Collaborative ProjeCt ManageMent without

CoMProMise

www.project4domino.com

Project4Domino

In today’s highly competitive business environment, successful companies are the ones that can get things done better, faster, and cheaper. To accomplish this, you need a system that automates your processes and allows you to focus on the work at hand.

Genius Inside provides project management solutions that help companies to reduce costs while increasing productivity, efficiency and responsiveness in their project management practice.

With our solutions, more of your projects are completed on time and under budget while exceeding stakeholder expectations.

Today, with more than 350 customers and 45,000 users, Genius Inside is the leading Lotus Notes and Domino project management software provider.

Increase workers productivity

today’s enterprises require optimized performance across a wide spectrum of people. Project managers, team workers and partners must collaborate and also excel within their unique daily activities. with genius Project4Domino, your diverse user-base is exposed to highly relevant views, dashboards and functions.

Harmonize and automate your processes

genius Project4Domino has been designed to automate and to integrate your business processes. automation of processes can lead to various benefits :

• reduced administrative costs

• elimination or reduction in manual paper circulation

• optimized resource utilization and allocation

iMProve ProjeCt seleCtion, staFFing, eXeCution anD traCKing

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benefits of genius Project4Domino

genius Project4Domino is an easy-to-use, lotus notes and web-based project management solution. use the virtual workplace to manage projects and processes, where internal and external people can be involved. at any time, anywhere, you can always access necessary information:

Who, When, How, How muchthe genius Project4Domino solution goes beyond simple planning, it covers all phases of a project as well as the management of all the documents related to a project. genius Project4Domino coordinates projects through logical and chronological segmentation.

a modular solution to fulfill all project management requirements in an easy-to-use and user-friendly interface.

a Complete Project Management solution

Management – Project officeSelect projects, define their objectives, constraints, and monitor portfolio metricsBENEFITS

• align project portfolio with business objectives• get accurate dashboards to monitor portfolio• advanced reporting functions

team worker Accomplish the planned work and raise issues.BENEFITS

• work in collaborative environment• track their own tasks• receive notifications of assigned documents or tasks, and delays directly in their mailbox or calendar• Create and share documents• raise any risk or issue• Fill in their timesheets

stakeholdersStay informed about projectsBENEFITS

• access to project progress via lotus notes or web browser

Project managerThey plan, track projects and budgets. Assign resources to tasks BENEFITS

• easy visual project planning• spot bottlenecks and under utilization of

resources• Capacity planning• Measure project success• accurate views of project status• transform an issue into a task or a

project• evaluate and manage risks• Control costs and budget

it administratorInstall the system and upgradesBENEFITS

• easy to install• no external dependencies on .Dlls,

.eXes and no external database or (oDbC) connections necessary

• scales easily and runs on any of seven available lotus Domino platforms

• easy to use and manage • Quick roi

BENEFITS FOR THE ENTIRE ENTERPRISE

all project team members stay connected and share information for effective collaboration, performance and response. teams are constantly more knowledgeable, which leads to better decisions and reduced costs.

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Powerful scheduling features, including work time estimates, dependencies and integration with Microsoft Project ensure that every team worker is clear on their deliverables and project timeframes.

Microsoft Project integration. genius Project4Domino provides unique bi-directional integration with Microsoft Project, allowing you to synchronize a Microsoft Project plan from anywhere with the project repository. with the lotus Domino infrastructure genius Project4Domino gives you greater web browser access features than even Microsoft Project server. Yet, unlike Microsoft Project or others, our integration has no external dependencies (such as .eXe’s or .Dll’s), there’s no need for an additional database, and there is no oDbC connection necessary. with this approach you are able to work with the identical user interface, whether you choose a web browser or the lotus notes client.

Bi-directional interface with Microsoft Project Scheduler. Most organizations want to use their existing scheduling tool and genius Project4Domino interfaces with a number of scheduling tools. to take advantage of the power of your current application(s), genius Project4Domino automatically synchronizes your scheduling and planning tool with the data in your project reference system (timesheets, task, timetables or deliverables) and allows you to also import a Microsoft Project file into genius Project4Domino as well as a Microsoft Project plan.

genius Project4Domino the ultimate lotus Domino

based server software for Microsoft Project !

