NSPM 12

Guidelines for Assessment, Audit and Accreditation of Fumigation Agencies for Undertaking Methyl Bromide Fumigation

Government of India Ministry of Agriculture and Farmers’ Welfare

(Department of Agriculture, Cooperation and Farmers’ Welfare) Directorate of Plant Protection, Quarantine & Storage

N.H-IV, Faridabad-121001

March, 2017

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Contents

Page

No.

Title

Endorsement iii

Review & Amendment iv

Control & Distribution of standard iv

Introduction 1

1.0. General Requirements 2-6

1.1 Accreditation Authority 2

1.2 Registration protocols 2

1.3 Qualifying percentage of Marks during assessment of application for accreditation under NSPM-12 3

1.4 Conditions for transfer of Agencies from one place to another within a State 3

and from one State to another 1.5 Conditions for Transfer of accredited Fumigation Operator From One

branch to another branch by the agency 3

1.6 Revalidation of Registration of Agency after expiry of validity period 3

1.7 Responsibilities 4

1.8 Treatment Endorsement 5

2.0. Specific Requirements 6-12 2.1 Eligibility 6

2.1.1 Educational Qualification 6

2.1.2 Training Requirement 6

2.2 Assessment Protocol 7

2.2.1 Assessment for Fumigation Agency 7

2.2.2 Timeline for conducting audit 7

2.2.3Assessment of fumigation operator 7

2.2.4 Assessment of equipment & facilities 8

2.2.5Assessment of organization & personnel 8

2.3. Issue of Certificate of Registration/ Accreditation 8

2.4. Audit Protocols 9-10 2.4.1Initial Audit 10 2.4.2 Announced audits 10

2.4.3 Un-announced audits 10

2.4.4 Re-instatement audits 10

2.5 Suspension and Reinstatement Protocols 10

2.6 Appeal & Revision Protocols 11

2.7 Documents & Records 11

2.8 Reporting of Fumigation Activities 12

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Appendices Pg. No.

Appendix-I: Register of Fumigation Company with Accredited

Fumigation Operators 13

Appendix-II: Application for registration of fumigation agency with 14-15

accredited fumigation operator

Appendix-III: Compliance Agreement 16

Appendix-IV Assessment Report for Registration of Fumigation 17-19

Agency with Accredited Fumigation Operator

Appendix-V: List of Essential Equipments and Accessories for under 20-21

taking fumigation

Appendix-VI: Certificate of Registration of Fumigation Agency 22-23

Appendix-VII: Certificate of Accreditation of Fumigation Operator 24-25

Appendix-VIII: On-site Audit check list 26-27

Appendix-IX: Corrective Action Report 28

Appendix-X: Fumigation Record 29

Appendix-XI: Check sheet of fumigation 30-31

Appendix-XII: Fumigation Certificate 32

Appendix-XIII: Report of Stock and Use of Methyl Bromide 33

Appendix-XIV: Table showing Names of States under Jurisdiction of 34

NPQS / RPQS

Appendix-XV Checklist of documents for the application for

accreditation of Fumigation Agency with Operator (s) 35

for use of Methyl bromide as per NSPM 12.

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iii

Review & Amendment

This standard will be subject to periodic review and amendment as may be decided by the Plant Protection Adviser. This standard shall be updated and revised with the advancement of techniques and need of the hour, if necessary. The holders of this standard shall ensure that the current edition of this standard is being used.

Control & Distribution of the standard

The master copy of this standard shall be held by the Plant Protection Adviser and the controlled copybe uploaded on the web site www.plantquarantineindia.nic.in under standards for information and use of all the concerned and the public. The standard can be freely reproducible for official use and any alterations and modifications to this standard shall be made only with the written approval of the Plant Protection Adviser. Any enquiries regarding this standard shall be made to the Additional Plant Protection Adviser / Scheme In-Charge, PQ Division, Directorate of Plant Protection Quarantine & Storage, Faridabad-121001.

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INTRODUCTION

Scope

This standard sets out guidelines for assessment, audit and accreditation of fumigation agency and its operators for undertaking fumigation operations with methyl bromide as per the provisions contained in the original standard on ‘Quarantine Treatments and Application Procedures: I.Methyl bromide fumigation’.

Background

Fumigation is an approved treatment method extensively used for controlling pest

infestation in agricultural products in many countries of the world. Although the methyl bromide fumigation is acknowledged having potential negative impact on environment, yet so

far it is considered as the most appropriate treatment method in eradication of pest infestation in plants and plant products. In view of its effectiveness on all life stages of insect-pests, the

use of methyl bromide is allowed for pre-shipment treatments and quarantine purposes

including ISPM-15 compliance under Montreal protocol and any other critical use exemptions subject to the approval by the United Nations Environment Protection Agency. The

phytosanitary regulations of many countries require certain commodities to be fumigated just prior to export and require the fumigation treatment to be endorsed on the phytosanitary

certificate or the fumigation certificate issued by an approved fumigation agencies to be accompanied the consignment clearly detailing the treatment that has been undertaken. Further

ISPM-15 recognizes the methyl bromide fumigation as one of the approved treatments for wood packaging material including dunnage and requires that treated wood material should be

affixed with appropriate mark in compliance with ISPM-15. This standard has been developed

to address the above issues by way of setting appropriate guidelines for assessment, audit and accreditation of fumigation agencies to ensure that the right fumigation practices as outlined in

the original standard ‘Quarantine Treatmentsand Application Procedures: I. Methyl bromide fumigation’ are followed by the fumigationagencies.

References

DPPQS. 1997. Manual for Fumigation Operators, Directorate of Plant Protection, Quarantine & Storage, N.H-IV, Faridabad-121001 (India).

DPPQS. 2005. Quarantine Treatments and Application Procedures: I. Methyl bromide fumigation. Directorate of Plant Protection, Quarantine & Storage, N.H-IV, Faridabad-121001 (India).

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1. GENERAL REQUIREMENTS

1.1. Accreditation Authority

The Directorate of Plant Protection, Quarantine & Storage, established under the Ministry of Agriculture shall be the authority for granting accreditation of fumigation agencies for performance of fumigation treatments with Methyl Bromide under Accreditation Scheme. The Plant Protection Adviser shall accredit the fumigation operators for undertaking methyl bromide fumigation for pre-shipment treatments and quarantine purposes including ISPM-15 compliance in accordance with the provisions of Methyl Bromide standard. The use of methyl bromide shall be strictly prohibited for purposes other than pre-shipment treatments and quarantine purposes and any such other uses shall require prior approval of the Plant Protection Adviser. The State Governments shall be responsible for issue of license for sale/stock/use of methyl bromide fumigant only after necessary verification of certificate of registration granted to fumigation agency with accredited fumigation operator by Plant Protection Adviser.

