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CONTRACT # CONTRACTOR EVENT DESCRIPTION FACILITIES CONTRACT DATES CONTRACT AMOUNT
R-061-18 Orange County Wine SocietyOrange County Wine Society - Oktoberween
BBQ Courtyard 09/29/18-09/29/18 $2,044.00
R-112-18California Restaurant Association Foundation (CRAF)
Grateful Table Banquet Centennial Farm, Millenium Barn 10/27/18In-Kind Trade: $1,000.00
Payment: $3,453.00
R-117-18International Interior Design Association Southern California Chapter
DesignConnect 2018 Consumer Show The Hangar 10/17/18 $14,327.50
R-163-18Community Action Partnership of Orange County
OC Food Bank - Share the Harvest FundraiserAnaheim Building, Los Alamitos
Building, OC Promenade11/29/18-12/01/18
In-Kind Trade: $10,977.50 Payment: $3,973.00
R-172-18 VagabondiasVagabondias - Sunshine Rollers Trailer Rally
Trailer Rally Campground 11/09/18-11/11/18 $40 per night
R-173-18 GMC Pacific Cruisers GMC Pacific Cruisers - Trailer Rally Trailer Rally Campground 11/30/18-12/02/18 $40 per night
R-174-18 Young Life Fall Young Life Banquet Fundraiser The Hangar 10/25/18 $9,107.50
R-175-18 Freeze Management Sammy Hagar's High Tide Beach Party & Car Show Offsite Parking
Offsite Parking Parking Lot C, Parking Lot D 10/06/18 $4,338.00
R-177-18 RealTime R&L, Inc. Bridgestone Drive and Learn Ride & Drive Parking Lot G 10/16/18-10/18/18 $8,643.00
R-180-18 Sharp Concepts RV Camping Camping Campground 10/18/18-11/07/18 $3,846.00
R-001-19 WWSRA Southern California Preview Consumer Show Huntington Beach Building 01/08/19-01/10/19 $11,712.50
RENTAL AGREEMENTS FOR BOARD APPROVAL
NOVEMBER 2018
OC FAIR & EVENT CENTER
FORM F-31 AGREEMENT NO. R-061-18
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and Orange County Wine Society hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
October 14, 2018
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
Orange County Wine Society - Oktoberween
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$2,044.00
5. Please see Exhibits “A” “B” “C” “E” and “F” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the reserve side hereof are made a part of this agreement as though fully incorporated herein, and Rentor
agrees that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual
consent in writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
Orange County Wine Society 32nd
District Agricultural Association
P.O. Box 11059 88 Fair Drive Costa Mesa, CA 92627 Costa Mesa, CA 92626
By____________________________Date:_________ By____________________________Date:__________
Title: Terry Mc Lean, Director Title: Michele A. Richards, V.P. Business Development
Event Name:
No Charge for OCWS Members
Move out must be completed by 11:59 PM on Sunday - October 14, 2018 to avoid additional charges. Total:
Amount
EXHIBIT AEvent Information
Orange County Wine Society - Oktoberween Contract No:Contact Person: Terry Mc Lean Phone:Event Date: 10/14/2018 Hours:
Admission Price: Member: TBD Guest: TBDVehicle Parking Fee: Projected Attendance:
Facility and/or Area Fees Date-Time Activity Actual
150
SundayCourtyard 10/14/2018 08:00 AM - 12:00 PM Move In No ChargeCourtyard 10/14/2018 12:00 PM - 09:00 PM Event 350.00
4.00 EA 18.00 EA
350.00Estimated Equipment Fees
Description Date-Time Units Rate72.00
Electrical Splitter Box Estimate 2 2.00 EA 55.00 EA 110.00Dumpster Estimate 4
HR 300.00Electrical Usage Estimate Only 1.00 EA 200.00 EVT
20.00 EA 15.00 EA
200.00Forklift Estimate 4 Hours 4.00 HR 75.00
300.00Sweeper (In-House) Estimate 2 Hours 2.00 HR 75.00 HR 150.00Picnic Table (Rectangular & Round) Estimate 20
Total: 1,132.00
Reimbursable Personnel FeesDescription Date-Time Units RateEvent Operations
Clean UpGrounds Attendant Lead Estimate 2 Hours 2.00 HR
2.00 HREstimate 2 Hours 2.00
Grounds Attendant Estimate 2 Hours 2.00 HR 22.00 HRHR 55.00 HR
30.00 HR 60.0044.00
Grounds Attendant Lead Estimate 2 Hours 2.00 HR 30.0044.00
HR 60.00
44.00Grounds Attendant Estimate 2 Hours 22.00 HR
55.00
Janitorial Attendant
Electrician Estimate 1 Hour 1.00
Estimate 1 Hour 1.00 HR 55.00 HRHR 22.00 HR
Refundable Deposit $200.00Grand Total:
55.00
Total: 362.00
SummaryFacility Rental Total $350.00
Electrician
Please Remit Payment in *Check Only*
**ALL PAYMENTS ARE NON REFUNDABLE** The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds property and its facilities is in progress. Implementation of the Master Plan may require construction to take place simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator throughout the entire planning process of your event to ensure you are aware of the details of these construction projects and how they may affect your event.
R-061-18(714) 345-3505
12:00 PM - 9:00 PM
Payment SchedulePayment Schedule Due DateFirst Payment
Actual
Actual
Set Up
Facility Rental Fee
Total: $2,044.00
09/21/2018 $2,044.00
Estimated Equipment, Reimbursable Personnel and Services Total $1,494.00
FORM F-31 AGREEMENT NO. R-112-18
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and California Restaurant Association Foundation (CRAF) hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
October 27, 2018
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
Grateful Table
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$1,000.00 = In-Kind Trade
$3,453.00 = Payment
5. Please see Exhibits “A” “B” “C” “E” and “F” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the reserve side hereof are made a part of this agreement as though fully incorporated herein, and Rentor
agrees that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual
consent in writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
California Restaurant Association Foundation (CRAF) 32nd
District Agricultural Association
621 Capitol Mall, Suite 2000 88 Fair Drive Sacramento, CA 95814 Costa Mesa, CA 92626
By____________________________Date:_________ By____________________________Date:__________
Title: Alycia Harshfield, Executive Director Title: Michele A. Richards, V.P. Business Development
Event Name: R-112-18
(916) 431-2757
5:00 PM - 11:00 PM
Private Event (No Parking Fee) 300
*In-Kind Trade Facility Total:
Move out must be completed by 11:59 PM on Saturday - October 27, 2018 to avoid additional charges.
