office 365 (o365) - montgomery county, maryland tutorials/owa-2-(6-18...jun 18, 2014 · office 365...
TRANSCRIPT
Office 365 – (O365)
Outlook Web Access (OWA)
Tutorial # 2 Outlook Tab – Overview
(Story board)
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2
Introduction
The following is a story board of a tutorial depicting the steps and screen selections required to perform various functions using the Office 365 Outlook Web Access (OWA) application. What is covered in ‘Outlook Tab - Overview ’ tutorial is a high level review of: • Sign on • Acknowledge / Dismiss Reminders • Inbox message view choices • Inbox message list sort order • Responding to messages (Reply, Reply all, Forward) • ‘…’ functions • Sign out As the tutorials are designed to be viewed in a reasonable amount of time each one covers specific activities. Other commonly used capabilities will be the subjects of other tutorials.
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Sign On
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O365 – OWA Desktop - Sign in Screen
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Double click on the OWA ICON
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O365 – OWA Internet - Sign in Screen
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Enter County
Network Password Select to
start Sign in process
Enter County
Network ID
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O365 – OWA Sign in progress screen
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When a staff person signs on they are presented the Outlook Tab.
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Shows list of
messages
Reminders display
Displays preview of highlighted message
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Messages filtered by
Outlook Tab – General Overview
Reply Options
Special ‘…’ Options
Messages sorted by
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Outlook Tab - Reminders – Select ‘Snooze’ to hide a reminder
By selecting ‘ snooze’ the staff
member can hide the reminder or a specified period of
time
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Outlook Tab - Reminders – Reminder is hidden
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Outlook Tab - Reminders – Dismiss reminder
By selecting ‘dismiss’ the staff member can dismiss the
reminder
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Outlook Tab - Reminders – Reminder is dismissed
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Staff person changes view by selecting name of a view
While in the ‘all’ view all
unfiled messages in the
inbox are visible
Outlook Tab – Inbox message view - ‘all’ message list view
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Staff person changes view by selecting name of view
While in the ‘unread’ view
all unfiled messages in the
inbox are visible
Outlook Tab – Inbox message view - ‘unread’ message list view
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Staff person changes view by selecting name of view
While in the ‘to me’ view all unfiled messages in the inbox are visible
Outlook Tab – Inbox message view - ‘to me’ message list view
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Outlook Tab – Inbox message view - ‘flagged’ message list view
While in the ‘flagged’ view
no messages in the inbox are
visible because they are not
flagged
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Outlook Tab – Inbox Sort order – ‘Conversations by…’ selection
Staff person can choose ‘sort by’ order and then select the sort order of
the message in the inbox from the choices provided
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Outlook Tab – Inbox Reply/Forward – Select ‘Reply’
Staff person selects ‘reply’ to respond to a message
in the inbox
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Outlook Tab – Inbox Reply/Forward – Reply Message Text
‘Reply’ to response to a message in the inbox
Because it is a reply to response only the sender of the original
message is listed on the ‘To’ line
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Outlook Tab – Inbox Reply/Forward – Discard Reply Message
If staff person chooses to discard the reply they
must confirm
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Outlook Tab – Inbox Reply/Forward – Select ‘Reply all’
Staff person selects ‘reply all’ to respond to a message in
the inbox
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Outlook Tab – Inbox Reply/Forward – Reply all message text
‘Reply’ to response to a message in the inbox
Because it is a ‘reply all’ to response both the sender of the
original message and others included in the first emailing will
be listed
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Outlook Tab – Inbox Reply/Forward– Discard Reply all message
If staff person chooses to discard the reply they
must confirm
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Outlook Tab – Inbox Forward– Select ‘forward’ message’
Staff person selects ‘forward’ to respond to a
message in the inbox
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Outlook Tab – Inbox Forward – Forward message text
Forward to response to a message in the inbox
Because it is a ‘forward’ to response none of the addresses included in the first emailing will
be listed
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Outlook Tab – Inbox ‘…’ functions – Selecting menu
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Staff person would select the ‘…’ to
display the menu
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Outlook Tab – Inbox ‘…’ functions - Menu choices
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Staff member can select the function they wish to perform
in the selected messages
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Sign off
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OWA Overview – Sign off
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The ‘User” tab is access from anywhere
in OWA. When selected the menu of
choices appears
Staff member selects ‘Sign out’ to exit OWA
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O365 – OWA Sign Off - Desktop
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O365 – OWA Sign Off - Internet
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End of
Outlook Tab – Overview
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