oclc - detailed serial holdings gaelic workshop 9 sept. 2010 lita ferguson

Download OCLC - detailed serial holdings Gaelic workshop 9 Sept. 2010 Lita Ferguson

If you can't read please download the document

Post on 31-Mar-2015

214 views

Category:

Documents

2 download

Embed Size (px)

TRANSCRIPT

  • Slide 1

OCLC - detailed serial holdings Gaelic workshop 9 Sept. 2010 Lita Ferguson Slide 2 Holdings on SACat Journal Title: British phycological journal (2860) CSIR Information Services Call No: @ IL Status: N(2860) CSIR Information Services (2834) Univ of Pretoria - Education Library Call No: 580 BRITISH Numbering:(2834) Univ of Pretoria - Education Library 8-25, 1973-1990 (2840) Univ of Pretoria - Merensky Library Call No: 580 BRITISH Numbering:(2840) Univ of Pretoria - Merensky Library 26-27, 1991-1992 Slide 3 OCLC Detailed local holdings maintenance Libraries have a choice to add holdings: institutional symbol only: UP = P4A detailed local holdings: 1(1950)-10(1960) Institutional holdings can be changed: click action, holdings choose correct option: Produce or update holdings (add or change) Delete holdings (journal withdrawn) Slide 4 Old copies are in the basementI think? Slide 5 Why detailed local holdings ? Objective: to maintain accurate, current holdings information Reasons: to support inter-library loans, and manage collection development Local detailed holdings records (LHRs) can be added through two interfaces: Connexion browser http://connexion.oclc.org) http://connexion.oclc.org Connexion client (ToolsLaunch Local Holdings Maintenance) Slide 6 Create a list with holdings Artist. EDU Vol.118,no.1(2003)- MKY Vol.8,no.1(934)-v.52,no.2(Oct.1956) Childhood education. EDU Vol.11(1934) Design and technology EDU Vol.10,no.1(spring 2005)- Exceptional children. EDU Vol.37(1970)- Missing: v.40(1973) Slide 7 Edit/create new detailed local holding record on OCLC. Retrieve the bibliographic record for specific title and edit existing local holdings, or create a new local holding record. Minimum of following fields must be present and completed for a detailed local holdings record to pass validation: Leader 007 - Physical Description 008 - Fixed-length Data Elements 852 - Location Slide 8 Create detailed local holding record Find own record on Millennium (bibl. record with holdings) Search title on OCLC; verify ISSN, make note of OCLC no. Click on Tools > Launch local holdings maintenance OCLC record appears with holdings of different libraries Slide 9 Tax Talk: MKY (2006)- Held LHR OCLC holdings: 1 Slide 10 Slide 11 Add detailed local holding Click Action > Create local holdings Template of local holdings record appears (same OCLC record) Complete each field by clicking on the + + Leader: type > y = serial Encoding level > 3 = level 3 Item information > n = no item info Click apply to confirm the info. Slide 12 Slide 13 + 007 - Physical description field Print copy: Category of resource: t = text Specific material description: a = regular print E-journal: more fields open up Category of resource: c = Electronic res. Specific material description r = remote o = optical disc (CD/DVD) u = unspecified Click apply to confirm the info. Slide 14 Slide 15 + 008 - Fixed-length data elements Receipt or acquisition: 2 = Received and complete or ceased Method of acquisition: p = Purchase General retention policy: 8 = Permanently Completeness: 1 = Complete Lending policy: b = Will not lend Reproduction policy: a = Will reproduce Language > drop down > English Click apply to confirm the info. Slide 16 Slide 17 + 852 - Location 1st indicator: Shelving scheme 1 = LC classification 2 = Dewey Decimal Classification 4 = Shelving control number 5 = Title 8 = Other shelving scheme 2nd indicator: Shelving order 1 = primary enumeration 2 = alternative enumeration Slide 18 + 852 - Location (cont) Location :$a (system supplied, cannot change) = Institution symbol, e.g. P4A Sub-location $b (system supplied, can be change) = P4AA To add fields: Action > add below, then: choose a subfield Cancel adding new subfield (red letters!) Slide 19 Slide 20 + 852 - Location (cont) Spesific Location: $a = Main Shelving location: $c = Reference Shelving form of title: $l = NATURE Classification part : $h = 500 NATURE When 852 indicator 1 is equal to 5, then 852 $l must be present When 852 indicator 1 is equal to 1, then 852 $h must be present Slide 21 + 852 - Location (cont) To add a field, click Actions dropdown: add single field below. Then choose specific subfield code, e.g. $ c or $ h If mistake was made Cancel adding new subfield, choose again Click apply to confirm the info. Slide 22 + 853 - Captions and patterns, basic bibliographic unit 1st indicator: Compress/ expand 3 = unknown 2nd indicator: Caption evaluation 3 = unverified, all levels not present Linking field: $8 = 1 (system supplied, do not change) Slide 23 Slide 24 + 853 Captions, patterns(cont) Select additional fields: 1st level enumeration: $a e.g. = v. (for volume) 1st level chronology : $i e.g. = (year) Frequency: $w > e.g. annual, monthly, quarterly (choose from drop down) Break indicator: gap break/non-gap break ? To add fields: Action > add below, then: choose a subfield Cancel adding new subfield (red letters!) Click apply to confirm the info. Slide 25 + 863 Enumeration,Chronology, and basic bibliographic unit 1st indicator: field encoding level, 3 = holdings level 3 2nd indicator: form of holdings, blank = no information provided Linking field: $8 = 1.1 (system supplied, do not change) Slide 26 + 863 Enumeration and Chronology, basic bibliographic unit Select additional fields that correspond with 853: 1st level enumeration: $a = 1-10 (library has vol. 1-10) 1st level chronology : $i = 1990-2000 (year holdings of v.1-10) Click apply to confirm the info. Slide 27 Add local holdings Action: add record Do you want to continue? Yes Confirmed (green): record addedor Add failed due to the following validation errors Correct fields as specified, try to add again until confirmed View local holdings Slide 28 Slide 29 Adding local holdings can cast a dark cloud over your life Slide 30 OCLC institutional holdings Slide 31 OCLC detailed local holdings Slide 32 Irony of journal titles Title: ONLINE is print subs. Title: PRINT is online subs ! Journal title: BOOKS Vol.1(1987)-v.6(1992) Journal title: VOLUME MKY Vol.6(2005)- Journal title: ISSUE MKY Issue1(971)- Slide 33 Difficult situations Titles with print and electronic format Titles with just one volume/noadd ? Journals at more than one branch Gap in collections Collections moved to other location& then moved back !? Title changes 2 entries, 2 holdings Slide 34 Can you ever finish holdings? Slide 35 Conclusion Correct info on own catalogue Time consuming Expertise needed Holding may change any day: Add new title on OCLC Change title to E-format Cancel title, due to budget limits Slide 36 Any questions? Slide 37 Slide 38 Slide 39 OCLC building ? Slide 40 Slide 41