OASIS/PeopleSoft Communication and Coordination Meeting

September 5, 2007

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

ERP The ASU Way

Adapt

Grow

Implement

Iterative Process

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

O/PS Communication & Coordination

• First Wednesday every month• Communicate• Communicate• Communicate• Coordinate• Communicate• Communicate

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Systems Schedule – September

• Maintenance weekend, Sept 22nd.– Failover to site B from 12:01am to

4am on Sept 22nd

– Failback to site A from 6pm to 9pm on Sept 23rd.

– Start bundles/fixes application cycle • SA Bundles 10 & 11,HCM Bundles 10,11,

12, Tax updates• Tools updates• Production freeze starts Sept 28th

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Systems Schedule - October

• Tools/U&Fs– Testing: Oct 3rd – Oct 13th

– Production application – Oct 13th

• Maintenance window – Oct 20th

– Failover and failback• Split student and admin domains

– Better caching– Increase timeout

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Systems Schedule - November

• CRM bundles• More SA bundles

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Systems/Technical Priorities

• Communication lists• Public calendars• Current tasks and migration status• Systems status page for non-prod

environments• Current mod status• Staff augmentation• Performance monitoring and tuning• FAQs

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Student Administration Milestones

• August – Start of the Semester– Disperse Financial Aid (grants, scholarships

and loans)– Accept payments, place in payment plan– Removed advising holds to promote

registration– Late admissions, registration, drop/add– Rosters to faculty– Class additions/room adjustments– Financial interfaces – Performance, monitoring, clean-up data

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Student Administration Milestones

• September– PeopleSoft system of record for academic

records– Official, unofficial transcript– DARS degree audits from PS– Grading, grade changes– Academic Status Report– iPOS (graduate program of study)– ASU Interactive transition– 21st day reporting (official counts from PS -

9/10/07)

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Student Administration Milestones

• Rest of the fall semester– Critical tracking (e-Advisor)– Graduation and self-service

graduation application– Reporting, audits– Winter semester set-up and

registration– Spring semester registration

(November)

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

HRIS Administration Milestones

• July - August – Go-Live – Financial Interfaces Advantage– Service Provider Interfaces– Employee Self Service– EPM roll out– New Employee and re-hire process / 5000– Benefits Enrollment– Process Refinements

• Web Clock to Timesheet • Manual Checks to On-line Checks• Process refinements DTA – Super Users• ARS to CRM• Helpdesk and HR help line• Performance, monitoring, clean-up data

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

HRIS Administration Milestones

• September– PeopleSoft system of record for Benefits– Salary Merit updates– Effort Reporting roll out– ASU Interactive transition– Self Service refinements– EPM reporting expanding content– First quarterly reporting– Phase 2 modifications– Knowledge transfer

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

HRIS Administration Milestones

• 4 th Quarter– Knowledge transfer– Expanding Reporting, audits– Tax Updates– Phase 2 modifications– Year End Reporting

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Customer Relationship Management Milestones

• July - August – UTO Support Go-Live – Category/Type Detail Improvements– AZ Central Banner Campaign– Email enhancements via PS role– Additional Customers for Support

Module• Engineering• Research• OHR

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Customer Relationship Management Milestones

• September– Performance– Performance– Sales/Marketing enhancements

• Printing• Events

– Support enhancements– Initial data warehouse reports

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Customer Relationship Management Milestones

• 4 th Quarter– Performance improvements– Additional customer rollouts– Search/Match integration– Communication improvements (email/print)– Expanded Reporting– Additional on-line marketing campaigns– Knowledgebase– Change Control

U n I v e r s I t y T e c h n o l o g y O f f I c e , A r I z o n a S t a t e U n I v e r s I t y

Questions