Actual
Set Up
Clean Up
Portable PA System (w/ Wired Mic, Stand and 2 Speakers)
10/27/2018 04:00 PM - 11:00 PM
TBD TBD
Safety & Security
Security Attendant 2.00 EA 22.00 HR 308.00
Total: 1,969.00
Insurance
S.E.L.I. Insurance TBD EA 95.00
55.00
Event Sales & Services
Event Coordinator 1.00 EA 45.00 HR 315.00
Estimate 1 HourElectrician 1.00 HR 55.00 HR
10/27/2018 04:30 PM - 11:30 PM
DAY
Janitorial Attendant 2.00 HR 22.00 HR 44.00
Estimate 10 HoursGrounds Attendant 10.00 HR 22.00 HR
Estimate 2 Hours
55.00
Estimate 2 Hours
Estimate 1 Hour
Janitorial Attendant 2.00 HR 22.00 HR
220.00
210.00
Janitorial Attendant 2.00 EA 22.00 HR 308.0010/27/2018 04:00 PM - 11:00 PM
44.00
Electrician 1.00
300.00
Grounds Attendant 5.00 HR 22.00 HR 110.00
Estimate 10 HoursGrounds Attendant Lead 10.00 HR 30.00
150.00
Total: 1,284.00
Reimbursable Personnel Fees
Description Date-Time Units Rate
HRSweeper (In-House) Estimate 2 Hours 2.00 HR 75.00
EA
Scissor Lift Estimate 2 Hours 2.00 HR 75.00
Event Operations
Event Day
Grounds Attendant Lead 1.00 EA10/27/2018 04:00 PM - 11:00 PM 30.00 HR
HR 55.00 HR
Estimate 5 Hours
HR
1.00 EA 30.00 30.00
DAY
DAY
Projector (1,700 Lumens) 10/27/2018 1.00 EA 125.00
150.00
Straw Bale TBD TBD EA 5.00 TBD
HR
TBD
10/27/2018 1.00 EA 150.00 150.00
EA
EA
Picnic Table (Rectangular & Round) TBD TBD EA 15.00
125.00
Projector Screen 6' Tripod 10/27/2018
375.00
Man Lift TBD TBD HR 75.00 TBD
HR
HR
Forklift Estimate 5 Hours 5.00 HR 75.00
TBD
Electrical Usage Estimate Only 1.00 EA 250.00 250.00
EA
EVT
Electrical Splitter Box TBD TBD EA 55.00
10/27/2018 05:00 PM - 11:00 PM Event 1,000.00*
TBD
Dumpster Estimate 3 3.00 EA 18.00 54.00
EA
EA
Barricade (Metal) TBD TBD EA 15.00
Actual
EXHIBIT AEvent Information
Grateful Table Contract No:
Contact Person: Alycia Harshfield Phone:
Centennial Farm 10/27/2018 08:00 AM - 05:00 PM Move In Included
Facility and/or Area Fees Date-Time Activity Actual
Saturday
Facility Rental Fees
Event Date: 10/27/2018 Hours:
Vehicle Parking Fee: Projected Attendance:
Millenium Barn 10/27/2018 08:00 AM - 05:00 PM Move In Included
1,000.00
Estimated Equipment Fees
Description Date-Time Units Rate
Centennial Farm 10/27/2018 05:00 PM - 11:00 PM Event Included
Millenium Barn
OCFEC In-Kind Trade
*In-Kind Trade Grand Total:
California Restaurant Association Foundation
Grand Total:
Amount
Please see Exhibit “D” for additional information regarding rental of the Millennium Barn.
The Grateful Table Venue Host Trade Benefits
EXHIBIT AEvent Information
Outreach to local legislators, council members and officials to position the OC Fair & Event Center as a great community
Inclusion in media outreach for trade partnership and event support:
OC Media outlets
Recognition in the CRA The Source electronic newsletter (Circulation 17,000)
Recognition in the CRA The Source electronic newsletter (Circulation 17,000)
Premium seating for eight (8) at The Grateful Table event
Logo on website as Venue Host for The Grateful Table event
Presentation of thank you at the event
Full page acknowledgement in event program (350 printed programs)
Three (3) social media mentions (3,500 followers)
Inclusion in event gift bag, if applicable (Approximately 300 gift bags)
Opportunity to address the CRAF board of directors during a board meeting (20 industry leaders)
Invitation to the annual CEO Lunch with the California Restaurant Association CEO
In exchange for above outlined $1,000.00 In-Kind Trade, it has been mutually agreed that California Restaurant Association
Foundation (CRAF), will provide trade to OCFEC as follows:
Recognition as Restaurants Care Venue Host in media outreach, event invites and collateral
Refundable Deposit $200.00
Please Remit Payment in *Check Only*
**ALL PAYMENTS ARE NON REFUNDABLE**
The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds
property and its facilities is in progress. Implementation of the Master Plan may require construction to take place
simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator
throughout the entire planning process of your event to ensure you are aware of the details of these construction projects
and how they may affect your event.
$3,453.00
Full Payment 09/27/2018 $3,453.00
Total:
Summary
Facility Rental Total $1,000.00
Estimated Equipment, Reimbursable Personnel and Services Total $3,253.00
Payment Total: $3,453.00
Payment Schedule
Payment Schedule Due Date
$1,000.00
$3,453.00
IN-KIND TRADE
__________________________________________ __________________________________________
Title: Alycia Harshfield, Executive Director Title: Michele A. Richards, V.P. Business Development
Per City Ordinance, loud noise is not permitted between the hours of 10:00 PM to 8:00 AM. Please refer to Exhibit E. Should
the Event Coordinator request that the volume of music, sound or noise be lowered or turned off, the California
Restaurant Association Foundation (CRAF) must comply with request. All amplified music/sound must remain inside of
the Millennium Barn. The Millennium Barn doors must remain closed after 10:00 PM to contain sound.
OCFEC will allow California Restaurant Association Foundation (CRAF) to bring in donated food and beverage and partners
for the reception and dinner.