1.2. Registration Protocols

The Directorate of Plant Protection, Quarantine & Storage, N.H-IV, Faridabad-121001 will establish a central register of fumigation agencies with accredited fumigation operators as

per the format prescribed in Appendix-I. In order to be registered with the Dte of PPQS, the fumigation agencies must have accredited fumigation operator. The fumigation agencies with

accredited fumigation operators will be allocated a unique registration number and each accredited fumigation operator shall be assigned with a unique accreditation number. The

registered fumigation agencies must record the registration number on all correspondence with the Dte of PPQS, N.H-IV, Faridabad-121001. The fumigation company or agency or

organization seeking registration for the first time along with fumigation operator shall be

required to apply to the Plant Protection Adviser in the format prescribed in Appendix-II with attached documents as specified along with a registration fee of Rs.25, 000/- payable by a bank

draft in favour of ‘SeniorAccounts Officer, Directorate of Plant Protection, Quarantine

&Storage, Faridabad’ and duly signed compliance agreement (Appendix-III). The

registrationof fumigation agency shall be granted initially for a period of one year and thereafter revalidated every two year. For renewal of registration of Agency and accreditation

of fumigation operator, the agency has to apply to the Plant Protection Adviser. The accredited Fumigation Agency shall apply for renewal/revalidation at least 45 days prior to expiry of

registration in the same format prescribed in Appendix-II along with original registration

certificate, revalidation fee of Rs. 5,000/-, detail activities undertaken in the past two years in the format prescribed in Appendix-XIII. After verification of provided information with the

detail of activities forwarded on e-mail id mbr-dppqs@gov.in, the accreditation of the agency shall be renewed before expiry of validity failing which, its accreditation will be deemed to be

renewed automatically for a period of another two years if not found any non-compliance otherwise.

For additional accreditation of fumigation operator, the registered fumigation agency shall apply to PPA in same application form prescribed in Appendix-II with a fee of Rs.5,000/- and such accreditation shall be granted after necessary assessment as per Section 2.2.

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Note: The registration certificate granted by the Plant protection Adviser is valid only so longthe accredited fumigation operator is working with that fumigation agency or company or organization. Dte of PPQS should be notified by the registered agency in writing of any changes in arrangements between registered fumigation company and the accredited fumigation operators or changes within the company. The accreditation granted to the fumigation operator shall be cancelled in the event of leaving the company. 1.3Qualifying percentage of Marks during Assessment of applicant for accreditationunder NSPM-12

Applicants will be examined for their technical competence through written, practical and

oral examinations. To qualify the test applicants must secure at least 75% marks in each of the said examination. If any candidate fails to qualify the test, he may appear for the said examination for second time but not earlier than 3 months of 1st assessment.

1.4 Conditions for transfer of agency from one place to another within a State or from one State to another State:

Agency is allowed to transfer the whole set up of the agency including staff from one place to another place within a State or from one State to other State with prior approval of Plant Protection Adviser. However, the Agency will have to submit necessary documentary proof of facilities at new place along with the application for approval. Facility at new premises / site will be verified by a team of officers nominated by the PPA before granting approval. The application of transfer should be accompanied with a fee of Rs. 15,000/-.However, for shifting of agency within a city from one building to another building, the shifting fee and physical verification of facility are exempted subject to furnishing of documentary proof of new premises.

1.5 Conditions for transfer of accredited fumigation operator from one branch to another branch by the agency

(i) Transfer of fumigation operator from one branch to another branch of the agency is

permitted with the prior approval of Plant Protection Adviser. The application should be accompanied with a fee of Rupees 5,000/- only.

(ii) Further on transfer, the period of validity of fumigation operator shall be linked with the validity of branch at which he/she is transferred within the scope of ±six months period otherwise, it will be unchanged unless fumigation operator leaves the agency to which he is attached.

(iii) When any agency opens a new branch and transfer the fumigation operator from old branch, the agency will be assessed for the basic facilities at new place besides the fumigation operator.

1.6 Revalidation of registration of agency after expiry of validity period.

(i) If an agency fails to apply for renewal of its registration at least 45 days before the

date of expiry of the registration, agency will be suspended and shall not undertake

fumigation operation till further order or revalidation of agency. A penal fee of Rs.

10,000/- will be charged for revalidation of the registration of such agency.

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(i) When an agency applies for renewal of registration within stipulated time period, but

fails to furnish detail of activities undertaken in the past two years in Appendix XIII

and if furnished but, not tallying with the information forwarded on e-mail id mbr-

dppqs@gov.in, such agency shall be immediately suspended.

1.7 Responsibilities:

i) Responsibilities of Fumigation Agencies

The fumigation company should:

hold a valid registration certificate granted by the Plant Protection Adviser and a license to purchase, stock and use of restricted pesticides granted by the Director of Agriculture of the concerned State;

be technically competent to perform relevant treatment to meet the quarantine

requirements;

perform fumigation operations always under the supervision of accredited fumigation operator;

advise the client on stocking of consignment for carrying out effective treatment;

advise the client about the time requirements for successful treatment of consignment;

seek from the client any specific conditions attached to the treatment of consignment;

inform the client of any other factors that affect treatment of commodity such as impervious package or sorptive nature of commodity;

ensure adopting right fumigation practices and follow safety precautions, while undertaking treatment operations;

maintainproper records on stock/use of fumigants and issue fumigation certificates after ensuring fumigations are carried out in effective manner.

followthe guidelines stipulated in the standard on ‘Quarantine Treatments andApplication Procedures: I. Methyl bromide fumigation’ and abide by instructionsissued by the Plant Protection Adviser from time to time; and.

ensure not to undertake fumigation in forbidden places unsafe to public and animal life or of forbidden commodities.

submitthe information to Dte. of PPQ&S regarding change of address, transfer, retirement, resignation or death of fumigation operator.

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submitmonthly report of various activities of agency including stock and use of restricted pesticides in the prescribed format (Appendix XIII) through e-mail on mbr-dppqs@gov.in.

maintain videography record of all the fumigation conducted in vessels.

advisethe exporters to ensure integrity of the fumigated material clean pest free container/vessel be used for stuffing the commodity.

ii) Responsibilities of Fumigation Operators

Not to undertake fumigation in residential areas where animal/human life exists.

Display warning signs and take adequate safety precautions during fumigation.

To ensure safety of workers during fumigation operations

To undertake supervision of all fumigation operations.

To detect gas leakage and take appropriate measures to seal leakage, monitor gas

concentration and aeration of fumigated commodities.

To monitor/repair of essential fumigation /safety equipments.

To dispose of empty containers of fumigants in safe manner.

To maintain appropriate record related to fumigation including the videography of

complete practice of fumigation conducted in vessels.

Advise the clients to ensure integrity of the fumigated material clean pest free

container/vessel be used for stuffing the commodity.

1.8.Treatment Endorsement

All the methyl bromide fumigation treatments should be undertaken by registered fumigation companies under the supervision of accredited fumigation operator. However in instances, where fumigation treatments are carried out by non-accredited fumigation operators, are required to be endorsed, they shall be supervised by the specified officer of Directorate of Plant Protection, Quarantine & Storage. While endorsing methyl bromide fumigation certificates from non-accredited fumigation operator, the specified officer, shall:

monitor the fumigation treatment to ensure that correct dosage of fumigant is applied and appropriate concentration of fumigant is maintained to make it effective

affix an official stamp on the fumigation certificate with a unique accreditation number assigned to him;

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record all the details of fumigation in prescribed format confirming that the fumigation was carried out in accordance with the Methyl Bromide (MB) Standard established by the Plant Protection Adviser

2.0. SPECIFIC REQUIREMENTS

2.1. Eligibility

2.1.1. Educational Qualifications

The fumigation operators seeking accreditation with the Dte’ of PPQS shall possess the following educational qualifications namely: B. Sc Degree in Agriculture or Bachelor Degree

in Life Science/ Bio-Science /Bio-technology with Chemistryas one of the subject from any

recognizedUniversity.

