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TRANSCRIPT
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Oahu Community Correctional Center Planning for Relocation and Expansion DAGS Job No. 12-27-5670
TABLE OF CONTENTS
1. Table of Contents 2. Team Directory 3. Project Schedule 4. Scope of Work 5. Fee Proposal Summary 6. Architects Hawaii Fee Proposal 7. Subconsultants Fee Proposals
Integrus Architecture Louis Berger Group PBR Hawaii & Associates, Inc. Wilson Okamoto & Associates, Inc. ECS, Inc. Communications Pacific, Inc. Cumming The Hallstrom Group Team/CBRE, Inc. Newmark Grubb Affiliate Control Point Surveying, Inc. Stanley Consultants Inc.
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Team Directory Project: Oahu Community Correctional Center Planning for Relocation and Expansion Project No: DAGS Job No. 12-27-5670 Date: 2/5/2016 Subject: Contact information for the planning and design team Discipline Firm Address Name P:Phone
M:Mobile F:Fax
Email
Architect Prime
Architects Hawaii Ltd.
733 Bishop Street, Suite 3100 Honolulu, HI 96813
Brian Takahashi, AIA Chase Kersten
P:808.523.9636F:808.521.3280 P:808.792.5423 M:808.224.4388
Justice Architect & Planner
Integrus Architecture
10 South Cedar Street Spokane, WA 99201
Rich Siddons Preston Potratz
P:509.838.8681x2315 M:509.499.4284 F:509.838.2194 P:509.838.8681 M:509.435.3257 F:509.838.2194
[email protected] [email protected]
Justice Site-EIS-Land Use Planner
Louis Berger Group
412 Mount Kemble Avenue Morristown, NJ 07962
Robert Nardi P:973.407.1681F:973.267.6468
EIS Planners & Permitting (Local)
PBR Hawaii & Associates, Inc
American Savings Bank Tower 1001 Bishop Street, Suite 650 Honolulu, HI 96813
Vincent Shigekuni
P:808.521.5631x17 F:808.523.1402
Civil Engineer (Local)
Wilson Okamoto Corporation
1907 South Beretania Street, Suite 400 Honolulu, HI 96826-1319
Glenn Kuwaye P:808.946.2277F:808.946.2253
Electrical Engineer (Local)
ECS, Inc.
615 Piikoi Street, Suite 207 Honolulu, HI 96814
Michele Adolpho
P:808.591.8181F:808.591.9098
Public Relations (Local)
Communications Pacific, Inc.
Topa Financial Center 700 Bishop Street,
Kitty LagaretaDavid Lato
P:808.521.5391F:808.697.6895
[email protected]@commpac.com
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Suite 600Honolulu, HI 96813
Cost Estimator (Local)
Cumming 1132 Bishop Street, Suite 1570 Honolulu, HI 96813
Andrew Tanton
P:808.947.4525F:808.440.3833
Financial /Economic Analyst (Local)
The Hallstrom Group Team/CBRE, Inc
1003 Bishop Street , Suite 1350 Honolulu, Hawaii 96813
Tom Holliday P:808.541.5120F:808.541.5155
Real Estate Constultant (Local)
Newmark Grubb Affiliate
1000 Bishop Street, Suite 909 Honolulu, HI 96813
Brant M. K. Yasaka
P:808.942.7100F:808.942.0009
Appraiser The Hallstrom Group Team/CBRE, Inc
1003 Bishop Street , Suite 1350 Honolulu, Hawaii 96813
Esther Price P:808.541.5127M:808.286.9994 F:808.541.5155
Surveyor (Local)
Control Point Surveying, Inc.
1150 South King Street, Suite 1200 Honolulu, HI 96814
Ed Yeh P:808.591.2022x110 F:808.591.8333
Construction Scheduler
Stanley Consultants Inc.
225 Iowa AvenueMuscatine, IA 52761
Tom Gott P:563.264.6673F:563.264.6658
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Oahu Community Correctional Center Planning for Relocation and ExpansionPROJECT SCHEDULE
DAGS Job No. 12-27- 5670AHL Job No. 6586.000
2/5/2016
ITEM TASKS
A.0
A.1
A.2
A.3
A.4
A.5
A.6
A.8
a
b
c
A.9
A.10
A.11
B.1
C.1
C.2
C.3
C.4
C.5
PROJECT APPROVAL
RFP SOLICITATION & AWARD
DESIGN
CONSTRUCTION
Project Planning Schedule
Extra Task: Title Report
Extra Task: Property Appraisal
Extra Task: Phase I Environmental Site AssessmentExtra Task: Statements of Probable Cost
Project NTP
Draft (DB-w/Financing) RFP Performance Docs Extra Task: Topo Survey/Boundary Stake-out
OCCC Replacement Planning & Arch. Program
Site Selection Study
Utility Analysis
Environmental Impact Statement (EIS) / Technical ReportsPublic Outreach & Community Involvement
Land Entitlements
Special Permits
PRU (C&C HON.)
CUP (HCDA)
SUBDIVISION (C&C HON.)
BLDG. PERMIT
Project Development Report
Master Plan For Selected Site
PROJECT APPROVAL 5 Mo.
C.3 APPRAISAL 3 Mo.
C.4 PHASE I ESA
C.5 CONSTR. COST 3 Mo.
CONSTRUCTION 30 Mo.
RFP SOLICIT & AWARD 6 Mo.RFQ 3 Mo.
DESIGN 8 Mo.
A.6 LAND ENTITLEMENTS 4 Mo.
Mo. 12
Mo. 13
Mo. 14
Mo. 15
Mo. 16
Mo. 7
Mo. 8
Mo. 9
Mo. 10
Mo. 11
Mo. 31
Mo. 26
Mo. 27
Mo. 28
Mo. 29
A.1 PLANNING 3 Mo.
Mo. 1
Mo. 2
Mo. 3
C.1 TOPO SURVEY 5 Mo.
C.2 TITLE REP. 3 Mo.
A.2 SITE SELECTION 6 Mo.
Mo. 30
Mo. 24
Mo. 25
Mo. 20
Mo. 21
Mo. 22
Mo. 4
Mo. 5
Mo. 6
B.1 RFP 5 Mo.
A.11 PROJECT PLANNING SCHEDULE 7 Mo.
A.8.a PRU 10 Mo.
A.8.b HCDA CUP 7 Mo.
A.10 MASTER PLAN 5 Mo.
Mo. 23
Mo. 17
Mo. 18
Mo. 19
A.4 EIS / TECHNICAL REPORTS FOR PERMITTING 11 Mo.
A.3 UTILITY ANALYSIS 5 Mo.
OUTREACH 26 Mo.
A.9 PDR 6 Mo.
Mo. 32
PERMITS 7 Mo.
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OAHUCOMMUNITYCORRECTIONALCENTER
PLANNINGFORRELOCATIONANDEXPANSION
DAGSJobNo.12275670
SCOPEOFWORK(FEBRUARY2,2016)REVISED
TableofContentsA. PlanningforNewOCCCatNewLocation(BasicService).................................................................3
1. OCCCReplacementPlanningGoalsandObjectives/ArchitecturalProgramandPlanningConceptDevelopment........................................................................................................3
2. SiteSelectionStudy............................................................................................................33. UtilityAnalysis.....................................................................................................................44. EnvironmentalImpactStatement.......................................................................................45. PublicOutreachandCommunityInvolvement...................................................................46. LandEntitlements...............................................................................................................47. SpecialPermits....................................................................................................................58. ProjectDevelopmentReport..............................................................................................59. MasterPlanReportforSelectedSite..................................................................................510. ProjectPlanningSchedule..................................................................................................5
B. DraftRequestforProposalwithFinancingforNewOCCCProjectDevelopment(BasicService)......61. DraftDocumentsandPerformanceStandards(PrimaryRFPIntent).................................62. FinancingStrategyOutline..................................................................................................6
C. ExtraCostAllowanceTasks(AdditionalServices)...........................................................................61. TopographicSurvey,SubdivisionApplicationandBoundaryStakeOut............................62. TitleReport.........................................................................................................................63. PropertyAppraisal..............................................................................................................74. PhaseIEnvironmentalSiteAssessment.............................................................................75. StatementsofProbableConstructionCost........................................................................7
D. Attachments .........................................................................................................................7Attachment A OCCC Replacement Planning Goals and Objectives/Architectural Program and
PlanningConceptDevelopment........................................................................8Task1:OCCCReplacementPlanningGoalsandObjectives............................................................8Task2:ArchitecturalProgramandPlanningConceptDevelopment..............................................9
AttachmentBSiteSelectionStudy..................................................................................................10Task1:DevelopInventoryofPotentialOCCCSites......................................................................10Task2: ScreenCandidatePotentialSitesAgainstSite,Environmental, InfrastructureandOther
Criteria..............................................................................................................................12Task3:ConductDetailedEvaluationsofThreeFinalistSites........................................................12Task4:EconomicandFinancialImpactAnalysisofRelocatedandExpandedOCCC....................13
AttachmentCEnvironmentalImpactStatement.............................................................................16Task1:FinalEA/EISPreparationNoticeandScoping....................................................................16Task2:DraftEnvironmentalImpactStatementPreparation........................................................18
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Task3:FinalEnvironmentalImpactStatementPreparation.........................................................22AttachmentDUtilityAnalysis..........................................................................................................25
WaterSupplyRequirements..........................................................................................................25WastewaterCollectionandTreatmentRequirements..................................................................25ElectricPowerRequirements.........................................................................................................26NaturalGasServiceRequirements................................................................................................27
AttachmentEPublicOutreachandCommunityPartnering..............................................................28Task1:PublicOutreach/CommunityInvolvementPlan................................................................28Task2:PublicOutreach.................................................................................................................29Task3:CommunityPartnering......................................................................................................30Task4:ProjectTeamCommunications,SupportandCoordination..............................................31
AttachmentFStatementsofProbableCost.....................................................................................32Task1:SiteSelectionCostStudy...................................................................................................32Task2:PreferredCandidateSite...................................................................................................32
AttachmentGLandEntitlements.....................................................................................................33Task1:ZoningVariance.................................................................................................................33Task2:ChangeinZoning...............................................................................................................34Task3:StateSpecialPermit...........................................................................................................34
AttachmentHPlanReviewUseorHCDAConditionalUsePermit....................................................36Task1:PlanReviewUse.................................................................................................................36Task2:HCDAConditionalUsePermit............................................................................................38
AttachmentIMasterPlanReportforSelectedSite..........................................................................40Task1:MasterPlanReportforSelectedSite................................................................................40Fortheselectedcandidatesite,theMasterPlanshallinclude:....................................................40Task2:ComparativeAlternativeProjectFinancingAnalysis........................................................40
AttachmentJBoundaryandTopographicSurveys...........................................................................41Task1:ALTAPropertyBoundarySurvey/OwnershipResearch...................................................41Task2:TopographicSurveyMapping............................................................................................43
AttachmentKPropertyAppraisal....................................................................................................44AttachmentLPhaseIEnvironmentalSiteAssessment.....................................................................45AttachmentMProjectPlanningSchedule........................................................................................47
Task1:DevelopanOverallScheduleTemplate.............................................................................47Task2:MasterSchedule................................................................................................................47Task3:RefinedProjectSchedule...................................................................................................47Task4:ParticipateinSiteSelectionProcess..................................................................................48Task5:Meetings............................................................................................................................48
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OAHUCOMMUNITYCORRECTIONALCENTER
PLANNINGFORRELOCATIONANDEXPANSION
DAGSJobNo.12275670
SCOPEOFWORK
Situatedon16acresinHonolulu,theOahuCommunityCorrectionalCenter(OCCC)isthelargestjailfacilityintheStateofHawaii.OCCChousespretrialdetaineesandinadditiontoitsjailfunctions,providesreintegrationprogrammingformalesentencedfelons.TheHawaiiDepartmentofPublicSafety(PSD)alsomanagesandoperatestheLaumakaWorkFurloughCenter(WFC)whichislocatedneartheOCCC.InmatesassignedtotheLaumakaWFCareeitheractivelyseekingemploymentorworkinginthecommunity.
