About our presentation: Construction experts will discuss a suite of sophisticated technological capabilities intended to reduce on-site problems, pro-vide greater value for facility managers and achieve better decision making on and after a project. The use of software, nota-bly advanced applications for mobile, tablet, and desktop technology foster cost and time savings, improve accuracy and gain overall efficiency. Digitized estimating, web-based bid procurement and drawing distribution, cloud-based document manage-ment and online collaboration, including the use of cloud-based applications. Panelists will reveal how real-time reporting dramatically improves the quality and accuracy and provides greater focus and attention on project details, especially in the collection, analysis and dissemination of job site safety information. The results in reduced risk, few safety incidents and bet-ter communications. About our Speakers: Mike Behm – Senior Vice President With 35 years of architecture and construction experience, Michael Behm plays a critical role in Leopardo’s overall business and construction strategy. His impressive resume features a diverse mix of complex construction projects, including work in the municipal, recreation, higher education, aviation, K-12, federal government and non-profit sectors. As an architect and a contractor, Mike believes that design and construction are inseparable. The most successful projects are those where design and construction professionals work in close partnership, and the effort is rooted in trust and team-work among the owner, architect and contractor. The overall success of a project relies heavily on the team’s understanding of the project constraints as well as its opportunities. Great projects provide innovative solutions that not only inspire, but also are functionally responsive, technologically sound, and fiscally responsible. This philosophy has positioned him as a recog-nized leader on design-build and alternative project delivery systems. Mike’s understanding of a multitude of project types, budgets and delivery systems strengthens his belief that integrating design and construction teams can offer tremendous benefits to many clients, designers and builders. Mike has been published in many professional journals, including Architectural Record, and presented at various professional conferences and seminars for AIA, Design Build Institute of America (DBIA), Association of Licensed Architects (ALA), Pro-fessional Services Management Journal (PSMJ), and the American Society of Civil Engineers (ASCE). NEIL DOSE – MEP Coordinator As MEP Coordinator, Neil scrutinizes every facet of the architectural and engineering systems, addressing any issues of constructability, design, scope of work for subcontractors, structural elements, document translation, etc. Buildings are more complex than ever with a significant portion of our clients’ investment tied up behind the walls or above the ceiling. Realizing the critical nature of these unseen systems, Leopardo places the utmost importance on the coordination and synergy of MEP (mechanical, electrical, plumbing) engineering. With a comprehensive and strategic approach aimed at sav-ing our clients’ time and money, our dedicated MEP Coordinator rolls up his sleeves as early as possible in the project and works in concert with architects and engineers to review and scrub the systems to catch any potential problem before it’s too late or costly. About our Site: Leopardo is a recognized leader in construction, design-build and commercial real estate development with the resources to build world-class projects across practically every major sector. As a successful and growing construction services firm, Leop-ardo Companies needed a larger headquarters that would also serve as a showcase for the firm’s premium quality construc-tion. As such, they design-built a two-story, 70,000-SF facility. Project features include:

• A prominent curved roof screen element that penetrates the rectangular volume of the office blocks • The two-story lobby features glass and stainless steel railing systems, anigre wood paneling and patterned terrazzo floor-ing

• Architectural pre-cast and high performance glazing lend this building a cohesive relationship with its prairie surroundings • A digitally controlled variable air volume HVAC system allowing a strong degree of zoning control and comfort adds to the buildings state-of-the-art features • 600-SF server room with raised floor, isolated preaction, dry fire suppression, five-ton independent cooling, eight equipment racks, 16 KVA, n+1 redundancy UPS for “A” side power, and a separate surge-suppressed “B” side power As pioneers in the Prairie Stone Park development, Leopardo went on to build several build-to-suit headquarters, research and development, and special use facilities throughout the park. ** We will no longer accept American Express through our registration system. If you would like to charge to your American Express, please call the chapter office or bring to the meeting and we will process there. **All no shows will be billed.

