nst aiesec romania 2013 2014 coordinator's booklet

FINeST CHAIR

1. Responsibilities and Actions

Responsibilities Actions

Implementation of national Finance strategy

Develop & implement the national strategy of the area together with the MCVP Finance

Finance Education Cycle Delivery

Educate national network on Finance knowledge Facilitate in national conferences on themes

Connection with International Financers Network

Keep track of Finance wikis & inform the national network about the updates

Take part at Finance webinars’ & meetings

Team Management & Accountability

Organize regular meetings with FINeST members Assign responsibilities & keep track of FINeST activity

Evaluate FINeST activity Accountable to MCVP Finance

Work with MCVP Finance & FINeST members

2. Ideal Profile

Very good knowledge & understanding of Financial Management, Legality & Accounting and Grants.

Connected to external information that can affect the organization progress (legal,economical,etc.)

Very good response time via email / phone (36 hours maximum!)

Oriented towards solving problems in a constructive, empathic way

Good Virtual Team Management & Virtual Tracking abilities

Fast Learner

Scrupulosity

3. Contact Information

Bianca-Alexandra Presada – MCVP Finance –[email protected] +40727747556

mailto:–[email protected]

APPLICATION FORM - FINeST CHAIR

A. General Questions

1. Who are you?

Name and surname :

Local Committee :

Nationality :

E-mail :

Phone / Mobile :

Skype ID :

2. What is recomnending you for this position ?

3. How do you see yourself working with your MCVP ?

4. Why have you decided to apply for NST 2013-2014 in AIESEC Romania?

5. In your opinion, what should be the role of the NST?

6. What is going to be your specific contribution to achieving our MoSes

this year ?

B. Specific Questions

1. Please mention 3 main objectives (personal or professional) regarding your activity in FINeST Team, if elected as FINeST Team Chair.

2. Describe major improvements or changes you would suggest to implement in a field of legislation & accounting, financial management and grants in AIESEC Romania.

3. How do you see your cooperation with MCVPF and the Finance team (FINeST Team, other NSTs,VPs, members) in order to be relevant as a body & to achieve the objectives in the JD?

ALUNI DEVELOPMENT HIGH DEFINED CHAIR 1. Responsibilities and Actions

Responsibilities Actions Alumni

Development strategy

Develop & implement the national strategy of the area together with the MCVP Alumni Development

Education and facilitation

Educate national network on this areas knowledge Facilitate in national conferences on themes

Connection with International Network of this area

Keep track of Alumni wikis & inform the national network about the updates

Take part at Alumni webinars’ & meetings( GIP Radio)


Organize regular meetings with ADHD members Assign responsibilities & keep track of the activity

Evaluate members activity Accountable to MCVP AD

Work with MCVP AD& Alumni Development members

National and Local events for Alumni

Is responsible for AlumNite to be implemented at local level And together with the MCVP AD organizes national events for

Alumni

2. Ideal Profile

Very good knowledge & understanding of Team Management, Event Management,

Connected to external information that can affect the implementation of AD strategies (economic, political, etc.)




Fast Learner

Responsible and trustworthy


Catalina Zbirn- MCVP Alumni Development – [email protected] , 0751464971

mailto:[email protected]

APPLICATION FORM - ALUNI DEVELOPMENT CHAIR


1. Who are you?

Name and surname :

Local Committee :

Nationality :

E-mail :

Phone / Mobile :

Skype ID :






this year ?

C. Specific Questions

1. A. Make a SWOT analysis of the Alumni Development area in AIESEC Romania (local and national) at the moment, taking into consideration both Alumni and H4TF.

2. Taking into consideration the SWOT please give 3 strategies you see necessary to implement this year.

3. What are the strategies you would implement to make sure the NST

team performs at its best?