IthasbeendeterminedthattheStateofHawaiihasanimmediateneedforamodernandexpandedOCCC.InresponsetothisneedtheHawaiiDepartmentofAccountingandGeneralServices(DAGS)andHawaiiPSDareproposingtorelocateandexpandthesecureOCCCcampusalongwithrelocatingtheminimumsecurityLaumakaWFCcampus.TheintentofthisprojectisforPSDandDAGS,assistedbyateamofconsultantsledbyArchitectsHawaii,Ltd.(Consultantteam),toundertaketheplanning,engineering,architectural,environmental,andrelatedservicesnecessarytosupporttheproposedrelocationoftheOCCCcampusandtheLaumakaWFCcampus.Thetasksrequiredtosuccessfullyaccomplishthisundertakingaresummarizedbelowanddescribedindetailintheattachments.
A. PlanningforNewOCCCatNewLocation(BasicService)
1. OCCCReplacementPlanningGoalsandObjectives/ArchitecturalProgramandPlanningConceptDevelopmentTheConsultantteamshallconductafactfindingworkshopwithPSDandDAGSleadershiptoexplore,defineanddocumenttheplanninggoalsandobjectivesandPSDandDAGSvisionforthisengagement.SeeScopeofWorkfortheOCCCReplacementPlanningGoalsandObjectivesinAttachmentA.TheConsultantteam(ledbytheJusticeArchitectandspecialtysubconsultants)shallalsoworkwithPSDandDAGStoprepareanarchitecturalspaceprogramandplanningconceptsforallspacestobeincludedinthenewfacilities.SeeScopeofWorkfortheArchitecturalProgramandPlanningConceptDevelopmentactivitiesinAttachmentA.
2. SiteSelectionStudyBasedontheresultsoftheOCCCReplacementPlanningGoalsandObjectives/ArchitecturalProgramandPlanningConceptDevelopmenttask,theConsultantteam(ledbytheSiteSelectionPlanner/Specialistandspecialtyrealestatesubconsultant),shallidentifypotentialcandidatesitestorelocateandexpandtheOCCCandreplacetheLaumakaWFC.Alternativesiteswillbereviewedandrankedaccording
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totheGovernmentspreference.SeeScopeofWorkfortheSiteSelectionStudyinAttachmentB.
3. UtilityAnalysisTheproposedrelocatedandexpandedOCCCwillrelyheavilyupontheavailabilityandcapacityofwatersupply,wastewatercollectionandtreatment,electricpower,andnaturalgassystemsandservices.Therefore,theConsultantteam(CivilandElectricalengineers)willanalyze/reviewinformationontheavailabilityandcapacityofutilityservicesinandnearthecandidatesitestodeterminetheimprovementsneededandtheassociatedorderofmagnitudecoststoservearelocatedandexpandedOCCC.TheresultsofthistaskwillbeincorporatedwithintheSiteSelectionStudyandtheEnvironmentalImpactStatement.(TheConsultantwillensurethereisnoduplicationofeffortbetweenandamongthesetasks.)SeeScopeofWorkforconductingtheutilityanalysisinAttachmentD.
4. EnvironmentalImpactStatementTheConsultantteamshallassistPSDandDAGSwiththepreparationandprocessingofaFinalEnvironmentalAssessmentandEnvironmentalImpactStatementPreparationNotice(FEA/EISPN),DraftEnvironmentalImpactStatement(DEIS),andFinalEIS(FEIS)underHRSChapter343,theHawaiiEnvironmentalPolicyActthatanalyzesanddocumentsthepotentialenvironmentalimpactsofrelocatingandexpandingOCCCandreplacingtheLaumakaWFC.SeeScopeofWorkforpreparingtheEISinAttachmentC.
5. PublicOutreachandCommunityInvolvementTheConsultantteamshallassistPSDandDAGSwithdevelopmentandimplementationofapublicoutreacheffortcombiningstrategicadviceandguidance,preparinganddistributingpublicinformationmaterials;arrangingandattendingformalandinformalmeetings;respondingtopublicinformationrequests;andcoordinatinginternalprojectteamdiscussions,activitiesandmeetings.Attheonsetofthistask,acleardivisionofroles,responsibilities,activities,anddeliverablesbetweentheConsultantteamandPSD,DAGSandothers,asapplicable,willbeestablished.Doingsowillensureasuccessfuloutcomeandavoidconflictsandduplicationofeffort.SeeScopeofWorkforPublicOutreachandCommunityInvolvementactivitiesinAttachmentE.
6. LandEntitlementsTheConsultantteamshalldeterminelandentitlementrelatedissuesforcandidatesites,suchaszoningchangeorvariancesthatmayberequired.Alsoconsideredwillbetheimpactsoftheentitlementprocessasitaffectstheoveralldevelopmentschedule.(NotethatzonechangeswouldnotberequirediftheselectedcandidatesitewaslocatedonlandsregulatedbyeithertheCityandCountyofHonoluluorHCDA.)SeeScopeofWorkforLandEntitlementsinAttachmentG.
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7. SpecialPermitsTheConsultantteamshalldeterminetheneedforanyspecialpermits.PlanReviewUse(PRU)andSUPfortheselectedsitewillbeidentifiedifneeded.PRU,HCDAandSUPapplicationsandfeesareincludedandcoordinatedasajointEIS/SpecialPermitsapplication(s)oftheproject.However,utilitypermitsandfeesarenotincludedaspartofthiseffortandaredeferredtobepartofthefuturedesignoftheproject.AdetaileddescriptionisprovidedintheScopeofWorkforPRUandHCSAConditionalUserelatedactivitiesinAttachmentH.
8. ProjectDevelopmentReportTheConsultantteamshallprepareadraftandfinalProjectDevelopmentReport(PDR)necessaryforlateruse(byothers)indesigningtherelocationandexpansionofOCCC.ThePDRwillincludethefollowingitems: BriefjustificationoftheProjectintermsofthepresentandfutureoperation SpacerequirementsanddesigncriteriarequiredasinputforaConsultantin
designingtherelocationandexpansionofOCCC Recommendedsitelocationandrelatedsiteinformation Projectdevelopmentscheduleforallphases Economicimpactanalysisofallphases
9. MasterPlanReportforSelectedSiteConstructionoftherelocatedandexpandedOCCCislikelytobeaccomplishedinphases.TheConsultantteamshallprepareaMasterPlanreportthattakesintoconsiderationthephaseddevelopmentoftheselectedcandidatesite.AComparativeAlternativeProjectFinancingAnalysiswillalsobeperformedfortheselectedsitewhichexaminesallfinancingoptionsavailabletotheStateforfundingandmaintainingthenewcorrectionalfacilities.AlsoprovidedareValueforMoney(VfM)calculationstocompareconstructionfinancingbetweentraditionalandprivatesectorfundingsourcesaswellasacomparisonoflongtermmanagementcostsbetweendeliverymethodologies.SeeScopeofWorkforMasterPlanreportinAttachmentI.
10. ProjectPlanningScheduleAprojectplanningscheduleisattachedtothisproposalandwillbefurtherdevelopedandperiodicallyupdatedasneededtoreflectestimatedconstructionschedule(viaextracostallowance).Whennecessary(followingidentificationoftheselectedsite)andrequested,theConsultantteamshallpreparetheanalysisandnarrativefortheoveralldevelopmentscheduleandprojectconstructionschedulerelativetothefuturedevelopmentoftheselectedcandidatesite.Anallowancehasbeenprovidedforpreparingsuchscheduleswhichcanbeaddedatthetimeofrequestasadditionalservices.SeeScopeofWorkforschedulepreparationinAttachmentM.
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B. DraftRequestforProposalwithFinancingforNewOCCCProjectDevelopment(BasicService)TheConsultantteamshallpreparetwostepdesignbuilddocuments,uponinwhichafuturefinaldesignRFPcanbebasedforthepurposesofreceivingcompetitivedesignbuildproposalsafteradesigncontractisexecuted.TheprimaryintentofthisdraftRFPprepared,withinthescopeofthisplanningproject,istodescribeingeneralwhatthefacilitymaylooklikeandoutlineaconstructionprojectfinancingstrategy.
1. DraftDocumentsandPerformanceStandards(PrimaryRFPIntent)i. Graphicmaterialandothercollateralforpublicdisplay
1. Conceptualfacilityandsitedesign2. Diagrams3. Renderings4. Narratives
2. FinancingStrategyOutline1. ProjectDeliveryAgreement2. PaymentSchedule3. MiscellaneousFinancingInformation
C. ExtraCostAllowanceTasks(AdditionalServices)Intheabsenceofafinalselectedcandidatesitethereisnoneedatthistimetoconductothermiscellaneoustasksassociatedwithpropertyacquisitionandrelatedundertakings.Whennecessary,suchOtherMiscellaneousTasksshallbeperformedbytheConsultantteam.Allowanceshavebeenprovidedforvariousmiscellaneoustasks(below)whichcanbeaddedatthetimeofrequestasadditionalservices.
1. TopographicSurvey,SubdivisionApplicationandBoundaryStakeOutIntheabsenceofafinalselectedcandidatesitethereisnoneedatthistimetoconductboundaryandtopographicsurveys,preparesubdivisionapplications,orotherrelatedtasks.Whennecessaryandrequested,landsurveyingshallbeundertakenbytheConsultantteam.Anallowancehasbeenprovidedforpreparingatopographicsurvey,subdivisionapplicationandboundarystakeoutwhichcanbeaddedatthetimeofrequestasadditionalservices.SeeScopeofWorkforlandsurveysfortheselectedsiteinAttachmentJ.
2. TitleReportIntheabsenceofafinalselectedcandidatesitethereisnoneedatthistimetoprepareatitlereport.Preparationofatitlereportmayberequirediftheselectedsiteistobeacquiredfromaprivateentity.Anallowancehasbeenprovidedforpreparingatitlesearchreportwhichcanbeaddedatthetimeofrequestasadditionalservices.
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3. PropertyAppraisalIntheabsenceofafinalselectedcandidatesite,thereisnoneedatthistimetoprepareapropertyappraisalofthesite.Whennecessaryandrequested,anappraisalshallbeperformedbytheConsultantteam.Anallowancehasbeenprovidedforpreparingthenecessaryappraisalwhichcanbeaddedatthetimeofrequestasadditionalservices.SeeScopeofWorkforpropertyappraisalservicesinvolvingtheselectedsiteinAttachmentK.
4. PhaseIEnvironmentalSiteAssessmentIntheabsenceofafinalselectedcandidatesitethereisnoneedatthistimetoprepareaPhaseIESA.Whennecessaryandrequested,aPhaseIESAshallbepreparedbytheConsultantteamtocomplywithduediligencerequirements(toidentifyanyenvironmentalornaturalresourceissuesandconditionsthatwillneedamitigationplanandcost)priortopropertyacquisition.AnallowancehasbeenprovidedforpreparingaPhaseIESAofthefinalselectedsitewhichcanbeaddedatthetimeofrequestasadditionalservices.SeeScopeofWorkforpreparationofaPhaseIESAforthefinalselectedcandidatesiteinAttachmentL.
5. StatementsofProbableConstructionCostTheConsultantteam(ledbytheCostEstimator)shallprepareStatementsofProbableConstructionCostfortheselecteddevelopmentoption.TheCostEstimatorwillbasethecostassumptionsontheconceptualdesignprovidedintheMasterPlanreport.IfphasingisprovidedintheMasterPlan,thecostestimatewillbepreparedforeachphaseoftheconstructionoftheproposedOCCCrelocationandexpansion.ProjectcostswillincludetheescalationtothemidpointofconstructionandconsidercontractorOHandmarkups.AbudgetforFF&Eandcollateralequipmentwillbeprovidedasanallowancetodeterminetotalprojectcosts.SeeScopeofWorkforStatementsofProbableConstructionCostsinAttachmentF.