Microsoft Project Integration

• Bidirectional

• No additional .EXE or .DLL

• Web-enabled

• No ODBC connection required

• No additional RDBMS

• Supports Microsoft Project 98 and later

• Centralized resource pool

• Generic resource support

• Supports Microsoft Project template definition

• Reads Microsoft Project plan in Genius Planner

Plan Your ProjeCts

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Genius Planner Gantt Chart

• Drag & drop pane, task, timeline

• Web browser & Lotus Notes client enabled

• Task dependencies

• Baselines

• Critical path

• Zoom-in and zoom-out

• Resource Gantt Chart

• Printing support

• Generic resource support

• Microsoft Project import and export

• Global projects resources’ workload graphic display

genius Planner, an integral visual gantt-based Planning and scheduling tool

Genius Planner : A powerful and feature rich alternative to Microsoft Project. genius Planner, a java based tool provides you with a comprehensive « Microsoft Project like » scheduling and planning tool in the form of the Gantt Chart / Diagram, which can be viewed and modified via a web browser or lotus notes client and allows you to visually plan and modify your projects, assign and link your tasks, determine a timeline and estimate costs.

genius Planner also provides advanced resource management functions, aiding you in seeing bottlenecks and under utilization of resources, in order maximize and optimize the resources’ usage in a multi-project environment.

genius Planner allows you to easily interface with Microsoft Project as it can import and export to and from Microsoft Project.

Maximize the ROI from your people. genius Project4Domino’s resources module enables organizations to gain optimal results from their most valuable asset—their people. to speed time-to-results, organizations must quickly find the right people and form interdepartmental teams to resolve complex problems.

A centralized management of resource to simplify project administration. the management of project team members in a centralized manner allows you to automatically ensure the consistency of information for those people that are not only actually involved, but also those that are potentially involved, across a range of projects. Project managers can easily perform searches for appropriate resources and assign tasks accordingly.

Availability management. simple and graphical dashboard views are used to identify assignments and ‘free’ time of resources; information is also available to show skills or a particular competency.

Dynamic resource allocation. within your project and process models you can define resources in terms of the role they will play (for example: project manager, designer, developer, system architect, etc).

Advanced Resource Search Functions. genius Project4Domino provides the tools to enhance your staffing processes. Do a quick and simple resource search or a power skills and availability search, then drill down to specific information about each person, including skills and individual calendars. You have instant visibility into the resource pool, making it easy to find available, qualified people across an entire global organization.

Resource management

• Availability management

• Capacity planning

• Generic resource

• Synchronized with address book

• Resource profile

• Overall project availability

• Resource hierarchy

• Advanced resource search functions

resourCe ManageMent

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timesheet entry

Easy-to-use timesheet user interface. genius Project4Domino provides a user-friendly way of collecting actual hours and estimates of time required to complete tasks related to projects using a web browser or lotus notes client.

when entering the data, an individual can also enter comments or detailed information on the nature of the time spent. every user fills out their timesheet on a weekly basis. when timesheets are completed, users can send an approval request to their project manager using the workflow feature or the timesheet can be approved automatically (depending on the configuration). Project managers can then approve or reject timesheets.

the project’s actual dates are automatically updated using timesheet data entry.

A complete picture of resource usage and costs. all entries in timesheets are calculated and charged to specific projects. each resource is assigned to an internal cost structure and a billing rate that is dependent upon the role they perform.

Costs are calculated according to the planned time, time actually spent and time billed. therefore, a complete picture of resource usage can be obtained and the financial implications (including budgets, costs and margins) can be identified.

Detailed views allow management to track project hours and cost. leveraging advanced report functions or advanced Microsoft excel export (built-in), manager could create tailored views and reports.

Timesheet

• Weekly time and expense report

• Compliance reporting

• Approval workflow

• Detailed reporting views

• Task re-estimation process

• All standard reporting tools supported

• Export to Microsoft Excel with field to cell mapping

Genius Project4Domino provides high-level portfolio views of the entire project portfolio. Projects may be grouped by business unit, division or department hierarchy. this provides a powerful enterprise-wide view of project status, budget variance and completion timeline.