NATIONAL TRAINERS’S TEAM COORDINATOR



Leader Participation at NTT-MCVP TD Planning Meeting To inspire& develop the NTT

To create a vision and a misson for NTT that is aligned with AIESEC Romania’s Vision

Manager To develop a plan of activities of the NTT for the term 2013-2014

To establish, develop and track the LTTs of AIESEC Romania To establish and constantly upgrade an online library of

training materials (also included the outputs of the national conferences) on Talent Development Wiki and on other online

environments Offering support and help for the agenda of the iTTT

Friend To actively communicate with the MC VP TD To establish long-term relationships with your team members &

MCVP TD To enjoy the experience and have fun while performing

2. Ideal Profile

Experience in activities related to facilitating, training, people development

Good knowledge of AIESEC internal processes, systems and current direction

Good tracker and virtual team manager

Systematic and well-organized

Excellent communication skills

Proactive & Result-oriented.

Adventurer(you will see why )


Dani Plesa, MCVP TD 2013-2014 [email protected] – 0751.931.299

Diana Sutac – MCVP TD 2012-2013 – [email protected] – 0747.621.214



APPLICATION FORM - NTC

A. General Questions 1. Who are you?

Name and surname :

Local Committee :

Nationality :

E-mail :

Phone / Mobile :

Skype ID :






this year ?


4. Why have you decided to apply for NTT 2013-2014 in AIESEC Romania?

5. In your opinion, what should be the role of the NTT?

6. Please create and attach your NTT strategy, taking into consideration the implementation of LEAD program and other strategies that you have, with timeline and main activities.

ROMANIA’S TALENT DEVELOPMENT UNIT CHAIR



Leader Organizing planning meetings with RoTDU and MCVP TD To inspire& develop the NST

To create a vision and a misson for NST that is aligned with AIESEC Romania’s Vision

Manager the team

Developing the agenda for the planning meeting with the help of MCVP TD and NTTC

Collect all materials used during term Track the RoTDU plan

Share all materials used with MCVP TD & next RoTDu Chair

Friend To actively communicate with the MC VP TD To establish long-term relationships with your team members &

MCVP TD To enjoy the experience and have fun while performing

5. Ideal Profile

Very good understanding of all TD processes

Very good organisational overview

Good skills in MS Excel

Systematic and well-organized

Excellent communication skills

Proactive & Result-oriented.

Good tracker and virtual team manager


Dani Plesa, MCVP TD 2013-2014 [email protected] – 0751.931.299

Diana Sutac – MCVP TD 2012-2013 – [email protected] – 0747.621.214



APPLICATION FORM - RoTDU CHAIR

D. General Questions

1. Who are you?

Name and surname :

Local Committee :

Nationality :

E-mail :

Phone / Mobile :

Skype ID :






this year ?

E. Specific Questions

7. Please state 3 concrete actions that you want to implement on your term, for RoTDu to have a strong brand in AIESEC Romania.

8. Through which methods will you keep your team members engaged in the RoTDu activities, taking into consideration that most probably, they will be having LC responsibilities as well.

9. Please state 3 things that you want to accomplish by the end of your term.

iGCDP CHAIR



NST management and tracking

Coordinate the iGCDP NST and create the link between the NST and the MCVP iGCDP

Organize and chair regular meetings with the NST and MCVP iGCDP;

Establish and implement a functional tracking system for the NST;

Ensure the performance of the entire NST throughout the year;

Divide responsibilities and tasks that are not established in the JD of the NST members, but that bring a big contribution

to the final goal/strategy.

