office 365 what to use and when - centriq.com€¦ · what to use and when karla sharp sharepoint...
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Office 365What to Use and When
KARLA SHARP
SHAREPOINT AND OFFICE 365 SPECIALIST
No, O365 isn’t just Word, Excel, PowerPoint, and Outlook in your browser. That’s like saying your smartphone only makes phone calls.
Microsoft 365 Enterprise
Microsoft 365 brings together• Office 365• Windows 10• Enterprise Mobility• Security
An intelligent solution to empower employees to be creative and work together in a secure environment
Microsoft TeamsOutlookMicrosoft Teams Office 365 ProPlus SharePoint Yammer
The Use Case Drives the TechnologyNot Vice Versa
/
Apps we will explore
Groups Planner Teams
OneDrive SharePoint Online Flow
Office 365 Groups
Office 365 Groups creates a ‘group identity’ in Azure Active Directory
• Outlook: Shared mailbox and calendar
• SharePoint Online: Team site and document library
• Planner: Task management
• OneNote: Note taking
• Microsoft Teams: Connect a Team for Chat-based workplace
Groups do not replace any functionality they highlights the best features of all the Microsoft offerings
GroupsRecommended Collaboration
Employees who prefer email-based collaboration.
Teams that need to collaborate with external users but don’t want to give them access to team sites. Thus external users will get all the Group’s advantages and will be able to collaborate with the team effectively.
Microsoft Planner
Planner is a simple, light weight Work Management Application. Planner lets you organize projects, share files, assign tasks, and chat with other collaborators.
With its Project Boards, tasks, and buckets, Planner seems to directly compete with tools like Trello, Asana and so on.
The key advantage of Microsoft Planner, though, is its integration with other Microsoft products like Outlook, OneNote, SharePoint, Teams and more.
Why Use Planner
Prioritize your tasks into bucketsPrioritize
Apply the due date and calendar functionalityApply
Consider organizing by the amount of effort instead of priorityConsider
Employ the Office 365 integrationEmploy
Add plans as a tab within Microsoft TeamsAdd
Microsoft Teams
Teams is a chat-based collaboration space that allows a group of people to communicate and organize information in a single area. It creates a central location to work on projects, saving users time and enhancing productivity. Each team gets a SharePoint site collection and a group. All the content collaboration, chats, calls, and meetings are all hosted in the app.
Teams Recommended Uses
TYPES OF TEAMS POTENTIALCHANNELS
Sales
Annual Sales MeetingQuarterly Business ReviewMonthly Sales Pipeline ReviewSales Playbook
Public Relations
Press ReleasesNews and UpdatesFact Checking
Event Planning
MarketingLogistics and SchedulingVenueBudget
Marketing/Go to Market
Market ResearchMessaging PillarsCommunications Plan
OneDrive for Business
Provides a personal place in the cloud where you can store, share, and sync your files
Access and edit your files from all your devices
Share inside or outside your organization
Work together in real-time on Office documents
Quickly find the files that matter to you
Keep your files protected and backed up
Microsoft SharePoint
Online
Simple sharing and seamless collaboration Empower sharing and collaboration on your intranet。Give people places where they can organize and collaborate on content, data, and news to stay on the same page。
Inform and connect your organization Inform and connect your people with intranets and portals。Share common resources and applications and broadcast your message with rich, dynamic pages。
Intelligence and insights Rely on powerful enterprise search to find files, sites, and people。Built-in intelligence delivers the most relevant results and helps you discover information and expertise around you。
SharePoint Online Recommended Uses
Intranet portal
Customer facing internet site
Knowledge Management system
Document management system
Approval Forms
Content Management
Department and Project Collaboration Workspaces
Search results site
And much more
SharePoint Team Site
vs OneDrive for
Business
Use your OneDrive for Business personal library for the “Me” part of your work, before it moves on to SharePoint Team Sites for the “We” part of the work.
Microsoft Flow
Flow is a cloud based service that provides workflow management to integrate and automate different tasks across more than 85 applications and counting. It allows users to create workflows that automates time-consuming tasks like approvals, send/receive notifications, collect/update data and synchronize files.
For more information about training options at Centriq, Please contact:
Kansas CityJustin Ruby
(913) [email protected]
St LouisOwen Graham
(314) [email protected]
Questions