October 6, 2015—Leopardo Construction I N S I D E T H I S I S S U E :

President’s Message

4

Little Drop of Water

5

Work Tight 7

20 Ques-tions

8 & 10

Common Pitfalls

12

NI In the News

Check us out on:

Inside Story Headline

P A G E 2 V O L U M E 3 1 , I S S U E 9

Platinum Sponsors:

Sponsors

Inside Story Headline

P A G E 3 V O L U M E 3 1 , I S S U E 9

Gold Sponsor:

Silver Sponsor:

From the President…. V O L U M E 3 1 , I S S U E 9 P A G E 4

Don’t forget to get “LinkedIn” with our chapter IFMA NI Chap-ter Group

It is not even October and we are seeing Christmas decorations in the stores already. I am not ready! I enjoy Fall and the change of seasons, which always begins with a pumpkin spice latte. One of the first things you should be doing in October is attendingour next meeting, Octo-ber 6th, at Leopardo Construction - 5200 Prairie Stone Parkway, Hoffman Estates. The topic of the presentation is Construction Technology. Facility Managers will learn about digitized estimating, web-based bid procurement and drawing distribution, as well as other state of the art technologies. You will not want to miss this presentation! The second thing you should be doing in October is going to World Workplace, October 7-9 in Denver, CO. Sign up soon if you have not done so already! Our co-sponsored cocktail party with IFMA -Chicago isThursday, October 8 (5:00pm-7:00pm) at The Corner Office- 1401 Curtis Street, Denver, CO. We hope everyone who attends World Workplace can make it. We have our IFMA-NI pins available to trade and share. I can hand them out to attendees upon request. Despite the rainy weather, I hope everyone had a terrific time at the golf outing! A big THANK YOU to our golfers, sponsors and raffle donations. We would love to hear your feedback on the venue. Did you enjoy the Seven Bridges course as much as Klein Creek? If you are looking to have fun and network with your fellow IFMA-NI members, come join us October 27th at Level 257 in Schaumburg! Come join us for bowling, PAC MAN and more! Detailed information to follow. The phrase that pays is “things do not change; we change.” See you soon! Ann Del Fiacco Madam President

V O L U M E 3 1 , I S S U E 9 P A G E 5

I am an architect. When I am not designing new commercial buildings I am helping property owners and managers take care of their existing buildings. My friends in the property management business tell me that their biggest, most frequent maintenance problems are with roofs and paved surfaces. Both are constantly wearing out and in periodic need of major repairs. And why is this so? What culprit could inflict so much damage and cause facility managers and owners so much pain? Actually there are four culprits. First is “a little drop of water”, second “a little ray of sunshine” and third, well it has a split personality with two diametrically opposed sides: they are called “Hot” and “Cold”. The fourth culprit is wind. These insidious culprits work together or separately to tear your facilities apart, and they are very good at it. I would like to tell you a story. When I was a freshman architecture student the professor in my very first class drew a picture of a rain drop on the chalk board and said “here is your number one enemy. You are now entering an epic struggle against this ele-mental force and will contend with him (and his innumerable relatives) for the rest of your careers. This little drop of water will do everything it can to penetrate your buildings and cause mischief. Your job is to keep him out. Beware”. We all stared at that drop of water on the board and saw it in a new light. Water penetration of buildings and grounds is a large topic and a full discussion is beyond the scope of this article. Let’s break out a portion of the topic and talk about how these four culprits attack your roofs. Water itself has a wearing effect on roofing materials. A roll of sheet roofing will last forever sitting in a warehouse. On your roof? Maybe 20 years. The UV rays from the sun brakes down the chemical composition of roofing materials. High winds cause uplift forces that put mechanical strain on the roof membranes and the fastening methods. High temperatures brakes down chemical bonds in the roof materials and the colder temperatures in the weather causes the roofing materials to shrink thus causing mechanical stress resulting in tears and failed joints. Lastly the perpetual change in temperatures above and below the freezing point introduces the freeze/thaw cycle which allows moisture on a micro level to work its way into fissures in the materials and enlarge holes as the water expands on freez-ing , thaws, then freezes again. This is one of the forces that tears down mountains. The effects of these forces vary depending on geographic location. For example there is no concern regarding the freeze/thaw cycle in southern climates, nor are they concerned about mechanical stress from cold shrinkage but excess heat and greater exposure to the suns UV rays is of concern. I have in mind the classic flat or near flat commercial/industrial roof which are so common. There are a host of different materials used in commercial roofing now a days but they all endeavor to do the same job: keep the drop of rain out of your building. Standing water is generally bad for most modern roof coverings. If a roof is flat or nearly flat then rain water will obviously form ponds which will only disappear thru evaporation taking days to dry. This happens more often that one might think. Unfortu-nately there is a temptation on the part of architects and builders to put in the minimum amount of slope in the roof because it makes building detailing easier or is cheaper to build that way. There was a time when roofs were designed very flat and to hold standing water indefinitely. It was done with the idea that water held on the roof would keep the roof cool in the summer heat and that the evaporation process would add a cooling effect. These roofs could hold 2 or 3 inches of water for weeks. There were ac-tually valves placed on the roof drains to stop water from escaping the roof so as to intentionally create lakes on the roofs. As air conditioning became the norm there was no longer need for this practice. Some of these buildings are still around. Practically all roof materials and installation procedures now used are recommended to not hold standing water for more than 48 hours. This makes it important to install the roofs and drainage systems well so as to have good drainage and minimize puddles. So what can we do to manage our roofs. First do what you can to insure that rain water drains well and completely. Basically, get the water off your roofs as fast as you can. If you find persistent puddles you might do well to have a roofer do some remedial work on the roof to get rid of them. Sometimes a roof drain is actually higher than the roof around it and may need to be lowered. Second: have your roofs inspected on a regular basis. An inspection in the spring after the stress of winter is when a lot of prob-lems show themselves and an inspection in the fall is a time when repairs can be made easily before winter when repairs are had. Third: When on a roof for any reason come prepared to clean out your roof drains. Don’t wait for some inspection that is months away. This may be the single most important thing you can do to avoid leaks. Fourth: ask your mechanical equipment service providers to be careful when on the roof. If you have designated walkways remind them to use them. Check to see if they have actually properly closed all RTU access panels and picked disposed of any parts they have replaced. During roof inspections I have found metal access panels flapping in the wind and have even seen metal panels from RTUs blown off their units and stick-ing 4 inches into a roof. Doing these things may save you a boat load of headaches later. Article written byEric Eriksson of Eriksson Architecture LLC who can be reached at: 847-370-6550 erikssonarchitecture@comcast.net