EXHIBIT AEvent Information
Invitation to OC Fair & Event Center staff to attend the student-industry networking lunch at Experience Hospitality OC
Invitation to lead a session at the CRAF ProStart Education Regional Workshop
Opportunity to give ProStart students tours of Centennial Farm at the OC Fair & Event Center
Opportunity to promote internships and employment to ProStart students
Opportunity to be a guest speaker at ProStart programs in Orange County
SOUND ORDINANCE
Participation in ProStart high school culinary program efforts to help OC Fair & Event Center reach its education outreach goals:
Complimentary CA ProStart Cup Trends + Techniques Expo Table
FORM F-31 AGREEMENT NO. R-117-18 REVISED
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and International Interior Design Association Southern California Chapter hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
October 17, 2018
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
DesignConnect 2018
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$11,027.50
5. Please see Exhibits “A” “B” “C” and “E” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the reserve side hereof are made a part of this agreement as though fully incorporated herein, and Rentor
agrees that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual
consent in writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
International Interior Design Association
Southern California Chapter 32nd
District Agricultural Association
1933 South Broadway, Suite 1024 88 Fair Drive Los Angeles, CA 90007 Costa Mesa, CA 92626
By____________________________Date:_________ By____________________________Date:__________
Title: David Fridlund, President Title: Michele A. Richards, V.P. Business Development
Event Name:
Total:
TBD
Estimate Only (Plan Review
and/or Site Inspection)
EA 3,000.00 DAY TBD
HR 225.00
EA
75.00
Projector Screen in Hangar TBD TBD EA 300.00 DAY
10/17/2018
Admission Price: Members $20 / Non-Members $25 / Students $5
Projector (12,000 Lumens) TBD TBD
The Hangar 10/17/2018 07:00 AM - 04:30 PM
Hours:
EXHIBIT AEvent Information
DesignConnect 2018 Contract No:
Contact Person:
Wednesday
Anne Murrell Phone:
Actual
Event Dates:
Move In Included
Vehicle Parking Fee: Projected Attendance:
Facility and/or Area Fees Date-Time Activity
No Parking Fee (See Summary)
Facility Rental Fees
3,500.00
Estimated Equipment Fees
Description Date-Time Units Rate
144.00
10 MB Internet - Hard Line Estimate Only TBD EA 150.00 DAY
EA 350.00 EVT
TBD
Dumpster Estimate 8 8.00 EA 18.00 EA
350.00
Portable Electronic Message Board 10/17/2018 2.00 EA 75.00 150.00
Electrical Usage Estimate Only 1.00
Public Address System (Per Building) 10/17/2018 1.00 EA 75.00
TBD EA 75.00
Sweeper (In-House) Estimate 3 Hours 3.00 HR 75.00
TBD
Wireless Microphone Estimate 1 1.00 EA 50.00 EA 50.00
Wireless Internet Router TBD
HR
Total: 994.00
Reimbursable Personnel Fees
Description Date-Time Units Rate
1.00 HR 55.00 HR 55.00
22.00 HR 44.00
Event Operations
Set Up
Grounds Attendant Estimate 2 Hours 2.00
110.00
Event Day
Grounds Attendant Lead EA 30.00
Electrician Estimate 1 Hour
Janitorial Attendant EA 22.00 HR
HR 150.00
Grounds Attendant EA 22.00 HR
220.00
10/17/2018 03:30 PM - 08:30 PM
10/17/2018 03:30 PM - 08:30 PM
10/17/2018 03:30 PM - 08:30 PM
Clean Up
Grounds Attendant Estimate 7 Hours 7.00 HR 22.00 HR 154.00
2.00
55.00 HR 55.00
Janitorial Attendant Estimate 6 Hours 6.00 HR 22.00 HR
Event Coordinator EA 45.00
The Hangar
132.00
Electrician Estimate 1 Hour 1.00 HR
230.00
Estimate 12 Hours 264.00
Safety & Security
EA 100.00
State Fire Marshal 1.50 HR 263.00 HR
Outside Services
Emergency Medical Services EA 23.00 HR
10/17/2018 04:00 PM - 09:00 PM
Technology
Technology Attendant
HR 180.00
Parking Attendant HR
Parking
Parking Attendant Lead Estimate 6 Hours 6.00 HR 30.00
4:30 PM - 8:30 PM
3,500.00Event10/17/2018 04:30 PM - 08:30 PM
HR
12.00 HR 22.00
220.00
-Move out must be completed by 11:59 PM on Wednesday - October 17, 2018 to avoid additional charges.
100.00
Security Attendant EA 22.00
Total:
394.50
2,533.50
R-117-18 REVISED
(626) 966-1611
700
Actual
Actual
1.00
1.00
225.00
Event Sales & Services
1.00
DAY
DAY
2.0010/17/2018 04:00 PM - 09:00 PM
Flat Fee (Audio Configuration)
2.00
1.0010/17/2018 03:30 PM - 08:30 PM HR
EVT
Parking Buyout (Based on negotiated flat fee)
Amount
Payment Total:
OVATIONS FOOD SERVICES, L.P. dba SPECTRA
All food and beverage service must be discussed with and approved by Spectra, the OCFEC Master Concessionaire.
PAYMENT
Payment due includes estimated personnel and equipment usage based upon DesignConnect 2018 activity. Summary of actual
usage will be furnished to IIDA Southern California Chapter. Any personnel and equipment not used for the event or used in
excess of estimates will be refunded or charged accordingly within three (3) weeks of event conclusion.
Summary
$3,527.50Estimated Equipment, Reimbursable Personnel and Services Total
$3,500.00Facility Rental Total
$11,027.50
Refundable Deposit $1,000.00
Grand Total:
Payment Schedule
Payment Schedule Due Date
$3,000.00
**ALL PAYMENTS ARE NON REFUNDABLE**
The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds
property and its facilities is in progress. Implementation of the Master Plan may require construction to take place
simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator
throughout the entire planning process of your event to ensure you are aware of the details of these construction projects
and how they may affect your event.
$11,027.50
First Payment
Please Remit Payment in *Check Only*
$11,027.50
EXHIBIT AEvent Information
09/17/2018 $11,027.50
Total:
FORM F-31 AGREEMENT NO. R-163-18
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and Community Action Partnership of Orange County hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
November 29 - December 1, 2018
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
OC Food Bank - Share the Harvest
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
In-Kind Trade = $10,977.50
Payment = $3,973.00
5. Please see Exhibits “A” “B” “C” and “E” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the reserve side hereof are made a part of this agreement as though fully incorporated herein, and Rentor
agrees that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual
consent in writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
Community Action Partnership of Orange County 32nd
District Agricultural Association
11870 Monarch Street 88 Fair Drive Garden Grove, CA 92841 Costa Mesa, CA 92626
By____________________________Date:_________ By____________________________Date:__________
Title: Gregory C. Scott, President/CEO Title: Michele A. Richards, V.P. Business Development
Event Name:
Private Event (No Charge)
*15% 501(c)(3) discount has been applied. Nonprofit verification must be submitted to OCFEC upon signing of Agreement.
Move out must be completed by 11:59 PM on Saturday - December 1, 2018 to avoid additional charges.