The portfolio dashboard brings together the critical elements of portfolio monitoring, issues, schedules, deliverables, risks, and metrics, — with grouping and drill-down through the organizational hierarchy. executives can quickly identify trouble areas, and drill-down for more details. at the individual project level, each red-yellow-green traffic light links to additional information specific to the selected metric.

Advanced consolidation functions allow executives to define aggregate views of

projects information according to their needs. Consolidation and portfolio functions provide a global and consolidated overview of the project activity.

Genius Project4Domino’s Key Performance Indicators. using the genius Key Performance indicators you can effectively align projects to your corporate strategy. this KPi module is designed to translate your organization’s mission and business strategies into performance measures and operating objectives. it allows to align project impact with corporate strategy to maximize roi. it insures that the project selection and prioritization is done according to goals and objectives.

align project portfolio and business strategy

Project Portfolio andmulti-projects

• Multi-project dashboard

• Multi-project Gantt Chart

• Multi-project budget tracking

• KPI definition

• Project business value tracking

• Project ROI tracking

• Project prioritizing tools

• Project portfolio analysis

• Project portfolio reports

• Project-to-project relationship

• What if analysis

get a 3D view oF Your ProjeCt PortFolio

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Reporting

• Build reports on-the-fly

• Perform ad hoc analysis

• Distribute reports in popular formats

• Set of graphical reports

• Web browser and Notes client support

• Automatic generation and distribution of reports

• Secured access to report

• PDF format reports

• Re-use report objects

• WYSIWYG design interface

analytics and reporting

genius Project4Domino provides web browser and lotus notes clients with a powerful server based platform for reporting, analysis and information delivery. it combines report creation and analysis tools with a content management and delivery system.

Genius Project4Domino analytics capabilities gives portfolio users and the project manager the big picture while allowing them to drill-down to the smallest detail.

analytics and ad-hoc reporting capabilities let users create ad-hoc reports with the ability to query, filter, group, compute and format data from genius Project4Domino views on-the-fly.

Genius Project4Domino reporting engine is an effective communication tool for sharing information on the advancement of a project with all people concerned — internal and external. our server based report engine can even automatically generate reports in Adobe PDF format.

Reporting with Microsoft Excel. transform any genius Project4Domino view into Microsoft excel report and chart. Create your reports layouts once, store them in the template repository, and use them many times.

take advantage of advanced features in Microsoft excel such as Pivottables, conditional styling, and drill-down to analyze project data without having to purchase specialized olaP tools.

genius Project4Domino contains a set of pre-defined report templates, which can be updated and extended to fit your organization reporting requirements.

Project monitoring. to be pro-active and for optimal project steering, genius Project4Domino provides you with all the essential information to monitor your projects: resources used, estimated and actual costs, deliverables, task progression, and a lot more.

You know what has been done, how long it took, the costs, what remains to be done, the problems encountered and the results.

Visual indicators. easily interpreted progress reports and delay management are provided. You always know who and what. resource allocation and expenditures, as well as the control of time spent, puts an end to any possible project slippage thanks to an effective and accurate follow-up and escalation system.

Genius Project4Domino Dashboards are displays that summarize details into a concise management summary. these displays show interpretive color-coded indicators and a collection of project statistics. the six standard project indicators shown are time, Cost, effort, Progress, issue and risk. For each project you set targets for the Completion time, budget and Completion effort.

Personal project tracking. genius Project4Domino provides personal dashboard to see all your planned, on-going and requested activities, the document and reports you have to work with, a clear view of process and workflow you are involved in.

insure project delivery on time

and within budget

Detailed project tracking

• Accurate tasks and to-do follow-up

• Visual indicators

• Delays alerts and reminders

• Actual vs. planned

• Deliverable tracking

• Approval tracking

• Personal dashboard

• Personal calendar

DetaileDProjeCt traCKing

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Budget tracking

• Easy detailed & customizable project budget

• Automatic calculation of actual and re-estimated costs

• Time, expenses, products

• Multi-currency

• Multi-rate

• Cross-charging support

• Cash flow monitoring

• Earned Value calculation

Cost and budget tracking

Cost tracking is essential to measure project performance vs. budgets. genius Project4Domino compares planned vs. actual expenditures vs. estimated work completion to highlight budgets drifts.