The Proverbial “Little Drop of Water” V O L U M E 3 1 , I S S U E 9 P A G E 5

V O L U M E 3 1 , I S S U E 9 P A G E 6

Trivia Questions A conference room is 25' wide x 45' long x 9.5' high and can seat up to 60 people theater style. Determine the size exhaust fan (in cfm) required to assure adequate participant com-fort. A. 60 x 98.6 / thermostat setting B. 25 x 45 x 9.5 x square root of 60 C. Building return air system can exhaust the hot air generated by most meetings. D. No need; it's always too cold in there anyway. I'd favor answer C. How did the first group of Certified Facility Managers become certified? A. Take six-hour exam with 300 questions that was proctored by IFMA. B. Fill out a 35 page experience assessment form for a variety of categories identified by IFMA. Send it to IFMA and they decided if you qualified to be a CFM. C. Chapter members voted in those they judged worthy of being a CFM. D. IFMA invited members from around the country to a meeting at their headquarters. Those that came were deemed to “care” and were awarded the CFM designation. The answer is B. A more detailed explanation from George Gogola is "The application for Equivalency-Based Certification had to be postmarked by July 31, 1993. The applicant responded to a 35 page Experience Assessment Form. This form required detailed examples written for a variety of categories identified by IFMA. It was essentially an essay test. Mine was 49 pages, typed, sin-gle-spaced. " And that my friends is lot of work!

Congratulations to Kevin Boyd. He just earned his CFM certifi-cation!!

October 27th—Chapter Networking Event Level 257 Schaumburg, IL $20 a person 5:30—7:30

