objectives effective presentation skills effective...

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Effective Presentation Skills

Gretchen M. Dickson, MD, MBA

March 18, 2015

Objectives

• Develop creative presentations

• Use technology in presentations

• Demonstrate effective presentation skills

Stages of Presentations

Reflection

Presentation

Practice

Development

Development

• Know your audience

– Medical student vs. CME lecture

• Objectives

– Learning should be planned

– Emphasize key messages

• Teaching Strategies

– How will these impact time and content?

Content

• Appropriate for time allotted

• Collected from a variety of sources

– Not just a single review article

• Appropriately referenced

– UpToDate should not be one of your sources

• Copyright laws actually matter

Timing

• Start and end on time

• Be prepared for unexpected shortening of presentation

– Use hyperlinks to include alternate endings

• Practice your timing

– Which slide will you be on when there are 10 minutes left?

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Reflection

Presentation

Practice

Development

Practice

• Never “wing it” for a presentation

– Practice! Practice! Practice!

• Don’t allow yourself to break the rules in practice

• Get critiqued by peers or video tape yourself

• Have strategies for avoiding common errors


Reflection

Presentation

Practice

Development

Presentation Environment

Room Layout

• Are there distractors?

– Ex: Open blinds with sun glare

• Does the room meet your needs?

– Ex: Small group work in an auditorium

• Where will you present from?

• Possible obstacles?

– Wiring? Temporary stage? Background on slides?

Microphone

• If you are offered one, use it

– Never say “I can project”

• Podium microphone

• Lavaliere microphone

– Appropriate dress

– Appropriate location

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Technology

• Always make sure it works

• Your presentation time should never be the first time you try out your slides in the room

Introduction

• Set the presentation tone

– Who are you?

– Where are you from?

– Are you really an expert?

• Never apologize for giving a presentation

Dressing for Success Dressing For Success

• If you can’t clip a pager on, you can’t clip a lavaliere microphone pack on

• Noisy shoes are a no‐no

• Dress conveys

– How serious the presentation is for you

– How well you know your audience

• Dress to inspire confidence

Language

• Avoid fillers

– Practice

– Deep breathing

• If you have to try to be funny, don’t

• Be natural, but professional

– Consider the impact of accent

– Avoid colloquialisms

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Body language

• Eye Contact

– Establish sight lines

– Eliminate favoritism

– Look at the audience, not slides or notes

• Hand gestures for emphasis

• Movement should be intentional not random

Direct Audience Focus

• Focus on content = Traditional slide

• Focus on presenter = Images only

• Include slide designs that cater to all learner types

Stages of Learning

• Unconsciously incompetent

• Consciously incompetent

• Consciously competent

• Unconsciously competent

Stages of Learning

Unconsciously competent

Consciously competent

Consciously incompetent

Unconsciously incompetent

Stages of Learning Direct Audience Focus

• Consider the content‐blank approach

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What does it mean to be a family physician? For me it means that our relationships with our patients is unconditional… ended only by death, by geographical separation or by mutual consent.

• Dr. Ian McWhinney

Interactivity

• Audience response

• Small group work

• Self‐reflective exercises

• If I’m part of the presentation I’m more likely to say it was a good presentation

Organization

• What are you going to tell them?

– Objectives

• Tell them

– Presentation

• Tell them what you told them

– Summary slide

Strong Ending

• Include a summary slide

• Remember to thank the audience

• Invite questions, but set limits

Handling Questions

• Repeat them if not using a microphone

• Control them

– Don’t run over time

– Don’t engage in a debate

– Block and bridge

• Don’t make up information if you don’t know

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Reflection

Presentation

Practice

Development

Reflection

• Self‐assessment

• Pre‐arranged evaluation of presentation

• Trusted evaluator

• Look at the session evaluations for improvement ideas


Reflection

Presentation

Practice

Development

Questions?

Presentation DesignTerry Ast

3/18/2015

PRESENTATION DESIGN

Terry Ast

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Objectives

Demonstrate the elements of constructing a PowerPoint presentation

Identify technologies to enhance presentations

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Objectives

Constructing a presentation Font Size

Design

Pictures/Video

Animation

Common mistakes

BLAH

BLAH

BLAH

BLAH

B

BLAH

BLAH

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MIBKISIDEAS

NOT DETAILS

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TOP PRODUCERS OFPRIMARY CARE

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7 X 7 RULE7 lines per page

7 words per line

Font size Headings – 44-48 points

Text 32 (> 24 points)

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RED FONT

This is a no-no

This is okay

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Design

Pick a design for your slide Use designs under design tab

Create your own

● Dark text - light background is best.

● Off white or light beige better than white.

● Light text - Dark backgrounds

KUSM-W design

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Title

Content

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Design

Fonts Arial or Times Roman

Put a box around your slide in slide master Helps audience focus subliminally

Slide number

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Slide number

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Slide number

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PICTURES/VIDEO

To illustrate, not decorate

Poor Exam Technique

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PICTURES/VIDEO Using Cartoons and Pictures Beware of copyright issues

Video Embed YouTube into presentation

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Animation

Less is more

Be consistent

Enhance – don’t distract

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Common mistakes

1. Font too small

2. Poor slide design Distracting background

Weird fonts

3. TMI – too much information

4. Too many/too few pictures

5. Animation - too much/inconsistent

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Tips for Physicians

Follow speaker guidelines for generic and brand names

Don’t use pharma-produced slides

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Equipment malfunction

Be prepared

Test audio, video on computer to be used

Take copy of presentation

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Technology

genX, millennials, etc. comfortable with technology

Audience Response system

Prezi

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• https://prezi.com/5ye8po_hmikp/10‐most‐common‐rookie‐presentation‐mistakes/

• https://prezi.com

• https://www.turningtechnologies.com/training‐support

• [email protected]

5 RULES C:\Program Files

(x86)\Microsoft Office\Templates\1033

Search *.potx

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EMBED YOUTUBE VIDEO INTO POWERPOINT

Use blank layout or set up the slide with title, etc.

Click Insert | Video | Video from Web site

You will see this

In your web

browser, go to the

YouTube video

you want to embed

Right click and

choose “Get

embed code”

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A small rectangle appears

Right click on this

rectangle and choose

“Copy”

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Paste this code into the textbox in Powerpoint

Then click Insert

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