congrints)

Flagged Inquiries

Allegations of Sexual Assault

Allegations of Hazing

Allegations of Discrimination

Allegations of Unlawful Command Influence

Allegations against General Officers

Officer Misconduct11

Office of Legislative Affairs

Congressional Inquiries (Congrints)

CMC GuidanceThe guidance to Operating Forces and HQMC Agencies is contained in MARADMIN 606/02.

All correspondence received from Members Of Congress (MOC) or their staffs should be forwarded to CMC (OLA) for a reply.

Commands must acknowledge receipt (via email or phonecon) of congrints from OLA within 48 hours.

Response Due Dates:- HQMC Departments: 8 working days- Marine Corps Recruiting Command: 10 working days- CONUS Operating Forces: 8 working days- OCONUS Operating Forces: 10 working days- OIF/OEF/GWOT: 15 working days- H&W Checks: 24-48 hours for status update, 5 working days

Privacy Act release statements are required with all command responses. 12

Office of Legislative Affairs

Congressional Inquiries (Congrints)

Processing Congrints CMC (OLA) receives an inquiry from a MOC.

A tasker (or route sheet for HQMC Agency) is prepared and sent out with copies of the inquiry attached.

The respective IG/agency receives the tasker/route sheet with a due date back to OLA. Commands/agencies acknowledge receipt.

The command initiates an inquiry and provides a response/information back to OLA.– Interview the Marine/subject of the congrint– Obtain written consent from the subject of the congrint to release

information– Enclose copies of relevant documents in the command response

CMC (OLA) replies to Congress. 13

Office of Legislative Affairs

no

Congressional Inquiries (Congrints)Process Flow

CongrintInitiator

Command/Agency

OLA

MOC

Send inquiry toMOC

• MOC: Member of Congress (Representative/Senator)• PA: Privacy Act

Receive inquiry via US Postal, email,phonecon or fax

Receive inquiry via mail, email,phonecon or fax

Receive inquiry via fax, guard mail or

email/phonecon

•Interview Marine•Get PA statement•Review relevant policies

Fax inquiry

Email/phonecommand

Urgent?

yes

Send response back to OLA

Prepare CMC’s response to MOC

Receive CMC’sresponse via

US Postal or fax

Informedof CMC’s response

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BEGIN END

Office of Legislative Affairs

Congressional Inquiries (Congrints)

Processing Congrints (con’t)

For urgent inquiries, commands will be called/emailed:

Suicidal ideations Possible child/dependent endangerment Imminent death of immediate family members

Emails/phonecon responses on urgent inquiries can be routed through the proper chain of command for endorsements, provided such routing does not unnecessarily delay the response back to OLA

Normally, urgent inquiries are followed-up with a formal tasker

OLA should be informed ASAP of mis-directed inquiries

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Office of Legislative Affairs

Congressional Inquiries (Congrints)

Under no circumstances will the subject/initiator of a congrint be disciplined, formally or informally, for exercising his/her civil right to contact their Congressional Representative.

Allegations of retribution/retaliation are taken very seriously and are thoroughly investigated.

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Processing Congrints (con’t)

Office of Legislative Affairs

Congressional Inquiries (Congrints)

The Privacy Act of 1974 All persons who are the subject of a congrint should be counseled on

the provisions of the Act and indicate their desire to waive or not waive their rights.

The waiver of privacy rights is strictly voluntary. Commands must provide a complete response, even if privacy rights

are not waived. For discharged Marines, OLA will work with Congress to acquire a

PA statement. OLA will ensure only releasable information is sent to Congress.

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Office of Legislative Affairs

Congressional Inquiries (Congrints)The Privacy Act (con’t)

If privacy rights are waived:– A complete reply will be sent to the MOC (and the MOC will

probably send a copy of our response to whomever initiated the congrint)

– In cases that involve child or spousal support, each person to whom information can be released must be indicated by name

If privacy rights are not waived:– A reply will be sent to the MOC indicating the subject of the

congrint chose not to waive his/her rights and we cannot divulge any information gathered during the inquiry

– Information concerning Government Regulations and Policies may be included in the reply to MOC

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Office of Legislative Affairs

Congressional Inquiries (Congrints)

Summary

The Secretary of the Navy and CMC has placed a high priority on timely responses to inquiries from MOCs.

OLA could not function without the steadfast support and cooperation of the IGs, G7s, G1s, Legislative Reps, and HQMC Agencies … so …THANK YOU!

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Office of Legislative Affairs

QUESTIONS???