V O L U M E 3 1 , I S S U E 9 P A G E 7

Work Tight, Don’t Let the Bed Bugs Bite

Tips for managing the bed bug threat in office spaces Theoretically nobody is supposed to be sleeping at the office, and let’s face it, those desk chairs aren’t exactly Lazy Boy recliners, so there shouldn’t be much of a potential for bed bugs at the work place, right? Unfortu-nately, that is not what pest professionals in the field are encountering. A 2011 survey of Pest Control Operators from the NPMA (National Pest Management Association) stated “Perhaps the most striking result in this year’s survey is the spread of bed bugs from housing and lodging to less “conventional’ settings”. In office buildings, the percentage of respondents reporting bed bug encounters increased from 17% to 38% in one year! Addition-ally, NPMA reported that 1 in 5 Americans has had an infestation in their home or knows somebody that has encountered bed bugs. Additionally, Orkin reported that Chicago ranked #1 in the nation for bed bug service requests in 2012. When you consider how efficiently bed bugs are able to hitchhike on purses, briefcases, and boxes, combined with the sheer number of employees, clients, and vendors that pass through a typical office building, the odds tell us that any occupied office building has a high bed bug potential. While this is not some-thing to panic about, it is something for HR departments to plan for. To better manage the problem of bed bugs in the office space, it is important to understand some basics about bed bugs in general. A bed bug introduction is the point at which a live specimen is brought into the office space through an employee, visitor, or even furniture, packages, products, or mail. With the presence of a food source (people), an introduction has the potential to become an infestation: a growing, feeding (in other words biting), reproducing, and spreading population. In order to successfully minimize the negative impact of bed bugs in your office, the key is to identify and control introductions before they turn into infestations. Due to their small size and cryptic nature, bed bugs can be difficult to detect, and infestations may be present for months before reaching a noticeable level. This is especially true in non-traditional settings like office buildings where bed bug populations tend to grow through new introductions and spread throughout the space slowly at difficult to detect levels, therefore exposing a large number of employees to the risk of infestation. If managed proactively and efficiently, introductions can often be eliminated before reaching that level. While bed bug introductions are nearly impossible to prevent, a proactive management plan that includes HR policies such as education and communication in addition to facilities management procedures that include inspection and treatment can help reduce the frequency and severity of infestations. Early detection and treatment are important keys to minimizing the effect and spread of bed bug infestations. By incorporating an employee education program, encouraging open communication, and implementing a proactive inspection program, the impact of this particular pest can be greatly reduced in the workspace. An ideal bed bug protocol for an office building should be comprehensive and proactive. One aspect is to incor-porate training seminars for management, staff, and vendors that includes tips on how to identify signs of bed bugs at home, at work, and while traveling, as well as ways to protect themselves from picking up a hitchhiking bed bug. Additionally there should be HR policies that encourage employees to openly communicate bed bug concerns and reduce clutter and personal items that are brought into the workplace. Lastly the protocol should incorporate a solid relationship with qualified pest management professionals for identifying and treating bed bug introductions or infestations. A regularly scheduled inspection program will help catch introductions at an early stage before they have an opportunity to develop into a widespread infestation. This will reduce liability exposure as well as reduce treatment costs. Experts agree that the bed bug epidemic is not going away any time soon. It is not possible for any one party to solve even a localized infestation on their own. A cooperative effort from all involved is crucial in the detection, prevention, and treatment of bed bug infestations. Having a solid management plan will help you stay on top of the ever increasing bed bug threat, reduce your overall treatment cost, and lower your risk of liability and threats to your reputation through early detection of introductions and immediate response to control bed bugs before they control you. Carla Wagner, Operations Manager Canine Detection & Inspection Services, LLC 106 W. Calendar Ct. PMB 222 LaGrange, IL 60525 Phone: (708) 671-1577 www.canineinspection.com

V O L U M E 3 1 , I S S U E 9 P A G E 8

20 Questions with Dave Falls, CFM Name: Dave Falls, CFM Company: JLL Position: Facilities Manager How long with IFMA: 29 years What are your favorite hobbies? Running (5K’s), genealogy, watching sports What is your favorite book? Key to Rebecca and most anything else by Ken Follet What are you currently reading? End of Secrets by Ryan Quinn What is your favorite food/cuisine? Most fish dishes if well prepared. Favorite restaurant: Café Amano in Elmhurst Describe your family growing up and now. I am the 4th of 8 brothers spread out over a 24 year age span. Brother # 8 born the week I started college. I have a son and a daughter of my own, ages 31 and 27, respectively. Hometown: Oak Lawn Current residence: Elmhurst What is your favorite sport to play? When I was much younger, rugby. Played until age 30 Favorite sporting event: World Series Favorite team: 2005 World Champion White Sox and whoever is playing Notre Dame Cubs or Sox? Dumb question. People actually like the Cubs? Are you a morning or night person? Definitely a night person. I need my coffee. What would you do if you won the lottery? Retire immediately, buy a couple new cars, and pay off my daughter’s student loans What three words would you use to de-scribe yourself? Resilient, Dedicated, Caring