*See In-Kind Trade details under Payment Schedule *In-Kind Trade Facility Rental Total:
EXHIBIT AEvent Information
OC Food Bank - Share the Harvest Contract No:
Contact Person: Mark Lowry Phone:
Event Date: 12/01/2018 Hours:
Vehicle Parking Fee: Projected Attendance:
HR 22.00 HR 176.00
Facility and/or Area Fees Date-Time Activity Actual
Thursday
Facility Rental Fees
Anaheim Building (#16) 11/29/2018 10:00 AM - 12:00 PM Drop Off No Charge
Los Alamitos Building (#14) 11/29/2018 10:00 AM - 12:00 PM Drop Off No Charge
935.00*
OC Promenade (Span) 11/29/2018 10:00 AM - 12:00 PM Drop Off No Charge
Friday
Anaheim Building (#16) 11/30/2018 08:00 AM - 11:00 PM Move In 935.00*
12/01/2018 06:00 AM - 03:00 PM Event 2,465.00*
Los Alamitos Building (#14) 11/30/2018 08:00 AM - 11:00 PM Move In 1,232.50*
OC Promenade (Span) 11/30/2018 08:00 AM - 11:00 PM Move In
Parking
Parking Attendant 8.00
Saturday
Anaheim Building (#16) 12/01/2018 06:00 AM - 03:00 PM Event 1,870.00*
Los Alamitos Building (#14)
OC Promenade (Span) 12/01/2018 06:00 AM - 03:00 PM Event 1,870.00*
9,307.50
1.00 EA 35.00 EA
Estimated Equipment Fees
Description Date-Time Units Rate
35.00*
Barricade (Plastic) Estimate 50 50.00 EA 15.00 EA 750.00*
Audio Mixer Estimate 1
EA 165.00
Dumpster Estimate 55 55.00 EA 18.00 EA
1.00 EA 150.00 EVT
990.00
Electrical Splitter Box Estimate 3 3.00 EA 55.00
150.00
Forklift Estimate 5 Hours 5.00 HR 55.00 EA 330.00*
Electrical Usage Estimate Only
DAY 225.00*
Picnic Table (Rectangular & Round) TBD TBD EA 15.00 EA
6.00 HR 55.00 EA
TBD*
Public Address System (Per Building) 12/01/2018 - 12/01/2018 3.00 EA 75.00
330.00*Sweeper (In-House) Estimate 6 Hours
Move In
Description Date-Time Units Rate Actual
Event Operations
Set Up
Grounds Attendant Estimate 4 Hours 4.00 HR HR 88.00
Electrician Estimate 1 Hour 1.00 HR 55.00 HR 55.00
Event Day
Grounds Attendant 1.00 EA 22.00
22.00
HR 220.00
HR 220.00
Janitorial Attendant 2.00 EA 22.00 HR 440.00
Clean Up
Grounds Attendant Estimate 10 Hours 10.00 HR 22.00
Janitorial Attendant Estimate 8 Hours 8.00 HR 22.00 HR 176.00
Electrician Estimate 1 Hour 1.00 HR 55.00 HR 55.00
264.00
12/01/2018 05:00 AM - 03:00 PM
12/01/2018 05:00 AM - 03:00 PM
R-163-18
(714) 897-6670 x3601
6:00 AM - 3:00 PM
700
Actual
Grounds Attendant (Equipment Operator) Estimate 12 Hours 12.00 HR 22.00 HR
Estimate 8 Hours
Community Action Partnership of Orange County Total:
1,670.00*In-Kind Trade Equipment Total:
1,305.00
Technology Attendant
*In-Kind Trade Grand Total:
Community Action Partnership of Orange County
Grand Total:
Amount
IN-KIND TRADE
• As a supporting partner of Share the Harvest on the Community Action Partnership of Orange County website
• As a supporting partner in all Share the Harvest related email blasts
• As a supporting partner of Share the Harvest in any event related Social Media
• Logo placement on the 12,000 food boxes to be assembled on the day of event
OTHER EVENTS
OVATIONS FOOD SERVICES, L.P. dba SPECTRA
All food and beverage service must be discussed with and approved by Spectra, the OCFEC Master Concessionaire.
HR 154.00
Safety & Security
Security Attendant - Overnight 11/30/2018 10:30 PM - 05:30 AM 1.00 EA 22.00
$10,977.50
Community Action Partnership of Orange County is aware that other events will be taking place at the OC Fair & Event Center
during their event.
Estimated Equipment, Reimbursable Personnel and Services Total $1,670.00
EXHIBIT AEvent Information
• As a supporting partner in Press Releases distributed by both PIMCO and Community Action Partnership of
Orange County
In exchange for above outlined $10,977.50 In-Kind Trade, it has been mutually agreed that Community Action Partnership of
Orange County will promote the OC Fair & Event Center through media impressions as follows:
Security Attendant 1.00 EA 22.00 HR 220.00
2,168.00
Summary
Facility Rental Total $9,307.50
Flat Fee (Audio Configuration) 1.00 EA 100.00
12/01/2018 05:30 AM - 03:30 PM
EVT 100.00
Payment Schedule
Payment Schedule Due Date
First Payment 10/29/2018 $3,973.00
Total: $3,973.00
Please Remit Payment in *Check Only*
**ALL PAYMENTS ARE NON REFUNDABLE**
The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds
property and its facilities is in progress. Implementation of the Master Plan may require construction to take place
simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator
throughout the entire planning process of your event to ensure you are aware of the details of these construction projects
and how they may affect your event.
OCFEC In-Kind Trade
Total:
Technology
$3,973.00
Estimated Equipment, Reimbursable Personnel and Services Total $3,473.00
Refundable Deposit $500.00
FORM F-31 AGREEMENT NO. R-172-18
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and The Vagabondias hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
The Vagabondias - Trailer Rally
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$40.00 per unit per night includes water and electric, less $40.00 deposit remitted with this agreement. Balance of $40.00 per unit
per night minus $40.00 deposit, due to the Safety & Security Department on or before November 11, 2018. All campers must
provide proof of insurance on or before November 9, 2018.
5. Please see Exhibits “A” “B” “C” and “E” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the next page are made a part of this agreement as though fully incorporated herein, and Rentor agrees
that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual consent in
writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
The Vagabondias 32nd
District Agricultural Association
1509 Conejo Lane 88 Fair Drive
Fullerton, CA 92833 Costa Mesa, CA 92626
By_____________________________________ By______________________________________
Title: Lenore Carr, Wagon Master Title: Michele A. Richards, V.P. Business Development
FORM F-31 AGREEMENT NO. R-173-18 DATE November 6, 2018
REVIEWED__________ FAIRTIME INTERIM XX
APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd District Agricultural Association dba OC Fair & Event Center, hereinafter called the Association, and GMC Pacific Cruisers hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the Association to use Association premises: from
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
GMC Pacific Cruisers - Trailer Rally
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$40.00 per unit per night includes water and electric, less $40.00 deposit remitted with this agreement. Balance of $40.00 per unit per night minus $40.00 deposit, due to the Safety & Security Department on or before December 2, 2018. All campers must provide proof of insurance on or before November 30, 2018.