Strategy creation and delivery

Create customized growth strategies, together with the MCVP iGCDP

Downscaling strategies to LC level (together with the NST) The Chair can create task-forces of VPs that will work with

the NST for fulfilling a task and bringing certain results;

Education on iGCDP

Ensure education and knowledge for the NST Deliver preparation in national conferences & functional

meetings Organize, promote and deliver webinars (together with the

NST)

Working Way & Accountability

Quarterly physical meetings with the NST and the MCVP iGCDP for planning and evaluation;

Monthly virtual meetings with the MCVP and NST (at least) Showcase results and reports of activity to the LCP team and

to the EBs; Accountable to MCVP iGCDP

Works with the iGCDP NST and with the Comm NST (when necessary)

2. Ideal Profile

Very good knowledge & understanding of eXchange processes (in general) and incoming exchange processes (specifically);

Team Management skills;

Very good response time via email / phone (36 hours maximum!);

Results-driven;

Virtual work experience;

Connected with the global and national vision and reality;

Former or current VP iGCDP/former LCP (preferred)


Luiza Marcu – MCVP iGCDP – [email protected] – 0755.525.870


APPLICATION FORM - iGCDP CHAIR


1. Who are you?

Name and surname :

Local Committee :

Nationality :

E-mail :

Phone / Mobile :

Skype ID :






this year ?


1. Name 4 main bottlenecks that the iGCDP area is facing right now – along with concrete strategies/initiatives that will solve those current issues.

2. 4 months of your term passed, the LCs did not capitalize on the summer peak (there were only 60 realizations in the country). Your NST is demotivated (one of them is not answering to emails or phone calls at all), as well as the VPs iGCDP. The previously-established strategies for the next quarters do not fit anymore. What are the concrete steps that you are going to take in order to solve this situation?

3. What would you change in the current working way with the NST (planning, delivery, downscaling to local level, education and support delivered etc.), in order to ensure that the iGCDP NST team will remain engaged and will perform during the entire term?

OUTGOING GIP NST CHAIR




Organize regular meetings with oGIP NST members Managing functional virtual communication

Assign responsibilities & keep track of oGIP NST activity Being accountable to the MCVP oGIP regarding

execution of the team’ activities

National Strategy

Supporting the functional MCVP strategically and

operationally

Assist MCVP oGIP to implement the national strategy

Quality Education & Compliance

Educate national network on XPP criteria & other ICB updates

Create webinars, create educational online source Manage the NST team considering both performance and

quality of experiences Facilitate in national conferences

Customer Experience

Management (NPS)

Keep track of NPS open cases and ensure adequate follow-up is done by LCs

Conduct regular Analysis of NPS Data and create action plan based on it

Transition Assuring quality succession with the next Outgoing GIP

NST Chair

2. Measurable results expected

# of GIPs EP Ra/Ma/Re

% of growth on GIP 3. Benefits

Opportunity to facilitate at regional/national conferences

Increasing international networking

Strategic thinking skills, analytical thinking

Contact with the network, implementation of national strategies

Close contact with the MC during all the period of work

4. Ideal Profile

Very good knowledge & understanding of XPP & Exchange in general

Connected to Customer Experience Management & Quality developments at global level


Oriented towards solving problems in a constructive and empathic way


Fast Learner 5. Contact Information Adrian Rusnac – MCVP Outgoing GIP – [email protected] – 0758.327.272 / 0721.253.348

COMM – BRAND CHAIR

Role: Responsible of coordinating the branding team and assuring the brand positioning of AIESEC and our program grows.

Responsibilities: · Coordinating the branding team · Responsible for all the visual materials that exit the

organization from the national level · Ensures education on branding at the national level

(through materials/trainings) · Responsible for constant following the organizational

behavior and send an alert if it’s not according to the brands standard (brand ambassadorship)

· Creates and implements a branding strategy for a long term, together with his team

· Contributes to the MOS’s-being an accelerator of 25% percent for the objectives

Workload: 25 hours per week

Work period: June – May

Benefits: · Possible support during national conferences (facilitation)

· Contact with the network and with national strategies · Working hand in hand with the MCVP and possibly with

externals or alumni


Andrada Mihaela Falcoi – MCVP COMM – [email protected] – 0729 284 217

Requirements:

- Design knowledge(Photoshop and Illustrator/Corel) - Very good understanding of the AIESEC Brand and the branding rules - Complete knowledge over the AIESEC programs - International overview of AIESEC Romania’s image - Experience in coordinating a team

APPLICATION FORM – BRAND CHAIR


1. Who are you?

Name and surname :

Local Committee :

Nationality :

E-mail :

Phone / Mobile :

Skype ID :






this year ?


