october 2018 - brigham young university¢â‚¬â€œidaho financial...

Download October 2018 - Brigham Young University¢â‚¬â€œIdaho Financial Manag¢  ¢â‚¬¢ Transform mostpaper processes

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  • © 2018 Brigham Young University-Idaho 0

    Workday Financial Management October 2018

  • © 2018 Brigham Young University-Idaho 1

    What are the benefits?


    • Increase visibility for leadership, employees, and departments

    • Manage processes and workflows more efficiently

    • Unify (”Power of One”) through an integrated system

    • Enhance internal controls to ensure compliance, security, and efficiency

    • Provide mobility (mobile friendly) and flexibility for all users

    • Transform most paper processes to online processes

    Workday Financial Management will be implemented and available to BYU-Idaho employees on January 1, 2019.

  • © 2018 Brigham Young University-Idaho 2

    What is the project timeline?

    Go Live: January 1, 2019

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    Will there be communication and training resources available?

    General Communication & Marketing Campaign - Currently underway • Communication Toolbox • Targeted messaging • Visually branded promotional pieces • Workday website

    BYU-Idaho Workday website (www.byui.edu/workday) Currently available (key materials coming in Nov) • Newsroom • Training Resources (video tutorials, self-help guides, FAQs, terminology guide) • Timeline, project update, and other resources

    Training Resources - Available mid-November • Virtual Training Sessions – Available for all employees (attend live or watch recorded) • Departmental Training Sessions – A Workday team will join Departments for general training (if desired) • Group Trainings – Employees will have an opportunity to participate in large group training • One-on-one Training Sessions – Employees who desire personal training sessions to get up-to-speed


  • © 2018 Brigham Young University-Idaho 4

    What will the changes be to systems or processes?

    • Nov 01 – Purchase Requisitions unavailable until January 1, 2019

    • Dec 21 – Purchasing and travel cards (new purchasing cards will be distributed and old cards will be unusable)

    • Dec 21 – Travel application/request/authorizations will be on hold for a time

    • Dec (mid-late) – Workday HR/Payroll (time tracking, student job portal, etc.) will be inaccessible

    • Dec (late) – All financial-related systems will be unavailable for a time

    • TBD – Cashnet temporarily unavailable

    • TBD – Funds request application

    • TBD – Fixed assets application

    • TBD – I-Series G.U.I. journal entry program

    • Account numbers will be changing

    Over the next few months, there will be downtime to key systems and pauses in key processes that may impact your day-to-day operations. The downtime and pauses are necessary to prepare for the implementation.

  • © 2018 Brigham Young University-Idaho 5

    Contact the Workday Team: workdayfinancial@byui.edu

    or visit www.byui.edu/workday

  • © 2018 Brigham Young University-Idaho 6