nssga ems template: case studies in implementation goodman and kelli deuth ... only the company and...
TRANSCRIPT
NSSGA EMS Template:
Case Studies in
Implementation
Presented by:
Abby Goodman and Kelli
Deuth
September 23, 2003
What is an Environmental
Management System?
Systematic approach to planning,
controlling, measuring and improving
an organization’s environmental
performance.
Identifies the causes of environmental
problems and outlines an approach to
eliminate them.
Why Develop an EMS?
Improved Environmental Performance
Improved Compliance
Reduced Liability
Reduced Costs
Improved Public Image
Fewer Accidents
Employee Involvement
Competitive Advantage
Meet Customer Requirements
What is NSSGA’s EMS
Template? Keep in Mind…
Not intended to be an industry standard or to represent an NSSGA endorsement
One approach to consider when formulating and developing an effective and comprehensive environmental management program
Only the company and its environmental managers can establish an appropriate program for the company or for any particular property
What is NSSGA’s EMS
Template?
Set of template procedures to help
develop and document an EMS
Final procedures are used to implement
and document the system.
13 Modules corresponding to 13 EMS key
elements
Modules GAP Analysis
Environmental Policy
Environmental Aspects
Legal and Other Requirements
Objectives and Targets
Structure and Responsibility
Training, Awareness, and Responsibility
Communication
EMS Documentation
Document and Record Control
Operational Control
Emergency Preparedness and Response
EMS Audit and Management Review
NSSGA’s EMS Template
Organization
A module for each key element of an
EMS:
a template document that can be
customized
Microsoft Word document
Red Italic Font for items needing site-specific
information
an instructional document explaining
customization
EMS Case Study
Five cases of implementation studied
Companies have varying sizes and
cultures
Shows the many ways NSSGA EMS
template has been utilized
Case 1
35 sites
Why EMS? Effective way to meet
environmental obligations and had desire to
be good corporate citizens
Existing Environmental Quality Mgmt
Program – used template to fill gaps
Company-wide EMS includes all sites
Used all modules fully or partially, except for
Objectives & Targets
Case 1
Took 6 months to complete
Challenges encountered: Environmental
aspect determination, implementation of
necessary improvements
Benefits: Written system ensures everyone
is aware of requirements
Case 2
3 sites – 50 employees
Have not been able to implement EMS yet
Obstacles: Difficult to sell EMS to
management, limited resources
Implementation may be difficult without
dedicated resources, will have to stage
project over time
Case 2
Person that deals with environmental
issues spends 25% of time on environmental
and will not have time to devote to
development of EMS
Planning to develop EMS over 3-5 year time
period
Will start with legal and other requirements
module in developing EMS
More than 100 sites
Implement own version of EMS, use NSSGA
EMS template as reference
Why EMS? To better organize and improve
existing environmental programs
Considering ISO 14001 certification, want to
make sure cover all ISO elements
Using 17 procedures, one for each ISO
element
Case 3
Started EMS development at corporate level
Customize for each site
Challenges: Developing environmental
policy
Benefits expected: Improvement of existing
environmental program and identifying
weaknesses not previously considered
Case 3
Case 4
19 sites in two states
Why EMS? Take advantage of state
incentives
EMS can give them avenue to track goals
and achievements better
Plan on using 50-60% of NSSGA templates
Began implementation at 2 sites and
encountered obstacles, going back to work
on improvement of system
Case 4
Struggling with documentation, getting
operators to write everything down
Hope EMS will re-enforce concept that
environmental stewardship is core
component of operational excellence
Benefits expected: public relations
Case 5
28 sites - Regional unit of large multi-national
company that is encouraging subsidiaries to
adopt EMS
Implementation at one site per month
Template provided easy to use format, simple
to understand
Using template along with procedures already
in place
Merging modules they find similar in content
Case 5
At each site all procedures are the same,
objectives & targets customized
EMS team of 5-7 people at each site, very
important to include plan manager and plant
foreman to get local buy-in
Challenges: training the average person
Anticipate improvements in environmental
programs at each site
Conclusion
Modular format allows organizations to
choose an implementation path that fits
its current needs
Potential implementation options: Selecting a few modules to begin an EMS
Choosing modules to fill gaps in the current EMS
Developing an EMS using all 13 modules
Using the NSSGA template as a starting point to meeting
the ISO 14001 Standard
Conclusion
Benefits can include:
Improved environmental performance
Improved compliance
Reduced liability
Reduced wastes
Improved employee awareness of environmental responsibilities
Improved public image
Competitive advantage