2.1.2. Training Requirements

The eligible operators shall be required to undergo training for a period of at least fifteen days at any of the training institute accredited by the Plant Protection Adviser, Dte of PPQSand working knowledge of MS Word, MS Excel and internet on computer. The training programme shall be as per the guidelines prescribed by the Plant Protection Adviser and should be structured to impart technical skills and competency in performance of effective fumigation operations with methyl bromide. The training programmes will cover especially the following areas viz.,

Regulations/National Standards Role of Regulating Agencies & Responsibilities of Fumigation Operators General principles of fumigation Physico-chemical properties/formulations of Methyl Bromide and its safe use. Correct fumigation practices with MB (Scheduled dosage of fumigant; application of

fumigant in gaseous state; proper gas distribution; right exposure period; correct concentration X time products; proper understanding of temperature/dosage relationships)

Pressure testing of containers to ensure gas tightness Making gas-tight enclosure with sheet fumigation Testing for gas leakages/Measuring and monitoring gas concentrations Use of safety equipment, first aid and safety precautions Fumigation forbidden commodities Factors contributing to success/failure of fumigation Ship fumigation

The training programme shall include power point presentations and demonstration of right fumigation practices followed by group interactions on specific problems and issues related to fumigation operations. There shall be a pre and post evaluation of training to ensure proper skills are imparted.

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2.2. Assessment Protocols

At least a panel of two technical experts approved by the Plant Protection Adviser shall

undertake the assessmentof fumigation agencies for accreditation. The technical experts must

possess required skill competency in performance of effective fumigation operations

withmethyl bromide and fully acquainted with the provisions of the MB Standard and

requirementsof the accreditation of fumigation agency including computer operation and

internet. The panel of experts after assessment shall submit areport to the Plant Protection

Adviser in the format prescribed in Appendix-IVfor consideration of registration of fumigation

agency with accreditedfumigation operator. The TA/DA in respect of nominated Officers for

assessment shall be borne by the DPPQ&S and no liability to this effect rest with the

treatment providers.

2.2.1 Criteria for nomination of Audit team for assessment of fumigation agency:

1. Two technical experts possessing required skill competency in performance of effective

fumigation operation and have undergone AFAS Accreditation apart from having skill to

operate computer with internet shall be nominated by the Plant Protection Adviser.

2. While nominating these experts, their previous record of efficiency, timely conduction of

audit, clear track record i.e., no complaints from agency / public about their public dealing

shall be taken into consideration.

2.2.2 Timelines for conducting of Audit:

Timeline of one month period from the date of issue of assessment/nomination letter shall

be applied. However, in case of unavoidable circumstances justification of delayed audit is to

be furnished by the audit team.

2.2.3. Assessment of fumigation operator

The fumigation operator seeking accreditation must have undergone the training on

fumigation practice at the authorized institute and working knowledge of computer and internet

prior to assessment. The fumigation operator shall be assessed by a panelof technical experts

approved by the PPA for skill competency to perform effective fumigation treatments in line

with the Methyl Bromide Standard established by the Dte of PPQS.

The fumigation operator shall be assessed for:

sound knowledge of regulation requirements, principles of fumigation and general practices;

be aware of commodities adversely affected by methyl bromide fumigation; be able to carry out the tests needed to ensure that the treatment is successful;

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be able to recognize and analyze the factors leading to successful fumigation as well as a failed or potential to fail fumigation operations;

be able to comprehend the label requirements and hazards associated with the use of methyl bromide;

be able to carry out a pressure test to ensure the containers are gas tight; be capable of how to carry out measurement and monitoring of methyl bromide gas

concentrations; and be able to demonstrate the use of safety equipments and possess knowledge of methyl

bromide poisoning, first aid and emergency and safety measures be capable of measurement of fumigant concentration in enclosure with the help of

monitor and Threshold Limit Value (TLV) in/around the chamber with the help of leak gas detector.

be assessed for operation of computer, knowledge of internet and camera operation for photo and videography.

2.2.4. Assessment of equipments& facilities

The fumigation agency shall be assessed for possessing a list of essential equipment and accessories (Appendix-V) that are required for undertaking methyl bromide treatments and their working conditions and also a separate secured place for stocking fumigants and proper upkeep and maintenance of safety equipments (gas masks/SCBA) and calibration of measuring equipments.

2.2.5. Assessment of organization & personnel

The fumigation company must have an organizational chart with clear job descriptions. At a minimum level it shall have a general manager or equivalent, who shall have authority and resources to carry out assigned administrative jobs for up-keep of the office and a technical manager (fumigation operator), who shall be responsible for all fumigation technical activities.

The fumigation company must have sufficient number of technical personnel to carry out its activities. A minimum of two persons shall be required to carry out each fumigation activity including an accredited fumigation operator.

Fumigation company must have its own website, computer, Mass storage devices (CDs/

DVDs/pen drives/other devices), camera for photo and videography.Both the management of fumigation company and the accredited fumigation operators must aware of all the regulatory requirements including the licensing requirements regarding use of fumigants and operational requirements outlined in the methyl bromide standard established by the Dte of PPQS. They must be aware of their responsibilities and the need to involve the others associated with treatment who should be fully made aware of the fumigation treatment process. They should have continuous supply and access to methyl bromide required in fumigation operation.

2.3. Issue of Certificate of Registration/Accreditation Each assessed fumigation agency with accredited fumigation operator shall be issued a

certificate of registration in the prescribed format (Appendix-VI) and assigned with ISPM mark (Annex to Appendix-VI) for affixing on treated wood packaging material in compliance with ISPM-15.

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Each fumigation operator shall be issued with an Accreditation Certificate (Appendix-VII) and unique accreditation number and card (Annex to Appendix-VII) after successfulassessment, which is valid for a period of one year initially and thereafter to be revalidated after every two year. Accredited fumigation operators are required to apply for revalidation at least 45days prior to the date of expiry. In considering a review application, In-charge NPQS/RPQS will conduct an assessment in line with original approval process. If the assessment is found satisfactory, renewed certificate of registration/accreditation will be issued within 30 days of date of expiry.

2.4. Audit Protocols

Dte PPQS shall establish an audit system outlined below to measure the performance of Fumigation Company and the accredited fumigation operator against the requirements of the methyl bromide standard established by the Dte of PPQS. The audit will be carried out by the specified officers of the Dte of PPQS based on the following criteria and as per the checklist provided in Appendix-VIII. At the end of each audit, the auditor shall list out non-conformities under the following three categories:

Critical non-conformity: occurs when as the result of collection and analysis ofobjective evidence it is concluded that the fumigation agency has grossly violated the regulatory requirements and the requirements of the methyl bromide standard established by the Dte of PPQS and Accreditation Scheme.

