npf senior local employer representative (sler) ohs accountabilities hs1_20.11.13
TRANSCRIPT
NPF
SENIOR LOCAL
EMPLOYER REPRESENTATIVE (SLER)
OHS
ACCOUNTABILITIES
HS1_20.11.13
Agenda
• Responsibilities
• Things you should know
• Questions?
2
Your Responsibilities• Appoint OHSC members or an OHSR
• Ensure compliance with OHS training
• Respond to OHS complaints/concerns
• Conduct workplace inspection
• Investigate accidents or illnesses
• Share copies of hazard reports
• Manage changes in workplace
• Maintain an OHS bulletin board
• Keep OHS records
• Liaise with Base General Safety Officer
• Bring unresolved issue to your chain of command
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Appoint an OHSR
• If less than 20 employees within the division at the same workplace
• Union elect an employee
• If no union, the employees without managerial duties elect among themselves an employee
• After consultation, you appoint the OHSR
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Establish an OHSC
• If 20 or more employees within the division at the same base
• Appoint an employer representative as co-chairperson
• Union elects an employee as co-chairperson to represent the employees
• If no union, the employees without managerial duties elect among themselves an employee
• You appoint the members
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• Employees hold WHMIS certification and receive OHS job introduction dealing with OHS
• Manager/supervisor who have subordinates complete their OHS training module
• OHSC members or OHSR complete OHS Inspection and Accident Investigation training modules
• Report completed training to local HRM and keep own records
Ensure Compliancewith OHS Training
Respond to Complaints / Concerns
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Respond to Complaints/Concerns
Review Complaint/Concern
You have the answer
Yes No
Respond to OHSC or OHSR in Writing
Accept Recommendation? Identify action YOU will take. Identify who will be responsible. Identify timeframe for implementation/completion.
Inform OHSC or OHSR of Delay(In Writing)
Identify reasons for delay. Identify when YOU will respond. E.g Case being referred to Division HQ.
Reject Recommendation? Identify reasons for rejecting the recommendation.
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OHS Inspections
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• Complete Inspection training module
• Conduct joint workplace inspection monthly with designated OHSC member or OHSR
• Write inspection report, send copy to chain of command and post it on OHS Bulletin Board
• Request local assistance when necessary
• Keep records
• As mandated by Canada Labour Code Part II
• Take Accident Investigation training module
• Conduct investigation jointly with the designated member of the OHSC or OHSR
• Seek local resources available
• Complete and distribute ESDC Hazardous Occurrence Report (Lab1070b)
Investigate Accident and Illness
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OHS Hazard Reports
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• Keep informed of possible changes
• Discuss possible impact on employees with OHSC or OHSR
• Assess possible hazards and potential solutions that will control the issue
• Ensure employees are trained accordingly
• Monitor compliance
Change in the Workplace
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OHS Bulletin Board
• Canada Labour Code Part II
• Canadian Occupational Health & Safety Regulations
• Statement of Employer’s OHS policy
• ESDC Annual Employer’s HOIR report (two months)
• Minutes of OHSC meetings (for one month)
• Name members of the OHSC or OHSR, their workplace telephone numbers and their work locations
• Local WHMIS information
• Name of qualified first aid attendant(s)
• Any ESDC Labour Program Officer’s reports13
OHS Bulletin Board
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CanadaLabour Code
Part IIMembers
OHSC or OHSRTelephone #
NPF OHSPolicy
Names, Numbers and
LocationFire Wardens
Building FireAnd
Emergency Plan
Name Location First Aid Kit
and First Aid Attendants
WHMISInformation
Statement employer’s covering OHS policy
MinutesOHS Committee
Meetings
ESDCAnnual Reports
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OHS Bulletin Board
Titles SLER OHSC OHSR HR Office Retention Period
Minutes OHSC Meetings Yes 2 yrs
ESDC OHSC Activities Schedule 10
Yes 10 yrs
ESDC Annual Employer HOIR Lab1009b
Yes Yes Yes 10 yrs
ESDC Hazardous Occurrence Incidence Report
Lab1070bYes 10 yrs
Ergonomic Assessment Yes While employed
Accident Investigation Yes Yes 10 yrs
Inspection Report Yes Yes 2 yrs
Personal Protective Equipment
Yes 2 yrs after cease to
be used
First Aid Register Yes 2 yrs beginning on
date of an entryRecord Completed H&S Trg Yes Yes While employed
Refusal to Work Yes Yes While employed
Violence in Workplace Yes Yes While employed
Notes: OHSC Secretary maintains files on behalf of the OHSC HR Office registers completed OHS Trg in HRIS Data Base
Record Keeping
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Liaison with BGSOs
• Minutes of committee meetings
• Structural issues
• Accident investigation and Inspection
• First Aid, CPR & Fire Warden training
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• Who to contact for assistance
• Your responsibilities
• Where to find compliance training in the OHS Toolbox
• Where to find support tools (OHS Toolbox)
ThingsYou Should Know
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OHS TOOLBOX
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Conclusion
You’ve been introduced to
YOUR OHS Responsibilities as the
Senior Local Employer Representative
for your workplace