What is your favorite movie? The Day the Earth Stood Still. Older than I am but still a classic TV show? Big Bang Theory Most people don’t know I:Have a son who is an orthopedic surgeon. I guess he got his brains from my wife who is way smarter than me. What is one goal that you would like to accom-plish during your lifetime? I would like to do something positive as a volunteer or contributor somewhere (maybe have to wait till I retire to find the time) that would make a positive change like helping find a cure for a disease like MS Who is your hero or role model (or an influential person in your life)? My wife, Heather. She has been battling MS for over 10 years now and continues to keep her positive atti-tude and successfully staves off its progression What is your favorite thing to do in the summer? Go to outdoor concerts and festivals with friends If you could visit any place in the world, where would it be & why? Australia, to see if water really does go down the drain in the opposite direction. I am easily amused. What is your favorite city to visit? Louisville, KY What is your favorite vacation spot? Probably Charleston, SC and internationally, England and Wales If I could trade places with one person for a day, it would be: Robert Redford I’d like to have dinner with: Jennifer Aniston (while being Robert Redford) What songs(artists) are on your iPod/phone? Joe Bonamassa (several albums), Linkin Park, War-ren Zevon, REO Speedwagon, Styx, Barenaked La-dies, Big Head Todd and the Monsters, Journey, U2 If you had access to a time machine, where & when would you travel to? To mid 1800’s Ireland and East Prussia (now Ger-many) to meet my ancestors What are your pet peeves? People who speak too softly when I am not wearing my hearing aids

V O L U M E 3 1 , I S S U E 9 P A G E 9

Volunteers Needed for Ad Hoc Old Folks Committee

Hello IFMA NI members! Recently NI held its annual strategic planning session. A key goal

identified by the group is to document past chapter activities, people, initiatives, best practices and other points of interest.

To undertake this initiative one of our first steps was creating an Ad

Hoc old folks committee…Hang on that can’t be right, make it the Aging Archivist’s Committee…No, no, that’s not politically correct either. Was it the Ad Hoc sub-committee to the Historical Committee? Arrrrrrg, I can’t remember! What we are going to call it doesn’t matter, what we have been tasked to do is what’s important!

The new committee has been charged with cataloging our ar-

chives, deleting what is trivial and outdated and then organizing and cataloging the important stuff.

During the Strategic Planning Session the group turned to me (do I

really look that old) to lead this initiative. I’d like to invite other members including some of our long-tenured members to help with identifying and labeling old photos, identifying best practices that have fallen by the wayside and more. We also can use members who have experience with records management and setting up a database.

All are welcome and encouraged to help out with the project. We

are looking for members who can volunteer 3-5 hours as well as those who can work with the group through the entire project. As an aside, if you need CFM renewal points this committee is an ideal and hopefully fun way to earn some points.

Please contact me at mkischnersr@att.netif you have questions or

would like to join our band of records explorers. If I don’t (or can’t) hear from you, I’ll be reaching out to you from my wheelchair.

Thanks! Mark Kischner, CFM

V O L U M E 3 1 , I S S U E 9 P A G E 1 0

20 Questions with Joe McCarthy, CFM Name: Joe McCarthy, CFM Company: JF McCarthy Position: President How long with IFMA: Since 2008 What are your favorite hobbies? Outdoors activities include bicycling, roller blad-ing skiing, sailing, and kayaking. Indoor activi-ties include theater, museums, music concerts and visiting historical sites. And I read a lot. What is your favorite book? One book I have read many times is “The Dub-liners”, short stories by James Joyce What are you currently reading?Philosophical Dictionary by Voltaire What is your favorite food/cuisine? Really varied: Italian, Greek, Chinese, Japa-nese, Mexican, Indian, and southern US- Cajun and BBQ Favorite restaurant: Roberto’s (Northern Ital-ian) in Elmhurst Describe your family growing up and now. Hometown: I was born in Chicago but our family moved to Minneapolis, Boston, South Bend and East Lansing before I graduated from high school. My dad got his graduate degrees from University of Minnesota and Harvard then was a professor at Notre Dame and Michigan State. My two brothers and five sisters were born in one of those cities. We eight children are now scattered from coast to coast in the US.It was a happy family life the whole time and we still all like each other and get together. Current residence: I now live in Elmhurst where I have been in the same house for 21 years-a record stay for me. What is your favorite sport to play? In the warm season road biking Favorite sporting event: I enjoy quite a few: Tennis, boxing, mixed mar-tial arts, ballroom dancing, skiing, figure skat-ing, sail boat and bicycle racing