Major non-conformity: A deviation or multiple deviations from the documentedprocedures that is confirmed through the collection of objective evidence that shows discrepancies or lapses in discipline relating directly to either the Standard and/or regulatory requirements and which may compromise the overall effectiveness of the Accreditation Scheme.

Note: - Two MAJOR non-conformities equal to a CRITICAL non-conformity .

Minor non-conformity: A deviation from the documented procedures that isconfirmed through the collection of objective evidence that shows minor discrepancies or lapses in discipline relating to the Standard and that do not compromise the overall effectiveness of the Accreditation Scheme.

Note: -Two MINOR non-conformities equal to a MAJOR non-conformity.

Even one critical non-conformity will result in immediate suspension of the fumigation company and the accredited fumigation operator from the Accreditation Scheme. One major and up to three minor non-conformities will result in corrective actions and an additional announced audit.

The audit team will notify the fumigation agency and the accredited fumigation operator in writing at the spot about the nonconformities and advise the fumigation company and the accredited fumigation operator of subsequent compliance action to be taken by the said fumigation company. The fumigation company shall submit a corrective action report within

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30 days in the format prescribed in Appendix-IX to the Dte of PPQS/ In-charge NPQS/RPQS, which records and details non-conformities, corrective action and the proposed date for rectification.

2.4.1. Initial Audit

An initial audit of a company will take place once the fumigation operator has undergone accreditation training and is assessed as being technically competent. Initial audit will continue until the fumigation company with accredited fumigation operator demonstrate technical competency in fulfilling the requirements of the standard and Accreditation Scheme. There after initial audit shall be replaced by annual random checks.

2.4.2. Announced audits

Dte of PPQS will undertake announced audits of randomly one third selected agencies including the agencies against whom the report of irregularities are reported at least once in every 12 months period. The nominated officers of Dte of PPQS, with prior intimation will undertake announced audits on a convenient date arranged with fumigation companyand theiraccredited fumigation operator.

2.4.3. Un-announced audits

Dte of PPQS will undertake an un-announced audit check of the agencies against whom the non-compliance/ irregularities are reported at least once in every 12 months without any prior intimation.

2.4.4. Re-instatement audits

Dte of PPQS will undertake reinstatement audits following a period of suspension and will be scheduled. Reinstatement audits will be conducted at a convenient date arranged with fumigation agency and its accredited fumigation operator.

2.5. Suspension and Reinstatement Protocols

Dte of PPQS will undertake immediate suspension of the fumigation agencies and

accredited fumigation operators that do not maintain their record, do not update the activities

on daily basis andperform an ineffective fumigation operation which includes receipt of

notification of non-compliance / detection of live infestation from the consignment fumigated

by the agency. The suspended fumigation company and the accredited fumigationoperator will

be served a show cause notice as to why they should not be removed from the Accreditation

Scheme and will be subject to reinstatement audit.

If during an audit, one or more critical non-conformities and/two or more than two major

non-conformities and/or four or more minor non-conformities are found, fumigation company and accredited fumigation operator will be suspended immediately and will be subject to a reinstatement audit. Re-training of accredited fumigation operator may be necessary.

If during an audit, less than two major and less than four minor non-conformities are found the fumigation company and the accredited fumigation operator will be subject to an additional announced audit within six (6) weeks. If during the follow-up audit,the non-conformities have not been addressed, the fumigation agency and the accredited

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fumigationoperator will be suspended immediately and will be subject to a reinstatement audit within six(6) weeks. Reinstatement audit will continue until the fumigation agency and the accredited fumigation operator demonstrate competency in fulfilling the requirements of the Methyl Bromide Standard. Re-training of accredited fumigation operator may be necessary.

The registration granted to the fumigation agency and the accreditation granted to the fumigation operator will be cancelled, if:

on a reinstatement audit, a critical or two major and four major non-conformities have been accrued or

they are suspended on three separate occasions within a period of ten years.

Once an accreditation has been cancelled, before re-accreditation can take place, the accredited fumigation operator will be subject to additional accreditation training and the fumigation company and the accredited fumigation operator will be required to undergo the complete assessment process.

2.6. Appeal and Revision Protocol

If the fumigation company and the accredited fumigation operator believe that there were extenuating circumstances in respect to the occurrence of non-conformity, the fumigation agency and the accredited fumigation operator may appeal against the decision of PPA. Compliance action will remain in place, while the appeal is being considered.

For this purpose, the fumigation agency and the accredited fumigation operator shall apply a memorandum of appeal against the decision to the Joint Secretary, in-charge of Plant Protection Division, Department of Agriculture & Cooperation, Krishibhavan, New Delhi-110001, within seven working days of the communication of decision. The memorandum of appeal should clearly set out the grounds for appeal. Joint Secretary, in-charge of Plant Protection Division, shall acknowledge the receipt of the appeal within 3 working days and endeavour to make a decision on the appeal in writing within 30 working days of the receipt of all available facts relating to the matter.

Joint Secretary (Plant Protection) may call for all the records relating to the decision from the Plant Protection Adviser for the purpose of satisfying itself to the legality or propriety of any such decision passed by the PPA before any such order as it thinks fit shall be passed and before any such order is passed PPA shall be given a reasonable opportunity is being herd and no such order shall be passed after expiry of 30 working days.

2.7. Documents/Records of Fumigation

The fumigation agency must ensure that a standard operational procedure is documented in line with the provisions of the MB standard established by the Dte of PPQS. The fumigation agency must ensure that the following records and documents relating to supervising, monitoring and testing of compliance with the procedures are maintained in prescribed format and kept up to daterecord.

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Fumigation Record (Appendix-X). Check sheet of fumigation (Appendix-XI). Calibration records. Daily activity report fumigation certificate wise (Appendix-XV). Record of Servicing of Equipments& Replacement of Accessories. Test Report of sheet permeability provided by the manufacturer. Personal Health Record of Fumigation Operators & Co-workers. Record of Accredited Fumigation Operators. Fumigation Certificate (Appendix-XII).

2.8.Reporting of Fumigation Activities

The fumigation agency must update report to the Dte of PPQS on monthly basis regarding the stock/use of methyl bromide fumigant and the details of all the fumigation operations carried out as per the prescribed format in Appendix-XIII.

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Appendix-I

Directorate of Plant Protection, Quarantine & Storage, Faridabad-121001. Register of Fumigation Agencies with Accredited Fumigation Operators

Register

Number

Date

of Issue

Valid

Up-to

Revalid

Up-to

Name of theFumigation

Agency/Branch &Address

Accredited

Fumigation

Operator

Accredit

Number

Date of

Issue

Valid

Up to

Revalid

Up to

OtherIdentification

Number/Marks, if

any

Remarks

& Sign of

Registrar

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Appendix-II

Application for Registration of Fumigation Agency with Accredited Fumigation Operator

Fumigation company/Branch Name

Location & Complete Postal Address

(including

Tel/Fax/E-mail)

General Manager /branch manager of the Fumigation Agency

Description of organizational structure of the company/ branch (Attach a copy of organizationchart)

Details of technical personnel employed by the company/branch

Name Date of

Employment

Designation Qualifications Job Work

Particulars of fumigation operators for whom the accreditation sought

Name Applicant’s Father Name

Date of Employment

Qualifications (Degree/University/ Subject)*

Accreditation training (Dates/ Place)*

Apprenticeship (Period /Name of Supervisor)

*Attach documentary proof in respect of qualifications/training/apprenticeship

Whether the company/branch has valid state licenses, if so particulars there of (Attach a copy of license)

Yes/No

Whether the company/branch is applying for the registration for the first time under Accreditation Scheme?

