office 365 canberra - ediscovery and privacy: all your data are belong to us
TRANSCRIPT
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eDiscovery and Privacy: All your data are belong to usEdge PereiraES2 Solution Architect
About ES2
ES2 is a dynamic Perth based Service Provider specialising in Enterprise Security, Enterprise SharePoint and Training Services and solutions.ES2 now has offices in many locations across:
• Perth• Sydney• Adelaide• Brisbane• Paris
ENTERPRISE SECURITYOur Enterprise Security Team helps our clients with ‘end-to-end’ business-centric services and solutionsENTERPRISE SHAREPOINTOur Enterprise SharePoint Team focuses on platform governance and change management in order to mitigate business image to our client environments.
TRAINING SERVICESES2 believe training is essential to maximising business and employee success. ES2 design, develop and deliver learning solutions from customised training to certified programs to meet our client needs.
MANAGED SERVICESES2 Managed Services know that in today’s business landscape, performance, stability and reliability of key business systems are critical to ensuring your business is efficient, competitive and profitable. ES2 delivers break-fix services in line with Microsoft best practice, to optimise productivity and cost management.
• Introduction• Impact of eDiscovery• Challenges and Concerns• eDiscovery Demo• eDiscovery Roadmap• Q & A
Our Agenda
Source: http://www.phdcomics.com/comics.php?f=1553
About MeEdge Pereira – [email protected] [email protected] | www.twitter.com/superedge | www.superedge.net
eDiscovery and the Big Guys
U.S. corporations currently engaged in litigationAverage number of active lawsuits for $1B+ companiesAverage per case cost of eDiscovery
$1Million147
90%
eDiscovery Challenges• Data Preservation• Search and Reduction• Export
Preservation of potentially relevant dataPrevent deletion of responsive data.Minimize disruption to the business.
Find relevant data to produce to opposing partiesDire consequences associated with failing to produce data within aggressive deadlines.Multi-phased approach that typically involves iterative stages of filtering across different tools.
eDiscovery Concerns
Identify and Preser
ve
Process
and Searc
h
Review
Produce
In-Source Out-Source
Average Microsoft case from FY11-1368 cases with active eDiscovery efforts per year
45 people under legal hold
1.3TB
13 people’s data searched
288.8GB
Reviewed
16.8GB
Produced
4GB
Used
249 pp.
If Microsoft were to outsource the unfiltered entirety of the data to be processed and searched by a vendor, the rough standard charge would be ~$200/GB, totaling $57,760 per case, or $3.9 million/year.
If Microsoft outsource only the culled data, data processing charges are reduced to $3,360 per case, saving $3.7 million/year (average)
• Completely Outsourced
• Inside Corp Firewall• Managed by MSIT• Entirely MS
technology Exchange Servers
Local Data
SharePoint
Linear Review Tool
Review AttorneysProduction Tool
Production Set
File Shares
.pst content
Non-.pst content
Common eDiscovery Workflow
Skype/Lync Archiving
User A Mailbox
Recoverable ItemsDeletions
Deleted Items
Inbox
Versions
Purges
DiscoveryHolds
Server side archiving
All modalities captured (PC, mobile, web, OWA)
User A on hold
Hold state synced
Skype/Lync archives content into Exchange mailboxes when user is on In-Place HoldIncludes instant messaging and meeting content
• Lists, feeds, documents, and pages are covered• Admins cannot delete the hold data or site • Version history is preserved if versioning is on
SharePoint In-Place Hold
User A Mailbox
Recoverable Items
Deletions
Inbox
Purges
Versions
Audits
Deleted Items
…
DiscoveryHold
Calendar Logging
(6) Messages purged by query based hold
(5) Message Edited
(3) Message deleted
(4a) Message “purged” by user (Litigation Hold / Single Item Recovery)
ExchangeLifecycle
(4b) Message “purged” by user (In-Place Hold)
(1) Message delivered
(2) Message moved to Deleted Items
Sara Aziz Janet DenisSales Finance Sales Manager Legal
Our Demo Participants
eDiscovery Demodemonstration
• 2001, Wired did a report on the “all your base are belong to us” phenomenon, covering it from the Flash animation to its spread through e-mail and Internet forums to T-shirts bearing the phrase.
• 2003, a group of teenagers placed signs all over town that read: "All your base are belong to us. You have no chance to survive make your time." They claimed to be playing an April Fool's joke but most people who saw the signs were unfamiliar with the phrase. USA was at war with Iraq and police linked them to “terrorist ideas”
• 2004, North Carolina State University students hacked a web-based service provided for local schools and businesses to report a weather-related closing to display the phrase within a news ticker on a live news broadcast on TV
All Your Base are Belong to Us
Exchange (as of October 2015)
SharePoint and PowerBI (as of October 2015)
Collaboration and Search(as of October 2015)
Archive, Retention, eDiscovery(as of October 2015)
** Chicago out. Atlanta in. **
Next Roadmap Update (as of October 2015)
• Social — Twitter, Facebook, Yammer, LinkedIn, etc.• Instant messaging — Yahoo Messenger, GoogleTalk, Jabber, etc.• Document collaboration — Box, DropBox, etc.• Verticals — SalesForce Chatter, Thomson Reuters, Bloomberg, etc.• SMS/text messaging — BlackBerry, MobileGuard, etc.
Archiving for Non-Microsoft Data
Question and Answer
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Thanks for listeningRemember to submit your feedback so you go in the draw to win prizes at the end of the day
All Your Base Are Belong To Us
EDRM XML 1.1 Support
26
Provide a sketch of the data flow(s)
Detail here...
http://go.microsoft.com/fwlink/p/?LinkId=314072