Cost and budget management. genius Project4Domino puts all elements necessary for cost and budget management of your projects at your disposal. reporting, management and the ability to take an overview of the discrepancies, provide a clear and accurate picture of budget status.

genius Project4Domino allows you to calculate and adapt your budget management, regardless of whether your budget is based on annual costs, quarterly costs or on one or multiple cost centers. after assessing your fees and defining your purchases and expenses, genius Project4Domino allows you to establish a preliminary estimate of fees and costs. by readjusting resource costs and personnel used, you are able to carry out ‘what if’ calculations.

Cost and rate management. genius Project4Domino has the ability to maintain multiple rate matrices that establish bill and cost rates for labor, expenses, materials and others. Further, it can do this in multiple currencies.

Cash flow. genius Project4Domino’s intuitive tables show required cash flow for each project period (months or weeks) including labor costs, purchases and expenditures.

Document Management

Genius Project4Domino manages all documents related to the projects. it provides document templates and helps in the structuring of information. these can be easily extended with a series of pre-defined documents, according to your requirements.

Integrate existing documents. genius Project4Domino and its internal templates allow you to integrate all your documents into the reference system, whatever their format (excel, word, wordpro, Photoshop, Paint shop Pro, adobe acrobat, autoCaD, etc.). You can then design your own document formats.

A real project documentation tool. genius Project4Domino is more than just a file store in the project database, it also allows you to attach files and comments to any piece of information, such as tasks, deliverables, project descriptions, and many others.

Microsoft Office integration. genius Project4Domino’s Microsoft office integration allows you to produce highly formatted Microsoft word or Microsoft excel documents with your project data. users can create new Microsoft word documents or Microsoft excel worksheets based upon user-defined templates. Depending on the template setup, genius Project4Domino will populate the document fields with corresponding project data — a feature similar in concept to ‘mail-merge’.

Classification. genius Project4Domino allows you to classify all your documents with up to 20 different criteria and to link related documents.

Document management

• Document library

• Customizable document template

• Microsoft Office integration

• Versioning

• Classification

• Check-in check-out

• Document history

• Plain text search

• Discussion thread

teaM worK anD Collaboration

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Process automation and lotus notes integration

Process and workflow support. Define the workflow yourself in order to automate and support your business processes. organizations can incorporate the desired flow cycles, gates, typical phase reviews and approvals that meet their organizational requirements.

E-mail notification. this feature is quite popular among genius Project4Domino users as it permits excellent communication within a team. each user may decide to receive an email when he or she is assigned to a new task or when one of their tasks (or any other kind of documents) are modified. this frees the project manager’s time for more important tasks. email notification via lotus notes or Microsoft outlook, and other web browser based email systems such as gmail, Yahoo, hotmail, etc. is automatic !

Calendar and email integration. genius Project4Domino provides unique integration with your lotus notes email, calendar or to-do list. Your planning tool (Microsoft Project, genius Planner, Psn, etc.) is synchronized with your calendar and your emails related to ongoing projects can be transferred and classified within genius Project4Domino and associated to a specific project.

Collaboration. as genius Project4Domino is also 100% web based, it enables project managers to assimilate users outside of your organization, with or without lotus technology, without jeopardizing your corporate structure or your security policies. all the project team members stay connected and share information for effective collaboration, performance and response. teams are constantly more knowledgeable, which leads to better decisions and reduced costs.

Instant collaboration on the project level. leveraging ibM lotus sametime capabilities, genius Project4Domino allows user to share on-line status, review documents and deliverables, and more easily communicate, as well as collaborate with on-line team members.

Collaboration

• Automatic distribution

• E-mail and to-do notification

• Calendar, email and to-do integration

• Synchronization between planning tool and calendar

• Approval cycle

• Role based workflow engine

• Project forums

• IBM Lotus Sametime integration

Implementation of processes. genius Project4Domino helps organizations in the implementation of processes based on standard project management methodology like Prince2, PMi, six sigma, across industries. Policies, procedures, guidelines, templates, and project data can be kept in a centralized repository for use by distributed teams. Processes like reviews, approvals, etc. can be tailored using automated workflows and custom databases of genius Project4Domino.