10. Please describe the visual concept on which AIESEC Romania should focus in the next year, relating it to our focus programs. * Please attach 3 design materials that you made for AIESEC until now (from different campaigns/projects)

11. How should AIESEC Romania be perceived at the end of your term? And

how should our programs be perceived? (please be very specific)

12. What does AIESEC Romania need in order to become a love mark in 3 years?

COMM – PR CHAIR

Role: Responsible of coordinating the PR team and assuring the public relations of AIESEC works according to the national plan

Responsibilities: · Coordinating the PR team · Responsible for all the text that exit the organization

from the national level · Ensures education on PR at the national level (through

materials/trainings) · Creates and implements a PR strategy for a long term,

together with his team · Is account manager to some press entities · Contributes to the MOS’s-being an accelerator of 25%

percent for the objectives

Workload: 25 hours per week

Work period: June – May

Benefits: · Possible support during national conferences (facilitation)

· Contact with the network and with national strategies · Working hand in hand with the MCVP and possibly with

externals or alumni


Andrada Mihaela Falcoi – MCVP COMM – [email protected] – 0729 284 217

Requirements:

- PR and campaigns knowledge - Very good understanding of the AIESEC Brand and the branding rules - Complete knowledge over the AIESEC programs - Is constant informed with the new methods used in the public relations area -Good writing skills - Experience in coordinating a team

APPLICATION FORM – PR CHAIR


1. Who are you?

Name and surname :

Local Committee :

Nationality :

E-mail :

Phone / Mobile :

Skype ID :






this year ?


1. Please describe how should the PR area work this year in order for us to achieve our objectives (please refer to our focus programs in relation with Social media, copywriting and press).

2. Please create a 4 week Social Media campaign regarding GIPo. * Attach also an article of 250 words for a blog on the same subject

3. What does AIESEC Romania need in order to become a love mark in 3

years?

I. JOB DESCRIPTION

7. Position Title & Duration

National Support Team oGCDP Chair – June 2013 – June 2014



Create oGCDP Crew Plan

Organize Strategic Meetings with NST oGCDP and the MCVP oGCDP.

Develop agenda for the meetings with the MCVP oGCDP. Create new strategies and initiatives with NST Crew to support

national strategies. Track the implementation of the oGCDP Crew’s plan.

Team Management

Manage and lead the oGCDP Crew. Defining better means of communication between crew

members. Ensure crew members have necessary knowledge and skills.

Provide a link between the MCVP oGCDP and NST oGCDP Crew.

LC Consultancy Offer consultancy to at least 4 LCs in process and operational know-how.

Downscale the national strategy at LC level.

Accountability Accountable to MCVP oGCDP Work with MCVP oGCDP & NST Crew

9. Ideal Profile

Very good knowledge & understanding of exchange processes & OGX in general

Connected to oGCDP strategies & exchange developments at global level.




Fast Learner

10. Key Performance Indicators:

% of national strategies implemented

# of LCs who were offered consultancy 11. Contact Information

Roxana Caragea – MCVP oGCDP – [email protected] – 0721946762


II. APPLICATION FORM

F. General Questions

1. Who are you?

Name and surname :

Local Committee :

Nationality :

E-mail :

Phone / Mobile :

Skype ID :






this year ?

G. Specific Questions

1. You are part of the NST Crew. The deadline is coming soon and the team is not performing well due to other responsibilities they have. What will you do to be able to deliver an excellent plan on time for the LCs of AIESEC Romania? 2. How do you see way of working between the Chair, MCVP and NST? 3. In relation to the national strategy for GCDPo, how do you see the country evolving and performing. What would you change or adapt?

nst aiesec romania 2013 2014 coordinator's booklet

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