O365 User Group

Forum

October 27, 2016

2

AGENDA

Introduction and Opening Remarks

O365 Migration Updates

CDT O365 Services

Centralized GAL, Shared ADFS, O365 Managed Services

CDT Migration Case Study “Lessons Learned”

Enhanced Security

One Drive for Business

Intune MDM

Group Discussion /FAQ’s

Closing Remarks

O365 Migration Update

Mark Eubanks

3

O365 Migration Update

4

Overall Status47 Departments in Scope

7 Departments Migrations Completed

~19K Mailboxes Migrated ~55K by Jan1

40 Departments Discovery Completed

6 Departments do not have Licenses yet

Notable HighlightsStatewide Shared GAL ---Deployed at ALRB, DWR and DDS

Statewide Shared ADFS Solution available 11/14/16

Upcoming Important EventsDWR, CDFW, DDS Planned Cutover 10/27

DOT Migrations – 3 Events. 11/1, 11/11(12K Mailboxes) and 11/19(12K Mailboxes)

GAL Solution Deployment for DFW, DFEH, DOT, DOC, OSHPD, HSR, etc.

Submit New departments for scope lock

O365 Migration Update

5

O365 Migration Update

6

O365 Migration Update

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O365 CES Migration Reminders

Office Productivity Suite (O365)

Customer SR Process for O365NOTE: only Microsoft can tell departments what SKU # are needed for O365

Submit SR for O365 licensing

PO for licensing Triggers Free Migration services from

Microsoft Consulting Services

Submit SR for Migration Services

Examples include Proof Point and Share Point

Submit new CES enrollment form to discontinue charges

for CES services

8

CDT Shared Global Address List (GAL)

Hosted In AZURE

Mandatory Participation

Mandatory Fields

First Name Last Name and Email address

Desirable Fields

Phone number, address, mail stop,

Support Cost = 0.26 per user

Estimated Availability Now

Documentation is available to attach to your SR

Full Documentation will be delivered on 11/1 by MCS

9

CDT Shared Active Directory Federated

Services (ADFS) (identity)

Hosted In AZURE

Roles and Responsibility

CDT manage, maintain, configure for shared use

dept.

Support Cost 0.99 per user

Estimated Availability 11/14/16

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CDT O365 Managed Services, Email, etc..

Roles and Responsibility Matrix will be on the

Catalog

CDT manage, maintain, configure

O365 Tenant,

Licenses,

Distribution lists,

PowerShell admin

Support Cost $130.00 per hour

Available Now

11

CDT Shared Microsoft Premier Contract

Support

Microsoft Service Delivery Manager

Pass Through plus 6.2%

Minimum 5 hour purchase (approximately $1000.00 per hour)

Training

Training Cost = 5.10 per user /per year

End user and admin web based

Available as of 8/15/201612

CDT Migration Status – Chris Baad

Migration Included Email, Skype & MDM

Status = Completed

Review Case Study

Communication

Migration Teams Instruction

Service Desk

Lesson’s Learned Documentation

13

Lessons Learned / Best Practices

Pre-Migration

E-mail

Archive / Legal holds

Skype

Office Suite

One Drive

InTune Mobile Device Manager

Migration / Post Migration14

CDT O365 Security

Enhanced Security

One Drive for Business

Becomes your departments data hub on or off prem.

Allows departments to control state data

Eliminates the need for

Thumb drives,

Emailing it to outside email accounts,

Downloads to laptops.

Auditing, Who downloaded What, Where and When

Intune MDM

Create a secure environment for state data on mobile devices

Standardize enterprise mobile applications

Policy enforcement

15

Group Remarks

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Closing Remarks

CES Migration Completion Date – June 2017

What if my department doesn’t make the date?

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