D. Attachments
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AttachmentAOCCCReplacementPlanningGoalsandObjectives/ArchitecturalProgramandPlanningConceptDevelopment
Task1:OCCCReplacementPlanningGoalsandObjectivesTheAHLConsultantteamwillworkwithPSDandDAGStodeterminethebasicplanandprogramforsitingtheproposedrelocatedandexpandedOCCCandreplacementLaumakaWFC.TostreamlinecoordinationwithPSDtheConsultantwillprepareandsubmitRequestsforInformation(RFIs)toPSDinaneasytouseformattosolicitknowledgeandinformationavailableonlyfromPSDandrequirementsspecifictoPSDoperationalprocedures.
TodeterminegeneralPSDpreferencesinfacilitysizingandlayoutadraftdocumentorframeworkwillbedevelopedandsubmittedtoinitiateandhelpguidesuchadiscussion.Withsuchadraftdocumentinhand,theConsultantteamshallthenpreparefor,attend,andfacilitateaProjectWorkshopwithrepresentativesofPSD,DAGSandtheConsultanttofurtherexplore,defineanddocumenttheunderstandingofprojectgoalsandobjectives;thePSD/DAGSVisionfortheengagement;thenature,scale,capacityandkeyfeaturesoftheproposedfacility;andtoelicitinput,topicsofimportance,andissuesofconcernregardingtheplanning,sitingandeventualdevelopmentofarelocatedandexpandedOCCCandreplacementLaumakaWFC.
DuringandfollowingtheProjectWorkshopandincollaborationwithPSDandDAGS,theConsultantteamwilldefinethepurposeandobjectivesunderlyingtheplanningfortheproposedOCCCanditsanticipatedcomponentsandcharacteristicswhichwillberefinedastheprocessunfolds:
Planninghorizon(i.e.,20years,30years,etc.) NewOCCClocationlimitationsand/orconstraints PotentialforcolocationwithexistingPrison Potentialforsplitfacility,CentralHonoluluandremotelocation PotentialforconversionofexistingPrisontoOCCCanddevelopanewPrisonatanother
location Landarearequirementsbasedonrepresentativebuildinglayouts,bufferarea,
expansionpotential,etc. Preliminarysiting,design,anddevelopmentschedule
BasedontheresultsoftheWorkshop,PSD,DAGSandtheConsultantTeamshalldeterminetheoptimumsizeanddesiredconfigurationofaproposedrelocatedandexpandedOCCCfromwhichminimumlandrequirementsneededfordevelopmentwillbeevaluated.TheConsultantshalldevelopaconceptualfootprintofaprotypicalOCCCforsiteevaluationpurposes.ThefootprintwillbeschematicinnaturewithconfigurationandsizesofhousingunitsandsupportareasbasedonPSDpreferences.Allocationsforvehicularsiteaccessandparkingwillbeincludedaswellas"standoff"spacebetweenperimeterfencingand
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adjacentproperties.Theaboveinformationwillbeutilizedtodeterminetheoptimumsiteareaandconfigurationrequirements(andasinputtotheSiteSelectionStudy).
Task2:ArchitecturalProgramandPlanningConceptDevelopmentTheConsultantteamsJusticeArchitectandspecialtysubconsultantswillworkwiththeHawaiiPSDandDAGStoprepareanarchitecturalspaceprogramandplanningconceptsforallspacestobeincludedinthenewfacilities.Tasksincludedetermining:
Futuredetaineeandinmatepopulationprojectionsorganizedbyclassificationlevelforthetargetedplanningperiod,usingpriorstudiesasstartingpoint.
Specificprograms,departmentalandsupportfunctionstobeincluded Secureandnonsecurehousingconfigurations Secureandnonsecuredetaineeandinmatemovementpatterns Externalfunctionalspacerequirements Externalsecureandnonsecureaccesstothefacility Parkingrequirementsbasedonzoningcoderequirements Developdepartmentalrelationshipdiagramstoillustrateallintradepartmentspaces Developfacilityrelationshipdiagramstoillustratealldepartmentalrelationships Developconceptualdepartmentandfacilityplansbasedupontheabove Identifyanddocumentestimatedstaffingrequirementsbasedonconceptdesignand
industrybestpractices IdentifyanddocumentEstimatedOperationalBudgetforinitialandfuturephases
TheeffortassociatedwiththistaskwillhelpensurethattheeventualsitewillbesufficienttoaccommodatetheproposedOCCCalongwithsupportandancillaryfacilities.TheinformationwillalsobeusedtoconveytodecisionmakersandthepublictherationaleforconsideringsitesfortherelocatedandexpandedOCCC,howthesiteswillallowfordevelopmentofthenewfacility,andhowPSDwillcontinuetoensurethesafetyandwellbeingofoffenders,staffandthepublic.
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AttachmentBSiteSelectionStudy
TheAHLConsultantteamunderstandstheuniquechallengesfacingtheStateofHawaiiandtheDepartmentsofPublicSafety(PSD)andAccountingandGeneralServices(DAGS)asitmovesforwardwithplanning,siting,designanddevelopmentofarelocatedandexpandedOCCCandreplacementLaumakaWFC.Thosechallengesmaketheprocessmorecomplexandtimeconsumingthanotherpublicprojectsofasimilarscale.Asuccessfulsiteselectionprocessinvolvesawelldefinedplanforward,atransparentandinclusiveapproachtositing,anddefensibledecisionmakingthatbuildstowardsstakeholderconsensusontheoutcome.Tomaximizetheeffortandinvestmentinthesiteselectionprocess,theConsultantteamwillutilizealldatagatheredandanalyzedduringtheplanning,engineeringandenvironmentalstudiestoexpeditecompletionofotherrelatedtasks.Forexample,thesiteselectionprocesswillrelyheavilyupontheinformationandanalysesconductedduringtheUtilityAnalysis(AttachmentD).Understandingthelocations,capacities,neededimprovements,andpotentialcostsforutilitysystemupgradeswillbeimportantinputstothesitescreeningandevaluationprocess.UseofinformationandanalysesperformedduringtheUtilityAnalysiswillreducetheeffort,costsandscheduleforcompletingtheSiteSelectionStudy.Similarly,thebenefitsofarobustSiteSelectionStudyincludetheopportunitytoutilizethesitingstudyresultstoexpeditepreparationoftheEnvironmentalImpactStatement(EIS).TheefforttoidentifyandevaluatealternativesitesisfundamentaltotheEISprocessandthedatacollectedandanalyzedinvolvingenvironmentalconditionsandfeatures,culturalresources,utilityservicesandsystems,transportationnetworks,andlandownershipandlanduseentitlementswillalsoreducethetimeandeffortnecessarytopreparetheinitialenvironmentalimpactstudies.TheConsultantteamiswellversedinmethodstomaximizingtheuseofdata,reduceoverallstudycosts,andreducethetimetocompletion.ProvidedbelowisadescriptionofthekeytasksinherentinasuccessfulOCCCsitingstudy.
Task1:DevelopInventoryofPotentialOCCCSitesTheConsultantteamshallestablishaninitialsitesearchradiuswithinwhicheffortstoidentifyprospectivesitesforarelocatedandexpandedOCCCandreplacementLaumakaWFCwillbefocusedasoutlinedbelow. CurrentOCCCworkforceplaceofresidence(byzipcode) Location(s)ofmedicalandhealthcareservicescurrentlysupporting/servingOCCC Location(s)oflegalinfrastructure(courthouses,etc.)supportingOCCC Regionaltransportationnetworksandpublictransitservices KnowncommunityinterestinhostingarelocatedandexpandedOCCCEvaluatingprospectivesiteswithinthesitesearchareamustrelyuponcriteriatodeterminewhetherOCCCdevelopmentisfeasibleatasiteandifthesiteanditssurroundingsarewell
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suitedtohostthefacility.Atthesametime,itisrecognizedthatevaluatingsiteswithstrictadherencetoallsitingrequirementsisunlikelytobesuccessfulandwillresultineliminationofviablesitesfromconsideration.Therefore,flexibilityisnecessarytoachievethedesiredresult;sitesthatcanbedevelopedforarelocatedandexpandedOCCC(andreplacementLaumakaWFC)withinapreferredgeographicarea,atareasonablecost,andwithminimaladverseenvironmentalimpacts.WorkingincollaborationwithPSDandDAGS,theConsultantteamshallestablishminimumsitefeaturesandconditions,infrastructurerequirements,hazardavoidancestandards,andotherfactorsinherentinsitingarelocatedandexpandedOCCCasoutlinedbelow. SiteFeatures/Requirements
Minimumlandarea(acreage)andconfiguration Topographicconditions Culturalandnaturalenvironmentalresources Physicallimitationstodevelopment(potentialforcontamination)
UtilityRequirements(fromUtilityAnalysis,AttachmentD) Watersupplyaveragedailypotablewaterandfireprotectionrequirements Wastewatertreatmentaveragedailywastewatervolumes Accesstopubliclyowned/operatedwatersupplyandwastewatertreatment
systems Electricityaveragedailydemand,loadfactors,voltagerequirements,service
reliabilityandredundancy Naturalgasrequirements(basedonavailability)
TransportationRequirements Motorvehicleaccess Publictransitservices
OtherFactors Siteownership(publicvs.private,singlevs.multipleowners) Hazardstobeavoided(floodandtsunamiareas,airportclearzones,formerlandfills,
etc.) Emergencyresponse,fireprotectionandhealthcareservices Likelyacquisitioncosts,sitepreparationcosts,andcoststoproviderequired
infrastructure(orderofmagnitude) Industrial,institutional,orequivalentzoning Landentitlementreview,approvalandpermittingprocess
TheConsultantshallprepareaSitingInformationPacketdescribingthesitingprocessandidentifyingtheinitialsearchareaandminimumrelocatedandexpandedOCCCsitingcriteriaandrequirementsforcandidatesites.FollowingreviewandapprovalbyPSDandDAGS,theConsultantshallwidelydistributetheSitingInformationPacket(viadirectmailing,email,andothermeans)tokeyagencies,organizationsandofficialswithinandsurroundingtheinitialsearchradiustosolicitinterestandcommentsontheidentifiedpotentialcandidatesites.IncollaborationwithPSDandDAGS,theConsultantwillactivelyconsiderotherpotentialdevelopmentsites(industrialandbusinessparks,propertiesforsale,etc.)fromproperty
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ownersandtherealestateindustry.Thiswillincludearrangingandattendingmeetingswitheconomicdevelopmentofficials,municipalandregionalplanners,realestateindustryrepresentatives,electedofficials,andotherswhoreceivedtheSitingInformationPacketandareconsideringofferingpropertiestothePSDforinitialevaluationofcandidatesites.
Task2:ScreenCandidatePotentialSitesAgainstSite,Environmental,InfrastructureandOtherCriteriaToavoidthetimeandexpenseofconductingindepthevaluationsofnumerouspotentialsiteswhichmaybeofferedoravailableforconsideration,theConsultant,incollaborationwithPSDandDAGS,willemployadesktopscreeningtooltoinventory,analyze,assess,uptofivepotentialsitesagainstthesitingcriteria.Onlylimitedfieldvisitstothefiveprospectivesitestoverifyconditionswilloccuratthisstageofthesitingprocess.Informationconcerninguptofiveindividualsiteswillbeevaluatedforcompleteness,verifiedastoaccuracy,andassessedfor: Generalfeatures:acreage,configuration,ownership,numberofparcels Proximitytopopulationcenters(assurrogateforhousing,amenities,etc.). Developmentconsiderations:topography,seismicpotential,soils,waterfeatures,etc. Utilityservices:providers,availability,capacity,proximityandaccesstoutilities(from
UtilityAnalysis,AttachmentD) Transportationsystems:highwayaccess,traveltime,transitserviceavailability,etc. Environmentalresources:floodplains,tsunamizones,wetlands,historicandcultural
resources,specialstatusspecieshabitats,etc. Onsite,adjoiningandnearbylandusesincludingpotentialconflictswithschools,parks,
culturalsites,etc. Accessibilitytocourtsandancillarylegalservices,medicalservices,etc.