5. Please see Exhibits “A” “B” “C” and “E” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof, unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the next page are made a part of this agreement as though fully incorporated herein, and Rentor agrees that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual consent in writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
GMC Pacific Cruisers 32nd District Agricultural Association 28062 Meadowcreek Road 88 Fair Drive Canyon Country, CA 91351 Costa Mesa, CA 92626 By_____________________________________ By______________________________________ Title: Fran Fimbres, Wagon Master Title: Michele A. Richards, V.P. Business Development
FORM F-31 AGREEMENT NO. R-174-18
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and Young Life hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
October 25, 2018
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
Fall Young Life Banquet
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$9,107.50
5. Please see Exhibits “A” “B” “C” “E” and “F” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees, and
the Association’s sales agency of record (currently Moor + South/Pier Management, Co., LP, a Delaware Limited Partnership dba Tandem)
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the reserve side hereof are made a part of this agreement as though fully incorporated herein, and Rentor
agrees that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual
consent in writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
Young Life 32nd
District Agricultural Association
PO Box 13206 88 Fair Drive
Newport Beach, CA 92658 Costa Mesa, CA 92626
By_____________________________Date:________ By_____________________________Date:____________
Title: Gracie Blaising, Area Administration Title: Michele A. Richards, V.P. Business Development
Event Name:
Vehicle Parking Fee: Parking Buyout (See Summary)
Move out must be completed by 11:59 PM on Thursday - October 25, 2018 to avoid additional charges. Total:
Description Date-Time
Event Operations
Set Up
Grounds Attendant Estimate 6 Hours
Janitorial Attendant Estimate 4 Hours
Electrician Estimate 1 Hour
Event Day
Grounds Attendant Lead 10/25/2018 06:00 PM - 11:00 PM
Grounds Attendant 10/25/2018 06:00 PM - 11:00 PM
Janitorial Attendant 10/25/2018 06:00 PM - 11:00 PM
Clean Up
Grounds Attendant Lead Estimate 5 Hours
Grounds Attendant Estimate 5 Hours
Janitorial Attendant Estimate 5 Hours
Electrician Estimate 1 Hour
Event Sales & Services
Event Coordinator 10/25/2018 05:00 PM - 10/26/2018 12:00 AM
Parking
Parking Attendant Lead Estimate 4 Hours
Parking Attendant Estimate 8 Hours
Safety & Security
Security Attendant Lead TBD
Security Attendant 10/25/2018 06:30 PM - 10:30 PM
EXHIBIT AEvent Information
Fall Young Life Banquet Contract No: R-174-18
Contact Person: Gracie Blaising Phone: (916) 479-0773
Event Date: 10/25/2018 Hours: 7:00 PM - 10:00 PM
Projected Attendance: 200 - 250
Facility Rental Fees
Facility and/or Area Fees Date-Time Activity Actual
Thursday
The Hangar 10/25/2018 10:00 AM - 07:00 PM Move In
The Hangar 10/25/2018 07:00 PM - 10:00 PM Event
The Hangar 10/25/2018 10:00 PM - 11:59 PM Move Out
DAY
DAY
DAY
Estimated Equipment Fees
Description Date-Time Units Rate Actual
Dumpster Estimate 2 2.00 EA 18.00 EA
TBD
100 Amp Drop TBD TBD EA 180.00 EA
36.00
Electrical Usage Estimate Only
Projector (12,000 Lumens) TBD TBD EA 3,000.00 EA
Projector Screen in Hangar TBD TBD EA 300.00 EA
10 MB Internet - Hard Line TBD TBD EA 150.00
25 MB Internet - Hard Line TBD TBD EA 250.00
Barricade (Plastic) TBD TBD EA 15.00 EA
315.00
110.00
150.00
225.00
3,500.00
TBD
TBD
TBD
TBD
TBD
Sweeper (In-House) Estimate 3 Hours 3.00 HR 75.00 HR
Portable Electronic Message Board 10/25/2018 2.00 EA 75.00
EVT
1.00
1.00 EA 350.00
Electrical Splitter Box Estimate 2 2.00 EA 55.00
75.00
EA 110.00
350.00
15.00 EA
HR 75.00 HR
150.00
TBD
Forklift Estimate 1 Hour
Total: 946.00
Reimbursable Personnel Fees
Cable Ramp TBD TBD EA
HR
Units Rate Actual
1.00 EA 22.00 HR
1.00
6.00 132.00
4.00 HR 22.00 HR 88.00
HR 22.00 HR
2.00 EA 22.00 HR
1.00 HR 55.00
30.00 HREA
5.00 HR 30.00 HR
5.00 HR 22.00 HR
5.00 HR 22.00 HR
1.00 HR 55.00 HR
1.00 EA 45.00 HR
4.00 HR 30.00 HR
8.00 HR 22.00 HR
TBD EA 30.00 HR
2.00 EA 22.00 HR
No Charge
3,500.00
No Charge
176.00
TBD
176.00
120.00
55.00
110.00
150.00
110.00
55.00
220.00
Outside Services
State Fire Marshal Estimate Only (Plan Review and/or Site Inspection)
Parking Buyout (Based on 100 vehicles at $8.00 each ) $800.00
Amount
1.50 HR 263.00 HR
$3,307.50
394.50
OVATIONS FOOD SERVICES, L.P. dba SPECTRA
All food and beverage service must be discussed with and approved by Spectra, the OCFEC Master Concessionaire.
Please Remit Payment in *Check or Credit Card Only*
Any check payments received less than thirty (30) days prior to move-in must be a certified or cashier’s check.
**ALL PAYMENTS ARE NON-REFUNDABLE**
The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds property
and its facilities is in progress. Implementation of the Master Plan may require construction to take place simultaneously
during your event. It is strongly recommended to stay in regular contact with your event coordinator throughout the entire
planning process of your event to ensure you are aware of the details of these construction projects and how they may affect
your event.
Payment Schedule
Total: 2,361.50
SummaryFacility Rental Total $3,500.00
$1,500.00
Grand Total:
$9,107.50First Payment Upon Signing
Payment Schedule Due Date
EXHIBIT AEvent Information
Refundable Deposit
$9,107.50
Estimated Equipment, Reimbursable Personnel and Services Total
FORM F-31 AGREEMENT NO. R-175-18
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and Freeze Management hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
October 6, 2018
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
Sammy Hagar’s High Tide Beach Party & Car Show - Offsite Parking
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$4,338.00
5. Please see Exhibits “A” “B” “C” and “E” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the next page are made a part of this agreement as though fully incorporated herein, and Rentor agrees
that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual consent in
writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
Freeze Management 32nd
District Agricultural Association
5200 West Century Boulevard, Suite 810 88 Fair Drive
Los Angeles, CA 90045 Costa Mesa, CA 92626
By____________________________Date:_________ By____________________________Date:__________
Title: John Oakes, Owner Title: Michele A. Richards, V.P. Business Development
Event Name:Phone: 626-274-8521
Admission Price: $10.00 Shuttle Pass
Vehicle Parking Fee: $8.00 General Parking
Forklift Estimate 2 Hours 150.00
Ticket Booth (Double Window ) Estimate 2 200.00
Parking Sales
Payment Schedule Due DateFirst Payment Upon Signing $4,338.00
EA
Total: $4,338.00
Payment Schedule
2.00 EA 100.00 EA
2.00 HR 75.00 HR
Grand Total: $4,338.00
Total: 3,595.00
Summary
Facility Rental Total General Parking Estimated Equipment, Reimbursable Personnel and Services Total
390.00
$4,338.00
HR 1,144.00
TechnologyTechnology Attendant Estimate 1 Hour 1.00 HR 45.00
HR 22.00 HR
45.00
Safety & Security
Security Attendant 10/06/2018 10:00 AM - 11:00 PM 4.00 EA 22.00
HR 22.00 HR 220.00
ParkingParking Attendant Lead Estimate 10 Hours 10.00 HR 30.00
Wireless Internet Router
Event OperationsEvent DayGrounds Attendant Estimate 10 Hours 10.00
Estimate 1 1.00
Total: 743.00
Reimbursable Personnel FeesDescription Date-Time Units Rate Actual
EA 75.00 EA
18.00
150.00
75.00
18.00 EA
DAY
1.00
Portable Electronic Message Board 10/6/2018 2.00 EA 75.00
10 MB Internet - Hard Line 10/6/2018Dumpster Estimate 1 1.00 EA
EA 150.00 DAY
Estimated Equipment FeesDescription Date-Time Units Rate Actual
150.00
General Parking
Parking Lot C 10/06/2018 10:30 AM - 10:30 PM Event $8.00 per VehicleParking Lot D 10/06/2018 10:30 AM - 10:30 PM Event
Total:
Facility Rental FeesFacility and/or Area Fees Date-Time Activity ActualSaturday
Hours: Saturday: 10:30 AM - 10:30 PM
Projected Attendance: 2,000
Sammy Hagar's High Tide Beach Party & Car Show - Offsite Parking
$8.00 per Vehicle
EA
EA
EXHIBIT AEvent Information
Contract No:
Contact Person: Denise Conway
R-175-18
Event Date: 10/06/2018
3.00Parking Sales Attendant 10/06/2018 09:30 AM - 09:30 PM
Janitorial Attendant Estimate 10 Hours 2.00
Parking Attendant Estimate 12 Hours 12.00
Security Attendant Lead 10/06/2018 10:00 AM - 11:00 PM 1.00 EA 30.00 HR
22.00 HR 792.00
440.00
300.00264.00
22.00 HR
HR
REFUNDIf $2,100.00 parking sales minimum is met at Gate 3, Parking Sales staff fee will be refunded.