Yes/No

Is the application for renewal of registration of fumigation company? If so give the particulars of Regd. Number/date of issue/valid up to (Attach original

registration certificate).

Yes/No

Is the application for revalidation of accreditation of fumigation operator? If so, give the particulars of accreditation number/date of issue/valid up to (Attach

original accreditation certificate)

Yes/No

Is the application for additional accreditation operator? If so furnish the list of accredited fumigation operators with the registered fumigation company/branch (Attach list).

Yes/No

Whether the company/branch has the all the essential equipments for undertaking fumigation as per the Standard?

(Attach list of essential equipments procured by the fumigation

agency along with specifications /Number of units)

Yes/No

Is any separate, secured & ventilated storage facility for storing fumigants?

Yes/No

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Is any separate, secured & ventilated storage facility for storing

fumigants? Yes/No

Particulars of payment of registration/renewal fee (Name of the Bank/branch/DD No/Amount). (Attach bank draft)

Whether compliance agreement enclosed? Yes/No

Name & Signature of fumigation operator applying for accreditation with Date

Name & Signature of General manager/Branch manager with Date & Seal

For Official Use by Dte of PPQS ApplicationNumber: Date of Receipt: Acknowledgement

issued. Initialed by/Date

Date of Scruitinization: Deficiencies communicated.

Initialed by/Date

Date of Assessment

Assessed by Assessment Report received.

Initialed by/Date

Registration Number

Date of Issue/ Revalidation: Registration certificate issued/

Initialed by/Date

Accreditation Number

Date of Issue/ Revalidation Accreditation certificate issued/

endorsed

Initialed by/Date

Acknowledgement Slip - Directorate of Plant Protection Quarantine & Storage

Acknowledgement Slip - Directorate of Plant Protection Quarantine & Storage Application Number__________________Date of Receipt_______________________

Received from M/s__________________________________________________________

along with Bank Draft No.____________dated____________on____________________

For Rs.__________________________________________________.

_____________

Signed by/Date

15

Appendix-III

COMPLIANCE AGREEMENT 1. From: 2. To,

The Plant Protection Adviser

Dte of Plant Protection Quarantine

(Name of Fumigation Company/Branch) N.H- IV, Faridabad - 121001

3. Agreement related to: Registration of Fumigation Agency and accreditation of fumigation operator for undertaking Methyl Bromide fumigation operations under Accreditation Scheme.

4. Applicable Phytosanitary Regulatory Requirements To meet the regulation requirements of PQ order, 2003 issued under the Destructive Insects & Pests Act, 1914 & the regulations of the Insecticides Act, 1968.

5. I/we agree to the following:

-to carry out all treatments under the direct supervision of accredited fumigation operator; -to ensure periodical calibration of gas monitoring equipments and temperature sensors and maintain the appropriate calibration records for a period of two years; -to provide all essential equipments for undertaking fumigation operations and maintain them in good working condition;

-to extend necessary assistance and cooperation to the officers of Dte PPQS during the on-site audit check of the facility and performance auditing of fumigation operators;

-to ensure to provide adequate respiratory protection (gas masks/SCBAs) to fumigation operators/co-workers during the fumigation and follow all safety requirements or procedures during treatment operations as specified in the Methyl Bromide Standard -to follow right fumigation practices specified in the Standard to meet the requirements of Accreditation Scheme

-to ensure not to undertake fumigation of forbidden commodities or to carry out fumigation in places un-safe to public and hazardous to animal life.

-to keep and maintain up-to-date all records related to fumigation as specified in this Standard and available for verification;

-to ensure monitoring of gas concentrations at specified time intervals to make fumigation operations effective; and

-to certify that applicant is not accredited with any other agency and if accredited, no objection certificate (NOC) from earlier agency has been obtained and furnished.

7. Name & Signature of General

manager/Branch Manager with Date

8. Verified by: 9.Approved by (Plant Protection Adviser)

(Name & Signature of authorized

officer)

6. Name & Signature of Fumigation

operator with Date

16

Appendix-IV

Assessment Report for Registration of Fumigation Company with Accredited Fumigation Operator

Name of Fumigation Company/Branch assessed

Date (s) of assessment Name of the General Manager/Branch

Manager Name of fumigation operator assessed Details of Assessment of Fumigation Company/Branch 1. Organizational structure & Technical Resources for undertaking

fumigation operations:

O Adequate

O Inadequate

Comments:

2. Management Responsibilities/Commitments to meet the requirements of MB Standard (licenses/documentation of fumigation practices/training of workers/health check-ups/safety requirements etc.

O Adequate O Inadequate

Comments:

3. Stocking of Essential Equipments& Accessories

O Adequate O Inadequate

Comments:

4. Calibration of gas monitoring/temperature measurement/pressure testing equipments/Weighing scales & Maintenance of calibration records.

O Yes O No

Comments:

5. Record keeping system O Adequate and proper O Not Properly managed

Comments:

6. Separate storage facilities for fumigants O Safe & secure O Poor storage

Comments:

17

7. Operational Plan for servicing & maintenance of respiratory protection equipments (Gas Masks/SCBAs)

O Yes O No

Comments:

Details of Assessment of Fumigation Operator

8. Knowledge about regulatory requirements, principles of fumigation and general practice

O Adequate O Inadequate

Comments:

9. Awareness of Responsibilities of Fumigation Operator under the Accreditation Scheme O Adequate O Inadequate

Comments:

10. Awareness of fumigation forbidden commodities or places. O Adequate

O Not adequate

Comments:

11. Knowledge about physico-chemical properties and safety formulations of Methyl Bromide fumigant

O Adequate O Inadequate

Comments:

12. Knowledge of correct fumigation practices (Dosage/exposure period/CXT products/gasapplication/distribution/temperature relationships/impervious packing materials)

O Adequate O Inadequate

Comments:

13. Ability to carry out pressure testing of containers to ensure gas-tightness O Yes O No

Comments:

14. Ability to select site for fumigation and make gas-tight enclosure in case of sheet fumigation

O Yes

O No

Comments:

18

15. Ability to measure monitor gas concentrations during fumigation and testing for gas leakages

O Yes O No

Comments:

16. Ability to demonstrate use the protection equipments (gas masks/SCBAs), their fitness testing, cleaning &maintenance

O Yes O No

Comments

17. Ability to comprehend the label requirements and hazards associated with use of Methyl Bromide

O Yes

O No

Comments

18. Knowledge about Methyl Bromide poisoning, first-aid/safety measures O Adequate O Inadequate

Comments

19. Ability to run Computer with internet access and camera for photography/videography

O Yes O No

Comments:

20. Additional Comments on past performance (where applicable)

21. Recommendation regarding Registration Company with Accredited Fumigation Operator/Additional accreditations

O Recommended

O Not recommended 22. Reasons for not recommendation:

23. Name/Designation/Signature of Assessors with Date

1.______________________ 2._________________________

19

Appendix-V

List of Essential Equipments and Accessories for undertaking MB fumigation.