TheConsultantwillprovidepreliminarylandentitlementreview,approvalandpermittingprocessinformationforeachalternativesitebeingconsidered.TheConsultantwillalsoprovideinformationonlandentitlementsandapprovalprocessthatwouldbeconsideredinevaluatingthethreefinalistsites.
WiththeinputandassistanceofPSDandDAGS,theConsultantteamwillratethesitesbasedontheresultsofthescreeningprocessandanalyzethesitesthatarejudgedtobestmeetthesitingcriteriaandareworthyofmoreindepthevaluation.TheresultsofthiseffortwillbesummarizedinaSiteScreeningAssessmentReporttobesubmittedtoPSDandDAGS.
Task3:ConductDetailedEvaluationsofThreeFinalistSitesTherationalefortheselectionofthethreecandidatesitesforOCCC(andreplacementLaumakaWFC)developmentwasexplainedearlier.Thethreeprospectivesiteswillbeconsideredhighlyratedfollowingtheanalysisprocessabovewillbesubjectedtofurtherindepthanalyses.Onthatbasis,theConsultant,withtheassistanceofPSDandDAGS,shallconductonsitefieldinvestigationsofthethreesitestogatherinformation,verifyconditions,andanalyzedevelopmentopportunitiesandconstraintsforthefollowingtopics:
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Sitefeatures:acreage,numberofowners,numberofparcels,jurisdiction Topographicfeatures:slope,anticipatedsitepreparation(cutandfill)requirements Seismicpotential,geologicfeatures,soillimitations,pastlandfilling Waterresources:streams,floodplains,tsunamizones,drainageways,onsitewells,etc. Utilityinfrastructure:jurisdiction,availability,capacity,proximityandaccess(from
UtilityAnalysis,AttachmentD) Environmentalresources:extent/locationofwetlands,specialspecieshabitats,etc. Culturalresources:prehistoric/historicresources,architecturalresources,etc. Potentialforcontamination:past/currentlanduses,commercialdatabases Transportationandtransitsystems:highwayaccess,busandrailservices Adjoining/nearbylanduses:potentialforconflicts,healthandsafetyrisks,etc. Accessibilitytocourtsandancillarylegalservices,medicalservices,volunteers,etc. Landentitlements(zoning,localpermitsandapprovals) Developmentpotential:siteplanningoptions,implementationschedule,other Developmentcosts:landacquisition,sitepreparation,infrastructureimprovements,
environmentalmitigation,other Hostcommunity:interest,acceptance,support,opposition
ThreesiteswillbesubjectedtoindepthanalysisandinvestigationwiththeConsultantsummarizingtheresultsandcomparingsitesinmatrixformwithinaSiteInvestigationandRecommendationsReportaddressing: Identificationofpotentialdevelopmentconstraints Likelypropertyacquisition,sitepreparation,infrastructuredevelopmentand
remediationcosts Easeofimplementation Anticipatedimplementationschedule CommunityacceptanceandsupportThebaselinedata,analyses,andfindingsandrecommendationsresultingfromthedetailedsiteevaluationsareintendedtoassistPSDandDAGSinthesiteselectiondecisionmakingprocess.However,thedetailedevaluationswillalsoprovidecriticalinputstotheenvironmentalimpactstatementdocumentsandvariouspermitsandapprovalsneededtosupportrelocatedandexpandedOCCCandLaumakaWFCdevelopment,ultimatelyreducingthetimeandeffortneededtoproducesuchdocumentation.
Task4:EconomicandFinancialImpactAnalysisofRelocatedandExpandedOCCCConstructingandoperatingarelocatedandexpandedOCCCwouldcatalyzeeconomicimpactswellbeyondthedirectexpendituresinvolvedinitsconstructionandoperation.Additionalemployment,personalincome,output,andincreasedtaxrevenueswouldbegeneratedasthespendingbyconstructioncompanies,OCCCsuppliers,andPSDemployeesandtheirfamilieswouldboosteconomicactivityonOahu.TheeconomicandfinancialeffectsoftherelocatedandexpandedOCCCwouldbebothshorttermandlongterm.Animportantpartoftheoverallundertaking(andpreparationoftheEISandcommunity
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partneringeffort),isacomprehensivesetofeconomicandfinancialanalysestodemonstratetheeconomicimpact(i.e.,benefits)oftheproposedaction.
TheConsultantteamwillestimatetheeconomicimpactsoftherelocatedandexpandedOCCCconstructionandoperationusingtheHawaiiDepartmentofBusiness,EconomicDevelopment,andTourism(DBEDT)inputoutputmodel.ThemodelwillemploythemostrecenteconomicdataavailableforOahuIslandandtheStateofHawaii.Shorttermandlongtermimpactswillbeestimatedatboththecountyandstatelevelsfortheproposedaction.
UseoftheDBEDTmodelwillallowtheConsultantteamtoestimatetherippleeffectsofbuildingandoperatingtherelocatedandexpandedOCCContheeconomiesofOahuandtheStateofHawaii.Themodelfirstmeasuresthedirecteffectswhicharethechangesinemployment,income,andoutputassociatedwithbuildingandoperatingthenewOCCCfacility.Directemployment,forexample,wouldincludetheworkershiredtoconstructandoperatethefacility.
Themodelalsoestimatesindirectandinducedeffects.Indirecteffectsresultwhenafirmcontractedtobuildthefacilitiespurchasesmaterialsandservicessuchassteel,lumber,andcementfromotherestablishments.Theseotherestablishmentsthenmustincreasetheiroutputandpurchaseadditionalmaterialsandservicesfromtheirsupplierstomeetthenewdemand.Themodelalsoestimatesinducedeffects,whichareincreasesineconomicactivityattributabletoadditionalspendingbyworkersandtheirfamilieswhoweredirectlyorindirectlyhiredasaresultoftheproject.Together,theseeffectsarethetotaleffectsthatareestimatedbythemodel.TheestimatedeconomiceffectsorbenefitswillbegeneratedusingboththeDBEDTandIMPLANmodelandbasedonthefollowingassumptions: Totaldirectconstructioncostsestimatesfortheproposedrelocatedandexpanded
OCCCandreplacementLaumakaWFC. Anestablishedconstructiontimeframe. Estimatednetchangesinannualoperationalandmaintenancecostsandemployment
levels.
Theeconomicbenefitsarisingfromtheconstructionphasewouldbetemporaryandwouldceaseonceconstructionofthenewfacilityiscompleted.Incontrast,thebenefitsarisingfromtheoperationandmaintenancephasewouldcontinuefortheentirelifecycleofthenewfacility.However,becausethenewfacilityisintendedtoreplacetheexistingOCCC,theonlyeconomicbenefitsthatwillbecalculatedfortheoperatingphasearethoseincrementaltothecurrentfacility.Itisassumedthatthecurrentfacilitysworkforcewouldtransfertothenewfacilityandthatbenefitswouldderiveonlyfromeconomicactivitiesgeneratedbythenewemployeesthatwouldbehiredtomeettheadditionalmissionrequirementsaswellasfromincreasesinexpenditures(ifany)associatedwithitsoperation.
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TheConsultantteamwilluseitsfinancialmodeltoprovideasoundanalyticalbasistoevaluatethecostsforoperatingtherelocatedandexpandedOCCC.ThepurposeoftheanalysiswillbetoestimateandcompareoperatingandmaintenancecostsonaperinmateperdaybasisforthenewOCCCfacility.TheperinmateperdaycostestimateswillbegeneratedusingaspreadsheetanalysisdevelopedbytheConsultantteam.Theoperatingcostanalysiswillinvolvethefollowingcomponents: ParametersCostsassociatedwithconstruction,operationandrecurringmaintenance
ofthenewOCCCfacility. MethodologyConsolidationofmultipledatasetsusingaspreadsheetmodel ResultsAveragecostperinmateperdayfortheexistingandproposedOCCC
Thefirststepwillinvolvethecollection,compilation,andcategorizationofallexistingcostdata,inconjunctionwithfacilitybudgetinformation,atasufficientlydisaggregatedleveltofacilitatetheallocationofannualexpenditures.Next,aspreadsheetanalysiswillbedevelopedbyconsolidatingmultipledatasetsintoasingle,welldefinedsetofexpenditurecategoriessuchthattheannualcostscanbeassignedtoOCCCexpenditures.Thechallengeinthedevelopmentoftheanalysiswillbetoconsolidatemultipledatasetsdispersedacrossmanyformats,contracts,andspreadsheetsintoasingleunifieddatabasethatwillfullyandproperlyaccountforallmajorcostsassociatedwithOCCCoperation.
Thefinancialanalysisparameterswillhavetwoprimarycomponents:expendituresandlaborcosts.Expendituredatawillbedisaggregatedintooperationandrecurringmaintenance(O&M)costs(includingfoodservices,medical,routinemaintenance,etc.),capitalmaintenanceandcapitalcosts.Laborcostsareanycostsassociatedwithstaffing,includingemployeebenefits.
ThemodeldevelopedandusedbytheConsultantteamwillcalculatethecostofhousinganinmateattheexistingOCCCaswellasthecostofhousinganinmateattheproposedrelocatedandexpandedOCCCsoastoprovideacomparison.TheanalysiswillusecostdataprovidedbyPSD;wherecostdataareunavailableornotspecificallyallocatedtoOCCC,assumptionswillbemade.Theanalysiswillbedevelopedforaperiodof25years.
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AttachmentCEnvironmentalImpactStatement
TheAHLConsultantteamwouldassistPSDandDAGSwiththepreparationandprocessingofaFinalEnvironmentalAssessmentandEnvironmentalImpactStatementPreparationNotice(FEA/EISPN),DraftEnvironmentalImpactStatement(DEIS),andFinalEIS(FEIS)underHRSChapter343,theHawaiiEnvironmentalPolicyAct(HEPA)thatanalyzesanddocumentsthepotentialenvironmentalimpactsofrelocatingandexpandingOCCC(theproposedaction).TheHRS343reviewprocessshallserveasthebasisforPSDandDAGSdecisionmakingbasedonanunderstandingoftheprojectspotentialenvironmentalimpactsandtheirmitigation.TheConsultantteamshalldevelopthecontentofalldocumentssuchthattheymeettherequirementsofPSDandDAGSandarepursuanttoChapter343,HRSandTitle11,Chapter200,HAR.(ItisassumedthatnoFederalfundswillbeinvolved,sotherequirementsoftheNationalEnvironmentalPolicyActwillnotbeaddressedduringthistask.)Theactivitiestobecarriedoutaredescribedbelow.
Task1:FinalEA/EISPreparationNoticeandScopingTheConsultantshallprepareaFEA/EISPNdocumentforfilingwiththeappropriateStateofHawaiiregulatoryauthority(s)andconductpreassessmentconsultationswithpertinentstateandlocalagenciesandorganizationsasrequiredbySection112009,HAR.ThiswillincludeearlyconsultationswiththeCityandCountyofHonolulu,DepartmentofPlanningandPermittingaswellasotheragenciesorindividualsthatmayhavejurisdictionorexpertisewithrespecttotheproposedaction.Theeffortwillinvolvepreparationofthefollowing: FEA/EISPNCover,TableofContents,ListofExhibits,andListofAppendices. ListofAbbreviationsandAcronyms. Abstract. FEA/EISPNSummarytoincludetheprojectapplicant(s),acceptingagency,contact
person(s),adescriptionoftheproposedactionandlocation,summaryofpreconsultationactivities,alternativesconsidered,secondaryandcumulativeimpacts,summaryoffindings,andFEA/EISPNpreparationdate.