EXHIBIT AEvent Information
Please Remit Payment in *Check Only*
**ALL PAYMENTS ARE NON REFUNDABLE** The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds property and its facilities is in progress. Implementation of the Master Plan may require construction to take place simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator throughout the entire planning process of your event to ensure you are aware of the details of these construction projects and how they may affect your event.
FORM F-31 AGREEMENT NO. R-177-18
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and RealTime R&L, Inc. hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
October 16 - 18, 2018
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
Bridgestone Drive and Learn
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$8,643.00
5. Please see Exhibits “A” “B” “C” “E” and “F” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the reserve side hereof are made a part of this agreement as though fully incorporated herein, and Rentor
agrees that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual
consent in writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
RealTime R&L, Inc. 32nd
District Agricultural Association
240 Klein Lane 88 Fair Drive Saukville, WI 53080 Costa Mesa, CA 92626
By____________________________Date:_________ By____________________________Date:__________
Title: Scott Herring, Logistics Manager Title: Michele A. Richards, V.P. Business Development
Event Name:
Hours:
Thursday: 8:00 AM - 6:00 PM
Parking Buyout (See Summary)
Facility and/or Date-Time
Tuesday
Parking Lot G 10/16/2018 08:00 AM - 12:00 PM
Wednesday
Parking Lot G 10/17/2018 08:00 AM - 05:00 PM
Thursday
Parking Lot G 10/18/2018 08:00 AM - 06:00 PM
Move out must be completed by 11:59 PM on Thursday - October 18, 2018 to avoid additional charges. Total:
Description Date-Time
Barricade (Metal) TBD
Dumpster Estimate 2
Sweeper (In-House) Estimate 1 Hour
Description Date-Time
Event Operations
Event Day
Grounds Attendant 10/17/2018 Estimate 4 Hours
Grounds Attendant 10/18/2018 Estimate 4 Hours
Clean Up
Grounds Attendant Estimate 8 Hours
Event Sales & Services
Event Coordinator 10/17/2018 Estimate 4 Hours
Event Coordinator 10/18/2018 Estimate 4 Hours
Safety & Security
Security Attendant - Overnight 10/15/2018 03:00 PM - 10/16/2018 08:00 AM
Security Attendant - Overnight 10/16/2018 12:00 PM - 10/17/2018 07:00 AM
Security Attendant - Overnight 10/17/2018 04:30 PM - 10/18/2018 07:00 AM
Security Attendant - Overnight 10/18/2018 05:30 PM - 10/19/2018 08:00 AM
Parking Buyout (Based on 80 vehicles at $8.00 per vehicle)
Amount
Estimated Equipment, Reimbursable Personnel and Services Total $2,253.00
Refundable Deposit
R-177-18
(262) 268-2000
Wednesday: 8:00 AM - 5:00 PM
Total: $8,643.00
Payment Schedule
Payment Schedule Due Date
First Payment 10/12/2018 $8,643.00
$1,000.00
Grand Total:
180.00
Total: 2,142.00
SummaryFacility Rental Total $4,750.00
$8,643.00
$640.00
4.00 HR 45.00 HR
176.00
4.00 HR 45.00 HR 180.00
8.00 HR 22.00 HR
4.00 HR 22.00 HR 88.00
4.00 HR 22.00 HR 88.00
HR
Total: 111.00
Reimbursable Personnel Fees
Units Rate Actual
75.00
TBD
2.00 EA 18.00 EA 36.00
1.00 HR 75.00
4,750.00
TBD EA 15.00 EA
Estimated Equipment Fees
Units Rate Actual
Move In 950.00
Event 1,900.00
Event 1,900.00
Activity Actual
Event Dates: 10/17/2018 - 10/18/2018
Vehicle Parking Fee: Projected Attendance: 160
Facility Rental Fees
EXHIBIT AEvent Information
Bridgestone Drive and Learn Contract No:
Contact Person: Scott Herring Phone:
HR 418.00
1.00 EA 22.00 HR 319.00
1.00 EA 22.00
374.00
1.00 EA 22.00 HR 319.00
1.00 EA 22.00 HR
**ALL PAYMENTS ARE NON REFUNDABLE**
RENTOR AGREES
● That loud noises are not allowed on the property at any time due to the proximity of adjacent residential housing tracks, City
Hall and City services. Such sound violations can be cause for termination of your event and removal from the premises.
● That damage occurring in Parking Lot G and/or of OCFEC property will be itemized and invoiced.
● To limit speeds to 40 MPH.
● That parking lot usage will be conducted in a safe manner, with consideration of other activities taking place at the Event
Center. To ensure safety within and around your event, the District (OCFEC) may, at the expense of Rentor, construct a barrier
around the perimeter of the driving portion of the event. Rentor will be responsible for all further necessary precautions in and
around the event.
EXHIBIT AEvent Information
OVATIONS FOOD SERVICES, L.P. dba SPECTRA
All food and beverage service must be discussed with and approved by Spectra, the OCFEC Master Concessionaire.
Please Remit Payment in *Check Only*
The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds
property and its facilities is in progress. Implementation of the Master Plan may require construction to take place
simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator
throughout the entire planning process of your event to ensure you are aware of the details of these construction projects
and how they may affect your event.