Project templates. Project templates can be used by system administrators to define company wide standards for common project scenarios. this allows project types to be configured one-time with features such as custom fields, workflow types, document types, role and permission sets, etc. that can be stored in an organization wide repository. this ensures that all projects of one type will have the same structure, thus making it easier for other people to follow.

Risk management. risk management is crucial to success of any project. genius Project4Domino allows team members to contribute to the risk registration for a project, identify severity of the risk, analyze its impact, and discuss ways to mitigate the risk.

Change management. genius Project4Domino makes it possible for the team to clearly document changes, evaluate the impact, identify the affected items, and translate the new business needs to specific tasks that can directly be assigned to team members. an integrated routing process helps in both the evaluation as well as approval of the change request.

Issue tracking. an issue tracking system in genius Project4Domino allows all stakeholders to report issues and keep track of pending issues in the project. the integrated notification reporting and tracking of issues, changes, risk helps in project level Quality assurance.

Project standardization

• Projects templates

• PMI, Prince2, Six Sigma support

• Issue Management

• Change Management

• Risk Management

• Process designer

• Role based processes

ProjeCt teMPlate anD MethoDologY

suPPort

support your business without any compromise

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Configuration and integration

genius Project4Domino has been designed to be easily integrated into your it system.

Configuration. genius Project4Domino was designed for ease-of-use, even for setup and configuration. it allows you to easily define your terminology/nomenclature, keywords, change labels, define templates, rates, skills, define workflows, and dozens of other configurable items — all without ever modifying a single line of source code. this gives it enormous flexibility to adapt and tailor the system to fit a company’s specific needs, without losing functionality, nor adding cost or incurring implementation delays due to costly code re-writes. Configurability enables you to adapt our system to the unique way you run your business, empowering you to improve performance, lower costs and maximize your roi.

Customization. genius Project4Domino employs powerful customization techniques, allowing you to add your own functionality to the product. this is done in several ways. the first allows you to add your own custom sub-forms and views to the existing forms and views, and the second allows you access directly to source code and utilization of our own documented aPis. More importantly, unlike other products, with genius Project4Domino, both method ensure smooth and easy upgrades (as long as the customization guidelines are followed).

Integration. genius Project4Domino can integrate with a large cross-section of existing front-end and back-end enterprise applications, such as saP, Peoplesoft, oracle, and many others. genius Project4Domino also provides integration with enterprise portals, customer relationship management systems and others.

Genius Customers

• ABB• AGFA• Avery Dennison• Baccarat• Remy Cointreau• CooperTeam• Buehler Motor• Carl Zeiss• Celestica• Camco• GoodFellow• Electrifil• Nutra Flo• Soginorpa• Sapphos Environmental• Mechanics Bank• B&S Card Service• Novartis• Medquist• Richemont• Rolex• Toshiba Medical System• Liechtensteinische Landesbank• Swiss Re• Lanxess• Thomas Miller & Co• United Nations• Vetter Pharma• Volkswagen• Zurich Insurance

there’s always a genius waiting to help. there’s always a right combination of genius ibM Domino bases project management modules, to help to improve your efficiency within and across your projects.

genius insiDe ProjeCt Collaboration Kernel

www.project4domino.comwww.geniusinside.com

GENIUS INSIDE INC.Phone : (1) 866-877-GENIUSE-mail : sales_us@geniusinside.com

GENIUS INSIDE EUROPE SA17, Rue de GenèveCH-1003 Lausanne - SwitzerlandPhone : +41 21 310 70 00Fax : +41 21 310 70 01E-mail : sales_europe@geniusinside.com

LOGICIELS GENIUS INSIDE INC.1, Place Ville Marie, Bureau 1700Montréal, Québec H3B 2C1Phone: (1) 514-722-0544 and (1) 866-875-0544Fax: (1) 514-722-9529E-mail: sales_ca@geniusinside.com

GENIUS INSIDE GERMANYFriedrichshafener Strasse 83D-88131 Lindau (Bodensee)Tél : +49 (0) 8382 2744510Fax : +49 (0) 8382 2744511Email : sales_de@geniusinside.com

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