Office Administration

Hospital Info Systems

Week 4

Review of Terminology TestFunction keys (see attached note)MOX exerciseDemo Recall ReviewDemo Recall ExercisesPatient SearchesStandard Formats (see attached notes)Patient Types

Important Keyboard Functions

The MAGIC Office Module was written in two different MEDITECH programming technologies: NPR and $T. The word processing features are in NPR, while the database and spreadsheet features are in $T. Therefore, depending upon which feature you are using, some keys have different functions. The keys listed below are the ones you will be using most often in this quick start. You will learn more about the differences in the keys’ functionality later in the training.

Lookup..

Lists all possible responses to a prompt

..Help....

Provides on-line documentation for explanations on how to use system

Exit Exits any routine. Does not save data

Delete..

Deletes one character at a time

OK..

or ESC..

These keys bring up the same utility menu which allows you to:

-File and Exit- File- Exit- Print

Delete Line..

Deletes entire line, beginning at the cursor position

Enter..

Press this key at the end of each entry. This signals the computer that the entry is complete. Or in the word processor, it indicates an end of a line and beginning of a new one.

Up Arrow

..

Left Arrow

..

Right Arrow

..

Down Arrow

..

Moves the cursor backward and forward one space at a time, and up and down one line at a time

MOX Exercise

Send a message to your instructor describing your experience using the MOX tutorial used last weekSend a message to the whole class telling them your birthday and how you would like to spend the dayYou have a message from your instructor –please reply to this message

Edit the message you sent in question #1, adding a comment about where you want your placement to be at the end of this semester.Delete the messages that you have received so far.Send a message to the instructor that will not be received until 1 week from today and in the text of the message explain that this is a message using the special handling feature.

Demo Recall ExerciseFrom your admissions module, go to routine #55 Demo Recall.Using the routine to View Demo Recall find out the following information

Unit number 000156 – patient’s name is…Patient SARRO,ERIN – patient’s DOB is…Patient PATTERSON,KRISTA – patient’s HCN is…Unit number 001010 – patient’s allergies …Unit number 001010 – medical alerts…Patient AFFLECK,BEN – next of kin is…

Standard Formats -Summary

NAME: LASTNAME,FIRSTNAME MIDDLENAME

No space between comma and firstname, no apostrophes, no periods, no quotes

MCDONALD …..not MC DONALDORILEY…..not O’RILEY

Except: SMITH-JONES…valid hyphenated names & OBS pts ST AMANT…not ST.AMANT or STAMANTNote: REV or DR or JR or SR etc follow the first name, after a space…eg. CASEY,BENJAMIN DR

‘SAINT’ names: enter with a “space” –not a period, and not joined together. Eg. ST PIERRE – not STPIERRE or ST.PIERRE Otherwise (as has happened) the patient’s name may not be found on the unit number search, and a new unit number is issued.

AGE: Newborns will show as age ‘0’ until dischargeAn infant’s age will show as ‘months and days’ up to 5M 29D, and children’s ages, as ‘years and months’ up to 5Y 11M

UNIQUE #:A 6 or 8-digit number, also referred to now as a ‘UNIT’ # In the ADM programs, it is necessary to prefix the unique by ‘U#’. LHO U#s are numbers only, other hospital records are alpha-prefixed: E = Bowmanville, N = Port Perry

DATE: DDMMYY (slashes will automatically be inserted)

Eg. 020189 = 02/01/89 = 2 JAN 1989OR

Enter ‘T’ for today, or T-1 for yesterday, etc.

TIME: Enter 24 hour format, from 0000 to 2359

CITY:if in Canada, enter city only

If outside Canada, enter CITY,COUNTRY (or State) then at province USE LOOKUP

PROVINCE:Please enter codes as used by Canada Post BC, AB, SK, MB, ON, QU, NB, NS, PEI, NL, NT, LB, YT (use Look-up key F9 to see options)

For B.C., Alberta, Saskatchewan, Manitoba, Ontario, Quebec, New Brunswick, Nova Scotia, P.E.I., Newfoundland, Northwest Territories, Labrador, Yukon Territory

POSTAL CODE:ANA NAN

If you see it entered incorrectly, please correctIf unknown or not available and pt is a resident of ON, enter ‘5’, otherwise enter --- --- for Canadian addressesUse 12 for NOT AVAIL, RESIDENT OF U.S.A.; and 13 for OTHER COUNTRY, OTHER THAN USA

TELEPHONE #:Enter NNN NNN NNNN (10 consecutive numbers that will display as (NNN)NNN-NNNNArea code now required for ALL phone numbers 26 June 01If unknown, enter NKIf pt has no phone, enter NONE

RESIDENCE CODE:Enter 4 digit number, from Residence Code Manual for current year

SHORT FORMS:For next of kin and related:

SP = same as patientSPTN = Same as Person to NotifySNOK = Same as Next of KinSG = Same as Guarantor

SOCIAL INSURANCE NUMBER:9 digits, eg. 123-456-789 (with hyphens)

Patient Types

IP – Inpatient – can be Acute, Rehab, Complex Continuing Care (Chronic), Mental HealthOutpatient

can be SDC – Surgical Day CareCLI – ClinicalER – EmergencyRCR – RecurringREF - Referred