Favorite team: I do enjoy our Chicago teams: Bears, Hawks, and Cubs Cubs or Sox? I enjoy Cubs Ball Park. It is small enough so one can sometimes see the players’ faces and hear a bit of what they are saying. And it is a piece of history. Are you a morning or night person? Morning I think. I have had a 7 am work start for my entire 42 year career. I don’t know what time I would naturally get up if I could choose. What would you do if you won the lottery? Pay off all debts, set aside money for all the people I might want to take care of in the future and then think: “what next”. That would not be a hard question to an-swer. What three words would you use to describe your-self? Curious, hard working, reliable. What is your favorite movie? Movies like Singing in the Rain, On the Waterfront, All that Jazz and Wizard of OZ TV show? To the great embarrassment of my chil-dren, I do not have cable TV. Most people don’t know I: Once went to school to be a jazz pianist. What is one goal that you would like to accom-plish during your lifetime? I have or am working on every goal I have but I do want to visit Israel Who is your hero or role model (or an influential person in your life)? I would say my dad. What is your favorite thing to do in the summer? All kinds of outdoor activities coupled with good food. If you could visit any place in the world, where would it be & why? Kenya (migration of the wild beasts), India (the culture is very complex and interests me), Australia (a nation of ex-cons appear to be a fun loving lot), Japan (some very refined sensibilities), Alaska in the US (the only state I have not visited) and Israel (to see the sites of the holy land).

V O L U M E 3 1 , I S S U E 9 P A G E 1 1

Millbrook Properties is looking for an entrepreneurial General Manager to run a 400,000 square foot Class A of-fice building in the East West corridor. The General Manager will be responsible for the day-to-day operations of the buildings including but not limited to: • Oversee capital expenditure projects and tenant construction • Tenant relations • Budget preparation • Financial reporting • Employee management • Contractor/Vendor oversight Lease Administration Qualifications and Requirements • 5 years commercial property management experience • BA/BS degree • High level understanding of financial statements, cash flow, tenant reconciliation, variance reporting • Excellent client and tenant relations • Experience in: 360 Facility, Timberline and Kardin a plus Very organized and a good communicator Millbrook Real Estate Company is a privately owned investor, developer and manager of commercial Real Estate in the Midwest. Millbrook Properties, LLC is the award winning property management affiliate that provides comprehensive third-party property management services to real estate owners and their tenants. Interested applicants send resumes to: HRDept@benida.com

General Manager

Joe McCarthy What is your favorite vacation spot? Alta Utah for skiing and London or Paris for museums, a number of Caribbean locations for beaches. If I could trade places with one person for a day, it would be: The captain of an aircraft carrier. (The real captain would have to be right there too so the day would end well.) I’d like to have dinner with: Thomas Sowell. I have read all of his popular books and would enjoy the discussion now that he is 85. What songs(artists) are on your iPod/phone? I am Partial to Duke Ellington but have other wide ranging tastes also. If you had access to a time machine, where & when would you travel to? A tossup between Renaissance Italy and America just after our revolution. What are your pet peeves? People glued to their cell phones and I pods, robo calls, slow cars in the fast lane (often talking on their cell phone), very loud talkers in public or an office with low height partitions, the omnipresent TVs in airports that keep repeating the same program which I didn’t want even once.