S.

No.

Name of

Equipment/Accessories

Specifications

1. Fumigation sheets (covers) The sheets shall be made up of low-densitypolyethylene films, with a

minimum thickness of 200GSM, multi-layered, cross-laminated and tested

tohave a permeability of less than 0.02 g/m2/day formethyl bromide.

2. Gas Leak Checker Riken gas leak checker with a detection range from 0-200 ppm should be

used. The standard equipment isfitted with a Red LED illuminated lever

meter andbuzzer sound; high sensitive and long life semi-conductor sensor;

and battery operated with air-flowrate of 300 ml/min.

3. Halide Leak detector Halide leak detector consists of a fuel tank, a valveassembly to regulate

fuel flow, a burner head assemblywhere the fuel and the air mixture unite

and the copperplate or cone assembly, where the visible flame reactsin

colour to the halogen fumigants. The air mixture tobe tested is fed to the

burner assembly by an attachedsearch hose.

4. Vaporizer fitted with LPG

orElectric Heater

A vaporizer consists of a inner stainless cylindrical vesselwith a diameter of

270 mm and a height of 340 mm with astainless steel cowling (outer

jacket)) up to 250 mm madeout of stainless steel sheet of 1.6 mm thickness.

The cowlingextend up to a minimum of 100 mm at the bottom with

airinlets for housing the burner. The cowling is needed todirect the heat

produced by the burner up and around thesides of the water container and

protect the flame againstgushing wind. A12 meter of copper pipe with outer

diameterof 12 mm should be used as heat exchanger. The pipeshould be

twisted into a double coil for this purpose andwhole coil provide a heat

transfer surface of about 0.1 m2 foreach kilogram of fumigant to be

vaporized per minute. Theheat exchanger should be fitted into inner vessel

with thehelp of brass and copper fittings such that one end of thepipe can

be connected to the MB cylinder and the other endis connected to gas

distribution line to deliver hot gas intothefumigation enclosure. A three-

ring gas burner withadjustable knobs should be used for heating. A suitable

dialtype thermometer should be fitted to the inner container tomeasure the

temperature of water. The edges of the innercontainer top should be folded

inside and also the cowling(outer jacket to avoid injury. A suitable lid for

closing thecontainer to prevent escape of heat and handle should

beprovided to facilitate carrying the container.

5. Gas Monitoring Equipment Riken Gas Indicator or Fumiscope or Gow-Mac or anystandard monitoring

equipment capable of measuring methyl bromide concentrations with a

range between0-200 mg/l.

6. Computer & Camera Internet & Photography & videography capability

7. Stopwatch 0-60 seconds with divisions of 5 seconds each.

8. Thermometer 0-500C with divisions up to 1oC each, calibrated.

9. Axial Fans Axial fan with a minimum of 70m³/min (2500 CFM).

10. Gas Mask Draeger or equivalent, full vision, face mask as per IS:8523/1977, non-

aging, chemical resistant withdouble reflex sealing flaps, five point

harness,panoramic replaceable visor, speech diaphragm, selfdemisting

facility, inhalation and exhalation valveshaving provision for holding

corrective glasses andthread connection to EN 148-1.

20

11. Self contained breathing

apparatus (SCBA)

Screw-in, organic type canister (with organic vapours up to a

concentration of 5000 ppm for use in surrounding atmospheres with a

minimum concentration of 16% oxygen as per IS:8523/1977.

13. MB can applicator For discharging MB gas from 1 lb or ½ lb cans.

14. Sand snakes Sand snakes made up of canvas, ¾ metre length 15 cm width must be

filled only 65% - 75% with sand so that they lie flat on the floor

15. Calculator Pocket type

16. Measuring Tape 25m length, roll-in type.

17. Gas distribution pipes PVC flexible rayon braided hose with inner diameter of 6m and outer

diameter of 12 mm with the thickness of 3mm

18. Gas sampling tube/pipes The sampling lines should be made up of crushproof nylon (2mm ID

hydraulic hose is effective).

19. Y/T-connections Made up of Teflon/brass/S>S with suitable diameter for connecting

distribution lines.

20. Adhesive/Sealing tape 5 cm width PVC tape

21. Gas detector tubes MB-gas detector tubes.

22. Pump for gas detector

tubes

Draeger type

23. Gloves Disposable type

24. Resuscitator Rubber balloon fitted with a nose cap

25. Tool Box ----------------------------

26. First Aid box ---------------------------

27. Plastic ropes (to hold

sheets in

place)

---------------------------

28. Fire Extinguisher ISO Certified

29. Protective apron or boiler

suit ---------------------------

21

Appendix-VI

Certificate of Registration of Fumigation Agency

Government of India

Ministry of Agriculture (Department of Agriculture & Cooperation)

Directorate of Plant Protection, Quarantine & Storage N.H-IV., Faridabad-121001.

Registered Number: Date of Issue:

Valid up to: This is to certify that the following fumigation agency/branch has been assessed and

granted registration for undertaking methyl bromide fumigation treatments with an accredited fumigation operator in accordance with requirements specified in this Standard and under the provisions of Section 18 of the Insecticides Act, 1968 and subject to terms and

conditions specified as under:

_____________________

( ) Plant Protection Adviser

to the Government of India

Name of Fumigation Agency/branch

Address

Terms & Conditions:

1. The Registration Certificate shall be displayed in a prominent place open to public by the fumigation agency and the registration number shall be quoted in all correspondence with Directorate of Plant Protection, Quarantine & Storage and in the fumigation certificates being issued.

2. The fumigation agency shall hold valid license issued by the Director of Agriculture of the concerned State

3. The certificate is valid for the period of three years as indicated above unless otherwise revalidated by the competent authority. The fumigation agency shall apply for revalidation at least one month prior to expiry of registration.

4. The fumigation agency shall undertake all fumigation operations under direct supervision of accredited fumigation operator and abide by the conditions specified in Compliance Agreement. The fumigation agency shall affix assigned mark (see annex) to the treated wood packaging material as per the annexure to the certificate in compliance with ISPM-15.

5. The certificate of registration granted shall be liable to be withdrawn/cancelled, should the said firm involved in making false records or issue fraudulent certificates or failed to meet the requirements of the Methyl Bromide Standard or violates any provisions of Insecticides Act, 1968 and Rules & Regulations issued there.

Endorsements:

Revalidated/suspended/cancelled on ___________ by___________

Revalidated/suspended/cancelled on____________by___________ Reinstated on_______________by_________________

Copy to:

22

Annex to Appendix-VI.

ISPM Mark Assigned to the Registered Fumigation Agency

IN-000

MB

Note: Markings should be according to the model shown above (12 x 6 cm), legible,permanent, not transferable, placed in a visible location and preferably marked by a stencil with black ink. The letter size should be a minimum of 2.5 cm. Recycled, remanufactured or repaired wood packaging material should be re-certified and re-marked. All components of such material should have been treated.