PurposeandOrganizationoftheFEA/EISPN. Description,purposeandneedfortheproposedaction(relocationandexpansionof
OCCC),thegoalsandobjectivesoftheaction,currentandprojectedbedspaceneeds,PSDsmission,designfeaturesofsimilarnewinstitutions,securitymeasures,
SummaryofstepsintheHRS343EnvironmentalReviewandImplementationProcess. AlternativesAnalysistoincludetheNoActionAlternative,alternativesitesconsidered
(basedonSiteSelectionStudy),andotheralternativesconsideredandeliminatedbyPSDandDAGSandnotsubjectedtodetailedanalysisofenvironmentalimpacts.
Generaldescriptionoftheaffectedenvironmentswithinandsurroundingthethreealternativesitesincludingtrafficandtransportationmovements,airandnoisequality,compatibilitywithzoningandadjoininglanduses,biologicalresources,demographicandeconomicconsiderations,housing,waterresources,culturalresources,utilityservices,housing,topographicfeatures,geologicandseismiccharacteristics,soils,visual
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andaestheticresources,climate,fiscalconsiderations,potentialforcontamination,communityfacilitiesandservices,etc.
Potentialconstructionandoperationimpactsandmitigationrequirementsassociatedwithtrafficandtransportationmovements,airandnoisequality,compatibilitywithzoningandadjoininglanduses,biologicalresources,demographicandeconomicconsiderations,waterresources,culturalresources,utilityservices,housing,topographicfeatures,geologicandseismiccharacteristics,soils,visualandaestheticresources,climate,fiscalconsiderations,potentialforcontamination,communityfacilitiesandservices,etc.atthealternativesitesalongwiththeNoActionAlternative.
Relationshipoftheproposedactiontoexistinglanduseplans,policies,andcontrolsincludingtheHawaiiStatePlan,StateFunctionalPlans,StateLandUseClassification,CoastalZoneManagementAct,CityandCountyofHonoluluGeneralPlan,LandUseOrdinance(Zoning),SpecialManagementAreas,etc.
SummaryoffindingsanddeterminationofsignificanceinaccordancewithSection1120012,HAR.
PreparationofaListofReferencesusedinpreparingtheFEA/EISPNdocument(documentsandpersonalcommunications).
AListofPreparersresponsibleforFEA/EISPNpreparationincludingPSD,DAGS,Consultantteammembersandothers(names,title,licenses,andeducationalcredentials).
PreparationofaFEA/EISPNdistributionlisttoinclude:FederalandStateofHawaiielectedofficials;federalandstateagenciesandofficials;countyandmunicipalofficialsandagencies;publicrepositories(localandregionallibraries);NativeHawaiianorganizations,andothers.
Appendicestoincludesupportingtechnicalstudiesanddocumentation,publicscopingdocumentation,correspondence,andotherrelevantsupportingdocumentation.
PerHAR1120023,coordinatewiththeOfficeoftheGovernortoconfirmwhichagencywillbetheauthorizedrepresentativetoaccepttheEIS.
TheConsultantteamshallpreparethenecessaryfilingmaterialsandtransmittheFEA/EISPNtotheHawaiiOfficeofEnvironmentalQualityControl(OEQC)forpublicationoftheNoticeofAvailability(NOA)fortheFEA/EISPNintheOEQCEnvironmentalNoticeasrequiredunderSection112003,HAR,initiatingthe30daypubliccommentperiod.
FilingoftheFEA/EISPNwithOEQCwillinitiatethepublicreviewperiodandduringthisreviewperiodonepublichearingwillbeheldinaccordancewithHRS343requirements.TheConsultantteamwillassistandsupportPSDandDAGStosuccessfullycarryouttheFEA/EISPNpublicscopingmeetingby: Arrangingforapublicscopingmeetinglocation. Provisionofpublicscopingmeetingsigninsheetsandcommentforms. PreparationofapublicscopingmeetingagendaandFEA/EISPNSummaryhandout. Preparationofmeetingexhibitsandinformationmaterialsconcerningtheproposed
actionandlocations. Preparingpublicscopingmeetingpresentations(includingPowerPointslideshow)for
usebythePSDofficialsandConsultantteammembersinattendance. Arrangingforapreparationofatranscriptofthepublicscopingmeeting.
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Task2:DraftEnvironmentalImpactStatementPreparationWorkinginconjunctionwithPSDandDAGS,theConsultantteamshallundertakeinvestigationsandanalysesnecessarytoprepareaDEISandallapplicableitemsspecifiedinStateofHawaiiregulationsaddressingenvironmentaldocumentationandcompliancefortheproposedrelocatedandexpandedOCCC.Theeffortwillinvolvepreparationofthefollowing: ResponsetocommentsonEISPN Responsetodeterminationofsignificancebyacceptingagency DEISCover,TableofContents,ListofExhibits,andListofAppendices. ListofAbbreviationsandAcronyms. DEISAbstract. DEISSummarytoincludetheprojectapplicant(s),acceptingagency,contactperson(s),a
description of the proposed action and location, scoping activities, alternativesconsidered, secondary and cumulative impacts, summary of findings and DEISpreparationdate.
PurposeandOrganizationoftheDEIS.Detailedprojectdescription,purposeandneedfortheproposedaction(relocationandexpansionofOCCC),goalsandobjectivesoftheaction,currentandprojectedbedspaceneeds,PSDsmission,designfeaturesofsimilarnewinstitutions,andsecuritymeasures.
SummaryoftheHRS343EnvironmentalReviewandImplementationProcess,etc. PreparationofAlternativesAnalysistoincludetheNoActionAlternative,alternative
sitesconsidered(basedonSiteSelectionStudy),andotheralternativesconsideredandeliminatedbyPSDandDAGSandnotsubjectedtodetailedanalysis.
Descriptionoftheaffectedenvironmentswithinandsurroundingthethreealternativesitesincludingtrafficandtransportationmovements,airandnoisequality,compatibilitywithzoningandadjoininglanduses,biologicalresources,demographicandeconomicconsiderations,housing,waterresources,culturalresources,utilityservices(fromUtilityAnalysis,AttachmentD),housing,topographicfeatures,geologicandseismiccharacteristics,soils,visualandaestheticresources,climate,fiscalconsiderations,potentialforcontamination,communityfacilitiesandservices,etc.
Potentialconstructionandoperationimpactsandmitigationrequirementsassociatedwithtrafficandtransportationmovements,airandnoisequality,compatibilitywithzoningandadjoininglanduses,biologicalresources,demographicandeconomicconsiderations,waterresources,culturalresources,utilityservices(fromUtilityAnalysis,AttachmentD),housing,topographicfeatures,geologicandseismiccharacteristics,soils,visualandaestheticresources,climate,fiscalconsiderations,potentialforcontamination,communityfacilitiesandservices,etc.atthealternativesitesalongwiththeNoActionAlternative.
Relationshipoftheproposedprojecttoexistinglanduseplans,policies,andcontrolsincludingtheHawaiiStatePlan,StateFunctionalPlans,StateLandUseClassification,CoastalZoneManagementAct,CityandCountyofHonoluluGeneralPlan,LandUseOrdinance(Zoning),SpecialManagementAreas,etc.
SummaryofenvironmentalanalysisincludingUnavoidableShortTermAdverseImpacts,UnavoidableLongTermAdverseImpacts,ProposedMitigationMeasures,SecondaryandCumulativeImpacts,IrreversibleandIrretrievableCommitmentsofResources,
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SummaryofUnresolvedIssuesandtheRelationshipBetweenLocalShortTermUsesofHumanitysEnvironmentandMaintenanceandEnhancementofLongTermProductivity.
PreparationofaListofReferencesusedinpreparingtheDEISdocument(documentsandpersonalcommunications).
AListofPreparersresponsibleforDEISpreparationincludingPSD,DAGS,Consultantteammembersandothers(name,title,licenses,andeducationalcredentials).
Preparationofadistributionlisttoinclude:FederalandStateofHawaiielectedofficials;federalandstateagenciesandofficials;countyandmunicipalofficialsandagencies;publicrepositories(localandregionallibraries);NativeHawaiianorganizations,andothers.
Appendicestoincludesupportingtechnicalstudiesanddocumentation,publicscopingdocumentation,correspondence,andotherrelevantsupportingdocumentation.Appendicestoincludesupportingtechnicalstudiesanddocumentation,publicscopingdocumentation,correspondence,andotherrelevantsupportingdocumentation.Amongthetechnicalstudieswillbeatrafficimpactanalysisreport(TIAR)preparedtosatisfytherequirementsoftheHawaiiDepartmentofTransportationandtheCityandCountyofHonoluluDepartmentsofTransportationServicesandPlanningandPermitting(TrafficReviewBranch).TheTIARshallinclude:datacollection(includingexistingtrafficcounts/intersectionturningmovementvolumedata);developmentoffuturetrafficvolumeforecastsforthepreferredalternativewithorwithouttheOCCCrelocation;trafficanalysesofthreescenarios(existing,futureyearwithoutOCCCrelocations,futureyearwithOCCCrelocation);reportpreparation(asaDEIStechnicalappendix);andmeetingattendance.
In1998,theHawaiiStateLegislatureenactedHRS35316.35toaddressimpactsassociatedwithdevelopingorexpandinginstatecorrectionalfacilities.NotwithstandingcompliancewithHRS343anditstechnicalandproceduralrequirements,anyplanstodeveloporexpandinstatecorrectionalfacilitiesmustaddressboththeconstructionandoperationalaspectsofaneworexpandedfacilityincludingthefollowing: Thepercentageoflow,medium,andhighsecurityinmatesandthenumberofbeds
neededtoincarcerateeachoftheforegoingclassesofinmates. Theproposedfacilitysimpactonexistinginfrastructureandtheimprovementsand
additionsthatwillbenecessarytosupportfacilityoperation. Theproposedfacilitysimpactonavailablemodesoftransportationincludingairports,
roads,andhighways. AUsefulLifeCostsAnalysisconsistingofaneconomicevaluationthatcompares
alternatebuildingandoperatingmethodswhileprovidinginformationonthedesign,constructionmethods,andmaterialstobeusedwithrespecttoefficiencyinbuildingmaintenanceandfacilitiesoperation.
IncorporatedwithintheoverallDEISreportwillbetheabovemandatedinformationandanalysestoensurecompliancewithHRS35316.35.TheDEISreportwillbeorganizedinaccordancewiththeTableofContentsinExhibit1.