FORM F-31 AGREEMENT NO. R-180-18
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and Sharp Concepts, Inc. hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
October 18 - November 7, 2018
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
Sharp Concepts - RV Camping
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$3,846.00
5. Please see Exhibits “A” “B” “C” and “E” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the next page are made a part of this agreement as though fully incorporated herein, and Rentor agrees
that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual consent in
writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
Sharp Concepts, Inc. 32nd
District Agricultural Association
P.O. Box 3767 88 Fair Drive
Paso Robles, CA 93447 Costa Mesa, CA 92626
By____________________________Date:_________ By____________________________Date:__________
Title: John Campbell, Event Relations Title: Michele A. Richards, V.P. Business Development
Event Name:
Camping and Parking Fee: See Facility Rental Fees
Facility and/or Area Fees Date-Time
Thursday - Wednesday
Campground 10/18/2018 12:00 PM - 11/07/2018 12:00 PM (20 Nights)
Check out must be completed by 12:00 Noon on Wednesday - November 7, 2018 to avoid additional charges. Total:
44.00
Grounds Attendant 10/30/2018 Estimate 1 Hour 1.00 HR 22.00 HR 22.00
Janitorial Attendant 10/29/2018 Estimate 2 Hours 2.00 HR 22.00 HR
44.00
22.00Grounds Attendant 10/29/2018 Estimate 1 Hour 1.00 HR 22.00 HR
Janitorial Attendant 10/28/2018 Estimate 2 Hours 2.00 HR 22.00 HR
44.00
Grounds Attendant 10/28/2018 Estimate 1 Hour 1.00 HR 22.00 HR 22.00
Janitorial Attendant 10/27/2018 Estimate 2 Hours 2.00 HR 22.00 HR
44.00
Grounds Attendant 10/27/2018 Estimate 1 Hour 1.00 HR 22.00 HR 22.00
HR 22.00 HR 22.00
Janitorial Attendant 10/26/2018 Estimate 2 Hours 2.00 HR 22.00 HR
HR 22.00
Janitorial Attendant 10/25/2018 Estimate 2 Hours 2.00 HR 22.00 HR 44.00
1,600.00
25
Units Rate
Grounds Attendant 10/25/2018 Estimate 1 Hour 1.00 HR 22.00
HR
R-180-18
(916) 716-3045
7:00 AM - 11:59 PM Daily
55.00
Grounds Attendant 10/26/2018 Estimate 1 Hour 1.00
Grounds Attendant 10/24/2018 Estimate 1 Hour
HR 55.00
22.00
Janitorial Attendant 10/24/2018 Estimate 2 Hours 2.00 HR 22.00 EA 44.00
1.00 HR 22.00 HR
22.00
Janitorial Attendant 10/23/2018 Estimate 2 Hours 2.00 HR 22.00 HR 44.00
Grounds Attendant 10/23/2018 Estimate 1 Hour 1.00 HR 22.00 HR
22.00
Janitorial Attendant 10/22/2018 Estimate 2 Hours 2.00 HR 22.00 HR 44.00
Grounds Attendant 10/22/2018 Estimate 1 Hour 1.00 HR 22.00 HR
22.00
Janitorial Attendant 10/21/2018 Estimate 2 Hours 2.00 HR 22.00 HR 44.00
Grounds Attendant 10/21/2018 Estimate 1 Hour 1.00 HR 22.00 HR
22.00
Janitorial Attendant 10/20/2018 Estimate 2 Hours 2.00 HR 22.00 HR 44.00
Grounds Attendant 10/20/2018 Estimate 1 Hour 1.00 HR 22.00 HR
22.00
Janitorial Attendant 10/19/2018 Estimate 2 Hours 2.00 HR 22.00 HR 44.00
Grounds Attendant 10/19/2018 Estimate 1 Hour 1.00 HR 22.00 HR
22.00 HR 22.00
Janitorial Attendant 10/18/2018 Estimate 2 Hours 2.00 HR 22.00 HR 44.00
Event Operations
Event Day
Grounds Attendant 10/18/2018 Estimate 1 Hour 1.00 HR
Set Up
Electrician Estimate 1 Hour 1.00
Total: 250.00
Reimbursable Personnel Fees
Description Date-Time Units Rate
70.00
Dumpster Estimate 10 10.00 EA 18.00 EA 180.00
50 Amp Drop Estimate 1
Projected Attendance:
Actual
1.00 EA 70.00 EA
Estimated Equipment Fees
Description Date-Time Units
Event Dates: 10/18/2018 - 11/07/2018 Hours:
EXHIBIT AEvent Information
Sharp Concepts - RV Camping Contract No:
Contact Person: John Campbell Phone:
Facility Rental Fees
Actual
Actual
1,600.00
2.00 EA 40.00 DAY
Rate
Clean Up
1,496.00
Amount
HR 22.00
Janitorial Attendant 10/31/2018 Estimate 2 Hours 2.00 HR 22.00 HR 44.00
44.00
Electrician Estimate 1 Hour 1.00 HR 55.00 HR
Janitorial Attendant Estimate 2 Hours 2.00 HR 22.00 HR
44.00
Grounds Attendant Estimate 1 Hour 1.00 HR 22.00 HR
Janitorial Attendant 11/05/2018 Estimate 2 Hours 2.00 HR 22.00 HR
44.00
Grounds Attendant 11/05/2018 Estimate 1 Hour 1.00 HR 22.00 HR 22.00
Janitorial Attendant 11/04/2018 Estimate 2 Hours 2.00 HR 22.00 HR
44.00
Grounds Attendant 11/04/2018 Estimate 1 Hour 1.00 HR 22.00 HR 22.00
Janitorial Attendant 11/03/2018 Estimate 2 Hours 2.00 HR 22.00 HR
44.00
Grounds Attendant 11/03/2018 Estimate 1 Hour 1.00 HR 22.00 HR 22.00
Janitorial Attendant 11/02/2018 Estimate 2 Hours 2.00 HR 22.00 HR
44.00
Grounds Attendant 11/02/2018 Estimate 1 Hour 1.00 HR 22.00 HR 22.00
Janitorial Attendant 11/01/2018 Estimate 2 Hours 2.00 HR 22.00 HR
Grounds Attendant 11/01/2018 Estimate 1 Hour 1.00 HR 22.00 HR 22.00
Event Information
Grounds Attendant
44.00
EXHIBIT AJanitorial Attendant 10/30/2018 Estimate 2 Hours 2.00 HR 22.00 HR
Total: $3,846.00Please Remit Payment in *Check Only*
**ALL PAYMENTS ARE NON REFUNDABLE**
The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds
property and its facilities is in progress. Implementation of the Master Plan may require construction to take place
simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator
throughout the entire planning process of your event to ensure you are aware of the details of these construction projects
and how they may affect your event.
Payment Schedule
Payment Schedule Due Date
First Payment 10/18/2018 $3,846.00
Estimated Equipment, Reimbursable Personnel and Services Total $1,746.00
Refundable Deposit $500.00
Grand Total:
22.00
44.00
22.00
SummaryFacility Rental Total $1,600.00
Janitorial Attendant 11/06/2018 Estimate 2 Hours 2.00
55.00
22.00 HR
Grounds Attendant 11/06/2018 Estimate 1 Hour 1.00 HR 22.00 HR
HR
10/31/2018 Estimate 1 Hour 1.00 HR 22.00
$3,846.00
FORM F-31 AGREEMENT NO. R-001-19
DATE October 30, 2018 REVIEWED__________ FAIRTIME
INTERIM XX APPROVED__________
RENTAL AGREEMENT
THIS AGREEMENT by and between the 32nd
District Agricultural Association dba OC Fair & Event Center, hereinafter called the
Association, and WWSRA hereinafter, called the Rentor
WITNESSETH:
1. THAT WHEREAS, The Rentor desires to secure from the Association certain rights and privileges and to obtain permission from the
Association to use Association premises: from
January 8 - 10, 2019
2. NOW, THEREFORE, Association hereby grants to the Rentor the right to occupy the space(s) described below for the purpose hereinafter set
forth, subject to the terms and conditions of this agreement:
See Exhibit A
3. The purpose of occupancy shall be limited to, and shall be for no other purpose or purposes whatsoever:
Southern California Preview
4. Rentor agrees to pay to Association for the rights and privileges hereby granted, the amounts and in the manner set forth below:
$11,712.50
5. Please see Exhibits “A” “B” “C” and “E” which are incorporated into and made a part of the Rental Agreement.
6. Association shall have the right to audit and monitor any and all sales as well as access to the premises.
7. Rentor further agrees to indemnify and save harmless Association and the State of California, their officers, agents, servants and employees
from any and all claims, causes of action and suits accruing or resulting from any damages, injury or loss to any person or persons, including all
persons to whom the Rentor may be liable under any Workers’ Compensation law and Rentor himself and from any loss, damage, cause of
action, claims or suits for damages including but not limited to loss of property, goods, wares or merchandise, caused by, arising out of or in any
way connected with the exercise by Rentor of the privileges herein granted.