23

Appendix-VII

Certificate of Accreditation of Fumigation Operator Government of India

Ministry of Agriculture (Department of Agriculture & Cooperation)

Directorate of Plant Protection, Quarantine & Storage N.H-IV, Faridabad-121001.

Accreditation Number: Date of Issue:

Valid up to:

This is to certify that the following Fumigation Operator employed with the following fumigation agency/branch has been assessed for technical competency for performance of fumigation treatments with Methyl Bromide and granted accreditation in accordance with requirements specified in this Standard and the provisions of Section 18 of the Insecticides

Act, 1968 and subject to terms and conditions specified hereunder.

_____________________

( )

Plant Protection Adviser

to the Government of India

Name of Fumigation Operator Affix stamp size Fumigation Company/

photo branch/Address

Terms &Conditions:

1. The Fumigation operator shall always directly supervise the fumigation operations and responsible for the safety of workers engaged in the fumigation operations.

2. He must display the Accreditation card (see annex) at the site of fumigation for ready recognition, whenever any fumigation treatment performed. .

3. He shall be responsible for undertaking fumigation treatments in accordance with requirements specified in the Methyl Bromide (MB) Standard and Accreditation Scheme.

4. He shall be responsible for issue of fumigation certificates after successful fumigation duly signed and affixed with accreditation number/other identification number or mark, where required.

5. The certificate of accreditation granted is valid for a period of 3 (three) years unless otherwise revalidated and is valid only for working with the specified company/branch unless endorsed by the competent authority

6. The certificate of accreditation granted shall be liable to be withdrawn/cancelled, should the fumigation operator is involved in making false records or issue fraudulent certificates or failed to meet the requirements of the MB Standard or violates any provisions of Insecticides Act, 1968 and Rules & Regulations issued there under.

7. The certificate is not transferable and should be surrender to .competent authority in the event

of accredited fumigation operator retiring or leaving the afore said Company Endorsements: Revalidated/suspended/cancelled on ___________ by___________ Revalidated/suspended/cancelled on____________by___________

Reinstated on_______________by_________________

Copy to:

24

Annex to Appendix-VII

Accreditation Card

No:

Date of Issue Valid up to

Affix

Fumigation Operator: Mr. Stamp

____________________________

Father’s Name of Fumigation Operator: Mr. ____________________________

________________ Fumigation Company/Address: (Signature of FO) M/s

Contact Number _____________________________ ___

________________

Issued by:

___ ______________________

(Plant protection Adviser)

25

Appendix-VIII

Onsite Audit Check of Fumigation Company and Accredited Fumigation Operator

Name of Fumigation company/branch audited

Name of the General/Branch Manager

Name of Accredited Fumigation

Operator (s)

Date (s) of Audit

Audited by

Activity Yes No Non-

Conformity

Does the fumigation company have valid license/registration? Critical Does the fumigation company have adequate organizational Structure, Computer with internet, Camera for

photography/videography and staff resources to carry out fumigation and other relevant activities?

Major

Does the fumigation operator has the necessary qualifications & technical competency?

Critical

Does the fumigation company have all the essential equipments for carrying out fumigation operations as per the Standard?

Critical

Does the fumigation company have proper record keeping system?

Minor

Is there any secured & well ventilated place for storage of fumigants?

Minor

Is the accredited fumigation operator able to demonstrate the knowledge of the Standard & Accreditation Scheme?

Minor

Is the accredited fumigation operator directly supervising all the fumigation operations?

Major

Is the accredited fumigation operator undertaking all responsibilities for which he has been accredited?

Major

Are the gas monitoring /temperature measuring equipments/ weighing scales regularly calibrated to manufacturer specifications?

Major

Is the gas monitoring equipment is being used during fumigation operations?

Major

Are the equipment calibration records are maintained for 2 years?

Minor

Is the platform scale used for weighing the fumigant is accurate and precise and approved by the Weights & Measures Department?

Major

Is the temperature determined prior to the fumigation through a verifiable source and recoded?

Major

Are the goods verified prior to fumigation? Major

Does the goods covered with or packaged in gas impervious materials (such as plastic wrapping or laminated plastic films, lacquered or painted surfaces, aluminium foil, tarred or waxed

paper) must have the coverings or packaging opened, cut or

removed, prior to fumigation?

Major

26

Does the fumigation sheets used meet the permeability requirements as specified in the Standard?

Major

Did accredited fumigation operator meet the sheet fumigation construction requirements of the Standard?

Major

Any vaporizer used for applying methyl bromide in gaseous state?

Major

Has the accredited fumigation operator monitor gas concentrations at specified times during the fumigation as per the standard?

Major

Has the accredited fumigation operator checks the fumigation enclosure for gas leakages with the help of leak detector immediately after introducing gas?

Minor

Was pressure decay test is carried out prior to fumigation of cargo containers?

Major

Does the positioning of gas distribution lines & sampling lines meeting the requirements of the Standard

Minor

Does the measurement readings of gas from different sampling lines falls with in +/- 15% level of each other?

Minor

Whether protective equipments such as respirators/SCBA being used during fumigation?

Major

Does the protective equipments have regularly serviced and maintained in working condition as per the documented plan of the fumigation company?

Major

Does the fumigation company undertake regular health check- up of fumigation operator & workers including blood bromine testing?

Minor

Whether any fans are used for effective distribution of the gas within fumigation enclosure?

Minor

Did the end point concentration fall within the specified limits of standard and was the fumigation released?

Major

Did the accredited fumigation operator undertake top–up operations, when the final reading falls between the Standard and lower limit and the time extended by 4 hours?

Major

Does the containers aerated at the end of fumigation and tested gas-free before release?

Minor

Does the danger sign-boards are displayed during fumigation? Minor

Does the accredited fumigation operator has the knowledge about emergency measures/rescue operations in case of accidental poisoning by MB fumigant?

Major

Does the fumigant purchase during the year match with the quantum of fumigation performed by the agency?

Critical

Does the canister purchase during the year match with the quantum of fumigation performed by the agency?

Critical

Name & Signature of Auditee with date (Authorized Signatory of Company)

Name & Signature of Auditor (s) with date 1.___________________ 2. ________________

27

Appendix-IX

Corrective Action Report

Name of Fumigation Company/Branch: Location:

Details of Nonconformity Corrective Action to be taken Proposed date for

rectification

Name & Signature of Authorized Signatory of

Company with Date

28

Appendix-X

Fumigation Record

Fumigation Company/Branch Regd. Number:

Date:

Description of Goods fumigated

Commodity Quantity No of Mode of Shipping Container Place of Packages Packing marks Number (s) Fumigation

Shipment Particulars

Vessel Port of Country of Foreign Name of the Name of the Name loading Export port of Exporter Importer

shipment

Details of Fumigation Treatment

Fumigant Dosage Date/Time of Date/Time Temp Quantity Volume/Type

(g/m3) Starting of in

0C Of of

Fumigation Ending fumigant Fumigation Fumigation enclosure

If Containers are not sheeted, the pressure decay (gas-tightness)

value for 200-100 Pascals (in. seconds).