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EXHIBIT1:TABLEOFCONTENTSENVIRONMENTALIMPACTSTATEMENTRELOCATED/EXPANDEDOCCC
ABSTRACT EXECUTIVESUMMARY
A. IntroductionB. ScopingActivitiesC. AlternativesAnalysisD.AffectedEnvironment,PotentialImpactsandMitigationE. ConsiderationofSecondaryandCumulativeImpacts
I.PURPOSEANDORGANIZATIONOFTHEEISA.ProjectBackground
B.PurposeandNeedforProposedProjectC.StepsinHRS343EnvironmentalReview/ImplementationProcessD.DeterminationLetterandEISPNPublication
1.DeterminationLetter2.EnvironmentalImpactStatementPreparationNotice
E.DEISScoping1.ResponsetoDeterminationLetter2.ResponsestotheCommentsReceivedfromtheEISPN3.ChangesofContentfromFinalEADocument
II.ALTERNATIVESA. IntroductionToAlternativesAnalysisB. NoActionAlternativeC. AlternativesConsideredD. PreferredAlternative
III.AFFECTEDENVIRONMENTA.SiteCharacteristics/BaselineConditions
1.Topography2.Geology/SeismicConsiderations/Soils3.WaterResources4.BiologicalResources5.CulturalResources6.VisualandAestheticResources7.FiscalConsiderations
B. CommunityandRegionalCharacteristics1.Demographics2.Economics3.Housing4.CommunityServicesandFacilities5.LandUse6.HazardousMaterials/Contamination7.UtilityServices8.TransportationSystems9.Climate/AirQuality10.NoiseConsiderations
IV.ENVIRONMENTALCONSEQUENCES:IMPACTSANDMITIGATIONA.SITECHARACTERISTICS
1.Topography
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2.Geology/SeismicConsiderations/Soils3.WaterResources4.BiologicalResources5.CulturalResources6.VisualandAestheticResources7.FiscalConsiderations
B. COMMUNITYANDREGIONALCHARACTERISTICS1.Demographics2.Economics3.Housing4.CommunityServicesandFacilities5.LandUse6.HazardousMaterials/Contamination7.UtilityServices8.TransportationSystems9.Climate/AirQuality10.NoiseConsiderations
V.RELATIONSHIPTOEXISTINGLANDUSEPLANS,POLICIES,ANDCONTROLSA. HawaiiStatePlanB.StateFunctionalPlansC.StateLandUseClassificationD. CoastalZoneManagementActE. CityandCountyofHonoluluGeneralPlanF.LandUseOrdinance(Zoning)G.SpecialManagementAreas
VI.SUMMARYOFENVIRONMENTALANALYSISA. UnavoidableShortTermAdverseImpactsB. UnavoidableLongTermAdverseImpactsC. ProposedMitigationMeasuresD. SecondaryandCumulativeImpactsE. IrreversibleandIrretrievableCommitmentsofResourcesF. SummaryofUnresolvedIssuesG. RelationshipBetweenLocalShortTermUsesofHumanitysEnvironmentand
MaintenanceandEnhancementofLongTermProductivityVII.REFERENCES
A.DocumentsB.PersonalCommunications
VIII.LISTOFPREPARERSIX.DISTRIBUTIONLIST
A. StateofHawaiiOfficialsB. FederalAgenciesandOfficialsC. StateOfHawaiiAgenciesandOfficialsD. County/MunicipalAgenciesandOfficialsE. NativeHawaiianOrganizationsF. Others
APPENDICES
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TheConsultantteamshallpreparethenecessaryOEQCfilingmaterialsandtransmittheDEIStoOEQCforpublicationoftheNOAfortheDEISintheOEQCEnvironmentalNoticeasrequiredunderSection112003,HAR,initiatingthe60dayDEISpubliccommentperiod(incompliancewithHRS35316.35).Inaddition,theConsultantwilldistributecopiesoftheDEIStootheragenciesorindividualsthatmayhavejurisdictionorexpertisewithrespecttotheproposedaction.FilingoftheDEISwithOEQCinitiatethepublicreviewperiodandduringthisreviewperiodatleastonepublichearingwillbeheldinaccordancewithHRS343requirements.TheConsultantteamwillassistandsupportPSDandDAGStosuccessfullycarryouttheDEISpublichearingby: Arrangingforapublichearinglocation(theConsultantwillseektoholdthehearingat
thesamepubliclocationthatwillhostthepublicscopingmeeting). Provisionofpublichearingsigninsheetsandcommentforms. PreparationofapublichearingagendaandDEISSummaryhandout. Preparationofmeetingexhibitsandinformationmaterialsconcerningtheproposed
actionandlocations. PreparingapublichearingpresentationforusebythePSDofficialsandConsultantteam
membersinattendance. Arrangingforapreparationofatranscriptofthepublichearing.
Task3:FinalEnvironmentalImpactStatementPreparationWorkinginconjunctionwithPSDandDAGS,theConsultantteamshallrespondtocommentsreceivedontheDEISandundertakeinvestigationsandanalysesnecessarytoprepareaFEISandallapplicableitemsspecifiedinStateofHawaiiregulationsaddressingenvironmentaldocumentationandcompliancefortheproposedrelocatedandexpandedOCCCandreplacementLaumakaWFC,includingsubmittaloftheFEIStotheacceptingagency.Theeffortwillinvolvepreparationofthefollowing: ResponsetocommentsonDEIS SummaryofChangesinContentfromDEISDocument FEISCover,TableofContents,ListofExhibits,ListofAppendicesandListof
AbbreviationsandAcronyms. FEISAbstract. FEISSummarytoincludetheprojectapplicant,acceptingagency,contactpersons,a
descriptionoftheproposedactionandlocation,scopingactivities,alternativesconsidered,secondaryandcumulativeimpacts,summaryoffindingsandEISpreparationdate.
PurposeandOrganizationoftheFEISconsistingofaprojectdescription,purposeandneedfortheproposedaction(relocationandexpansionofOCCC),thegoalsandobjectivesoftheaction,currentandprojectedbedspaceneeds,PSDsmission,designfeaturesofsimilarnewinstitutions,securitymeasures,summaryoftheHRS343EnvironmentalReviewandImplementationProcess,etc.
PreparationofAlternativesAnalysistoincludetheNoActionAlternative,alternativesitesconsidered(basedonDEIS),andotheralternativesconsideredandeliminatedbyPSDandDAGSandnotsubjectedtodetailedanalysis.
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Descriptionoftheaffectedenvironmentswithinandsurroundingthethreealternativesitesincludingtrafficandtransportationmovements,airandnoisequality,compatibilitywithzoningandadjoininglanduses,biologicalresources,demographicandeconomicconsiderations,housing,waterresources,culturalresources,utilityservices(fromUtilityAnalysis,AttachmentD),housing,topographicfeatures,geologicandseismiccharacteristics,soils,visualandaestheticresources,climate,fiscalconsiderations,potentialforcontamination,communityfacilitiesandservices,etc.
Potentialconstructionandoperationimpactsandmitigationrequirementsassociatedwithtrafficandtransportationmovements,airandnoisequality,compatibilitywithzoningandadjoininglanduses,biologicalresources,demographicandeconomicconsiderations,waterresources,culturalresources,utilityservices(fromUtilityAnalysis,AttachmentD),housing,topographicfeatures,geologicandseismiccharacteristics,soils,visualandaestheticresources,climate,fiscalconsiderations,potentialforcontamination,communityfacilitiesandservices,etc.atthealternativesitesalongwiththeNoActionAlternative.
Relationshipoftheproposedprojecttoexistinglanduseplans,policies,andcontrolsincludingtheHawaiiStatePlan,StateFunctionalPlans,StateLandUseClassification,CoastalZoneManagementAct,CityandCountyofHonoluluGeneralPlan,LandUseOrdinance(Zoning),SpecialManagementAreas,etc.
SummaryofenvironmentalanalysisincludingUnavoidableShortTermAdverseImpacts,UnavoidableLongTermAdverseImpacts,ProposedMitigationMeasures,SecondaryandCumulativeImpacts,IrreversibleandIrretrievableCommitmentsofResources,SummaryofUnresolvedIssuesandtheRelationshipBetweenLocalShortTermUsesofHumanitysEnvironmentandMaintenanceandEnhancementofLongTermProductivity.
PreparationofaListofReferencesusedinpreparingtheFEIS(documentsandpersonalcommunications).
AListofPreparersresponsibleforFEISpreparationincludingPSD,DAGS,Consultantteammembersandothers(names,title,licenses,andeducationalcredentials).
PreparationofadistributionlisttoincludeFederalandStateelectedandappointedofficials,federalandStateagencies;countyandmunicipalofficialsandagencies;localandregionallibraries,NativeHawaiianorganizations,andotherscontactedduringtheFEA/EISPN,DEIS,andFEISprocesses.
Appendicesincludesupportingtechnicalstudiesanddocumentation,publicscopingdocumentationFEA/EISPN,DEIS,andFEISprocesscorrespondence,andotherrelevantsupportingdocumentation.
PerHAR1120023,coordinatewiththeOfficeoftheGovernorortheauthorizedrepresentativetoaccepttheEIS.
TheConsultantteamshallpreparethenecessaryOEQCfilingmaterialsandtransmittheFEISforpublicationoftheNOAfortheFEISintheOEQCEnvironmentalBulletinasrequiredunderSection112003,HAR.TheConsultantwillalsodistributecopiesoftheFEIStoother
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agenciesorindividualsthatmayhavejurisdictionorexpertisewithrespecttotheproposedaction.
FollowingcompletionoftheFEIS,thereisa60dayjudicialchallengeperiodwhereanyparty(theapplicantoranintervener)canchallengetheacceptingagencysAcceptanceDetermination.(Discretionarypermitstypicallycannotmoveforwarduntilconclusionofthe60dayjudicialchallengeperiodfortheFEISAcceptanceDetermination.)
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AttachmentDUtilityAnalysis
InsupportoftheSiteSelectionStudy(AttachmentB)andpreparationoftheEnvironmentalImpactStatement(AttachmentC),theAHLConsultantteamshallinvestigatethethreecandidatesitesandfinalselectedcandidatesiteforpotentialsourcesofutilityservices(watersupply,wastewatercollectionandtreatment,electricpowersupply,andnaturalgasasapplicable)inthevicinityoftheprospectivesitesinordertoevaluatethefeasibilityofprovidingservicestoarelocatedandexpandedOCCCandreplacementLaumakaWFC.TheConsultantteamwillarrangeandattendmeetingswithlocalandregionalutilityprovidersandrepresentativesofPSDandDAGStoinitiatediscussionsandacquireinformationconcerningexistingutilitysystemsoperatinginthevicinityoftheprospectivesitesandtheirabilitytoprovidetherequiredlevelofservicetotherelocatedandexpandedOCCCateachsite.OnthebasisofinformationgatheredbytheConsultantteamanddiscussionswithutilityproviders,thecapacityoftheclosestsupplyline(s)totheprospectiveOCCCsitesandabilityoftheutilityproviderstoprovideaconstantsupplyattherequiredcapacityshallbedetermined.TheutilityproviderscurrentcapacityandtheabilitytomeetthedemandsoftheproposedrelocatedandexpandedOCCCwillbeevaluated.IfitisdeterminedthattheutilitydoesnotcurrentlyhavethecapabilityorcapacitytoaccommodatetheprojecteddemandresultingfromtheproposedOCCCandLaumakafacilities,orderofmagnitudecostestimateswillbedevelopedforupgradingtheutilitytoaccommodatethenewOCCC.Studyactivitiestobeundertakenaredescribedbelow.
WaterSupplyRequirements GatherrecentwatersupplyusagevolumesfortheexistingOCCCandprojectedwater
supplyrequirementsfortheproposedOCCC. Gatherpublishedwatersupplyratescheduleandconnectionfeeschedulefromthe
serviceprovider. Determinewateravailability(rights)andcapitalimprovementfeesforproposedOCCC. Determinethelocation,direction,origin,size,pressureandflowrateofwaterlinesto
servetheproposedOCCCandlocatedinproximitytotheprospectivesites. Determinewatertreatmentplantdesigncapacity,currentaveragedailywaterflows,
andavailableexcesscapacitytoservefuturedevelopments. Determineexistingstoragecapacityatthetreatmentplantandtheabilitytomeet
proposedpotablewatersupplyand/orfireflowdemandsofNFPArequirements. Determinetheabilityofthewatersupplyinfrastructuretoserveexistingandprojected
watersupplydemands. DeterminethenecessityforwatersystemimprovementstoserveprojectedOCCC
requirements. Determineapproximatecostsofnecessarywatersupplysystemimprovements.
WastewaterCollectionandTreatmentRequirements GatherrecentwastewatergenerationvolumesfortheexistingOCCCandprojected
wastewatervolumesresultingfromtheproposedOCCC.