V O L U M E 3 1 , I S S U E 9 P A G E 1 2

Designing the perfect office is something that many people desire to do but few actually ever accomplish. Whether you’re creating an office space for the first time or are reworking your current space, the process has a lot of moving pieces and can be very tricky. Still, knowing some of the problems that people most commonly face when redesigning their of-fice can help you to avoid making those mistakes yourself. With that in mind, take a look at these common pitfalls of planning an office space redesign before you get down to work: Underestimating your budget This one is fairly obvious, but you need to ensure that you’re doing eve-rything in your power to have as accurate a budget as possible before you begin the actual redesign. Make sure that you’re taking into account hid-den factors, such as what it will cost you to pause or relocate your busi-ness during the redesign. And, most importantly, once you have that budget set, stick to it. Ensure that you have a clear picture of your budget before starting any redesign. Not accounting for growth in your space Ideally, you don’t want to have to conduct another office redesign any time after complet-ing the first one. Avoid this by carefully considering what sort of space and resources your business will need to function properly. According to Help Moving Office, you should assume that you’ll need an extra 10 percent of office space to allow for growth over the next few years and avoid an additional redesign. Selecting your fixtures too early It’s going to be impossible to understand exactly how your office will best function until you’ve worked in it for a brief period. According to Facilities Net, it’s important to apply this logic to lighting fixtures. Different parts of your office will require different light pat-terns for optimal functionality, so try working in your redesigned space for a few days be-fore selecting your light fixtures. Overbuying Again, this mistake is tragically easy to make. The temptation to buy a ton of new, excit-ing furniture is very real. Still, overbuying can result in having a crowded and cumber-some space, not to mention exceeding your budget. Ensure that you’re only purchasing enough to satisfy your office’s needs. Avoid overbuying to ensure that your office maintains a good flow. Excluding space for down time-Not utilizing space planning services Office space planning is a more difficult and multifaceted process than many people take it for. With this in mind, unless you have a fair amount of experience with design, struc-tural planning and the like, you may benefit from using a space planning service. These individuals can help you meet your needs on time and on budget, while also bringing is-

Common Pitfalls of Planning an Office Space Redesign

V O L U M E 3 1 , I S S U E 9 P A G E 1 3

Continued from previous page…. issues to your attention that you hadn’t no-ticed. When we go about redesigning an office space, our focus is obviously going to be on the areas that are overtly purposed for work and productivity. What we may not realize, though, is that designing and accounting for decent common spaces is crucial, too. Ac-cording to American Express, planning break-out spaces in your office can not only make

your workers feel more comfortable but can also boost creativity and productivity. Not shopping around This is another relatively apparent one, but it’s important nonetheless. So, you wouldn’t go to a car dealership, test drive one model and buy it outright immediately, right? The same principle should be applied to your office space redesign. Ensure that you’re taking the time to speak to multiple contractors, suppliers and vendors to ensure that you’re get-ting the most value for your money. Not speaking to your employees Your employees most likely aren’t going to be the people in charge of your actual office space redesign, but they will be the individuals who are most affected by it. Make sure that you take the time prior to beginning your redesign to speak with these individuals about what they would like to see added or changed. This is a quick way to boost the eventual return on the investment of the redesign. • See more at: http://blog.officedesigns.com/productivity/8-common-pitfalls-of-

planning-an-office-space- Office Designs, 722 Landwehr Road, Northbrook, Illinois 60062 ©2015 Office Designs. All rights reserved.

World Workplace Networking Event

Northern Illinois and Chicago Chapters

October 8, 2015—5:00—7:00 pm

The Corner Office—1401 Curtis Street, Denver, CO

To register: https://ifma-chicago.starchapter.com/meet-reg1.php?mi=d081b5b4c06c4fe08491eea37bba4618&id=145