Record of Monitoring gas concentration Gas Monitor type Used:

Date/Time Time Readings of Sampling lines Monitored by

Interval S1 S2 S3 S4 S5 S6

0.5 hr

1.0 hr

2.0 hrs

4.0 hrs

12.0 hrs

24.0 hrs

48.0 hrs

Particulars of top up of fumigant at the end

point of fumigation, if any undertaken

Name & Signature of accredited Fumigation

Operator with date/Accreditation Number

Supervised by Specified Officer of Dte PPQS

(Applicable in case of non-accredited agency)

29

Appendix-XI

Check Sheet of Fumigation Use this check sheet along with fumigation record to identify procedures and actions before during and after each fumigation.

Item of Activity Details of check Status

Inspection of Intact floor without cracks or drains

Fumigation site Floor not undulated, no pebbles or stones

Located in a safe working area

Well ventilated

Sheltered area, rain and wind protected as for as possible

Preparation of Stacked to allow good circulation leaving enough space around (2 m)

Commodity Impervious wrapping removed or slashed

Commodity not impervious to fumigant

Not forbidden commodity

Preparation and Vaporizer filled with water and heating

installation of Sheets of correct size & specification

equipment Gas distribution line installed

Gas sampling tubes installed (minimum of 3 per enclosure & 1 per

container)

Fan installed and working checked (one in each container and 2 per

enclosure)

Cover the enclosure with sheet and make gas-tight sealing at the ground

with two rows of sand snakes

Measure enclosure volume and calculate dosage

Establish and mark out hazardous area and place dangerous signs

Preparation to Ensure risk area and surrounds free of un protected personnel ( up to 3

gas enclosure m)

Turn on fans

Test leak checker for working

Wear and test the respirator for correct fitness

Position gas cylinder on scale and connect to inlet of vaporizer and the

out let to gas distribution line

Release small quantity of gas and test fittings for gas leak and correct if

Necessary

Application of Check vapourizer water boiling

gas to enclosure Release required quantity of gas from the cylinder or dispenser

Check for hot gassing

Check for gas leakages around enclosure and correct leakages if any

Initial Turn off fan after 30 min

monitoring Measure gas levels on all monitor lines

Check to ensure all readings are above standard

Calculate if equilibrium achieved

Turn-on fans, if necessary-repeat until equilibrium achieved

Ensure levels still above standard-record and document

30

End point Measure gas levels on all monitor lines

monitoring Check to ensure all levels above standard

Carry out “top-up” procedures, if appropriate

Declare fumigation successful or failed, as appropriate-document

De-gassing Ensure risk area and surrounds free of un protected personnel ( up to 3

m)

Turn-on fans

Wear gas mask and test for fitness

Open enclosure and allow ventilation

Test for Thresh hold limit value (TLV)-Continue aeration until gas

level below TLV

Remove warning signs and risk area demarcation

Documentation Complete all documentation and release fumigated goods after ensuring

gas-free

31

Appendix- XII

Fumigation Certificate

(Company letter head) Treatment Certificate Number

Date of Issue (Dte PPQS Regd No. _________ dated________) This is to certify that the goods described below were treated in accordance with the fumigation treatment requirements of importing country (______________) and declared that the consignment has been verified free of impervious surfaces/layers such as plastic wrapping or laminated plastic films, lacquered or painted surfaces, aluminium foil, tarred or waxed paper etc. that may adversely effect the penetration of the fumigant, prior to fumigation Details of Treatment Name of Fumigant Date of fumigation Place of fumigation

Dosage of Fumigant (g/m3)

Duration of Fumigation (hours) Average ambient temperature during fumigation

( 0C)

Fumigation performed under gastight sheets Yes/No If containers are not fumigated under gas-tight sheets, pressure decay value (from 200-100 Pascal’s) in seconds. Description of Goods Container Number (or numerical link)./Seal

Number Name & Address of exporter

Name & Address of consignee

Type and description of cargo Quantity (MTs)/ No of packages/No of pieces Description of packaging material Shipping mark or brand Name & Signature of Accredited Fumigation

Operator with seal & date/ Accreditation

Number Endorsed by Specified Officer of Dte of PPQS(Applicable only in case of non-accredited fumigation agency)

32

APPENDIX – XIII

Statement showing details of fumigation undertaken with Methyl bromide (MBr) for

the Month……………..

Name of the Agency: Accreditation No.:

E-mail & Contact No.

Stock status

MBr procured: From whom procured Invoice No. and date

Opening Stock

1.

2.

3.

__________________

Total:

_________________

Closing Stock:

A. EXPORT

S. N. Certificate

No. & Date

Commodity Quantity Country

of

Import

Dose of

MBr

applied

Total

quantity of

MBr used

Remarks

B. IMPORT

S. N. Certificate

No. & Date

Commodity Quantity Country

of

Export

Dose of

MBr

applied

Total

quantity of

MBr used

Remarks

33

Appendix-XIV

Table Showing Names of States under Jurisdiction of

NPQS / RPQS

Sl. NPQS/RPQS Name of States No. of

No. States

1. National Plant NCR, Delhi, Haryana, Uttar Pradesh, 05 Quarantine Station, Rajasthan and Uttarakhand.

New Delhi.

2. Regional Plant Punjab, Himachal Pradesh, Chandigarh 04 Quarantine Station, and Jammu & Kashmir,

Amritsar

(Punjab)

3. Regional Plant Tamil Nadu, Andhra Pradesh, Andaman 06 Quarantine Station, &Nichobar, Kerala, Karnataka and

Chennai Pondicherry

(Tamil Nadu)

4. Regional Plant West Bengal, Bihar, Orissa, Jharkhand, 12 Quarantine Station, Assam, Meghalaya, Tripura, Manipur,

Kolkata Mizoram, Nagaland, Sikkim and

(W. B.) Arunachal Pradesh.

5. Regional Plant Maharashtra, Madhya Pradesh, Goa, 08 Quarantine Station, Chhattisgarh, LakshDweep& Minicoy,

Mumbai Gujrat,Daman& Diu, Dadra & Nagar

(Maharashtra) Haveli

TOTAL 35

34

Appendix - XV

Plant Quarantine Division

Dte. of Plant Protection, Quarantine & Storage

NH – IV, Faridabad-121001

Checklist of documents for the application for accreditation of Fumigation Agency

with Operator (s) foruse of Methyl bromide as per NSPM 12

Sl.

No.

Particulars

1. Application for registration of Fumigation Agency with accredited

Fumigation Operator in the prescribed Form (appendix-II).

2. Duly signed Compliance Agreement (Appendix-III).

3. Organisational Chart of the agency / Branch.

4. Bank Draft of Rs. 25,000 / - (Rs.Twenty Five thousands only)

payable in favour of ‘Accounts Officer, Directorate of Plant Protection, Quarantine & Storage, Faridabad’

5. Copy of B.Sc. (Ag.) Or B.Sc. degree with Chemistry as a subject.

6. Copy of the certificate completing at least 15 days training in Fumigation

from CFTRI, Mysore or IGSI, Hapur or NIPMH, Hyderabad.

7. List of equipments as per Appendix-V of NSPM-12.

8. Copy of equipment’s purchase bills/invoice. 9. Copy of Lease Deed Agreement.

10. Whether the applicant is accredited with some other agency? If yes,

then original certificate of accredited Fumigation Operator & NOC

from the concerned agency may be furnished.

35