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Gatherpublishedwastewatertreatmentratescheduleandconnectionfeeschedulefromtheserviceprovider.
DeterminewastewatertreatmentplantusagefeesandcapitalimprovementfeesforproposedOCCC.
Determinethelocation,direction,origin,size,andslopeofwastewatercollectionmainlinestoservetheproposedOCCCandlocatedinproximitytotheprospectivesites.
DeterminethesizeofdownstreamlinesleadingtothewastewatertreatmentplantandthelocationoftheplantrelativetotheprospectiveOCCCsites.
Determinewastewatertreatmentplantdesigncapacity,currentaveragedailywastewaterflowstothetreatmentplant,andavailableexcesscapacitytoservefuturedevelopments.
Determinetheabilityofthewastewatercollectionandtreatmentinfrastructuretoserveexistingandprojectedrequirements.
DeterminethenecessityforwastewatercollectionsystemimprovementstoserveprojectedOCCCrequirements.
Determineapproximatecostsofnecessarywastewatersystemimprovements.
ElectricPowerRequirements Researchandreviewavailablerecorddrawings,reportsandotherprojectrelated
documentation. GatherrecentelectricpowerusagefiguresfortheexistingOCCCandprojectedelectric
powerrequirementsfortheproposedOCCC. Gatherpublishedrateschedulefortheprojectedpowerloadsfromtheserviceprovider. Conductfieldinvestigationforfamiliarizationwiththesites,existinginfrastructure,
existingfacilities,existingconditions,andoffsiteutilities. Coordinateandconsultwithstateandcityagenciesandelectricutilitycompanies
concerningelectrical,communications/data,andCATVutilityinfrastructure. Determinethelocation,origin,andcapacityofpowerlineslocatedinproximitytothe
prospectiveOCCCsites. DeterminethelocationofthesubstationthatwouldservetheprospectiveOCCCsites. Determinetheabilityoftheelectricpowerinfrastructuretoservecurrentandprojected
powerdemands. Determinethenecessityforpowersystemimprovements(overheadlines,substations,
etc.)toserveprojectedOCCCpowerrequirements. Determineapproximatecostsofnecessarypowersystemimprovements. PrepareapplicableelectricalportionsofSiteSelectionStudy,MasterPlan,andUtility
RequirementsAnalysisReporttoincludenarrativesaddressingoffsiteutilityconnectionsanddistributionfortheelectrical,communications/data,andCATVinfrastructure.
PrepareelectricalportionsofthePDRwhichwillincludenarrativesaddressingoffsiteutilityconnections,utilitydistributioninfrastructuretothesite,onsiteelectrical,communications/data,andCATVutilityservice,andaccessroadwayandonsiteexteriorlighting.
Preparationofconceptual(masterplanlevel)electricalsiteplans.
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NaturalGasServiceRequirements GatherrecentgasusagefiguresfortheexistingOCCCandprojectedgasservice
requirementsfortheproposedOCCC. Gatherpublishedrateschedulefortheprojectedloads. Determinetheserviceprovidedandthelocation,direction,origin,andcapacityofgas
lineslocatedinproximitytotheprospectivesites. Determinetheabilityoftheexistinggasserviceinfrastructuretoservecurrentand
projectedgasdemands. DeterminethenecessityforgasserviceimprovementstoserveprojectedOCCCgas
requirements. Determineapproximatecostsofnecessarygasserviceimprovements.
TheConsultantteamwilldeterminethedistancefromtheutilityservicestotheprospectivesitesandwillidentifyconstructionrequirementsinordertobringutilityservicestoeachsite.TheConsultantshalldeterminewhetherancillaryfacilitiessuchasonsitewastewaterpumpingstations,watersupplyboosterstations,electricalstepdowntransformers,etc.willbeneededtoprovidetherequiredservices.Followingthecompletionoftheanalysis,theConsultantteamshallprepareaUtilitiesAnalysisreportdescribingthepurposeandobjectivesoftheanalysis,baselinedata,analysismethods,andfindingsandrecommendationsforsubmissiontoPSDandDAGS.Largeportionsofthereportwillalsobeincorporatedwithinthesitingstudy,andtheDEISandFEISasappropriate.
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AttachmentEPublicOutreachandCommunityPartnering
TheConsultantteamshalldevelopapublicoutreachapproachandplanandassistPSDandDAGSwithimplementationofthepublicoutreacheffortbyprovidingstrategicadviceandguidance,preparinganddistributingpublicinformationmaterials;arrangingandattendingformalandinformalmeetings;respondingtopublicinformationrequests;andcoordinatinginternalprojectteamdiscussions,activitiesandmeetingsasdescribedinthetasksbelow.Attheonsetofthistask,acleardivisionofroles,responsibilities,activities,anddeliverablesbetweentheConsultantteamandPSD,DAGSandothers,asapplicable,willbeestablished.Doingsowillensureasuccessfuloutcomeandavoidconflictsandduplicationofeffort
Task1:PublicOutreach/CommunityInvolvementPlanTheConsultantteamshallprepareaPublicOutreach/CommunityInvolvementPlanto: GuideinternalandexternalProjectTeamcommunications Provideaframeworkformanagingcommunicationsduringthesitingandplanning
processforthedevelopmentoftherelocatedandexpandedOCCCandrelocatedLaumakaWFC
Identifypublicoutreach/communityinvolvementobjectives;strategies;messages;andPSD,DAGS,andtheConsultantteammemberrolesandresponsibilities,tasksandactivitiesincludingtheprepareroftheEISSocialImpactAssessmentandtheEISCulturalImpactAssessment
Outlineproceduresandguidelinestoensureconsistencyandaccuracyofpubliclyavailableinformationaboutthesitingandplanningprocess
Identifylikelyparticipantsinthesitingprocessanddevelop/maintaincontactlistsforkeyofficials,organizations,agencies,stakeholders,andothers(contactperson,mailingaddress,phone,email)
ConsiderthefollowingoutreachapproachestailoredtoPSDandDAGSneedsandpreferences: Directmailing(includingemails) Publicnotices,announcementsandpressreleases Publicandindividualmeetingsofvariousformats(hearings,openhouses,
informationsessions,workgroups,etc. Newsletters Presentationstoorganizationsandgroups Others
ThePublicOutreach/CommunityInvolvementPlanwilldefinehowprojectinformationwillbeusedandcommunicationsmanaged.ThedraftPublicOutreach/CommunityInvolvementPlanwillbepreparedandsubmittedtoPSDandDAGSandfollowingitsreviewandapproval,thePlanwillbefinalized,shared,andimplementedbytheoverallprojectteam(PSD,DAGS,Consultant,etc.).TheConsultantwillalsocontinuallyreview,reviseandupdatethePlansoitremainscurrent,accurateandeffective.ThePublicOutreach/CommunityInvolvementPlanwillbeorganizedinaccordancewiththeTableofContentsinExhibit2.
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EXHIBIT2:TABLEOFCONTENTSPUBLICOUTREACH/COMMUNITYINVOLVEMENTPLAN
1.INTRODUCTIONPlanningforOCCCRelocationHawaiiDepartmentofPublicSafetyOCCCRelocationActivitiesGoalsandObjectivesforPublicOutreachandCommunityInvolvement
2.PUBLICOUTREACH/COMMUNITYINVOLVEMENTPLANIntroductionInternalProjectTeamOrganizationStakeholdersOverallMessageHostCommunityResidentsandBusinessInterestsElectedOfficialsHawaiiPSDEmployeesCurrent/FutureOCCCContractorsPublicatLargePublicInterestGroupsOthers
3.INFORMATIONTOOLS,APPROACHES,ANDSTRATEGIESProjectTeamActivitiesSupportingthePublicOutreachProcessPSDTeamMeetingsandLeadershipBriefingsPublicInformationOpenHousesBrochuresandNewslettersFactSheets
4.PROJECTSCHEDULE
Task2:PublicOutreachTofacilitatepublicoutreach,theConsultantteamwillprepareinformationalmaterials(handouts,factsheets,newsletters,etc.)forwidespreaddistributionandforuseatmeetingswithpotentialhostcommunityrepresentatives,stakeholdersandthepublic.Theinformationalmaterials(combiningtextandgraphics)shallpresentanddiscussPSDsmissionandresponsibilities,projectgoals,approachtoandobjectivesofthesitingprocess,sitingcriteria,projectcomponents,potentialprojectandcommunitybenefits,etc.Topicscoveredbysuchoutreachmaterialswillinclude: Overallplanningprocessandsitingcriteria Potentialsitelocationsandevaluationprocess Designandappearanceofmoderncorrectionalfacilities Economicimpactsandopportunities Communityoutreach;informationsessions,meetings,andhearings;andcommunity
partneringSeparateandapartfromtheresponsibilitiesassociatedwithcommunitypartneringdescribedinTask3,theConsultantwillinitiateinpersonmeetingswithkeyrepresentativesofpotentialhostcommunitiestodiscussthesitingprocess,establishadialogue,gainlocal
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insightandfeedback,buildrelationships,etc.(Highlightssummarizingtheresultsofthediscussionswillbepreparedfollowingeachmeeting.)TheConsultantwillassistwithmaintaininglinesofcommunicationwithkeyofficials,stakeholders,generalpublic,othersthroughoutthesitingprocessviaperiodicmeetings,progressupdates,statusreports,etc.(viaUSmailandemail,printedmaterials,etc.).TheConsultantteamwillalsocoordinatepublicoutreachmaterials,meetings,communitypartnering,andrelatedactivitieswitheffortstopreparedtheDEISandFEIS(seeAttachmentB).MaterialsdevelopedinsupportofpublicoutreachwillbeadaptedforuseaspartofEISscoping(publicandagency),publichearings,agencyandstakeholderconsultations,communitypartnering,andrelatedactivities.OtherHawaiigovernmentagenciesandofficialsareinvolveddirectlyandindirectlyinpublicoutreachandanyinformationandassistanceprovidedwouldbewelcomedbytheConsultantteamassuchknowledgeandrelationshipswithindividuals,groupsandcommunityleaderswouldbeinvaluable.However,theConsultantteam,PSDandDAGSarenotdependentuponsuchsupportandwillproceedwithpublicoutreachandcommunityinvolvementasneededforasuccessfuloutcome.
Task3:CommunityPartneringToaddresstheuniqueaspectsofdevelopingorexpandinginstatecorrectionalfacilities,theHawaiiStateLegislatureenactedHRS35316.37toprovideforcommunitypartnering.Enactedin1998,thestatuteisintendedtoinvolvepotentialhostcommunitiesearlyintheplanningprocess.ThestatutealsocompelsPSDtodevelopandimplementacommunitypartneringprocessthatincludesacommunityhearingtosolicitinputaswellasacommunitybenefitandenhancementpackage(inconcertwiththepotentialhostcommunity)tomitigatethepotentialnegativeimpactsofdevelopingacorrectionalfacility.AsprovidedinHRS35316.37,thecommunitybenefitandenhancementpackagemayinclude,butisnotlimitedtoinfrastructureimprovements;jobtrainingprogramsorimprovementstoschoolsandhealthcarefacilities;socialprograms;orothergovernmentalfunctions.
TheproposedOCCCreplacementandexpansionproject(withLaumakaWFCreplacement)willbethefirstPSDprojectsubjecttoHRS35316.37requirementsandthereforewillsettheprecedentforimplementingcommunitypartneringforallsubsequentPSDfacilitydevelopmentorexpansionprojects.IntheabsenceofaHawaiianprecedent,andbasedonitspreviousexperiencewithcommunitypartneringinmainlandlocations,theConsultantteamshallworkwithPSDandDAGStofirstdevelopaCommunityPartneringPlanforcomplyingwithHRS35316.37.ThePlanwilladdresstherangeofpotentialcommunityimpactsthatmayarisefromcorrectionalfacilityconstructionandoperation(atsuchtimeaselectedsiteandhostcommunityareidentified)asthebasisfordeterminingapplicableandappropriatebenefitandenhancementmeasurestobeconsideredduringthepartneringprocess.