V O L U M E 3 1 , I S S U E 9 P A G E 1 4

Marketing/Communications Coordinator Company Name: Whitney Architects Industry: Architecture/Interior Design Job Function: Marketing Coordinator Entry Level: No Location: Oak Brook, IL Job Type: Full-Time Min. Education: BA/BS/Undergraduate Min. Experience: 3-5 Years Whitney is looking to gain: • An exceptional, entrepreneurial individual to manage Whitney’s marketing efforts, while dem-onstrating a sense of ownership through self-motivated marketing support and service. • Marketing and public relations services to uphold and heighten Whitney’s position within the marketplace. Responsibilities & Requirements: • Manages the day-to-day operations and critical marketing/communications efforts of the firm. • Is responsible for the maintenance of the marketing files (digital and print), including up to date RFPs, proposals and qualifications packages, interview and presentation materials, project pho-tos, staff biographies and résumés, project profiles, and data sheets, etc. • Manages, produces, and ensures the receipt of high quality, on-time, and accurate proposals, qualifications packages, presentations, and all other marketing files. • Leads in production, including writing and editing, for proposals and company collateral. • Creates in-house, or works with external consultants to develop marketing content as required. • Coordinates award, publication, and press release submittals, including the tracking of schedules and procedures. • Consistently updates résumés, references, project profiles, and external consultant information. • Works with project teams to develop presentations, proposals, and pitches. • Leads the effort of photographing completed projects, including keeping track of budgets, schedules, and files. • Works to maintain a consistent brand message through all messaging, PR, and event planning. • Independently handles various tasks simultaneously, prioritizing, and meeting tight deadlines. • Looks to improve the delivery of the methodology and brand through marketing materials. • Has first-rate written and graphic communication skills; Ample ability to create original content for marketing materials, including messaging, PR, press releases, and presentations as required. • Acts as a point of contact regarding any and all marketing and public relations efforts. Education, Experience and Skills: • The Marketing Communications Coordinator will possess a minimum of a BA/BS degree in com-munications, marketing, or a related discipline, with 3 - 5 years of experience in the A/E/C field. • Proficiency in InDesign, Illustrator, Photoshop, and Microsoft Office required. • Experience in the maintenance of web-based content and social media platforms is considered a strong asset. If you are interested in this position and wish to apply, please contact Mary Esche at 630.371.9907 or submit your résumé and cover letter to mesche@whitney-architects.com

V O L U M E 3 1 , I S S U E 9 P A G E 1 5

Golf Outing Pictures

REGIS-TRATION IS EASY Friday

V O L U M E 3 1 , I S S U E 9 P A G E 1 6

Sun Mon Tue Wed Thu Fri Sat

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

October 2015 Schedule of Events

• October 6—Leopardo Construction

• October 8—World Work Place Net-working Event—The Corner Office

• October 7—9 World Work Place

• October 27—Chapter Networking Event, Level 257 Schaumburg, IL

• November 3—Anixter Glenview, IL

• December 1—Holiday party

Directions to Leopardo Construction: From Chicago:

I-90 West . Keep left towards Rockford. Exit at IL-59 and turn right. Left on Higgins/IL-72. Left on Prairie Stone Parkway.

Northern Illinois IFMA

PO Box 4893

Buffalo Grove, IL 60089-4893

Phone: 847-821-8243

Fax: 847-821-8248

E-mail: chapteradministrator@ifmani.org

To provide exceptional education, networking, ca-

reer development, and leadership opportunities that

support and advance the Facility Management pro-

fession in Northern Illinois.

Sponsorship opportunities are available, please con-

tact our chapter administrator at the e-mail listed to

the left for complete details!

www.ifmani.org

2015—2016 IFMA NI BOARD President

Ann Del Fiacco OfficeMax Workplace

630-652-8154

Archivist Mike Jurczykowski

Chicago Records Management 847-678-0002

Education Joe McCarthy, CFM

Pareto Building Improvement 708-344-4355

Program Ann Del Fiacco

OfficeMax Workspace Interiors 630-652-8154

Vice President Laura Ingram

Ingram Enterprises 847-821-1075

Associate

Hospitality Kevin Tiernan Rose Paving

708-459-5538

Council Liaison

Secretary Brett Ratajczak, FMP

Awana 630-339-3214

Awards Doug Kettel, CMPP, LEED

AP Schaumburg Park District

847-985-2115

Membership Bob Ditsch

Diebold 630-751-9840

Seminar Doug Kettel, CMPP, LEED

AP Schaumburg Park District

847-985-2115

Treasurer Kevin Boyd, FMP

Chicago Food Depository 773-843-6703

Career Services Dianna Rudd

The Rudd Executive Search 847-776-0900

Networking Bill Lewis, CFM Northern Trust 312-451-6716

Sustainability Liaison Kevin Boyd, FMP

Chicago Food Depository 773-843-6703

Advisor Scott Solverson

b2b Konnections 630-991-1749

Community Services David Biggus

Mimosa Interior Landscape 847-545-1800

Newsletter Jan Wemple

Moore Landscape 847-564-9393

Webmaster Gerard Zawislak, FMP Cummins Allison Corp 847-299-9550 x 6460