8. Rentor further agrees that he will not sell, exchange or barter, or permit his employees to sell, exchange or barter, any permits issued to Rentor
or his employees hereunder.
9. It is mutually understood and agreed that this contract or the privileges granted herein, or any part thereof, cannot be assigned or otherwise
disposed of without the written consent of Association.
10. It is mutually understood and agreed that no alteration or variation of the terms of this contract shall be valid, unless made in writing and signed
by the parties hereto, and that no oral understanding or agreements not incorporated herein and no alterations or variations of the terms hereof,
unless made in writing and signed by the parties hereto, shall be binding upon any of the parties hereto.
11. The Rules and Regulations printed on the reserve side hereof are made a part of this agreement as though fully incorporated herein, and Rentor
agrees that he has read this agreement and the said Rules and Regulations and understands that they shall apply, unless amended by mutual
consent in writing of the parties hereto.
12. In the event Rentor fails to comply in any respect with the terms of this agreement and the Rules and Regulations referred to herein, all
payments for this rental space shall be deemed earned and non-refundable by Association and Association shall have the right to occupy the
space in any manner deemed for the best interest of Association.
13. Special Provisions: The Event Sales & Services Policies & Procedures Handbook does hereby become a part of this
Rental Agreement by reference and is on file with the Association. By signing the Agreement, Rentor acknowledges that
they have read the Event Sales & Services Policies & Procedures Handbook and agrees to abide by said Policies and
Procedures.
14. This agreement is not binding upon Association until it has been duly accepted and signed by its authorized representative, and approved (if
required) by the Department of Food and Agriculture and Department of General Services.
IN WITNESS WHEREOF, This agreement has been executed in quadruplicate, by and on behalf of the parties hereto, the day and year first
above written.
WWSRA 32nd
District Agricultural Association
726 Tencity Dr, Unit B 88 Fair Drive
Longmont, CO 80504 Costa Mesa, CA 92626
By____________________________Date:_________ By____________________________Date:__________
Title: Cami Garrison, Association Director Title: Michele A. Richards, V.P. Business Development
Event Name: R-001-19
(720) 984-3504
Hours: Wednesday: 8:00 AM - 7:00 PM
Thursday: 8:00 AM - 6:00 PM
Private Event (No Charge) 200
Move out must be completed by 11:59 PM on Thursday - January 10, 2019 to avoid additional charges. Total:
Actual
EXHIBIT AEvent Information
Southern California Preview Contract No:
Contact Person: Cami Garrison Phone:
Event Dates: 01/09/2019 - 01/10/2019
01/10/2019 07:30 AM - 11:30 AM
Vehicle Parking Fee: Projected Attendance:
Facility and/or Area Fees Date-Time Activity Actual
Tuesday
Huntington Beach Building (#12) 01/08/2019 08:00 AM - 10:00 PM Move In 1,137.50
Wednesday
Huntington Beach Building (#12) 01/09/2019 08:00 AM - 07:00 PM Event 2,275.00
Thursday
Huntington Beach Building (#12) 01/10/2019 08:00 AM - 06:00 PM Event 2,275.00
5,687.50
Estimated Equipment Fees
Description Date-Time Units Rate
50 Amp Drop Estimate 3 3.00 EA 70.00
150.00
EA 55.00
HR
210.00
Dumpster Estimate 8 8.00 EA 18.00 144.00
TBD
Electrical Usage Estimate Only 1.00 EA 700.00 700.00
Electrical Splitter Box TBD TBD
EA 75.00
Sweeper Estimate 2 Hours 2.00 HR 75.00
150.00
Scissor Lift Estimate 2 Hours 2.00 HR 75.00 150.00
Portable Electronic Message Board 01/09/2019 - 01/10/2019 1.00
Total: 1,504.00
Reimbursable Personnel Fees
Description Date-Time Units Rate
Event Operations
Set Up
Grounds Attendant Lead Estimate 4 Hours 4.00 HR 30.00 HR 120.00
Grounds Attendant Estimate 3 Hours 3.00 HR 23.00 HR 69.00
HR 184.0001/09/2019 07:30 AM - 11:30 AM
Electrician Estimate 2 Hours 2.00 HR 57.50 HR
2.00 EA 23.00 HR
115.00
Event Day
Janitorial Attendant - AM 2.00 EA 23.00
184.00
Janitorial Attendant - AM 2.00 EA 23.00 HR 184.00
01/09/2019 01:00 PM - 05:00 PMJanitorial Attendant - PM
01/10/2019 01:00 PM - 05:00 PMJanitorial Attendant - PM 2.00 EA 23.00 HR
23.00 HR
184.00
Clean Up
Grounds Attendant Lead 4.00 HR 30.00 HR 120.00
92.00
Janitorial Attendant 4.00 HR 23.00 HR 92.00
Grounds Attendant 4.00 HR
564.00
Electrician 1.00 HR 57.50 HR
01/09/2019 07:00 AM - 07:00 PM
EA 47.00 HR
57.50
Event Sales & Services
Event Coordinator 1.00 EA 47.00 HR
517.00
Outside Services
State Fire Marshal 1.50 HR 263.00 HR 394.50
Event Coordinator 1.00
Safety & Security
Security Attendant - Overnight 1.00 EA 23.0001/08/2019 06:00 PM - 08:00 AM HR 322.00
Security Attendant - Overnight 1.00 EA
Actual
Facility Rental Fees
EA
EA
EA
EVT
DAY
HR
Estimate 4 Hours
Estimate 4 Hours
Estimate 4 Hours
Estimate 1 Hour
01/10/2019 07:00 AM - 06:00 PM
Estimate Only (Plan Review
and/or Site Inspection)
Total: 3,521.00
23.00 HR 322.0001/09/2019 06:00 PM - 08:00 AM
Amount
Total:
Payment Total
CANOPIES / TENTS
No canopies or tents inside the building per the State Fire Marshal.
FACILITY RENTAL FEE
2019 facility rental rates honored for the Anaheim Building (#16) due to the OCFEC request to relocate buildings.
OVATIONS FOOD SERVICES, L.P. dba SPECTRA
All food and beverage service must be discussed with and approved by Spectra, the OCFEC Master Concessionaire.
SummaryFacility Rental Total $5,687.50
Estimated Equipment, Reimbursable Personnel and Services Total $5,025.00
Refundable Deposit $1,000.00
Grand Total:
Payment Schedule
Payment Schedule Due Date
Please Remit Payment in *Check Only*
First Payment 08/08/2018 $1,000.00
Second Payment 10/08/2018 $5,356.25
**ALL PAYMENTS ARE NON REFUNDABLE**
The OC Fair & Event Center is excited to announce that implementation of a 10 year master plan for the fairgrounds
property and its facilities is in progress. Implementation of the Master Plan may require construction to take place
simultaneously during your event. It is strongly recommended to stay in regular contact with your event coordinator
throughout the entire planning process of your event to ensure you are aware of the details of these construction projects
and how they may affect your event.
$11,712.50
$11,712.50
Event Information
Third Payment 12/07/2018 $5,356.25
$11,712.50
EXHIBIT A