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Awiderangeofpossiblebenefitandenhancementmeasureswillbeconsideredincludingeconomic,cultural,socialandenvironmentalbenefits(includingthosenotedearlier).Inaddition,thelegalauthorityforimplementingsuchbenefits,thetimingofimplementation(i.e.,preconstruction,construction,andpostconstruction/operation),andpotentialcostswillbeidentifiedsothatasthecommunitypartneringprocessunfolds,PSDandDAGSwillbeabletooffermeasuresthatarejustifiable,implementable,andaffordablewhileprovidingthehostcommunitywiththebenefitsnecessarytooffsetadverseornegativeimpacts.
CommunitypartneringwilltakemanyformsandwillcloselymirrortheoverallpublicoutreacheffortsoftheConsultantteam,PSDandDAGS.Itwillconsistofinitialandregularinpersonmeetingswithkeycommunityleadersandthepublictoestablishadialogueaboutcommunitypartnering,gainfeedbackconcerningtherangeofpotentialbenefitsandenhancementmeasures,whilebuildingrelationshipsthatwillcontinuethroughoutthesiting,planning,designandconstructionprocesses.TheConsultantteamwilldocumentallcommunitypartneringmeetingsanddiscussionstoensurePSDandDAGSfullycomplywiththeletterandspiritofHRS35316.37.
Theneedtoprovideacommunityhearingwillalsobeaddressedaspartofthistask.TheConsultantteamwillassistPSDandDAGSwithallaspectsofpreparingforandhostingoneormorecommunityhearingswithinpotentiallyaffectedcommunity(s)toensurethattherequirementsofHRS35316.37areproperlymet.
Task4:ProjectTeamCommunications,SupportandCoordinationInternalProjectTeamcommunications,supportandcoordinationwilltakemanyformsincludinginformaldiscussions,preparationofstatusreports,periodicprojectteammeetingsandpresentationstoPSDandDAGSleadership,andsimilardiscussions.InternalteammeetingscoveringarangeoftechnicaltopicsandprovidingprogressandstatusupdateswillbeimportanttothesuccessoftheprojectandwillinvolvePSD,DAGS,andtheConsultantteam.TheConsultantshallprepareforandparticipateatstatusmeetingstoreportprogressandaccomplishments,tosolicitdecisions,guidanceanddirection,andcoordinateupcomingactivities.
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AttachmentFStatementsofProbableCost
ThisscopeofworkaddressespreparationofStatementsofProbableConstructionCostwhichwillresultinanestimateforthetotalcostofsiting,designingandconstructinganewOCCCandLaumakaWFCtoreplacetheexistingfacilities.StatementsofProbableConstructionCostwillbeprovidedfortheselecteddevelopmentoptionsforthethreecandidatesitesandthefinalpreferredselectedcandidatesite.ThebasisforcostassumptionswillbetheconceptualdesignprovidedintheMasterPlanreport.IfphasingisprovidedintheMasterPlan,thecostestimatewillbepreparedforeachphaseoftheconstructionoftheproposedOCCCrelocationandexpansion.Projectcostswillincludetheescalationtothemidpointofconstructionandconsidercontractoroverheadandmarkups.Inaddition,budgetforFF&Eandcollateralequipmentwillbeprovidedasanallowancetodeterminetotalprojectcosts.AHLConsultantteamtasksassociatedwiththeStatementsofProbableConstructionCostaredescribedbelow.
Task1:SiteSelectionCostStudy BasedontheProjectDevelopmentReport,CostEstimatorwillprepareConstructionand
Projectcostestimatesfortheprogramandsites,assumedtoincludethreenewlocations.
Estimateswillincludeuniquerequirementsandbothonsiteandoffsitedevelopmentcosts,suchasupgradedinfrastructure,etc.andshallincludeFF&E.
Projectcostswillbeescalatedtoafuturemidpointofconstructiontimeperiod. WorkinginconjunctionwithotherConsultantteammembers,provideahighlevel
analysisoftheOperatingcosts,includingutilitiesandlaborcosts. WorkinginconjunctionwithotherConsultantteammembers,developbudgetsforland
acquisition/disposal,specialpermits,entitlementandrezoningcosts. ProvideCostReportcomprisingAssumptionsandQualifications,MatrixSummary,Back
updataandBenchmarkingstudy. WorkinginconjunctionwiththePhaseIESATeammember,provideupdatedcost
estimateforanyenvironmentalmitigationwhichmayberequiredpriortopropertyacquisitionandconstruction.
Task2:PreferredCandidateSite ThePreferredCandidateSitewillbefurtherdevelopedandamoredetailedMasterPlan
CostEstimatewillbedeveloped.TheestimatewillbebasedontheMasterPlanreportwhichwillincludeConceptLeveldesigninformationincludingphasedconstructionandmoredetailedprojectcostescalationcalculations(basedontheMasterSchedule).
MoredetailedSiteplanningandOffsitecostestimate.
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AttachmentGLandEntitlements
TheAHLConsultantteamshalldetermine,throughthesiteselectionprocessandconsultationswithCityandCountyofHonoluluDepartmentofPlanningandPermittingandanyotherrelevantregulatoryplanningagencies,landentitlementrelatedissuesforcandidatesitesthatmustbeconfirmedinadditiontocompletingtheEISprocess.WhilethesewouldmosttypicallybeexpectedtoincludeZoningVariances,ChangesinZoning,andStateLandUseDistrictBoundaryAmendments,giventhecurrentshortlistofsitesinKalaeloa(undertheauthorityoftheHawaiiCommunityDevelopmentAuthority[HCDA])andinHalawaValleywithintheStateUrbanLandUseDistrictBoundary,themajordiscretionarylanduseapprovalsmaybelimitedtoHCDARevieworaPlanReviewUse(PRU).
Task1:ZoningVarianceUndertheCityandCountyofHonolulusLandUseOrdinance(LUO),thedirectoroftheDepartmentofPlanningandPermitting(DPP)maygrantavariance,underSection61517oftheRevisedCharterofHonolulu,ifthedirectorfindsthatapplicationoftheLUOwillcauseanunnecessaryhardshiptothelandowner.Anapplicationforazoningvariancewouldrequirethefollowing: PreapplicationmeetingwithDPP CompletedDPPLandUsePermitsDivisionMasterApplicationForm WrittenstatementexplainingwhycompliancewiththeLUOisnotfeasibleandwould
causehardship Copiesofpreviousbuildingpermitsandviolationnoticesiftheyarerelevanttothe
request Otherinformationwhichsupportstherequestforavariance,suchasdatedphotographs
ofthesite Projectdrawingsandplans
Theapplicantmustthenpresentevidenceatapublichearingthatmeetsthefollowingthreetestsofhardship: Applicantwouldbedeprivedofthereasonableuseofsuchlandorbuildingifthe
provisionsofthezoningcodewerestrictlyapplicable Requestoftheapplicantisduetouniquecircumstancesandnotthegeneralconditions
intheneighborhood,sothatthereasonablenessoftheneighborhoodzoningisnotdrawnintoquestion
Request,ifapproved,willnotaltertheessentialcharacteroftheneighborhoodnorbecontrarytotheintentandpurposeofthezoningordinance
SincetheproposedrelocationandexpansionofOCCCissubjecttoHRSChapter343,documentationofcompliancewithHRS343wouldberequiredforapprovalofaZoning
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Variance.Therefore,theZoningVarianceprocesswouldbecoordinatedwiththeEISprocess,andacombinedEIS/ZoningVariancedocumentwouldbeproduced.
Task2:ChangeinZoningAChangeinZoning(CIZ)maybenecessaryifaprojectisnotconsistentwiththeexistingzoningdistrictonthepropertyandmaypotentiallybeinconsistentwiththeexistingpatternofdevelopmentintheareaorwithprovisionsoftheCityandCountyofHonoluluslanduseplansandgrowthmanagementpoliciesthatcurrentlyapplytotheproperty.ThestepsrequiredintheCIZapplicationprocesswouldinclude: AnearlyconsultationmeetingwithDPP Submittalofsufficientinformationtoallowfortheprojecttobeevaluated(description,
designdrawings,etc.) Submittalofinformationregardingtheprojectsrelationshiptotheexistingzoning,the
CityandCountyofHonoluluslanduseplansandgrowthmanagementpolicies,andtheexistingpatternofdevelopmentinthesurroundingarea
Notificationofsurroundinglandownersandpublicationofpublichearingnotices Distributionoftheapplicationforreviewandcommentbyvariouscounty,state,and
federalagencies,asappropriate Publichearings
SincemuchoftheconsultationandinformationthatisrequiredfortheCIZprocessisduplicativeofnecessarystepsintheEISprocess,theCIZprocesswouldbecoordinatedwiththeEISprocess,andacombinedEIS/CIZApplicationdocumentwouldbeproduced.(NotethatzonechangeswouldnotberequirediftheselectedcandidatesitewaslocatedonlandsregulatedbyeithertheCityandCountyofHonoluluorHCDA.)
Task3:StateSpecialPermitAStateLandUseDistrictBoundaryAmendment(DBA)isobtainedbypetitiontotheStateLandUseCommission.TheStateLandUseLaw,Chapter205,HRS,establishesanoverallframeworkoflandusemanagementwherebyalllandsintheStateofHawaiiareclassifiedintooneoffourdistricts:Urban,Rural,Agricultural,andconservation,withstatewidedevelopmentstandardsspecificallyapplicabletoeach.ADBAmaybenecessarywhentheexistingstatelandusedistrictisnotconsistentwithzoningonaproperty,orwheretheproposeduseofthepropertydoesnotalignwiththeprevailingstatelandusedistrict.InapplyingforaDBA,apetitionermustaddress: Conformitytothegoals,objectivesandpoliciesoftheHawaiiStatePlan(Chapter226,
HawaiiRevisedStatutes)andtheFunctionalPlansadoptedpursuanttotheStatePlan Extenttowhichproposedreclassificationconformstotheapplicabledistrictstandards ImpactsonthefollowingStateconcerns:
Preservationormaintenanceofimportantnaturalsystemsorhabitats Maintenanceofvaluedcultural,historicalornaturalresources
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MaintenanceofothernaturalresourcesrelevanttoHawaiiseconomy,includingbutnotlimitedtoagriculturalresources
Commitmentofstatefundsandresources Provisionforemploymentopportunitiesandeconomicdevelopment Provisionforhousingopportunitiesforallincomegroups,particularlythelow,low
moderate,andgapgroups
TheDBAprocess,similartotheZoningVarianceandCIZprocessesdescribedabove,wouldinvolvemanyofthesameprojectinformationrequirements,agencyreviewrequirementsandobligationsforpublicnotificationandengagementthatareinvolvedintheEISprocess.Inadditiontothese,however,coordinationwiththeStateofHawaiiOfficeofPlanningforreviewandcommentontheSpecialPermitapplicationwouldbenecessary,andapprovalofaDBAwouldrequireahearingbeforetheStateLandUseCommission.IfitisdeterminedthataDBAisrequired,itwouldbecombinedwiththeEISinajointEIS/LandUseDistrictBoundarydocument.SinceapprovalofaDBAwouldinvolveahearingbeforetheStateLandUseCommissioninadditiontotherequirementsoftheEISprocess,itcouldhavethepotentialtoextendtheprojectpermittingtimelineslightly.DiligenceincoordinatingthestepsoftheEISandDBAprocesseswouldbeexpectedtohelpminimizeanyadditionaltimerequirements.
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AttachmentHPlanReviewUseorHCDAConditionalUsePermit
TheAHLConsultantteams